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Request for Proposals
Economic Development Services
White Horse Pike
Economic Development Coalition
Site Mart
Borough of Barrington, NJ
Responses Due: August 10, 2007
NOTICE
Request for Proposals
Professional Economic Development Services
Notice is hereby given that the Borough of Barrington, New Jersey, is requesting proposals for
professional economic development services, in order to carry out a site mart project for the White
Horse Pike Economic Development Coalition.
The Borough will receive sealed proposals on
Friday, August 10, 2007, by no later than 11:00 a.m.
Proposal packages are available for download on the Borough’s website: www.barringtonboro.com.
Hard copies of the Request for Proposals are also available at:
Office of Clerk
229 Trenton Avenue
Barrington, NJ 08007
Five (5) copies of each proposal must be submitted, and shall include all completed forms and
documents referenced in the proposal package. The proposals shall be submitted in a sealed
envelope bearing the name and address of the prospective consultant, and the subject of the
proposal, addressed to:
Borough of Barrington
Clerk’s Office
229 Trenton Ave.
Barrington, NJ 08007
No proposals will be accepted after the above referenced date. Any proposals received after said
deadline, whether by mail or otherwise will be returned unopened. Proposals may not be faxed or
transmitted over the telephone. The Borough of Barrington reserves the right to reject any or all
proposals as it may appear in the best interest of the Borough. The Borough also reserves the right
to waive any defect or informality in the proposal should it be in the best interest of the Borough to do
so.
The Borough assumes no responsibility for delays in any form of carrier, mail or delivery service
causing the proposal to be received by the Borough later than the above referenced deadline.
Nothing herein is intended to exclude any responsible consultant or in any way restrain or restrict
competition. All responsible consultants are encouraged to submit proposals.
Those submitting proposals are required to comply with the requirements of P.L. 1975, c. 127
(N.J.A.C. 17:27).
This Request For Proposals does not constitute a bid and is intended solely to obtain competitive
proposals from which the Borough may choose consultants that best meet the Borough’s needs. It is
the Borough’s intent that no statutory, regulatory, or common law bidding requirement apply to this
Request For Proposals. The Borough intends to award any contracts for these services pursuant to
N.J.S.A. 40A:11-5.
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Table of Contents
NOTICE
TABLE OF CONTENTS
PART I: INSTRUCTIONS TO PROSPECTIVE CONSULTANTS
1.0 Introduction and Background…………………………………………….. 2
1.1 Purpose…………………………………………………………. 2
1.2 White Horse Pike Coalition…………………………………… 2
1.3 Project Background……………………………………………. 3
2.0 Development of Site Mart………………………………………………… 4
3.0 Compliance with Laws & Budgetary Requirements………………….. 4
3.1 Federal, State & Local Compliance………………………….. 4
3.2 Project Budget……………………………………… 4
4.0 Procedure for Responding to Request for Proposal……….………… 4
4.1 Submission Requirements……………………………………. 4
4.2 Questions/Inquiries Regarding Request for Proposal……… 5
4.3 Addenda/Supplements to Request for Proposal……………. 5
5.0 Insurance…………………………………………………………………….. 5
5.1 Worker's Compensation & Employer's Liability…………….. 5
6.0 Indemnification…….………………………………………………………… 5
7.0 Miscellaneous Requirements…………………………………………….. 5
8.0 Evaluation of Proposals: Selection Factors & Qualifications………. 6
8.1 Experience…………………………………………………….… 7
8.2 Timely Delivery…………………………………………………. 7
8.3 Personnel……………………………………………………….. 7
8.4 References……………………………………………………… 7
8.5 Submission……………………………………………………… 7
8.6 Costs……………………………………………………………. 7
8.7 Miscellaneous Criteria…………………………………………. 7
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PART II: REQUIRED PROPOSAL MATERIALS
1.0 Format………………………………………………………………………… 8
2.0 Substance……………………………………………………………………. 8
Section C: Scope of Services……………………………………………… 8
Section D: Resume…………………………………………………………. 9
Section E: Facilities…………………………………………………………. 10
Section F: Conflict of Interest……………………………………………… 10
Section G: Other Information………………………………………………. 10
Section H: Fees……………………………………………………………… 10
Section I: Form of Contract……………………………………………….. 10
Borough of Barrington Site Mart RFP
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PART I: INSTRUCTIONS TO PROSPECTIVE CONSULTANTS
1.0 Introduction and Background
The Borough of Barrington serves as fiscal and administrative agent for the White Horse Pike
Economic Development Coalition. The Borough is issuing this Request for Qualifications on behalf
of the Coalition.
1.1 Purpose
The intent of this Request for Proposals and any resulting contract is to obtain the services of a
qualified and experienced economic development consultant to develop a site mart for the
White Horse Pike Economic Development Coalition.
The Coalition seeks to develop a Site Mart to advance its mission and otherwise stimulate
the redevelopment of the Rt. 30 corridor between Barrington and Clementon. The Delaware
Valley Regional Planning Commission (DVRPC) has awarded a grant to the Coalition under
its’ Transportation and Community Development Initiative (TCDI) Program to support this
initiative. The Site Mart will provide a baseline of information that will be used to implement a
comprehensive redevelopment and marketing project that will attract private investment and
advance the goals of the Coalition.
1.2 White Horse Pike Coalition
The White Horse Pike Economic Development Coalition is a collaboration of eight
municipalities that are working together to solve common problems: underutilized
commercial properties, traffic and circulation issues and a need for a comprehensive
economic development strategy. The Coalition was formed in 2002 to improve a section of
the White Horse Pike in Camden County, New Jersey. The towns that comprise the
Coalition include the Boroughs of Barrington, Clementon, Laurel Springs, Lawnside,
Lindenwold, Magnolia, Somerdale, and Stratford. Since the award of the grant, Borough of
Oaklyn has been accepted into the Coalition.
According to an October 2004 Market Feasibility & Planning study, the White Horse Pike
faces challenges emblematic of many aging commercial corridors: older single-family
homes, now situated too close to traffic for residential use, have been converted to
commercial uses or lie vacant and deteriorating; the high traffic volumes of the 1950’s and
1960’s have relocated to the limited access expressway a few miles away, leaving a less-
traveled, but wide roadway that discourages traditional community/pedestrian shopping;
larger shopping centers built for first generation “big box” retailers have been eclipsed by
“power centers” located near limited-access expressways, leaving large vacancies in White
Horse Pike shopping centers; and marginal commercial property is taken by auto repair
facilities and used car lots. Competing commercial centers in Cherry Hill, Voorhees,
Deptford, Berlin and Moorestown have contributed to the gradual decline along Route 30.
Most of the corridor communities have experienced population loss in the last decade.
Collectively, the eight boroughs faced a significant 6% decrease in population between 1990
and 2000, for a net loss of 3,188 residents. DVRPC population estimates indicate a 0.9%
decrease for the eight boroughs between 2000 and 2003, resulting in a net loss of 46
residents. In addition, according to the 2000 US Census, the average household income for
Borough of Barrington Site Mart RFP
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the Coalition municipalities was $45,341, $2,756 less than the median household income in
Camden County and $9,805 less than the median household income in the State of New
Jersey. Despite the corridor’s regional access and close proximity to Philadelphia, the
project area continues to experience population and economic decline.
In 2003, at the request of the Coalition, the DVRPC published a study they conducted of the
White Horse Pike entitled: “Inter-Municipal Cooperation: White Horse Pike Economic
Development and Land Use Assessment. Among the recommendations in the report was
“Establish a corridor-wide database of available land for redevelopment.” More specifically,
one objective of the report included “Through various marketing techniques, promote the
availability of existing vacant buildings for adaptive reuse.”
1.3 Project Background
The proposed project calls for the development of a Site Mart for targeted properties in the
Coalition communities. The Site Mart will have two elements: (1) a listing of targeted sites
that contains detailed information necessary to attract private investment and
redevelopment, and (2) an economic development strategy for each site. The project will
lead to private sector investment for growth and redevelopment. The project activities
represent pre-marketing work that is a necessary prerequisite to improve the potential
market for revitalization.
The proposed project will build upon an inventory of vacant, underutilized and deteriorated
properties compiled by the Camden County Improvement Authority. While the CCIA
inventory is an important step, much more detailed information will be required to market the
properties to the development community. The first element of this project is to “short list”
the CCIA inventory based on a criterion approved by the Coalition. Then, more detailed
information must be assembled on each property or site. The specific site information will
focus on, but not be limited to the following strategic factors.
environmental constraints,
transportation issues,
redevelopment designations,
existing market data, and
information on surrounding property that may have an impact on the
inventoried parcels.
The Site Mart will provide a baseline of information that will be used to implement a
comprehensive redevelopment and marketing project that will attract private investment and
advance the goals of the Coalition.
Strategies for addressing vacant and underutilized property issues require in-depth knowledge
of existing conditions. The proposed project represents an early stage time consuming
assembly of various factors that needs to be organized and prepared for public distribution.
Critical to the successful marketing and promotion of redevelopment opportunities is easy
access to the information for developers, real estate brokers and investors. Ultimately, in the
next phase of this effort, the Coalition will create a searchable, online website and database of
available properties to provide visitors with convenient access to valuable information that can
stimulate redevelopment.
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The second element of the proposed project is the creation of an Economic Development
Strategy that looks beyond the individual sites and examines factors such as surrounding
properties, the Coalition’s market feasibility study and the goals of municipal officials. This
element will be the product of an interactive process with municipal officials in each
community where the targeted sites are located.
Municipal leaders will be heavily involved so that they may shape a revitalization strategy that
is tailored to the goals and visions of their individual towns, while at the same time consistent
with the regional objectives of the Coalition. The Economic Development Strategy will be a
multi-municipal planning effort that will allow the Coalition towns to implement a shared vision
and coordinate property reuse. The Strategy will function as an integrated decision making
model within the communities.
2.0 Development of Site Mart
This Request for Proposal is an invitation to submit a proposal(s) and qualifications for the
development of a Site Mart for the White Horse Pike Economic Development Coalition.
The Site Mart is to be developed by the prospective consultant. Input should be provided by
the Coalition members as described above.
3.0 Compliance with Laws and Budgetary Requirements
3.1 Federal, State & Local Compliance
The successful consultants shall comply with all applicable federal, state and local statutes,
rules and regulations.
3.2 Project Budget
The successful consultant shall complete all work as provided in this RFP, and shall not
exceed the Township’s budget for this element, which is $70,000. Due to the requirements
of the funding agency, services are to be billed at payroll rate, with an additional overhead
percentage rate.
4.0 Procedure for Responding to Request for Proposal
4.1 Submission of Proposal
Five (5) copies of the Proposal, INCLUSIVE OF ALL INFORMATION required in Part II:
Proposal Requirements must be provided to:
Terry Shannon, Clerk
Borough of Barrington
229 Trenton Ave.
Barrington, NJ 08007
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Proposals must be received on or before Friday, August 10, 2007 at 11:00 a.m. Proposals
should be provided in a sealed envelope with the title of the RFP clearly marked on the
outside. Late submissions will not be accepted. It is recommended that each proposal
package be hand delivered. The Borough assumes no responsibility for delays in any form
of carrier, mail or delivery service causing the proposal to be received after the above-
referenced due date and time. Submission by fax or telephone is NOT PERMITTED.
Final selection of consultants shall be made by the Borough Council of the Borough of
Barrington. Consultants should supply a proposed form of contract with their proposal. The
Borough Solicitor will approve the form of contract.
4.2 Questions/Inquiries Regarding Request for Proposals
Any questions or inquiries regarding this Request for Proposals must be made in writing to:
Terry Shannon, Clerk
Borough of Barrington
229 Trenton Ave.
Barrington, NJ 08007
4.3 Addenda/Supplements to Request for Proposals
If it becomes necessary to revise any part of this Request for Proposals, or if additional
information is necessary to enable an exact interpretation of provisions of this Request For
Proposals, revisions will be provided to all consultants who receive or request this Request
for Proposals.
5.0 Insurance
The successful consultants must provide and maintain the following minimum limits of insurance
coverage during the period of performance required under the contract resulting from this Request
For Proposals.
5.1 Workers Compensation and Employer’s Liability
Statutory coverage for New Jersey $100,000.00 Employer’s Liability, Broad Form All-States
Endorsement.
6.0 Indemnification
The selected consultants shall defend, indemnify and hold harmless the Borough, its officers,
agents and employees from any and all claims and costs of any nature whether for personal injury,
property damage or other liability arising out of or in any way connected with the consultant’s
negligent acts or omissions under this agreement.
7.0 Miscellaneous Requirements
7.1
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The Borough of Barrington will not be responsible for any expenses incurred by any
consultant in preparing and submitting a proposal. All proposals shall provide a
straightforward, concise delineation of the consultants’ capabilities to satisfy the
requirements of this Request for Proposals. Emphasis should be on completeness and
clarity of content.
7.2
The contents of the proposal submitted by the successful consultant and this Request for
Proposals may become part of the contract for these services. The successful consultant will
be expected to sign said contract with the Borough of Barrington.
7.3
The Borough reserves the right to reject any and all proposals received by reason of this
Request for Proposals, or to negotiate separately in any manner necessary to serve the best
interests of the Borough of Gloucester. Consultants whose proposals are not accepted will
be notified in writing. This Request For Proposals does not constitute a Bid. The Borough
intends to award this contract pursuant to N.J.S.A. 40A:11-5.
7.4
Any selected consultant is prohibited from assigning, transferring, conveying, subletting or
otherwise disposing of this agreement or its rights, title, or interest therein or its power to
execute such agreement to any other person, company or corporation without the previous
consent and approval in writing by the Borough Clerk.
7.5
The consultants shall be required to comply with the requirements of P.L. 1975, c. 127 (see
attached affirmative action language) and submit an employee information report or
certificate of employee information report approval. This requirement will be addressed upon
execution of agreement.
7.6
As required by N.J.S.A. 40A:11-15, any contract for services is subject to the availability and
appropriation of sufficient funds for this purpose annually.
7.7
All responses to this Request for Proposals (RFP), with the exception of proprietary
information, shall be subject to public scrutiny subsequent to the selection of a contractor.
Each vendor must clearly designate in its RFP response any information, which it deems to
be proprietary. It is the Borough’s experience that the vast majority of RFP responses
contain no proprietary information. Therefore, any such designation must be limited in scope
and reasonably based.
8.0 Evaluation of Proposals: Selection Factors & Qualifications
Borough of Barrington Site Mart RFP
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The project Steering Committee RFP will independently evaluate each submission and selection
will be made upon the basis of the criteria listed below:
8.1 Experience
Proven record of experience in the analysis and implementation of privatization of
governmental functions.
8.2 Timely Delivery
Ability to provide services in a timely manner.
8.3 Personnel
Personnel qualifications (i.e., resumes of key personnel who will be responsible for the work)
8.4 References
References, including expression of satisfaction of former clients
8.5 Submission
Overall completeness, clarity, and quality of submission
8.6 Costs
Cost of services (i.e., price proposal)
8.7 Miscellaneous Criteria
Any other criteria as deemed relevant and appropriate by the Township
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PART II: PROPOSAL REQUIREMENTS
Prospective consultants are requested to propose professional economic development services to
develop a Site Mart for the White Horse Pike Economic Development Coalition.
1.0 Format
To assure consistency, qualifications must conform to the following format:
A. Cover Letter
B. Table of Contents
C. Scope of Services
D. Resume
E. Facilities
F. Conflict of Interest
G. Other Information
H. Fees
I. Form of Contract
2.0 Substance
All sections are to be addressed and specifically referenced. The following describes the substance
expected in each major section:
Section C: Scope of Services
1. The successful responding consultant will develop a Site Mart for the White Horse
Pike Economic Development Coalition within a 12-month period by working with the
Coalition Steering Committee. The consultant will develop a Site Mart for targeted
properties in the Coalition communities. The Site Mart will have two elements: (1) a
listing of targeted sites that contains detailed information necessary to attract private
investment and redevelopment, and (2) an economic development strategy for each
site.
The consultant will build upon an inventory of vacant, underutilized and deteriorated
properties compiled by the Camden County Improvement Authority and develop
more detailed information required to market the properties to the development
community. The consultant will work with the Coalition to develop a “short list” of the
CCIA inventory based on a criterion approved by the Coalition. The consultant will
develop more detailed information on each property or site. The specific site
information will focus on, but not be limited to the following strategic factors.
environmental constraints,
transportation issues,
redevelopment designations,
existing market data, and
information on surrounding property that may have an impact on the
inventoried parcels.
Borough of Barrington Site Mart RFP
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The Site Mart will provide a baseline of information that will be used to implement a
comprehensive redevelopment and marketing project that will attract private
investment and advance the goals of the Coalition.
The consultant will insure that the Site Mart data contains in-depth information of
existing conditions and that the end product provides easy access to the information
for developers, real estate brokers and investors such that the information can be
transferred to an online format to provide visitors with convenient access to valuable
information that can stimulate redevelopment.
The second element of the proposed project is the creation of an Economic
Development Strategy that looks beyond the individual sites and examines factors
such as surrounding properties, the Coalition’s market feasibility study and the goals
of municipal officials. The consultant will develop this element through an interactive
process with municipal officials in each community where the targeted sites are
located.
The consultant will insure that municipal leaders are heavily involved so that they
may shape a revitalization strategy that is tailored to the goals and visions of their
individual towns, while at the same time consistent with the regional objectives of the
Coalition. The Economic Development Strategy will be a multi-municipal planning
effort that will allow the Coalition towns to implement a shared vision and coordinate
property reuse. The Strategy will function as an integrated decision making model
within the communities.
2. Project Results & Deliverables
The project results and deliverables, to be completed within 12 months of the initiation of the
consultant’s contract, include the following:
a. Site Mart Draft and Final Documents
Section D: Resume
This section shall address areas as outlined:
1. Business name, address and the corporate officer authorized to execute
agreements.
2. Briefly describe history, ownership, organizational structure, location of management
offices, and licenses to do business in the State of New Jersey.
3. Describe in general your regional, statewide, and local service capabilities.
4. Provide and identify the names, experience, qualifications, and applicable licenses
held by the individual primarily responsible for servicing the Borough and any other
person(s), whether as employees or subcontractors, with specialized skills that would
be assigned to service the Borough.
Borough of Barrington Site Mart RFP
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5. Provide a listing of local government clients with which you have similar contracts;
include the name, address and telephone number of the contact person.
6. Provide proof of insurance coverage as set forth in Part I, Section 5.0 of this RFP.
7. Provide a statement of assurance to the effect that the firm and/or its principles, are
not currently in violation of any regulatory rules and regulations that may have an
impact on your operations.
Section E: Facilities
This section should address areas as outlined:
1. Office Locations
a. For facilities which are located closest to the Borough of Barrington, New Jersey,
provide:
i. The Location
ii. Consultant personnel assigned to this location
iii. The activities of the consultant performed at this location
b. For those facilities and activities located elsewhere, please explain the activities
performed elsewhere and why these are best performed at a different office.
Consultants where all activities are performed at one location should leave this
paragraph blank.
Section F: Conflict of Interest
This section should disclose any potential conflicts of interest that the consultant may have in
performing these services for the Borough of Barrington. This should include a description of any
prior business relationships with any potential bidders and statements as to the nature and extent of
the conflict.
Section G: Other Information
This section is for any further pertinent data and information not included elsewhere in the RFP and
found necessary by your consultant.
Section H: Fees
This section must include a pricing proposal in the following format:
Fixed Fee: Respondents must propose a fixed fee for all of the services detailed herein.
Section I: Form of Contract
Consultants should supply a proposed form of contract with their proposal. The Borough Solicitor
will approve the form of contract. Contracts awarded pursuant to this Request for Proposals may be
amended to provide for closely related services, the need for which may arise or become apparent
Borough of Barrington Site Mart RFP
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after the original contract award. Any contract amendment for closely related services must be
approved by resolution of the Borough Council.
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