Contract Closeout Flowchart - DOC

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					                                                                                  Contract Closeout Procedure




                                                      OVERVIEW OF THE CLOSEOUT PROCESS
           Contract is
       Physically Complete




           Contracting Officer
           begins completion
          of Contract Closeout
               Checklist




                                                       Obtain necessary
         Are all required                          documents, review and place
        documents in the                                   in the file
               file?                    No

                     Yes



Contracting Officer reviews open items and notates suspense
            dates on Contract Closeout Checklist




          Need Funds Review                        Contracting Officer Resolves
      if obligations do not equal                    Problem Disbursement
            disbursements?             Yes


                       No

   Contract is financially complete.
   Contract Closeout Checklist and                 Contracting Officer prepares modification
 supporting documentation generated                  and/or documents for deobligation of
 for review and signature by Closeout                           excess funds
          Contracting Officer




      Signed Contract Closeout
    Checklist, Contract Completion
      Statement, and supporting
   documents placed in contract file


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posted:5/27/2012
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