Contract Closeout; Why does it Have to be so Difficult? by 1Vs4Xt

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									Contract Closeout; Why does it
Have to be so Difficult?
Karen Glogowski CPPM
Contract Closeout
Goals:
Discuss Issues experienced in the
 Contract Closeout Process.
Discuss Lessons Learned
Discuss Best Practices in Contract
 Closeout

    Briefing Title/Disclaimers   May 26, 2012   2
Contract Closeout
• Notification
  • Who notifies Property
    Management?
  • Is Property Management notified
    consistently?
  • What happens upon notification?


    Briefing Title/Disclaimers   May 26, 2012   3
Contract Closeout
Inventory
  Where is all that Property?
  What happened to all those
   people who used to work on that
   program?
  Cross Utilization on current
   contracts

    Briefing Title/Disclaimers   May 26, 2012   4
Contract Closeout


  Assigning any new property requires
   signature from gaining and losing
   custodians.
  Mandatory training for all employees who
   have property in their name that outlines
   their responsibilities.
  Future state will include informational
   posters with how to’s and what to do if’s.

    Briefing Title/Disclaimers        May 26, 2012   5
Contract Closeout
Contract Closeout Team
  Procurement-Responsible for closing all PO’s
   including those with subcontractors
  PP&C-Responsible to ensure that all material
   under the contract has been properly
   dispostioned.
  Shipping-Requesting Government Bill of
   Lading and ensuring all product has been
   shipped.
  Finance-Closing all charge numbers
   accountable to the contract.

     Briefing Title/Disclaimers          May 26, 2012   6
Contract Closeout Team Cont.
• Engineering-Processing equipment for disposal or requesting it
  be transferred to a follow-on contract.
• Program Management-Ensure all contract related activity has
  been completed and translate any additional need of
  equipment.
• Contracts-Provide closeout notification and coordination of
  requests to the customer.
• Comsec/Security-proper disposition of all classified property as
  required by security regulations.
• Depot-Coordination and disposition of any property and is
  managed by the logistics management system.




       Briefing Title/Disclaimers                      May 26, 2012   7
Contract Closeout
How do I fix this?
 Contract Closeout Team
 Training, Training, Training
 Transaction Based Inventory
 Communication



    Briefing Title/Disclaimers   May 26, 2012   8
Contract Closeout
        Questions/Discussion




    Briefing Title/Disclaimers   May 26, 2012   9

								
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