State FFA Officer Request

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State FFA Officer Request Powered By Docstoc
                This form must be received by DESE 4 weeks prior to your event
                     See "Travel Policy" tab below for travel reimbursement information

School                                                     Advisor’s Name
School Phone                                        Best Time to Call                     AM
Advisor’s Home Phone                                Best Time to Call                     AM

Activity:             (Mark the event)      Chapter               Area       District
       Meeting              Banquet               Leadership Workshop
       Degree Initiation                Chapter Visit               Recruitment
        Other (list)
           Meal Involved Yes             No
  Date                                 Time                AM      PM
 Place                                                             Round Trip Miles
  Directions to School

Type of Audience: (Mark all that apply)
FFA Members         Jr. High              9         10           11       12                Graduate
Parents         Faculty                 Administration          School Board              Alumni
Others (list)

Responsibility of the Officer            (Mark those that apply)
    Greetings        Opening         Closing       Kenote                       Workshop
                 Length of Presentation           minutes
    Special Instructions

Requested Speaker
    1st Choice
    2nd Choice
    3rd Choice
    Will you accept any officer?        Yes                       No
    Has any State Officer spoken there recently?                       Yes                No

State Office Use
        Received                           Confirmed
                    Date Contact was made with Officer


                STATE FFA OFFICERS - Activity and Travel Policies

1. All activities engaged in by state officers representing the State Association of
   FFA must be approved in advance by the state office.

2. State officers will be reimbursed for all necessary expenses including meals,
   travel, and lodging. Expenses for supplies and copying must be approved
   in advance before purchasing.

3. Requests for state officers by chapters, areas, or districts should ordinarily be
   made to the state office. This will help to control conflicts and to provide
   substitutes if necessary.

4. Distance of travel will be considered when requesting a state officer.

5. Officers are strongly encouraged to visit all chapters in their area. To conserve
   travel and visit chapters at the best time, these arrangements should be made
   several weeks in advance. This can best be done in an area teachers meeting
   or by phone and email.

6. Reimbursing state officers for travel expenses will be handled as follows:

    A. The state association will pay 100% of travel expenses to state, district,
       and area activities considered to be state officer responsibilities.
       Examples are as follows:

        1. area leadership training meetings for assigned officers
        2. area banquets
        3. area officer interview meetings for assigned officers
        4. other area FFA meetings approved in advance, such as speakers at area
        5. district FFA meetings approved in advance
        6. all approved state and national activities
        7. one visit to each local chapter in the officers area

    B. The State Association will pay 50% of travel for the following activities.
       The chapter will be asked to pay the other 50% on these activities.

        1. travel to chapter banquets
        2. travel to chapter degree initiations, parents night, and etc.

    C. Other chapter level activities are expected to be financed by the local
       chapter unless previously approved by the state office.

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