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[DATE] John Q. Client 100 Main Street Denver, Colorado 80202 Re: Jones v. Client Dear Mr. Client: Thank you for your telephone call of _______________, in which you asked us to represent you on the matter of Jones v. Client. As we discussed this morning, this firm cannot represent you. I have checked my records, and it appears that my partner, Jane White, is representing Mr. Jones on an unrelated matter. As we discussed this morning, while the matter is an unrelated matter, because this firm has an attorney-client relationship with Mr. Jones, it would be inappropriate for us to represent you in a lawsuit filed by Mr. Jones. While I very much appreciate your thinking of this firm, we must decline the case. I encourage you to contact another attorney as soon as possible. Very truly yours, Lawyer FIRM, P.C. NOTE: This is a sample form only. Use of this letter will help establish clear expectations regarding the attorney-client relationship and assist in avoiding attorney-client problems. It will not, however, provide absolute protection against a legal malpractice action. NOTE: This letter is appropriate only if the firm’s representation of the other client is a matter of public record or has been publicly disclosed by the client. Be certain to preserve the other client’s confidences. SOURCE: Michael T. Mihm, formerly of Kennedy & Christopher, P.C.
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