RFP 2011 BPP MandE

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					                             1




        FEDERAL GOVERNMENT OF NIGERIA

                        THE PRESIDENCY

         BUREAU OF PUBLIC PROCUREMENT




   REQUEST FOR PROPOSALS
                          for the


 Selection of Individual Consultant
       (Time-Based Payments)
                            For

     International Expert to Coordinate the Monitoring and
Evaluation Exercise for Federal Government Projects – FY 2009
                 (a UNDP Supported Exercise)




                       October 2011
                                 Letter of Invitation
Dear Consultant,

1.      The Bureau of Public Procurement invites proposals for consulting services for
the following assignment:       International Expert to Coordinate the Monitoring and
Evaluation Exercise for Federal Government Projects – FY 2009. The purpose do the
assignment is to inspect and evaluate Federal Government projects nationwide executed
within the 2009 fiscal year in order to identify the challenges that prevent efficient project
delivery, provide the framework for the establishment of an efficient procurement
monitoring and information management system and evaluate and assess value for money
and the impact of the project in their locality.

2.     More details on the requested services are provided in the Terms of Reference
included in the attached Request for Proposals.

3.     The Bureau of Public Procurement will make available the necessary documents
and reports and other information concerning this assignment. You may obtain additional
information at the following address:

Attn: Mr. Adebowale Adedokun
The UNDP Project Officer
11, Suleiman Barau Crescent, Asokoro, Abuja, Nigeria
E-mail: info@bpp.gov.ng,
Tel: +234(09) 8746682-83, +234(09) 8746683, +234(09) 8746687, +234(09) 8746689

4.     This Invitation has been addressed to the other Consultants. The Qualification and
Experience required are as follows:
   (a) At least eight years of proven experience in monitoring and evaluation especially
       in development and Engineering fields with experience in the design of
       monitoring and evaluation systems.
   (b) The logical framework approach and other strategic planning approaches.
   (c) Experience in the following areas:
         - Monitoring and evaluation methods and approaches (including quantitative,
           qualitative and participatory).
         - Planning and implementation of monitoring and evaluation systems
         - Training in monitoring and evaluation development and implementation
         - Facilitating learning-oriented analysis sessions of monitoring and evaluation
           data with multiple stakeholders
         - Information analysis and Technical Report writing including ICT data analysis,
           processing and presentation
   (d) Leadership qualities, personnel and team management
   (e) Understanding of government business and processes, especially contract awards
       and project implementation.
   (f) Work experience in promoting public accountability and transparency in the
       public sector
BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects Page 2 of 22
      (g) Previous working experience within the sub-region and knowledge of the Public
          Procurement Act, 2007 would be an added advantage.
      (h) Excellent written and spoken English skills

5.        A candidate will be selected on the basis of quality and cost comparison. The
          Bureau shall offer the contract to the Consultant with the highest combined score.
          The number of score to be given under each of the evaluation criteria are:

         S/n                                Evaluation Criteria                                     Points
                Relevant Academic & Professional Qualifications with inclusion of photocopies
          1                                                                                           10
                of Certificates
                Specific Working Experience in M&E especially in development and Engineering
          2                                                                                           25
                fields with experience in the design of monitoring and evaluation systems
          3     Adequacy of proposed Work Plan, Approach & Methodology for the assignment             35
                Understanding of government business and processes, especially contract
          4     awards and project implementation and knowledge of the Nigerian Public                10
                Procurement Act, 2007
                Understanding of development Issues, in particular in anti-corruption, public
          5                                                                                           5
                accountability and good governance
          6     Computer & Data Processing Skill                                                      5
          7     Leadership qualities, personnel and team management & communication skill,            5
          8     Prior work experience in developing countries within the sub-region                   5
                                                        TOTAL SCORE                                  100


6.        The following documents/forms are attached:
          (a)    Terms of Reference
          (b)    Model of Curriculum Vitae
          (c)    Model of Letter submitting the Proposal
          (d)    Description of Approach, Methodology and Work Plan for Performing the
                 Assignment
          (e)    Form for Observations of the Consultant on the Terms of Reference
          (f)    Draft Contract, to be completed by the Consultant, including the financial
                 proposal

7.        Please inform us, upon receipt:
(a)       that you received the letter of invitation; and
(b)       whether you will submit a proposal.


                                                Yours sincerely,


                                      Engr. Emeka M. Ezeh, FNSE
                                     (UNDP Programme Manager)
                                        Director – General (BPP)

BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects   Page 3 of 22
                                             A. Terms of Reference

Background Information

Despite being one of the most resource-rich countries in the world, Nigeria continues to
grapple with the challenges of relatively low economic growth and development. While
several factors contribute to this situation, corruption, wastages and misappropriation of
resources, particularly during public procurement processes, continue to play a significant
role in undermining the country’s development efforts and objectives. To address these
challenges the Bureau of Public Procurement (BPP) was established by the Public
Procurement Act, 2007 as a regulatory authority responsible for monitoring and
providing oversight for public procurement as well as harmonizing existing Government
policies and practices by regulating, setting standards and developing the required legal
frameworks and professional capacity for public procurement management in Nigeria.

In line with the development priorities of the Federal Republic of Nigeria, the United
Nations Development Assistance Framework (UNDAF II), 2009 – 2012 seeks to
integrate procurement reform measures into key areas of public sector management at
federal level and in focus states. Accordingly, the Country Programme Action Plan
between the Federal Republic of Nigeria and the United Nations Development
Programme (UNDP) for the period 2009 – 2012 has a sub-component on public
accountability as part of the larger governance programme to strengthen accountable
governance in Nigeria. In this regard, the signed 2011 Annual Work Plan between BPP
and UNDP includes an activity to strengthen the monitoring and evaluation exercise for
Federal Government projects executed within the 2009 fiscal year, while building and
improving upon previously conducted monitoring and evaluation exercises and similar
evaluations.

Statement of Objectives
The main objective of the assignment is to monitor and evaluate Federal Government
projects nationwide executed from 2009 to 2010 fiscal year in order to identify the
challenges that prevent efficient project delivery, provide the framework for the
establishment of an efficient procurement monitoring and information management
system and evaluate and assess value for money and the impact of the project in their
locality; and submit their report and recommendations.

In this regard, the monitoring and evaluation exercise would seek to:

a) Ensure the application of fair, competitive, transparent, value-for-money standards
   and practices for the procurement and disposal of public assets and services (PPA,
   2007, Sections 4(c));
b) Supervise the implementation of established procurement policies (PPA, 2007,
   Sections 5(d));
c) Inspect or review procurement transaction conducted from 2009 to 2010 fiscal year to
   ensure compliance with the provisions of the Act (PPA, 2007, Sections 6(d(i)).



BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects   Page 4 of 22
The Coordinator of the monitoring and evaluation exercise will be responsible for but not
limited to the following:

 (a) Draw up terms of references for and advise on the recruitment of the team of national
     monitoring and evaluation consultants for the exercise.
 (b) Guide the overall monitoring and evaluation design, strategy and implementation of related
     activities and providing relevant information to the stakeholders
 (c) Develop the overall framework for project monitoring and evaluation, for example, annual
     project reviews, participatory impact assessments, process monitoring, operations monitoring
     and lessons-learned workshops.
 (d) Propose a systematic procurement monitoring system for the Bureau.
 (e) Review the existing monitoring and evaluation Template for obtaining data about projects.
 (f) Develop project logframe matrix, particularly in the areas of the objective hierarchy,
     indicators and monitoring mechanisms.
 (g) Help in the development of Project Baselines.
 (h) Guide the process for identifying and designing the key indicators for each component, to
     record and report physical progress against the Project Baseline. Also steer the process for
     designing the format of such progress reports.
 (i) Guide the process for identifying the key performance indicators and parameters for
     monitoring project performance and comparing it to targets. Design the format for such
     performance reports.
 (j) Check that monitoring data are discussed in the appropriate forum in terms of implications for
     future action.
 (k) Clarify the core information needs of the Bureau, the implementing Agencies and the funding
     Agencies.
 (l) With Stakeholders, set out the framework and procedures for the evaluation of procurement
     delivery activities.
(m) Review the quality of existing social and economic data in project areas, the methods of
     collecting it and hence the degree to which it will provide good baseline statistics for impact
     evaluation.
(n) With the procuring entities, review their existing approaches and management information
     systems and agree on any required changes, support and resources.
 (o) Develop a plan for project-related capacity-building on procurement monitoring and for any
     computer-based support that may be required by the Bureau.
 (p) Close communication with those involved with monitoring and evaluation design and
     coordination of other Individual monitoring and evaluation Consultants.

Scheduling and Relationship to Other Work
The Consultant will report directly to the Programme Manager i.e. Director-General of
the Bureau of Public Procurement (BPP) or his representative. The Consultants will also
ensure regular consultations with relevant development partners (UNDP, World Bank
etc) during the period of the exercise and shall update them with the progress being made.

Data and Reports Available
The Harmonized Final Report of the 2010 Monitoring & Evaluation exercise carried out
by the Bureau and the Reports of the Certificates of “No Objection” issued, Reports on
Millennium Development Goals amongst others will form the previous work to be
reviewed in the implementation of the assignment.
BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects   Page 5 of 22
Inputs Provided by Client
It is expected that the Bureau of Public Procurement (The Client) will as much as
possible provide assistance and support to the Consultant, including supply of all useful
and available information/documentations that will facilitate the task and as may be
requested by the Consultant to ensure speedy and successful completion of the task. The
Client will also provide all necessary backups that will ensure unhindered access to the
relevant Ministries and Agencies. Any other reasonable support such as authorisation
letters, and directives to institutions concerned with the project planning and
implementation will also be provided to the Consultant to facilitate the collection of
secondary data. The Consultant will be responsible for analysis of information/documents
and for translations where necessary.

Expected Outputs by Consultant
Prepare harmonized final report on the monitoring and evaluation findings, as required,
working closely with the team of national monitoring and evaluation Consultants, the
Bureau and development partners.

Duration of the Assignment
The duration of the assignment will span through the whole period of the engagement of
the national M&E Officers and will be as follows:
S/n                    Activity                        Period              Location
1                                                      2 weeks
      Kick-off to Inception Reporting stage                                 Nigeria
2      Interaction with national M&E Consultants
                                                                                            Home Country
       during field execution                                             15 weeks
3      Review of Draft Interim Reports                                                      Home Country
4      Review Draft Final Reports and
       Production of Harmonized Draft Final                               2 weeks             Nigeria
       Report
5      Stakeholders Round-up Session &
       Presentation of Final Report and other
                                                                          1 weeks             Nigeria
       post-monitoring activities as indicated in
       the Terms of Reference




BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects        Page 6 of 22
                              B.        FORMAT OF CURRICULUM VITAE (CV)


Name:

Complete address:______________________________________________________

Profession:

Date of Birth:

Years of professional experience:                                       Nationality:

Membership in Professional Societies:



Detailed Tasks Assigned:



Key Qualifications:

[Give an outline of your experience and training most pertinent to tasks on assignment. Describe degree of
responsibility you held on relevant previous assignments and give dates and locations.]




Education:

[Summarize college/university and other specialized education, giving names of schools, dates attended,
and degrees obtained.]




Employment Record:

[Starting with present position, list in reverse order every employment held. List all positions held since
graduation, giving dates, names of employing organizations, titles of positions held, and locations of
assignments. For experience in last ten years, also give types of activities performed and client references
(name and telephone number of Client’s contact person)]. Please note that it is compulsory to provide
Client’s reference for experience claimed, failure of which it will not be considered for evaluation
purpose.




Languages:

[For each language indicate proficiency: excellent, good, fair, or poor in speaking, reading, and writing.]

BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects         Page 7 of 22
Certification:

I, the undersigned, certify that to the best of my knowledge and belief, these data
correctly describe me, my qualifications, and my experience and will be available to work
on this assignment for the duration of the project if my proposal is successful.

                                                                                            Date:
[Signature of consultant ]                                                                          Day/Month/Year

Full Name of Candidate:______________________________________




BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects                Page 8 of 22
                                           C.        PROPOSAL
                                                                                            [Location, Date]

To:      [Name and address of Procuring Entity]

Mr/Mrs.:

       I, the undersigned, offer to provide the consulting services for [Title of consulting
services] in accordance with your Letter of Invitation dated [Date].

         My fees are [net of taxes, estimated at…, as applicable]

      I hereby submit my Proposal, which includes this Technical and Financial
Proposal.


         I understand that you are not bound to accept any Proposal you receive.

         I remain,

                                                  Yours Truly,




Name of the Consultant :

Address :




BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects          Page 9 of 22
     D. Description of Approach, Methodology and Work Plan for Performing the
                                    Assignment


[Technical approach, methodology and work plan are key components of the technical
proposal. It is suggested that you present your technical proposal divided into the
following two chapters:

         -         Technical Approach and Methodology, and
         -         Work Plan

a)       Technical Approach and Methodology. Here you should explain your
         understanding of the objectives of the assignment, approach to the services,
         methodology for carrying out the activities and obtaining the expected output, and
         the degree of detail of such output. You should highlight the problems being
         addressed and their importance, and explain the technical approach you would
         adopt to address them. You should also explain the methodologies you propose to
         adopt and highlight the compatibility of those methodologies with the proposed
         approach, (e.g., the methods of interpreting the available data; carrying out
         investigations, analyses, and studies; comparing alternative solutions). This
         chapter should incorporate any modifications to the TOR proposed by you. In
         case the TOR requires the Consultant to provide a quality plan and carry out the
         assignment according to its provisions, an outline of the quality plan (e.g., its list
         of contents) should be included in this chapter of the technical proposal.

b)       Work Plan. Here you should propose the main activities of the assignment, their
         content and duration, phasing and interrelations, milestones (including interim
         approvals by the Client), and delivery dates of the reports. The proposed work
         plan should be consistent with the technical approach and methodology, showing
         understanding of the TOR and ability to translate them into a feasible working
         plan. A list of the final documents, including reports, drawings, and tables to be
         delivered as final output, should be included here. The work plan should be
         consistent with the Activity Schedule of Form A1.




BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects   Page 10 of 22
                    E.    OBSERVATIONS AND SUGGESTIONS
                         OF THE CANDIDATE CONSULTANT
                          ON THE TERMS OF REFERENCE


1.

2.

3.

4.

5.




BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects   Page 11 of 22
                                               CONTRACT
THIS CONTRACT (“Contract”) is entered into this [insert date] by and between [insert
name of Procuring Entity] (“the Client”) having its principal place of business at [insert
place of business of Procuring Entity] and [insert name of consultant] (“the Consultant”)
having his principal office located at [insert principle place of business of the consultant].

WHEREAS, the Client wishes to have the Consultant performing the services hereinafter
referred to, and

WHEREAS, the Consultant is willing to perform these services,

NOW THEREFORE THE PARTIES hereby agree as follows:

0.       Services
0.1    The Consultant shall perform the services specified in Annex A, “Terms of
Reference and Scope of Services,” which is made an integral part of this Contract (“the
Description of Services”).

0.2    The Consultant shall provide the reports listed in Annex B, “Consultant's
Reporting Obligations,” within the time periods listed in such Annex,

0.3      The “Cost Estimate of Services”, is listed in Annex C

1.       Term
1.1     The contract shall come into effect on signing of the Contract. The Consultant
shall perform the Services during the period commencing [insert starting date] and
continuing through ….or any other period as may be subsequently agreed by the parties
in writing.


2.       Payment
2.1    Ceiling.        For Services rendered pursuant to Annex A, the Client shall pay
the Consultant an amount not to exceed a ceiling of [insert ceiling amount]. This amount has
been established based on the understanding that it includes all of the Consultant’s costs
and profits as well as any tax obligation that may be imposed on the Consultant for the
duration of the assignment. The payments made under the Contract consist of the
Consultant's remuneration as defined in sub-paragraph B below and of the reimbursable
expenditures as defined in sub-paragraph C below.

2.2     Payment. The Client shall pay the Consultant during the period of employment in
the following manner


BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects   Page 12 of 22
      a)      Per day, as agreed in Annex C.

2.3   Reimbursables.          The Client shall pay the Consultant for reimbursable
expenses, which shall consist of and be limited to:

        a)    normal and customary expenditures for official travel, accommodation,
              printing, and telephone charges; official travel will be reimbursed at the cost
              of less than first class travel and will need to be authorized by the Client’s
              coordinator;

        b) such other expenses as approved in advance by the Client’s coordinator.

2.4        Payment Conditions.

       (a)        The Consultant may receive an Advance Payment in an amount, in Naira,
              not more than 15% of the Remuneration (upon submission of an unconditional
              Bank Guarantee issued by a banking institution acceptable to the Bureau) to
              cover travel and subsistence expenses, which shall be subtracted from the
              reimbursables.
       (b)        Payments for the services shall be made in Naira not later than 30 days
              following submission of invoices in duplicate to the Coordinator designated in
              paragraph 4, and on the basis of paragraphs 3.4 (c) and/or paragraph 4.2 (a).
       (c)       If Payments are made on the basis of reports submitted, payments shall be
              made as follows: reference to Annex B
3.         Project Administration
3.1     Coordinator. The Client designates Mr. [insert name] as Client’s Coordinator; the
Coordinator shall be responsible for the coordination of activities under the Contract, for
receiving and approving invoices for payment, and for acceptance of the deliverables by
the Client.

3.2        Records and Accounts:

           (a) Time-Sheets. During the assignment under this Contract, the Consultant shall
               furnish time-sheets detailing the time spent on the assignments or individual
               parts of it or other documents that register the time allocated to the
               assignment, including the expenditures incurred, as instructed by the
               Coordinator.
           (b) Record Keeping. The Consultant shall keep accurate and systematic records
               and accounts in respect of the Services, which will clearly identify all charges
               and expenses. The Client reserves the right to audit, or to nominate a
               reputable accounting firm to audit the Consultant’s records relating to
               amounts claimed under this Contract during its term and any extension, and
               for a period of three months thereafter.




BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects   Page 13 of 22
4.       Performance Standard
4.1    The Consultant undertakes to perform the Services with the highest standards of
professional and ethical competence and integrity. The Consultant shall promptly replace
any employees assigned under this Contract that the Client considers unsatisfactory.

5.       Confidentiality
5.1     The Consultants shall not, during and after the term of this Contract, disclose any
proprietary or confidential information relating to the Services, this Contract or the
Client’s business or operations without the prior written consent of the Client.

6.       Ownership of Material
6.1     Any studies, reports or other material, graphic, software or otherwise, prepared by
the Consultant for the Client under the Contract shall belong to and remain the property
of the Client. The Consultant may retain a copy of such documents and software.

7.       Consultant Not to be Engaged in Certain Activities
7.1    The Consultant agrees that, during the term of this Contract and after its
termination, the Consultant and any entity affiliated with the Consultant, shall be
disqualified from providing goods, works or services (other than the Services or any
continuation thereof) for any project resulting from or closely related to the Services.

8.     Insurance             The Consultant will be responsible for taking out any appropriate
insurance coverage.
9.     Assignment The Consultant shall not assign this Contract or Subcontract any
portion of it without the Client's prior written consent.
10.      Law Governing Contract and Language. The Contract shall be governed by the
      laws of Nigeria, and the language of the Contract shall be English Language.
12.    Dispute Resolution Any dispute arising out of this Contract, which cannot be
amicably settled between the parties, shall be referred to arbitration in accordance with
the [Arbitration Act] of Nigeria as at present in force.

13.     Termination. This contract may be terminated by either party on a 30 day’s
written notice. During such period, the Consultant shall complete ongoing tasks till the
mutually agreed date of termination and the Coordinator shall ensure payment for such
tasks and reimbursables – as well as requests for payments already submitted but not yet
paid - in accordance with paragraph 3 above.


         FOR THE CLIENT                                             THE CONSULTANT



         Signed by ____________________                             Signed by ____________________

         Title: ________________________                            Title: ________________________

BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects   Page 14 of 22
         CLIENT’S WITNESS                                           CONSULTANT’S WITNESS



         Signed by ____________________                             Signed by ____________________

         Title: ________________________                            Title: ________________________




BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects   Page 15 of 22
                                              LIST OF ANNEXES

Annex A: Terms of Reference and Scope of Services, including Work Program

Annex B: Consultant’s Reporting Obligations

Annex C: Cost Estimate of Services, and Schedule of Rates




BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects   Page 16 of 22
                                                    Annex A

                                             Terms of Reference

Background Information
Despite being one of the most resource-rich countries in the world, Nigeria continues to
grapple with the challenges of relatively low economic growth and development. While
several factors contribute to this situation, corruption, wastages and misappropriation of
resources, particularly during public procurement processes, continue to play a significant
role in undermining the country’s development efforts and objectives. To address these
challenges the Bureau of Public Procurement (BPP) was established by the Public
Procurement Act, 2007 as a regulatory authority responsible for monitoring and
providing oversight for public procurement as well as harmonizing existing Government
policies and practices by regulating, setting standards and developing the required legal
frameworks and professional capacity for public procurement management in Nigeria.

In line with the development priorities of the Federal Republic of Nigeria, the United
Nations Development Assistance Framework (UNDAF II), 2009 – 2012 seeks to
integrate procurement reform measures into key areas of public sector management at
federal level and in focus states. Accordingly, the Country Programme Action Plan
between the Federal Republic of Nigeria and the United Nations Development
Programme (UNDP) for the period 2009 – 2012 has a sub-component on public
accountability as part of the larger governance programme to strengthen accountable
governance in Nigeria. In this regard, the signed 2011 Annual Work Plan between BPP
and UNDP includes an activity to strengthen the monitoring and evaluation exercise for
Federal Government projects executed within the 2009 fiscal year, while building and
improving upon previously conducted monitoring and evaluation exercises and similar
evaluations.

Statement of Objectives
The main objective of the assignment is to monitor and evaluate Federal Government
projects nationwide executed within the 2009 fiscal year in order to identify the
challenges that prevent efficient project delivery, provide the framework for the
establishment of an efficient procurement monitoring and information management
system and evaluate and assess value for money and the impact of the project in their
locality; and submit their report and recommendations.

In this regard, the monitoring and evaluation exercise would seek to:

d) Ensure the application of fair, competitive, transparent, value-for-money standards
   and practices for the procurement and disposal of public assets and services (PPA,
   2007, Sections 4(c));
e) Supervise the implementation of established procurement policies (PPA, 2007,
   Sections 5(d));
f) Inspect or review procurement transaction conducted within the 2009 fiscal year to
   ensure compliance with the provisions of the Act (PPA, 2007, Sections 6(d(i)).


BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects   Page 17 of 22
The Coordinator of the monitoring and evaluation exercise will be responsible for but not
limited to the following:

 (q) Draw up terms of references for and advise on the recruitment of the team of national
      monitoring and evaluation consultants for the exercise.
 (r) Guide the overall monitoring and evaluation design, strategy and implementation of related
      activities and providing relevant information to the stakeholders
 (s) Develop the overall framework for project monitoring and evaluation, for example, annual
      project reviews, participatory impact assessments, process monitoring, operations monitoring
      and lessons-learned workshops.
 (t) Propose a systematic procurement monitoring system for the Bureau.
 (u) Review the existing monitoring and evaluation Template for obtaining data about projects.
 (v) Develop project logframe matrix, particularly in the areas of the objective hierarchy,
      indicators and monitoring mechanisms.
 (w) Help in the development of Project Baselines.
 (x) Guide the process for identifying and designing the key indicators for each component, to
      record and report physical progress against the Project Baseline. Also steer the process for
      designing the format of such progress reports.
 (y) Guide the process for identifying the key performance indicators and parameters for
      monitoring project performance and comparing it to targets. Design the format for such
      performance reports.
 (z) Check that monitoring data are discussed in the appropriate forum in terms of implications for
      future action.
 (aa) Clarify the core information needs of the Bureau, the implementing Agencies and the funding
      Agencies.
 (bb)     With Stakeholders, set out the framework and procedures for the evaluation of
      procurement delivery activities.
(cc) Review the quality of existing social and economic data in project areas, the methods of
      collecting it and hence the degree to which it will provide good baseline statistics for impact
      evaluation.
(dd) With the procuring entities, review their existing approaches and management information
      systems and agree on any required changes, support and resources.
 (ee) Develop a plan for project-related capacity-building on procurement monitoring and for any
      computer-based support that may be required by the Bureau.
 (ff) Close communication with those involved with monitoring and evaluation design and
      coordination of other Individual monitoring and evaluation Consultants.

Scheduling and Relationship to Other Work
The Consultant will report directly to the Programme Manager i.e. Director-General of
the Bureau of Public Procurement (BPP) or his representative. The Consultants will also
ensure regular consultations with relevant development partners (UNDP, World Bank
etc) during the period of the exercise and shall update them with the progress being made.

Data and Reports Available
The Harmonized Final Report of the 2010 Monitoring & Evaluation exercise carried out
by the Bureau and the Reports of the Certificates of “No Objection” issued, Reports on
Millennium Development Goals amongst others will form the previous work to be
reviewed in the implementation of the assignment.
BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects   Page 18 of 22
Inputs Provided by Client
It is expected that the Bureau of Public Procurement (The Client) will as much as
possible provide assistance and support to the Consultant, including supply of all useful
and available information/documentations that will facilitate the task and as may be
requested by the Consultant to ensure speedy and successful completion of the task. The
Client will also provide all necessary backups that will ensure unhindered access to the
relevant Ministries and Agencies. Any other reasonable support such as authorisation
letters, and directives to institutions concerned with the project planning and
implementation will also be provided to the Consultant to facilitate the collection of
secondary data. The Consultant will be responsible for analysis of information/documents
and for translations where necessary.

Expected Outputs by Consultant
Prepare harmonized final report on the monitoring and evaluation findings, as required,
working closely with the team of national monitoring and evaluation Consultants, the
Bureau and development partners.

Duration of the Assignment
The duration of the assignment will span through the whole period of the engagement of
the national M&E Officers and will be as follows:
S/n                    Activity                        Period              Location
1                                                      2 weeks
      Kick-off to Inception Reporting stage                                 Nigeria
2      Interaction with national M&E Consultants
                                                                                            Home Country
       during field execution                                             15 weeks
3      Review of Draft Interim Reports                                                      Home Country
4      Review Draft Final Reports and
       Production of Harmonized Draft Final                               2 weeks             Nigeria
       Report
5      Stakeholders Round-up Session &
       Presentation of Final Report and other
                                                                          1 weeks             Nigeria
       post-monitoring activities as indicated in
       the Terms of Reference




BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects       Page 19 of 22
                                                                              Form A1: Activity Schedule


 Activity (Work)                                                                                   periods

                                                     1st     2nd      3rd     4th      5th   6th   7th   8th   9th   10th   11th   12th

 _______________

 _______________

 _______________

 _______________




BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects          Page 20 of 22
                                                ANNEX B
                                   CONSULTANTS REPORTING REQUIREMENTS



Reports                                                Date

                                                       Two (2) weeks after signing of Contract
1.   Inception Report
                                                       Weekly up to Seventeen (17) weeks after signing of
2.   Progress Reports                                  Contract

                                                       Nineteen (19) weeks after signing of Contract
3.   Draft Harmonized Final Report
                                                       Twenty (20) weeks after signing of Contract
4.   Harmonized Final Report




      BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects   Page 21 of 22
                                                     ANNEX C

                                         Cost Estimate of Services

(1)      Remuneration

                Location                Rate /day             Number of Days                Total (Naira)
                                        in (Naira)
         Home Country

         Nigeria

                                                                                        Sub-total (1)



(2)      Reimbursables

                                                           Rate                 Units/Days                     Total
(a)      (International) (Local)
Travel   + Taxi
(b)      Local Transportation
(c)      Communications
(d)      Per Diem and hotel
                                                                                                            Sub-total (2)




TOTAL COST = Sub-total (1) + Sub-total (2)

Physical Contingency (10%)

CONTRACT AMOUNT ……………….




BPP/UNDP/RFP/ International Expert to Coordinate the M&E Exercise for Fed. Govt. Projects                   Page 22 of 22

				
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