Reverse a Receipt

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					                                                                                                  Reverse a Receipt - POP006




Reverse a Receipt                                                                          MACxxx
                                                                                         POP006

WHEN TO USE                 When received goods need to be returned
PARTICIPANTS                Requisitioners
OVERVIEW                    If goods have been logged as received but subsequently need to be returned
                            to the Supplier, or if the wrong order has been receipted, the Requisitioner
                            must reverse the goods receipt transaction on Open Accounts, using e-BIS.
                            This is a two stage process: first you reverse the receipt, then you confirm it.
                            A receipt reversal can be for the full order, or parts of an order.
                            This procedure describes how to:
                                   Reverse a receipt
                                   Confirm reversal
BEFORE YOU
START


STEP     Reverse a Receipt                                                               Notes
1.       Open Internet Explorer and log on to e-BIS.
2.       From the POP Menu, select:
                 Goods Receipt Reversal
3.       The following screen is displayed.




Figure 1: Receipt Reversal


 The Learning Trust 2006                            Status: Approved                                         25 May 2012
Security: Read Only                                    Version: 1.0                                            Page 1 of 5
                                                                                 Reverse a Receipt - POP006

4.       Click              .
                                                                                You will need to
                                                                          wait a few moments
                                                                          while the system loads
                                                                          the GRN reversal
                                                                          template.
5.       If the Company Selection window is displayed, select the
                                                                                 If you clicked the
         department for which the original order was raised, then click   Keep Company/Dept
                  .                                                       for future Adds tick box
                                                                          in a previous session,
                                                                          you will not see this
                                                                          Company Selection
                                                                          window,.
6.       The following window is displayed.




                                                                                                You can limit the
                                                                                                list by entering
                                                                                                search criteria in
                                                                                                these boxes




Figure 2: GRN Reversal – Select GRN

7.       Click the GRN Number to display the goods receipt record.
                                                                                 Don’t forget the
                                                                          Find and Filter options if
                                                                          the list is lengthy.
8.       The following screen is displayed.




 The Learning Trust 2006                      Status: Approved                                  25 May 2012
Security: Read Only                              Version: 1.0                                     Page 2 of 5
                                                                                           Reverse a Receipt - POP006




Figure 3: GRN Record

9.       Enter the following details:
         Reason                        Enter a reason why the GRN reversal is
                                       necessary.
10.      Specify the items and quantities to be reversed, as follows:
         Partial reversal:          If only certain item lines need to be backed out
                                    of Open Accounts, enter the Reversed
                                    Quantity for each one.
                                    If you enter the full quantity, the Reverse? box
                                    is automatically ticked when you tab out of the
                                    Reversed Qty field.
                                    If you have specified fewer than the maximum
                                    quantity but you know this is all you are going
                                    to reverse, tick the Reverse? box manually.
         Full reversal:             If you want to reverse the full order, click the
                                                     button.
11.      Click        to post the GRN reversal to the General Ledger in
         Open Accounts.
12.      A message window is displayed stating that the GRN reversal has
         been moved to the posted stage (i.e. it has been posted to Open
         Accounts).
13.      Click              to close the window and complete the posting.
14.      You are returned to the receipt reversal screen (see above).


STEP     Confirm Reversal                                                              Notes
15.      Return to the POP Menu and select:
             All Orders
16.      The following screen is displayed.




 The Learning Trust 2006                           Status: Approved                                   25 May 2012
Security: Read Only                                   Version: 1.0                                      Page 3 of 5
                                                                         Reverse a Receipt - POP006




Figure 4: List of Orders

17.      Click                       .


                                 What happens next
         The order is moved back into the posting stage.
         Remember to re-receipt the item(s) when they come in.     See POP005-
         If no further goods are expected, close the order.       Receive Goods/
                                                                  Services for details on
                                                                  how to close an order.




 The Learning Trust 2006                      Status: Approved                         25 May 2012
Security: Read Only                              Version: 1.0                            Page 4 of 5
                                                                                  Reverse a Receipt - POP006




Document Control

 Version                    Page(s)      Summary of Change(s)
 1.0/1                      All          First draft
 1.0/2                      3, 4         Response to SB review. Step 12 updated. What
                                         happens next new text.
 1.0/3                      Throughout   Response to CT review. Figures 1 & 3 replaced to hide
                                         person name. Step 5 removed and note added to Step
                                         6. Info notes on using the system removed as we now
                                         have a Getting Started.
 1.0/4                      Throughout   Overview updated. Figs 1 and 3 replaced. New section
                                         added – Confirm Receipt.
                                         Procedure renumbered
 1.0                        4            Version 1.0/4 approved subject to minor changes in
                                         What happens next




 The Learning Trust 2006                   Status: Approved                                  25 May 2012
Security: Read Only                           Version: 1.0                                     Page 5 of 5

				
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