"SUMMARY - Austin ISD"
MGT Efficiency Study Update MGT Report Summary Administration's Recommendation Summary Response Issue: Selected Notes from MGT Report OWNER 2009-10 2010-11 Summary 9 2.Custodial Staffing Use custodial teams in summer P. Turner $2,263,285 Further Review 11 4.School Consolidations Closure of 7 ES, 1 MS P. Turner $0 $7,129,827 Further Review 15 4. Health Insurance Lower District contribution M. Houser $1,000,000 $9,398,696 Further Review 17 6. Hardship Leave Elimination of policy M. Houser $733,675 Further Review 19 1. Small Class Sizes Reduce classes <15 by 50% Snr. Cabinet/Principals $0 $9,455,813 Further Review 20 2. Block Scheduling Staff at 6 of 8 Snr. Cabinet/Principals $0 $4,560,250 Further Review 3. Elementary Art, Music, PE $0 $15,330,131 21 Adjust ratios or eliminate Snr. Cabinet/Principals Further Review 22 1. Bell Schedules Inconsistent MS bell times K. Hafezizadeh $0 Further Review 34 6. Curriculum Staffing Elim 24 Curr Specialists Snr. Cabinet/Principals $0 $1,763,520 Further Review 35 7. Non-classroom Staffing Elim SIFs & Proj Facilitators Snr. Cabinet/Principals $0 $1,726,833 Further Review 36 8. Prof Support positions Options: $2.4M, $9.6M, $11.7M Snr. Cabinet/Principals $0 $11,691,840 Further Review 37 9. Director of Diversity Functions can be done by schools Snr. Cabinet $0 $114,418 Further Review 42 14. Counselors (cost) Add 5 FTEs to meet rec ratios Snr. Cabinte/Principals ($225,907) Further Review 18. Nat'l Board Certified $437,277 46 Teachers Elim all support & stipends Snr. Cabinet/Principals Further Review 48 20. Account for Learning Reduce by 33% Snr. Cabinet/Principals $0 $1,107,870 Further Review 21. Tactical Compensation $1,334,000 49 Eliminate all Snr. Cabinet/Principals Further Review Count % Category 9 17% Action Taken 18 35% Action Planned 16 31% Further Review 9 17% Reject Option Page 1 of 11 MGT Efficiency Study Update Attachment 1 DRAFT 8/13/2009 Administration's Recommendation Summary Issue: 2010-11 Summary Description of Staff Recommendation 2009-10 9 2.Custodial Staffing $0 TBD Further review required 11 4.School Consolidations $0 TBD Further review required; draft timeline has been created 15 4. Health Insurance $819,000 TBD Approx. $800K savings realized for 2009-10; will review for future savings 17 6. Hardship Leave $200,000 TBD Further review required; 2009-10 savings obtained from revised projections 19 1. Small Class Sizes $0 TBD Further review required 20 2. Block Scheduling $0 TBD Maintain current workload allocation for 2009-10; review for future 3. Elementary Art, Music, PE TBD 21 $0 Maintain current ratios for 2009-10; review to adjust ratios (not eliminate) 22 1. Bell Schedules $0 TBD Further review required 34 6. Curriculum Staffing $0 TBD Further review required 35 7. Non-classroom Staffing $0 TBD Further review required 36 8. Prof Support positions TBD TBD Further review required; will make recommendations by Dec 2009 37 9. Director of Diversity $0 TBD Further review required 42 14. Counselors (cost) $0 TBD Further review required; will make recommendations by Dec 2009 18. Nat'l Board Certified 46 Teachers $0 Further review required 48 20. Account for Learning $0 TBD Targeted reductions are prudent; further review required 21. Tactical Compensation 49 $400,000 TBD Complications exist regarding employment contracts and notification Description Action on this issue has Action is being planned to partially or fully address the issue raised Further review is The option is rejected, usually because the analysis is flawed or is perceived to have undesirable consequences Page 2 of 11 MGT Efficiency Study Update Issue: Update Dec. 2009 9 2.Custodial Staffing 11 4.School Consolidations 15 4. Health Insurance 1 819000 17 6. Hardship Leave 1 200000 19 1. Small Class Sizes 20 2. Block Scheduling 3. Elementary Art, Music, PE 21 22 1. Bell Schedules 34 6. Curriculum Staffing 35 7. Non-classroom Staffing 36 8. Prof Support positions 37 9. Director of Diversity 42 14. Counselors (cost) 18. Nat'l Board Certified 46 Teachers 48 20. Account for Learning 21. Tactical Compensation 49 1 400000 9 ######## Page 3 of 11 CONFIDENTIAL--FOR DISCUSSION PURPOSES ONLY--LAST PRINTED: 5/25/2012, 1:12 AM 5/25/2012 FY 2010-11 Budget Development Types: (E)-Efficiency, (CS)-Cost Savings, (CA)-Cost Avoidance, (R)-Reduction, (REV) - Revenue Impact: (S)-Schools , C)-Central, (SW)-Systemwide y ud n St ity tio ls cy tin B un ca pa A en us m C vo ci ci A om R on in fi SN Ed Pr Ef TYPE Action DESCR. Savings Amt. FTE C C The installation of Virtual Servers has led to a 1 CA Installation of Virtual Servers reduction in energy of 2.2 million kWh's. 180,000 YES YES YES 2 CS-E Prepayment of Lone Star loan. Required payoff of $4M in FY2010. 1,100,000 YES 3 CS-E Eliminating Pay Advices Establish on-line capacity to review pay advice details 70,000 YES Eliminating Payroll Check Printing--Direct Deposits or Pay 4 CS-E Cards 100% direct deposit or pay card program. 25,000 YES 5 CS-E On-line benefits & w-2 processing 5,000 YES Comprehensive document management solution to eliminate Reduces paper, printing, purchases of fax machines, 6 CS-E paper--E-faxes, multi-function copiers. printers, etc. 100,000 YES YES YES Implement Aggressive Energy Savings Programs at 80 7 CS-E Campuses 650,000 YES YES YES 8 CS-E Eliminate Late Start Date for HS Redesign 60,000 YES NO Savings on idling, labor, number of routes, safety and 9 CS-E GPS Optimization Savings customer service 25,000 YES Had Discussion with Tommy, Director (OK with it) - 10 CS-E Change Athletic Pick-up to 5:00 or 5:15 Will also help safety and customer service 15,000 MIXED NO Implement a one-day Furlough per month for central staff 11 CS-E only (pay reduction). 3,456,720 NO Implement a one-day Furlough per month for all staff (pay 12 CS-E reduction). 20,941,056 NO 13 CS-E Eliminate penalty payments to TRS for retiree rehires Austin has highest rate of rehire in the State. 233,000 YES YES 14 CS-E Replace retirees with lower cost new employees 400,000 YES YES 15 CS-E Explore fiscal year change TBD MAYBE Several policies for rentals and small liability 16 CS-E Consolidate Insurance coverage policies. coverage could be consolidated for a small savings. 10,000 YES Reduce property rentals and relocate Administration to 17 CS-E underutilized buildings. TBD MAYBE 18 CS-E Eliminate contract with Seton Hall and bring nurses in-house. 1,500,000 MAYBE YES 3,500,000- 19 CS-E Self Insure with BC/BS Texas for Health Insurance. 5,000,000 YES YES 20 CS-E Consolidate six schools (5 EM, 1 MS) with low enrollments. 3,500,000 YES 21 CS-E Implement 4-Day work week. TBD YES YES Join the State's Insurance Plan which reduces benefits 22 R coverage. 9,168,720 YES MAYBE 23 R Reduce travel budgets by 15%. 180,000 YES YES Eliminate one of the two planning and prep periods for MS 24 R and HS Teachers. 17,000,000 306 NO NO Eliminate one of the two planning and prep periods for MS 25 R and HS Teachers in non-core subject areas. TBD 26 R Increase class size from 28 to 29 for HS & MS 3,282,000 59 NO NO NO 27 R Eliminate food purchases. 475,000 YES YES YES CONFIDENTIAL--FOR DISCUSSION PURPOSES ONLY. LAST PRINTED: 5/25/2012, 1:12 AM 5/25/2012 CONFIDENTIAL--FOR DISCUSSION PURPOSES ONLY--LAST PRINTED: 5/25/2012, 1:12 AM 5/25/2012 FY 2010-11 Budget Development Types: (E)-Efficiency, (CS)-Cost Savings, (CA)-Cost Avoidance, (R)-Reduction, (REV) - Revenue Impact: (S)-Schools , C)-Central, (SW)-Systemwide y ud n St ity tio ls cy tin B un ca pa A en us m C vo ci ci A om R on in fi SN Ed Pr Ef TYPE Action DESCR. Savings Amt. FTE C C 28 R Implement Hiring Freeze at Central 900,000 MAYBE YES Equipment, guns, bullet-proof vests, dogs etc. Can 29 R Police department reductions. we reduce? TBD MAYBE 30 R Postpone filling of mailroom position when individual retires. 54,000 YES/MAYBE 31 R Reduce supply Budget by 8% 1,739,797 NO 32 R Reduce contract budget by 8% 4,593,589 MAYBE YES YES 33 R Across the Board Cut of 3% 14,058,937 YES 34 R Eliminate Benchmark tests. 500,000 MAYBE YES Use custodial teams in the summer and reduce 333 custodial staff from a 260 day to a 193 days work schedule 35 R (phased in over three years). 667,000 YES MAYBE NO 36 R Eliminate travel and cell phone stipends for all staff. 1,100,000 YES 37 R Reduce signing bonuses for new teachers. 600,000 YES MIXED YES YES YES Eliminate Long Term Hardship Leave for those employees 38 R that have exhausted their sick leave. 700,000 YES Increase class size in middle and high schools by one 39 R student. 3,200,000 YES NO NO 40 R Implement block scheduling at the secondary level. 4,500,000 YES 41 R Eliminate Elementary Art, Music, PE classes. 15,300,000 YES NO NO NO 42 R Reduce schools field trips budget by 50%. 360,000 YES NO NO NO Reduce professional services and consulting contracts by 43 R 8%. 475,000 YES YES YES Eliminate 6 to 8 special education transportation routes to re- 44 R invest towards classroom instruction. 270,000 YES YES YES YES Eliminate 24 Curriculum Specialists in the Office of 45 R Curriculum. 1,800,000 YES YES YES MAYBE Eliminate Program Facilitators and School Improvement 46 R Facilitators (approx 28 FTEs). 1,700,000 YES YES YES YES 2,400,000 to 47 R Eliminate 50 to 240 professional support positions. 11,600,000 YES MAYBE 48 R Eliminate seven RFI positions. 561,920 7 YES YES 49 R Eliminate Institute for Learning (IFL) 325,000 50 R Eliminate Needs Improvement contingency for AU Schools. 98,450 Implement shared services model for Fine Arts between 51 R elementary schools with 6th grade and middle schools. 300,000 4 52 R Eliminate the Director of Diversity. 115,000 1 YES YES YES YES 53 R Eliminate the Office of Redesign. 860,000 YES YES YES YES YES CONFIDENTIAL--FOR DISCUSSION PURPOSES ONLY. LAST PRINTED: 5/25/2012, 1:12 AM 5/25/2012 CONFIDENTIAL--FOR DISCUSSION PURPOSES ONLY--LAST PRINTED: 5/25/2012, 1:12 AM 5/25/2012 FY 2010-11 Budget Development Types: (E)-Efficiency, (CS)-Cost Savings, (CA)-Cost Avoidance, (R)-Reduction, (REV) - Revenue Impact: (S)-Schools , C)-Central, (SW)-Systemwide y ud n St ity tio ls cy tin B un ca pa A en us m C vo ci ci A om R on in fi SN Ed Pr Ef TYPE Action DESCR. Savings Amt. FTE C C Eliminate stipends to teachers under the National Board 54 R Certification Program. 437,277 YES Reduce stipends to that of Round Rock ISD for National 55 R Board Certified Teachers; from $2,000 to $1,000. 171,000 YES Reduce the "Account for Learning" program that assist economically disadvantaged students in reaching higher 56 R performance levels by a third. 1,100,000 YES Eliminate the Tactical Compensation program which provides additional compensation to teachers in "Academically 57 R Unacceptable" schools. 1,300,000 YES YES 58 R Eliminate Executive Principals 500,000 5 YES YES 59 R Eliminate Transportation for Choice across the district. TBD YES YES Two companies provided information- No cost to us per attachments provided. May have political or safety concerns. Est. $300k to $500k in Y1 up to 60 REV Bus Advertisements $1M. 300,000 MIXED/NO Alternative Learning Center could be a prime 61 REV Sell Attractive Properties location. TBD MAYBE YES 62 REV Increase rental rates to market levels Substantial waiting list for units. TBD YES 63 REV Increase facility rental fees to cover actual costs TBD MAYBE Implement the use of Purchasing cards (P-cards) to pay for 64 REV small dollar purchases and generate revenue from rebates. 105,000 YES YES YES Reduce substitute budget and create incentive program for 65 R teachers to reduce teacher absenteeism. TBD YES Reduce the District's contribution towards employees' health insurance and increase employee contribution up to $50 per 66 REV month using a sliding fee schedule based on salary. 6,600,000 YES YES NO 67 REV Tax Rate Increase of 1 cent 4,158,904 NO GRAND TOTAL 131,827,370 Key: 0 Efficiency only, no savings; or already implemented. 1 Implement 2 Increased administrative and/or political difficulty, but possible. 3 Politically or administratively too difficult to realize savings. 4 Politically or administratively infeasible or last resort. CONFIDENTIAL--FOR DISCUSSION PURPOSES ONLY. LAST PRINTED: 5/25/2012, 1:12 AM 5/25/2012 FY 2010-11 Budget Planning Proposed Increases--General Fund Goal/Strategy Alignment FY11 FY12 FY13 1 Dual Language Immersion 0 0 3,000,000 2 Boys Academy 2,100,000 2,163,000 2,227,890 3 UT Innovative Middle School 2,502,000 2,552,040 2,628,601 4 Credit Recovery TBD TBD TBD 5 Teen Pregnancy TBD TBD TBD 6 Facilties Improvement 5,000,000 2,500,000 2,500,000 7 Academically Unaceptable/Eastside Plan TBD TBD TBD 8 Pre-K Student Growth 160,000 1,200,000 1,236,000 9 IT Phone Messaging 100,000 100,000 100,000 10 Special Ed Increase 400,000 412,000 424,360 11 La Classe Magica 50,000 50,000 50,000 12 ACCESS 0 722,690 744,371 13 Employee Appreciation 25,000 25,000 25,000 14 Cash Pick-ups for local school funds 0 0 0 15 Non-Title I School--Choice Support TBD TBD TBD 16 Increase counselors to State Mandated levels 17 Energy/Gas rate increase TBD TBD TBD TOTAL 10,337,000 9,724,730 12,936,222 Notes: Bond contingency may be used for items # 3 & 6. CONFIDENTIAL--FOR DISCUSSION PURPOSES ONLY 5/25/2012 2010-11 Budget Planning sed Increases--General Fund FY14 FY15 0 0 CONFIDENTIAL--FOR DISCUSSION PURPOSES ONLY 5/25/2012 Efficiency Study Summary No. Pct. Total Rejected 9 17.31% Action Taken 9 17.31% Action Planned 18 34.62% Further Review 16 30.77% TOTAL 52 100.00% FY 2010-11 Budget Development Types: (E)-Efficiency, (CS)-Cost Savings, (CA)-Cost Avoidance, (R)-Reduction, (REV) - Revenue y Impact: (S)-Schools , C)-Central, (SW)-Systemwide ud n St tio s cy B l a pa A oc en C ci v ci DESC Savings R in on fi SN Pr Ef C TYPE WHO Action R. Amt. FTE C A B Pr in ci pa l V) - Revenue s C om m un Ad i ty m in is tra tiv Po e lit Fe i as ca lF i bi lit ea y Im si bi pa li t ct y Owner