Schools SOP by I559m7B9

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									                           DEPARTMENT OF THE ARMY
                                UNIT ADDRESS



OFFICE SYMBOL                                                              DATE


SUBJECT: Schools Standing Operating Procedures (SOP)


1-1. PURPOSE. To establish policy and procedure for ensuring full use of institutional
training resources available to the _______ by standardizing the _______(unit size)
schools program.

1-2. REFERENCES.

       a. AR 351-1, 15 October 1987, Individual Military Education and Training.
       b. DA Pamphlet 351-4, 1 October 1990, Army Formal Schools Catalog.
       c. USAREUR Reg. 351-1, 20 September 1994, NCOES in USAREUR.
       d. USAREUR Pam 351-2-1, 1 October 1999, Catalog of USAREUR
          Institutional Training Courses.
       e. USAREUR Pam 351-2-2, 1 January 2000, Catalog of Allied Institutional
          Training Courses.
       f. USAREUR Cir 351-2, 1 October 1999, Courses and Allocations of Quotas for
          CATC Training Center, and Associated USAREUR Courses.
       g. V Corps Reg. 351-1, 1 September 1990, Schools Training Management.

1-3. SCOPE. This SOP applies to all _______ elements.

1-4. MISSION. This mission of the _______ Schools Program is to ensure the right
soldier is trained at the right time through institutional training from Combined Arms
Training Center (CATC) and Continental United States (CONUS).

1-5. GENERAL.

       a. The _______(unit size) S3 Training is responsible for managing training
resources organic or available to the _______(unit size) to include management of the
schools program. This is accomplished in coordination with the V Corps and G3
Training (Schools).

         b. School quotas are obtained for all Battalions and Separate Companies organic
to or attached for training support.

       c. Unit commanders and the NCO support channels will ensure that qualified
primary and alternate candidates are selected for each quota allocated.
        d. Unit commanders will ensure that selected soldiers are properly prepared and
arrive at the course at the proper time with the correct equipment.

       e. If a soldier is selected for attendance by his/her commander, meets the
prerequisites, and receives an allocation he/she is required to attend. Soldiers will be
counseled (AE Form 351-2-1 A-R, Oct 99 Unit Commander’s Checklist for Student
Preparation) in advance concerning their selection to attend school. This is to preclude
attendance shortfalls.

        f. The CATC and DA schools are keys to the professional development of our
soldiers. Maximize the opportunities to send soldiers to school by maintaining an
accurate and up to date Order of Merit Lists (OML). Good prior planning and personnel
management is vital to ensure that soldiers go to the required courses.

1-6. INSTITUTIONAL TRAINING.

         a. Institutional training is a critical resource that supports the training program of
the _______(unit size). It is particularly critical to the success of training NCO leaders
and soldiers’ technical skills. The _______(unit size) draws upon several sources of
institutional training.

                (1) CATC prerequisites for courses are listed in USAREUR REG 351-2-1

               (2) TRADOC NCOES Courses on a TDY and return basis. Courses and
        prerequisites are listed in DA PAM 351-4.

             (3) NATO/SHAPE Courses offer comprehensive background on Allied
        Command Europe. Courses and prerequisites are listed in USAREUR Pam 351-
        2-2.

        b.   CATC NCO Academy (PLDC) allocations are obtained through V Corps
             based on the Enlisted promotion cutoff scores and the management of those
             soldiers meeting the cutoff scores for a particular month.

        c. CATC quota allocations are distributed based primarily on unit requirements
        and training schedules. Return of unused quotas is required NLT 45 days prior to
        course start date.


1-7. CONUS SCHOOLS. Requests for CONUS schools are routed through S1 on a DA
Form 4187. Coordinate these requests with S3 Training (Schools) for funding and
eligibility compliance. Examples are Airborne, Ranger, Instructor Pilot, UH-60A
Transition Course, MOS Reclass, IMPOC, etc. Battle Course NCO quotas are managed
by the V Corps Schools NCO. Approved packets are submitted to V Corps and slots are
allocated based on V Corps slots received.



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1-8. SCHOOLS FUNDING. Any schools requiring V Corps funding must be approved
by ACofS G3 (Training). Slots that are obtained without G3/Chief of Staff approval will
be funded in full by the requesting unit.

       a. CATC funds. All schools outlined in USAREUR Pam 351-2-1 (USAREUR
Schools Catalog). _______(unit size) Schools is authorized to sign Block 19 on DD
Form 1610. Signature authority is not delegated further.

       b. DA Funds. ANCOC/BNCOC (CONUS) and all schools quotas that are
received with a fund cite listed on the message.

       c.   Units must fund. Administrative TDY, conferences, meetings and schools
            quotas obtained without prior verification of the availability of funds from S3
            Training (Schools).


                     SECTION II, QUOTA CONTROL PROCEDURES

2-1. GENERAL. Prior to the beginning of a quarter (approximately 30-45 days), S3
Training (Schools) will send all Battalions a quota request worksheet (see encl. 1). This
quota request worksheet must be filled out and returned to _______ Schools IAW the
established suspense date.

2.2. _______(unit   size) S3 Training (Schools) will:

       a. Distribute quotas to subordinate units for upcoming quarter and accept turn
back of quotas that were forecasted and are no longer needed.

      b. Receive and consolidate pre-registration data from units by suspense date.
Forward consolidated pre-registration data to appropriate agency.

       c. Receive and log original DD Form 1610s from units NLT three weeks prior to
proceed date. Check information on DD Form 1610s against course data.

        d. Receive and log completed DD Form 1610s from Resource Management and
return to units one week prior to proceed date. Log all actions taken.



2-3. BATTALION SCHOOLS PROCEDURES.

       a. Maintain an Order of Merit List (OML) for all NCOES schools. Identify a
primary and alternate for each slot. Submit OML for 1SG, ANCOC, BSNCOC, BNCOC,
and PLDC to _______ (Schools), NLT the 10th of each month.




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        b. Submit DD Form 1610 for CONUS/CATC course slots NLT 45 days prior to
course date, NATO/SHAPE courses 7 weeks prior. A letter of lateness signed by a LTC
or above will accompany all DA Form 1610s that are not turned-in 30 days prior to the
class start date.

       c. Consolidate pre-registration data and forward to _______(unit size) S3 Schools
IAW the established suspense date. Submit Reply By Endorsement (RBI) Letters for
cancellations, failures, and no-shows.

        d. Commands should minimize course slot turn backs. However, quotas may be
turned back to _______(unit size) S3 Schools up to 30 days prior to class start date. This
will be done in writing with the Battalion S-3/CDR’s signature.

        e. Report all shortfalls or disenrollment telephonically to _______(unit size) S-3
Schools the next duty day. Follow this action with a RBI specifying the reason for the
shortfall and action taken to prevent future shortfalls, within 72 hours

       f. Shortfalls

               (1) A shortfall is defined as:
                      a. A unit having a confirmed reservation and failing to fill the
       allocation.
                      b. Sending an individual to the course and denied enrollment (did
       not meet course pre-requisites)
                      c. A unit canceling an allocation after V Corps established a
       suspense which could not be filled by another V Corps MSC.
               (2) Upon notification of a shortfall, a RBI explaining the circumstances
       surrounding the incident will be submitted thru channels to Commander, V Corps,
       ATTN: AETV-GCT, APO 09079, three (3) working days after notification of
       shortfall. Memorandum must be signed by the first O-5 in the chain of command.


     SECTION III, NON-COMMISSIONED OFFICERS EDUCATION SYSTEM

3-1. GENERAL. The Noncommissioned Officer Education System (NCOES) is an
integrated system of on-the-job training and experience combined with institutional and
unit instruction which provides coordinated, job related training for NCOs and Specialists
(Promotable) throughout their careers.

3-2. PURPOSE. To establish policy and procedures for ensuring the maximum return
from the NCO education courses available to _______ soldiers.

3-3. RESPONSIBILITIES.

       a. _______, S3 Training/Schools.




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              (1) Controls Basic NCO Course Combat Arms (BNCOC), and Primary
       Leadership and Development Course (PLDC) quotas based on unit OMLs.

               (2) Monitors procedures and criteria utilized in selection process IAW
       selection procedures outlined in the appropriate regulation.

       b. Battalion Command Sergeants Major/First Sergeants.

              (1) Manage and provide overall supervision of all aspects of the NCOES
       program, within their unit.

               (2) Allocate quotas based on subordinate unit OMLs.

               (3) Maintain separate OMLs for each NCOES course.

                (4) Forecast needs of the unit based on actual requirements and historical
       records in concert with unit personnel turbulence. Ensure maximum quota
       utilization, to preclude shortfalls and turn back.

              (5) Conduct an interview to ensure that soldiers selected for NCOES
       course are properly informed of their selection, and are prepared for attendance.

               (6) Units cannot require soldiers to be a certain percent under the body fat
       maximum or achieve a certain PT score over the Army minimum to qualify for
       attendance. Identify early on who is in the window for attendance at a military
       school and when they will go. Give those soldiers a diagnostic PT test and weigh-
       in at the earliest opportunity. If they are borderline in any area, establish a
       program to get them where they should be and ensure their progress is monitored
       on a regular basis.

               (7) All soldiers attending courses/schools under the provisions of this
       regulation will have all their equipment inventoried by their first line leader.

              (8) Appoint a family sponsor for each accompanied soldier attending a
       school/course.

3-4. ORDER OF MERIT LISTS (OML). The following procedures will be used for all
NCOES courses.

        a. Battalion Schools NCO will turn in a consolidated OML for all NCOES
courses to _______(unit size) S3 Training (Schools). OMLs will be turned in according
to the V Corps guidelines/format (encl. 2) and V Corps Reg 351-1. Only fully qualified
soldiers will be placed on the OML. Battalion CSM will sign their OMLs.

       b. Students attending PLDC will be pre-registered with _______(unit size)
schools NLT 30 days prior to class start date. Pre-registration will contain the following



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data: Name, Rank, Promotion status, DOR, SSN, Gender, Unit, Date Boarded, Current
Points, and PMOS.

       c. Soldiers must have been on a unit’s promotion standing list before they can be
placed on the unit OML.

3-5. BASIC NONCOMMISSIONED OFFICERS COURSE (BNCOC). These courses
are conducted at the TRADOC branch schools. They are designed to develop soldiers to
supervise and train subordinate personnel in MOS critical tasks to maintain, operate, and
employ weapons and equipment.

       a. Students attending BNCOC will be pre-registered with _______(unit size)
Schools NCOIC NLT 45 days prior to class start date. Pre-registration will contain the
following data: Name, Rank, Promotion Status, DOR, SSN, PMOS, Unit, APO,
Clearance Status (Y/N).

        b. All soldiers attending BNCOC must have a completed NCOES packet with the
following items in it: Total Army School System (TASS) Unit Pre-Execution Checklist
(Filled-out properly and signed by Commander), Battalion CSM Memorandum, Copy of
latest APFT (within 45 days), DD Form 1610, Copy of PCS Orders if TDY en-route, DA
Form 31 if taking leave, Copy of ID Card, TABE Test (within 12 months), Copy of all
documentation specific to NCOES Course (i.e. Read Ahead Packets, SOP, Clothing
Inventory List), Verification of NCOER if TDY is more than 89 days, TAPE Test if over
the HT/WT standards, ATRRS printout, Proof of Security Clearance, Permanent
Profiles, all required waivers, and anything else covered in the TASS checklist.

      c. Clothing and Equipment. Mandatory and optional individual clothing and
equipment for personnel are listed on the web.

       d. _______(unit size)/Battalion s-3 (Schools) return confirmation of selected
candidates to V Corps G3 Schools within 30 days after receipt of the BARS Report.

3-6. Primary Leadership and Development Course (PLDC). This school is conducted by
7th Army Training Command (7ATC) at Grafenwoehr Germany. It is designed to teach
future/new NCOs of all MOS’s common soldier tasks and troop leading procedures.
Emphasis is on training in leadership skills and managerial techniques to enable NCOs to
supervise subordinates in the performance of their mission or job related duties.

       a. Prerequisites for attendance.

              (1) Meet the Enlisted Promotion Cutoff Scores for the month. Be on the
       unit Order of Merit List (OML). Soldiers attached for duty to another
       organization other than their own parent unit will be carried on the assigned unit
       OML.

               (2) Priority for attendance:



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               (a) Sergeants, by date of rank.

               (b) Specialists promotable on the semi-centralized promotion
       roster that have met the cutoff score for promotion to Sergeant.

               (c) Specialists promotable on the semi-centralized promotion
       roster by STAR MOS then by promotion points.

b. PLDC Policy

         (1) Promotable soldiers SPC/CPL who meet cutoff score and fail to attend
or fail to graduate from PLDC will be removed from the OML. As an exception,
soldiers that are released from PLDC or their PLDC class seat reservation is
canceled due to a medical or compassionate reason, will remain on the list.

        (2) Soldiers must be free of all administrative or flagging actions that
would preclude course completion or cause recall to the parent unit while
attending PLDC.

       (3) Privately Owned Vehicles (POV) are not authorized at the course.
Units are responsible for coordinating government transportation.

        (4) Soldiers are required to reside in the NCO Academy barracks during
training, including weekends, unless released by the school Commandant.

       (5) Soldiers must have serviceable clothing and equipment. Missing
clothing or equipment will be cause for release from the course.

c. PLDC Administrative Requirements.

       (1) Individual name must be on the _______(unit size) OML that is
submitted to V Corps G3 Training (Schools).

        (2) All unit Schools NCOs will submit a DD Form 1610 and the Student
Packet to _______(unit size) (Schools) NLT 3 weeks prior to the course start date
or as stated on the suspense date on the monthly PLDC Milestone.

      (3) The Student Packet consists of the following documents that must
accompany each PLDC student for use during in-processing:

               (a) Unit Commander Recommendation Letter (4 copies)

               (b) Student Information Sheet (4 copies)

               (c) Equipment Checklist Inventory (TA-50) (2 copies)



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                       (d) DD Form 1610 (6 copies)

                       (e) APFT (within 30 days)

                      (f) A copy of ID Card (with 6 months remaining after graduating
               from school)

                     (g) A copy of individual Tape results if not meeting requirement
               from AR 600-9

                       (h) Battalion CSM memorandum/letter

                       (i) TABE results from Education Center

                       (j) A copy of individual’s profile (signed by Commandant of the
                           NCO Academy with a date of ten days prior to start of class)

                       (k) A copy of individual’s counseling statement (DA 4856) if
                           soldier is borderline overweight or is barely passing on APFT.

3-7. First Sergeant Course (FSC) This course is a scenario driven, performance oriented
course of instruction designed to prepare SFC promotables and MSGs for positions of
responsibility as unit First Sergeants. All first time first sergeants will attend the resident
FSC at Fort Bliss, TX or the Distance Learning (DL) at Vilseck, Germany prior to
assuming duties as a 1SG. In the event emergency requirements preclude sending a
soldier to FSC prior to assuming 1SG duties, the soldier must attend FSC within six
months of assuming 1SG duties. Request for waiver may be approved by the first
General Officer in the soldier’s Chain of Command.

        a. Procedures. Units who have First Sergeants that require attendance must
submit a request form approved by unit level CSM and NCOES Packet to _______(unit
size) S-3 Training (Schools). Packets will be screened and then forwarded to V Corps for
inclusion in the V Corps OML.

3-8. MISCELLANEOUS SCHOOL: Non-institutional, Mobile Team Training (MTT),
non-recurring courses and those non specifically addressed will be announced as they
become available. All information and instructions will be disseminated as appropriate
IAW DA Pam 351-4.




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