Minutes of the 50th Annual General Meeting of HFNZ
The 50th Annual General meeting, held 24 March 2007 at the Quality Inn
Geyserland, Rotorua was opened at 2.30 pm.
President Dave McCone welcomed everyone to the meeting, especially the
Life Members present and thanked the Midland Branch for hosting the
AGM. He was also glad to see such even representation of all the
Branches, so there was truly national representation and a good quorum.
Chair: Dave McCone
Alex Aitken, Peter Andrews, Karl Archibald, Darryl Bell, Dianna Bell, Lorraine
Bishop, Johno Bollman, Belinda Burnett, Cheryl Carnahan, Mike Carnahan,
Shelley Clark, Janice Cook, John Cook, Stephanie Coulman, Brent Cowie, Barry
Davis, Sharyn Davis, Judith Dudson, Ron Dudson, Jack Finn, Sam Glynn,
Catriona Gordon, Malcom Hansen, Roz Hansen, Micheal Ho, Denise Holden,
Simon Holden, Grant Hook, Raewyn Hunter, Wayne Hunter, Nancy Lam, Chantal
Lauzon, Stephen Lowe, Stephen Lyons-Montgomery, Dechen McClintock,
Richard McDonald, Drew MacKenzie, Mike Mapperson, Viola Mapperson, Rob
McIntosh, Colleen McKay, Carl McKay, Joseph Mesler, Sally Mesler, Christie
Murzello, Leanne Pearce, Tama Pene, Heather Power, Nev Reedy, Nigel Scott,
Wendy Scott, Helen Spencer, Lyn Steele, Tony Steele, Teresa Stevens, T.A.
Stirling, Lorraine Thompson, Corina Tuck, John Tuck, Mark Uren, Heather
Walmsley, Jack Walmsley, Anne Waring, Graham Waring, Martyn Waring, Steve
Waring, Vivienne Waring, Amy Waters, Andy Western, Sue Western, Deon York.
Tim Barnett, Elizabeth Berry, Kay Boone, Melissa Boyer, Raymond Bradley,Sharon
Caris, Tony Cluman, Pauline and Cliff Collins, Philip Cowley, Hon Ruth Dyson, Peter
Flanagan, Jan and Tony Goodwin, Victor Gilpin, David and Lisa Habershon, Peta
Hardley, Warwick Jeffrey, Carolyn Lauren, Tim and Lisa Lowe, Tahi Pene, Dr. Paul
Ockelford, Jeff Oliver and Sandi Earle, Julie Park, Elaine Riley, Fiona Ritsma, Lynley
and Richard Scott, Tony Shelton, Grant Storey, Barbara Sutherland, Rex Temperton,
Frances Thomas, Robin Thomas, Annette Waring, Nick Waters and Rachel Collins.
That the Apologies be accepted
Moved by: Rob McIntosh Seconded: Mike Carnahan CARRIED
Memorials and Lighting of Memorial Candle
John Tuck lit the Memorial Candle and remembered members of our community
who are no longer with us, in particular our patron Sir Jock Staveley. He also
noted the passing of his late grandmother Thora Griffith, the late Colin
Brittenden, David Gatward, Charles Alan Shaw, Fred Thomas and Cliff
Consideration of Minutes of 49th Annual General Meeting held Saturday 25
March 2006 at Auckland
No matters arose from the Minutes.
That the minutes of the 49th Annual General Meeting held Saturday 25
March 2006 at Auckland be adopted
Moved by: Mike Mapperson Seconded by: John Cook CARRIED
Adoption of HFNZ Reports
a. President’s Report – The President’s report for 2006 was considered.
Dave McCone announced he would not be standing for President for a third
term. He will continue to support HFNZ and thanked the organisation for the
opportunity of being the President and the personal growth the experience
has afforded him.
That the President’s Report for 2006 be adopted
Moved by: Dave McCone Seconded by: Grant Hook CARRIED
b. Treasurer’s Report – Mike Carnahan spoke to the Treasurer’s Report
for 2006 and the annual accounts for the year ended 31 December 2006, the
Statement of Accounting Policy, Notes to the Accounts and Auditors Report.
It was noted that the Foundation is in a much better financial position than
end of year last year and that it will be important to find a suitable investment
property for the surplus to make corporate and grant fundraising easier. Mike
will be retiring as Treasurer, but will remain available as a resource.
That the Treasurer’s Report for 2006, Income and Expenditure statement for
the year ended 31 December 2006, balance sheet at 31 December 2006,
Statement of Accounting Policy, Notes to Accounts and the Auditor’s Report
for 2006 be adopted
Moved by: Mike Carnahan Seconded by: John Tuck CARRIED
c. Alan Coster Education Endowment Trust – Mike Carnahan also
presented the 2006 report from the Allan Coster Education
Endowment Trust and the annual accounts for the year ended 31
December 2006, the Statement of Accounting Policy, Notes to the
Accounts and Auditors Report. He concluded that this was the first
time a written report was available and a nice addition to the financial
That the 2006 report from the Allan Coster Education Endowment
Trust, Income and Expenditure Statement and Balance Sheet at 31
December 2006, Statement of Accounting Policy, Notes to Accounts
and the Auditor’s Report for 2006 be received.
Moved by: Mike Carnahan Seconded by: Deon York CARRIED
d. Regional Branch Reports – John Cook called attention to the
Northern, Midlands, Central and Southern Branch Reports for 2006
That the Regional Branch Reports for 2006 be adopted
Moved by: John Cook Seconded by: Grant Hook CARRIED
e. Chief Executive Officer’s Report – Belinda Burnett presented her
Chief Executive Officer’s Report for 2006, concentrating on thanking
the staff for their hard work during the year and importance of having
passionate dedicate staff to be able to deliver the services needed by
That the Chief Executive Officer’s Report for 2006 be adopted
Moved by: Belinda Burnett Seconded by: Lorraine Bishop CARRIED
Appointment of Auditors
That KPMG be appointed Auditors for HFNZ for 2007.
Moved by: John Tuck Seconded by: Mike Carnahan CARRIED
Officers of National Council for 2007
HFNZ is required by its Constitution to elect a President, Vice President(s)
(Maximum 2) and a Youth Delegate. We may elect or carry out on a fee for
service the position of Treasurer and Secretary.
National Council is of the view that two Vice Presidents are appropriate.
This allows for succession and the operation of an Executive Committee for
operational decision required to be made by Council.
It is also appropriate for an elected Treasurer to allow full reporting to
The role of Secretary as described in the constitution is no longer required
with the advent of the Internet and appointment of administrative staff.
That the officers of HFNZ National Council for 2007 include a President, two
Vice Presidents, a Treasurer and a Youth Delegate.
Moved by: Mike Carnahan Seconded by: Malcolm Hansen
9. Election of Officers
The Chief Executive confirmed the following nominations have been
received and are in order-
Nominees: Grant Hook Deon York
Nominees: David Habershon Grant Hook Deon York
Nominees: John Tuck
Nominees: T.A. Stirling
As there were two qualified candidates for the position of President, an
election was called. Both Deon and Grant presented brief speeches to
introduce themselves and the reasons they wished to become President. A
question and answered sessions followed where both candidates were
given time to answer questions from the assembly. They spoke to their
individual leadership styles, how the approach the Prime Minister if given
the opportunity and their priorities for the Foundation.
The Returning Election Officers (Belinda Burnett and Leanne Pearce)
confirmed that proxy votes had been received and were in order.
The vote was held, voting forms collected by members of staff who were
abstaining from voting, and the votes counted by the Returning Election
Officers. The result was that Deon York was voted President for 2007.
Deon York had previously agreed to withdraw from the nomination to Vice
President in the event of his election to President. This left the two
remaining nominees for Vice President to be elected unopposed.
As there was only one nomination for the positions of Treasure and Youth
Delegate these were elected unopposed.
That the officers of HFNZ National Council 2007 be-
President: Deon York
Vice Presidents: David Habershon, Grant Hook
Treasurer: John Tuck
Youth Delegate: T.A. Stirling
Moved by: Mike Mapperson Seconded by: Cheryl Carnahan CARRIED
(Please note this motion was revisited after the meeting as it was missed
during AGM after the announcement of the election results)
Receive notices from Regional branches of their Delegates to National
HFNZ is required by its constitution to elect up to two delegates to the National Council
from each Regional Branch. National Council is of the view that: i) At this stage of
development not all branches are in a position to devote two members to National Council
Activities and that; ii) The volume of business and cost does not support such a step for
That the Regional branches elect one delegate to attend National Council
Moved by: John Tuck Seconded by: Wendy Scott CARRIED
Regional Branches advise the delegates elected by them to National Council for 2007 are:
Regional Delegate Northern: John Cook
Regional Delegate Midland: Catriona Gordon
Regional Delegate Central: Micheal Ho
Regional Delegate Southern: Rob McIntosh
Deon York spoke to the following special resolutions.
a. Charities Act
Explanation for change
The Charities Act 2005 (the Act) was passed in April 2005. The Act established the
Charities Commission (the Commission) that came into being on 1 July 2005. The Act
called for the establishment and maintenance of a registration and monitoring system for
charitable organisations. The registration system is called the ‘Charities Register’ (the
Register), which opened on 1 February 2007. Registration is voluntary; however registering
with the Commission allows tax-exempt status to be maintained and becoming a registered
As such, in November 2006 National Council proposed that at 1 July 2007 HFNZ would
seek registration as a charity under the Charities legislation as we see it as essential to
become a registered charity and to have a single national haemophilia organisation as a
That at 1 July 2007 HFNZ will seek registration as charity under the
Charities Act 2005.
Moved by: John Tuck Seconded by: Rob McIntosh CARRIED
b. Changes to the Constitution
Explanation for Change
The National Council has reviewed the current HFNZ Constitution and Rules to meet
changing situations arising from the likes of:
The Charities Act 2005
The desire for HFNZ to register as a charity in July 2007
The need to reflect the current structure of HFNZ
Recognising the changes to NZ National Health Service and the accompanying
demise of the HFNZ Medical Advisory Committee and the development of the
National Haemophilia Management Group.
National Council proposes that in the period 1 January 2007 to 30 June 2007, HFNZ
operate under the current or “old” constitution, but that from 1 July 2007 to 31 December
2007 HFNZ operate under the “revised” constitution.
Proposed Constitutional Changes
Section Current Reading Proposed Change Rationale
Section 4C, Statement of To promote the public Deletion of the This is no longer core to
Purposes donation of blood to the aforementioned the activities of HFNZ and
New Zealand Blood is therefore not necessary
Service in the constitution
Section 4F, Statement of n/a Notwithstanding anything Endorsement to Section 4
Purposes herein contained or Statement of Purpose
implied no power or that HFNZ must carry out
reservation expressed or only a charitable purpose.
implied herein shall
authorise HFNZ to do or
suffer any act which does
not further the charitable
purposes hereof and the
declaration of charitable
purposes herein shall at
all times be paramount so
as to exclude any act or
omission which is or may
be deemed to be not in
accordance with such
Section 4G, Statement of The purpose of Regional Deletion of the This statement does not
Purposes Branches shall be the aforementioned reflect the reality of the
same as National Council purpose of Regional
Section 5A, Membership Individual Member Individual Member Consistency needs to be
Any resident of New Any person with created. We are required
Zealand with haemophilia ordinarily to comply with the
haemophilia... resident in New Charities Act 2005 which
...Family Members Zealand... ... Family requires a charity's funds
Two or more members of Members Two or be spent in NZ.
a family with haemophilia more members of a family Note Patron, Life
may apply together in with haemophilia who are Members, Associate
writing… ordinarily resident in New Members, Corporate
Zealand may apply Members and Friends
together in writing… have no residential
Section 7D, HFNZ The President of HFNZ Council shall maintain a An update to reflect
National Council National Council, shall position description changes in the role and to
convene and Chair all outlining roles and re-establish the role of the
meetings, Annual General responsibilities of the Regional Chairperson as
Meeting, Special General President. The President differing to the HFNZ
Meetings, meetings of of HFNZ National President.
HFNZ National Council, Council, shall convene
and meetings of the and Chair all meetings,
Executive Committee or, including the Annual
if desired by the General Meeting, Special
President, may defer to General Meetings,
an elected Chairperson. meetings of HFNZ
of Regional Branch National Council, and
Management Committees meetings of the Executive
shall convene and Chair Committee. If desired by
all meetings of the the President, any of
Regional Branch these duties may be
management committee, delegated to a member
Regional Branch Annual of National Council duly
General Meeting, and elected by majority vote
Regional Branch Special by the members of
General Meetings, or, if national council.
desired by the President,
may defer to an elected The President shall
Chairperson. exercise an additional
Shall provide leadership casting vote at meetings
to the Council or where such a vote is
Committee in carrying out provided for and required.
Shall exercise an
additional casting vote at
meetings where such a
vote is provided for and
Section 7L, HFNZ The President or, in their The President, or in their Regional branches do not
National Council absence, a Vice- absence, a delegated have Vice Presidents.
President shall preside committee member, shall The inclusion of this
over meetings of the preside over meetings of terminology, therefore, is
Regional Branch the Regional Branch inaccurate. The insertion
Management Committee. Management Committee. of "delegated committee
If the President and Vice- member" enables the
Presidents are absent, branch chair to delegate
then one of the remaining despite the removal of
Committee members 'Vice-President'.
hsall be elected to
preside over the meeting
by those present
Section 7, HFNZ National No current provision Regional Branch An update to more clearly
Council Chairperson define this role.
The Chairperson of a
Committee shall convene
and Chair all meetings of
the regional branch
The Chairperson shall
provide leadership to the
Council or Committee in
carrying out its
Section 7, HFNZ National The Vice President[s] of The Vice President[s] of Regional branches no
Council HFNZ National Council HFNZ National Council longer have Vice
and Vice President[s] of shall: Presidents
Section 7, HFNZ National The Vice President [s] of The Vice President [s] An update to reflect
Council HFNZ National Council of HFNZ National changes in the role .
and Vice President [s] of Council shall -
Regional Branch Assist the President as
Committees shall - required.
Assist the President as Assume specific
required. responsibility for
Assume specific programmes included in
responsibility for the HFNZ Decade Plan,
programmes included in or Annual Business Plan.
the HFNZ Decade Plan, Develop draft policies and
or Annual Business Plan. protocols for
Develop draft policies and consideration by HFNZ
protocols for National Council. Council
consideration by HFNZ shall maintain a position
National Council description outlining roles
Assume responsibilities and responsibilities of the
for specific significant Vice President.
issues relative to HFNZ Council may second the
National Council activities Immediate Past President
Assume responsibility for to join Council to provide
co-ordination and continuity and advice
communications with during the ensuing year.
similar bodies and health
related organisations, and
within HFNZ Regional
Branch Committees or
Section 7, HFNZ The Treasurer of HFNZ Treasurer An update to reflect
National Council National Council and The Treasurer shall changes in the role.
Treasurers of Regional ensure adequate systems
Branch Committees shall procedures and records
- are established operated
Collect and account for all and monitored to -
inwards monies payable Collect and account for all
and due to HFNZ, inwards monies paid to
ensure funds are correctly and due to HFNZ.
accounted for and Make all creditors'
banked. payments on behalf of
Make all creditors' HFNZ.
payments on behalf of Prepare financial
HFNZ National Council or information sufficient to
Regional Branch keep Council fully
Management Committee informed of the financial
and maintain proper status and trends.
books of account to Maintain correct records
record the financial affairs for any tax commitments.
of HFNZ. Ensure the preparation of
Prepare schedules of the Annual Financial
income and payments for Statement of Accounts
approval by HFNZ and Balance Sheet as at
National Council or 31 December each year.
Regional Branch Council shall maintain a
Management Committee. position description
Maintain correct records outlining roles and
for any tax commitments. responsibilities of the
Prepare annual budgets Treasurer.
and report regularly on
the financial position
compared against budget
Prepare the Annual
Financial Statement of
Accounts and Balance
Sheet as at 31 December
Maintain a Register of
Section 7, HFNZ National The Secretary of HFNZ Deletion of the A secretary is now not
Council National Council and aforementioned always required and it is
Secretaries of Regional no longer the role of an
Branch Committees shall appointed secretary to
- prepare and dispatch an prepare and dispatch
agenda for the Annual agendas for National
General Meeting, Special Council Meetings. This is
General Meetings HFNZ now usually completed by
National Council employees of HFNZ, in
meetings, Regional particular Administrative
Branch Management Support and the CEO.
Committee meetings and With respect to Regional
attend all such meetings Branches, this may be a
to keep minutes of function of the secretary,
proceedings. Conduct all but it should not be a
correspondence and constitutional requirement
general secretarial duties as it could be the role of
required under the the Chair or even a
Consitution and Rules committee member to
prepare and dispatch
Section 11,Medical A. Medical Advisory A National Haemophilia
Advisory Committee Committee. Management Group
HFNZ shall maintain a [NHMG] has been formed
Medical Advisory as part of District Health
Committee. The purpose Boards NZ Inc [ all the
of this Committee shall be DHB’s] with the task of
to make nationally managing
recommendations to haemophilia issues.
HFNZ. The Committee Perpetuating a medical
shall met at least once group under HFNZ is not
each year:-- needed for this purpose.
To review treatment We probably still need a
protocols or standards of medical advisory
care for people with committee to advise
haemophilia and other Council on international
related bleeding disorders trends and occurrences
as established by the and their implication for
National Haemophilia NZ, to objectively monitor
Management Group. To standards of care in NZ
monitor international both their funding and
standards of care and provision, to monitor the
their application in New overall health status of
Zealand. people with haemophilia,
To monitor standards of to scrutinise national
care being funded and guidelines of care for
services being provided. haemophilia, and to
To monitor the morbidity promote availability and
of haemophilia and the understanding of medical
health status of people and scientific information
with haemophilia . To and advances and
promote availability and provide opinion and
understanding of medical information to members.
and scientific information NZ also needs to be part
To provide opinion and of international assistance
information to members. programmes which
means we should
haemophilia so as to
assist the Pacific. This
requires a national clinical
group to lead a national
training and resource
Section 15A, n/a Notwithstanding the Added to Section 15A,
Audit/Review of Annual above, HFNZ shall Audit/Review of Annual
Accounts comply with the financial Accounts to have HFNZ
reporting requirements of qualify for registration as
the Charities a charity under the
Commission, the Charities Act.
Registrar of Incorporated
Societies, the Financial
Reporting Act 1993 or its
amendments and with the
New Zealand Institute of
Standards for Voluntary
Section 20, Complaints i. All Added to Section 20
complaints concerning Complaints to have a
the operation of HFNZ or robust complaints
the conduct of its procedure
members shall be made
in writing, signed by the
member complaining and
addressed to the
Section 20, Complaints ii. The Added to Section 20
President shall convene a Complaints to have a
committee comprising robust complaints
members of the executive procedure
and representatives of the
where the member
resides, as the President
Committee”) who shall
enquire into the same
within an appropriate
Section 20, Complaints iii. The Added to Section 20
Complaints Committee Complaints to have a
shall conduct its robust complaints
investigation in person, by procedure
telephone or by electronic
mail. The member
complaining shall be
entitled to attend the
investigation and may
have a support person
with them at the
Section 20, Complaints iv. The decision Added to Section 20
of the Complaints Complaints to have a
Committee shall be robust complaints
provided in writing to the procedure
complaining member and
That the proposed constitutional changes be adopted from 1 July 2007.
Moved by: Wayne Hunter Seconded by: Catriona Gordon CARRIED
c. Creation of Single Bank Account
Explanation for change
To become a registered charity under the Charities Act 2005, Council sees it as essential
to have a single national haemophilia organisation. National Council proposes the
dissolving branch bank accounts and transferring all funds to a single account operated
from national office from 1 July 2007.
This topic generated considerable discussion with David McCone, Deon Yoke, and
Belinda Burnett fielding questions from the assembly. Concerns that this was the
best way forward was raised by Tony Steele. It was affirmed that the creation of a
single account would make administration easier and that the branch would still be
entitled to the funds put forward in their budgets. Mike Carnahan noted that the
Foundation may also benefit from the improved deposit interest rate for a
combined account. The delivery of needs grants would not be affected. They
would continue to follow the policy of the Regional Branches and the
administration may even be easier. It was stressed that each Region would have
to register separately to the Charities Register if they wished to retain tax
incentives. This could complicate matters and it is desired that we register as one
national organisation. Separate registration could be considered in the future by
Special Resolution, although there was little support for the desirability of this
That from 1 July 2007, branch bank accounts will be dissolved and all funds
transferred to a single account operated from National Office.
Moved by: Grant Hook Seconded by: John Tuck CARRIED
Opposed by 4 votes: Tony Steele, Theresa Stevens, Mike Uren, Brent
Explanation for Change
Now that HFNZ has a electronic record of membership, reporting would be simplified by
coordinating the subscriptions period for memberships with the financial year.
National Council therefore recommend the following motion to the meeting.
That the annual subscription rates remain the same based on $20.00 per
annum incl. GST for individual memberships, $25.00 per annum incl. GST
for family memberships, $25.00 per annum incl. GST for associate
memberships, $50.00 per annum incl. GST for corporate memberships and
$20.00 per annum incl. GST for friends of HFNZ.
That the new subscription period be 1 April 2007 to 31 December 2007,
and that in following years the subscription period be from 1 January to 31
Moved by: Mike Mapperson Seconded by: Mike Carnahan CARRIED
e. Awards and Recognition
Dave McCone presented the following resolutions.
That the meeting recognises the contribution of Mike Carnahan to
haemophilia issues in New Zealand and his involvement with HFNZ with the
award of Life Membership.
Moved by: Dave Blackler Seconded by: Rob McIntosh CARRIED
That the meeting recognises the contribution of Cheryl Carnahan to
haemophilia issues in New Zealand and her involvement with HFNZ with
the award of Life Membership.
Moved by: Carl McKay Seconded by: Lyn Steele CARRIED
That the meeting recognises the contribution of Rex Temperton to
haemophilia issues in New Zealand and his involvement with HFNZ with the
award of Life Membership.
Moved by: Ron Dudson Seconded by: Michael Ho CARRIED
That the meeting recognises the contribution of Steve Waring to
haemophilia issues in New Zealand and his involvement with HFNZ with the
award of Life Membership.
Moved by: Grant Hook Seconded by: Judith Dudson CARRIED
No general business items were brought forward.
Dave McCone closed the meeting at 4:02 pm