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Privacy Policy Sample 3

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					It Differ From Terms of Use?

A privacy policy is not the same as a Terms of Use document. Terms of
use, which are legally binding unless they violate the law, state what the
visitor may or may not do on the site. Terms of use lay out the expected
behavior of the visitor, and make clear what is expected of site visitors. An
example of this is sites declaring that no one below a certain age may use
the site.

A privacy policy, on the other hand, explains the site’s use of information
and informs site visitors what they can expect when they give personal
information to the site.

Privacy policies explain what information is collected. This includes
information provided to the site when signing for the mailing list or
newsletter, information collected by the site through cookies, and any
information collected under HIPAA.

A privacy policy also explains what is done with this information. If
information is shared, rented or sold, this must be disclosed in the privacy
statement.


How to Write a Privacy Policy

One way to write a privacy policy is to use a sample or privacy policy
creator. These tools are helpful in creating a privacy policy, but should be
used only as a beginning. Any privacy policy should be edited and
personalized to the company issuing it.

The first step in writing a privacy policy is to identify the categories of
personally identifiable information which will be collected. This may include
name, address, email, contact information and medical information
protected by HIPAA. Each piece of information collected by the site should
be named in the policy. A visitor reading the privacy policy should know
exactly what information the site collects.

If the site allows consumers to view and change the information on file
about them, explain this in the privacy policy. Instructions on how to view
and edit personal information should be clear and easy to follow.

Explain very clearly how information is used by the site. When using a
privacy policy creator, be sure to review this section and edit it as
necessary. Whether information is collected through signup for a mailing
list or newsletter, through cookies or by email, the uses of the information
should be made clear. If information is shared with third parties, the
privacy policy must explain why and when information is shared.

The final paragraphs of a privacy policy should explain how consumers can
learn about future changes to the privacy policy, and identify the privacy
policy’s effective date.

Creating a privacy policy is basically a matter of following a particular
formula and filling in the necessary information. Privacy policies are less
complicated than contracts and can often be created using samples or
generators. The resources below will be helpful in creating a privacy policy.

				
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posted:5/24/2012
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