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DEPARTMENT OF TRADE AND INDUSTRY PROMOTING RACE EQUALITY IN OUR POLICIES, SERVICES AND EMPLOYMENT DTI RACE EQUALITY SCHEME - ANNEXES December 2002 DTI RACE EQUALITY SCHEME - Annexes A. Project Timetable B. Coverage of DTI related bodies by the RRAA and by the DTI Scheme C. DTI organogram D. Classification – by relevance to the General Duty – of DTI functions E. Race Equality Scheme training programme for DTI staff F. Explanation of DTI grades and job titles ANNEX A DTI RACE EQUALITY SCHEME PROJECT TIMETABLE The actual timings may depend on factors outside DTI’s control and are subject to alteration. Quarterly, throughout the Reports to the DTI Management Board (which comprises life of the Scheme the Permanent Secretary and Directors General) (actual dates will depend on the dates of Board meetings) Quarterly, throughout the Meeting of Race Equality Drivers and EIT – to life of the Scheme exchange good practice, monitor progress and discuss difficulties arising. Three times a year, Meeting of Customer Equality Advisory Group – to throughout the life of the monitor and progress chase implementation. Scheme Already completed Letters from Permanent Secretary to Heads of Management Units and Chief Executives of Agencies notifying them of provisional classification into “high”, “moderate” or “low/nil”. Completed for draft Put together list of candidates for Race Equality Scheme Impact Assessments. 31 May 2002 Publication of draft Race Equality Scheme for consultation. October 2001 - Summer Series of seminars for all DTI and Agency Senior 2002 - spring 2003 Civil Servants to alert them to DTI’s duties under the RRAA and the business benefits of diversity. Already completed Bilateral meetings with “high” impact areas to screen all policies within each area. 20 September 2002 End of consultation on draft Race Equality Scheme Autumn 2002 Receive CRE guidance on ethnic monitoring 10 October 2002 Launch of on-line training programme on diversity and DTI’s legal obligations for all relevant DTI staff Completed November Complete review of arrangements for provision of 2002 information (accessible formats, languages other than English etc.) by DTI Completed November Review DTI legal powers to require agents such as 2002 BLOs to carry out ethnic monitoring Draft circulated Preparation of Department-wide advice on a) race November 2002 screening b) ethnic monitoring October - November 2002 Consideration and analysis of representations received during the consultation. Preparation of final version of the Race Equality Scheme. October – November Discuss arrangements with “high”/“moderate” areas 2002 for: monitoring; the publication of assessment, consultation and monitoring reports; ensuring public access to information and services; and, staff training. 31 December 2002 Publication of DTI’s Race Equality Scheme – revised in the light of the consultation, including finalised list of policy areas to be subject to full Race Equality Impact Assessment 31 December 2002 Publication of summary of responses to consultation on draft Race Equality Scheme. January 2003 Development of specialised training for those staff in those areas where a “high” race impact is identified, and in particular where an impact assessment is required. February 2003 Begin programme of specific training on REIAs February 2003 DTI Annual Diversity Report Analysis February 2003 Staff Survey- data for analysis and monitoring March 2003 Interim review of data collection project to ensure effective and reliable data for internal monitoring of staff Spring 2003 Staff Appraisal Report analysis 10% sample review 31 May 2003 First Annual Progress Report. February 2004 Begin second tranche of Equality Impact Assessments 31 May 2004 Second Annual Progress Report December 2004 Begin third tranche of Race Equality Impact Assessments January – April 2005 Review of DTI Equality Scheme 31 May 2005 Publication of revised Race Equality Scheme as a consultation draft. 31 May 2005 Third Annual Progress Report 20 September 2005 End of consultation on draft revised Race Equality Scheme September – November Consideration of representations received during the 2005 consultation. Preparation of a detailed assessment of responses and where these have been accommodated or not in the Scheme and the reasons for the decisions. Preparation of final version of the Race Equality Scheme. November 2005 Publication of DTI’s revised Race Equality Scheme – revised in the light of the consultation. November 2005 Publication of summary of responses to consultation on draft revised Race Equality Scheme. ANNEX B COVERAGE OF DTI RELATED BODIES BY RRAA AND OF DTI RELATED BODIES BY THE DTI SCHEME Executive Agencies NAME Covered by Subject to Subject to DTI general employment scheme? duty? duty? Companies House Employment Tribunals Service Insolvency Service National Weights and Measures Laboratory Patent Office Radiocommunications Agency Small Business Service Research Councils NAME Covered by Subject to Subject to DTI general employment scheme? duty? duty? Biotechnology and Biological X Sciences Research Council Council for Central Laboratory X of the Research Councils Economic and Social Research X Council Engineering and Physical X Sciences Research Council Medical Research Council X Natural Environment X Research Council Particle Physics and X Astronomy Research Council Executive Non-Departmental Public Bodies  NAME Covered by Subject to Subject to DTI general employment scheme? duty? duty? Advisory, Conciliation and X Arbitration Service British Hall-marking Council X X Coal Authority X X Competition Commission X X X Consumer Council for Postal X X Services Design Council X X Gas and Electricity Consumer X X Council National Consumer Council X X National Research X X X Development Corporation Simpler Trade Procedures Board (SITPRO) United Kingdom Atomic X  X Energy Authority  Non-Departmental Public Body (NDPB) is a body which has a role in the process of national government but is not a Government Department or part of one. There are 26 executive NDPBs (including the Research Councils) associated with DTI and its work.  In respect of its public functions Regional Development Agencies are executive NDPBs which are subject to the general and specific duties in their own right. Regional Development Agencies Subject to general Subject to employment duty? duty? East Midlands East of England North West One North East South East of England South West England Advantage West Midlands Yorkshire Forward Note: The London development Agency is part of the office of the mayor of London Advisory Non-Departmental Public Bodies which have a legal personality NAME Covered by Subject to Subject to DTI general employment scheme? duty? duty? Industrial Development X X X Advisory Board Low Pay Commission X Womens National Commission X X In addition, DTI has 22 Advisory Non-Departmental Public Bodies to provide advice to Ministers on specific aspects of the Department's functions. Advisory Non-Departmental Public bodies (NDPBs) which have no legal personality Advisory Committee on Cleaner Coal Advisory Committee on Work-Life Technology Balance Advisory Group on Basic Aerospace Committee Technologies Programme Agriculture and Environment Business Incubation Fund Investment Biotechnology Commission Panel Council for Science and Technology Distributed Generation Co-ordinating Group Energy Advisory Panel Ethnic Minority Business Advisory Forum Fuel Cell Advisory Panel Fuel Poverty Advisory Group (joint responsibility with DEFRA) Import Parity Price Panel Intellectual Property Advisory Committee International Oil and Gas Business Measurement Advisory Committee Advisory Board Partnership Fund Assessment Panel Regional Industrial Development Boards (seven) Renewables Advisory Board Small Business Council Small Business Investment Task Spectrum Management Advisory Force Group Since these Advisory Non-Departmental Public Bodies are not legal entities in themselves, they are not listed as being subject to the general duty. They do not “own” policies or design them, but deliver advice to Ministers. Any function carried out by DTI in relation to any of the NDPBs will fall within the scope of the DTI Race Equality Scheme. Tribunals Central Arbitration Committee Copyright Tribunal Employment Appeal Tribunal Employment Tribunals (twenty eight) Insolvency Practitioners’ Tribunal Persons Hearing Consumer Credit Licensing Appeals Persons Hearing Estate Agents Appeals NB: Judicial acts by courts, tribunals, etc are not covered by the RRAA. To allow civil action against judges would interfere with the concept of judicial immunity. Immunity is an aspect of the concept of an independent judiciary, a key feature of the British Constitution. Independence means that the legislature or the executive does not control judges. The Government believes that the correct venue for challenging judicial decisions is the Appeal Courts. Any function carried out by DTI in relation to any of the tribunals will fall within the scope of the DTI Race Equality Scheme. Ethnic monitoring of the processes in Courts and Tribunals is permitted. In addition, a number of bodies, which although private exercise certain public functions for which DTI has a responsibility, have been listed as being subject to the General Duty. They are not covered by the DTI Scheme. ANNEX C DTI ORGANOGRAM Ministers Robin Young Permanent Secretary Stephen Haddrill Directors General Director General Fair Markets Group Angela Mason DTI Directorates Director Heads of Management Units Women and Equality Unit Hilary Samson-Barry Head of Management Units Director Participation and Mainstreaming Margaret Scott Race Co-ordinators in each Directorate Equality Impact Team Leader ANNEX D CLASSIFICATION - BY RELEVANCE TO THE GENERAL DUTY – OF DTI FUNCTIONS GROUP POLICY AREA POLICY FUNCTIONS CLASSIFICATION British Trade British Trade Operated jointly with FCO. Moderate International International Through Trade Partners UK and Invest UK provides advisory and support services to existing and prospective exporters and inward/outward investors. Business Group Business Relations Sponsorship of aerospace, Moderate engineering industries, automotive industries, manufacturing industries, metal industries and shipbuilding. Business Group Business/sector Sponsorship of business Moderate sponsorship sectors including textiles, clothing, footwear, furniture, leather tanning, paper and board, printing, tobacco and retailing. Business Group Communications Co-ordination of UK Low. Social aspects Industry policy telecoms regulation. Policy of IT broadband – relating to EU telecoms moderate initiatives, satellite communications, global liberalisations of telecoms. Innovation in telecoms policy; broadband, third generation mobile communications policy. Information security for business. Wireless, internet and broadcasting regulation. UK online for business. ICT advisers in Business Links. Sponsorship of internet, software, telecoms, radiocoms, electronic and IT services industries. Business Group Construction policy Sponsorship of the High for “Quality construction products, Mark” and skills, materials, contractor and otherwise low consultancy industries. Construction innovation and research. Economic and statistical analysis of the constructions industry. Business Group Post Office policy Post Office reform – setting Moderate out the framework for regulation of postal services. Business Group Regional Policy Regional Selective All moderate/high Assistance and Enterprise except structural Grant Scheme. Reviews of funds – low the Assisted areas Map and regional state aids. Negotiations with the EU on structural funds. Business Group Social Enterprise Unit Policy on businesses with a Moderate/high social purpose whose profits are reinvested in the business or community. Energy Group Coal policy Sponsorship of the UK coal Low, except industry, the Coal Authority pensions and health and the former British Coal. claims – high Energy Group Energy policy Planning and policy on Low, except for fuel poverty – moderate overhead power lines and power stations. Policy on sustainable energy (i.e. renewables/cleaner coal and research). Joint policy work with DEFRA and DWP to address fuel poverty. International energy markets policy. Energy regulation. Energy Group Nuclear policy Safety of the civil nuclear Low industry in the UK and emergency preparedness. Energy Group Oil and Gas Licensing offshore and Low onshore oil and gas fields and pipelines, sponsoring the offshore supplies sector, promoting exploration, sponsorship of the downstream oil sector, international oil markets. Europe and European Policy Advice and coordination on Low World Trade a wide range of EU policy Policy issues, including single market, state aids, EMU, arranging scrutiny by Parliament of EU proposals, future EU enlargement. Europe and Trade Policy Putting forward UK view on Low, except for World Trade trade policy in the EU, specific trade Policy OECD and WTO. Bilateral disputes with a race trade relations with other aspect – high countries. Trade policy and development. Commonwealth trade and economic issues. Trade barriers in other countries. Import restrictions, including international textile trade. Fair Markets Company Law and Development and Low, except for Group investigations administration of company sponsorship of law. Investigations and accountancy – inspections under moderate and Companies Act, Financial investigations or Services Act, Insurance inspections – Companies Act. moderate/high Sponsorship of accountancy profession. Fair Markets Competition Policy Responsibility for mergers Low, except specific Group and monopolies, cases notified to EIT competition policy, including EU policy on competition, and international competition issues. Fair Markets Consumer Policy Oversight of consumer High Group safety activities covering: general consumer safety, research and publicity, flammability, radiation safety, accident surveillance, toys, childcare articles, fireworks and chemical safety. Also supply of goods and services: e-commerce and distance selling, vulnerability of consumers away from home issues, consumer credit and estate agents, misleading claims, hallmarking, package travel, sponsorship of consumer organisations. Consumer Gateway and NACAB online services. Debt helpline pilot. Fair Markets Employment National Minimum Wage; EU High Group Relations employee involvement issues; DTI interest in EU employment law; Partnership Fund; Working Time Regulations; Employment Agency Standards; trade union law; individual employment rights (e.g. part-time regulations, parental leave); employment tribunals; sponsorship of arbitration bodies and appointments to them; special employment rights (e.g. redundancy, TUPE). Fair Markets Women and Equality Promotion of equality for High Group Unit women and other groups, sponsorship of EOC and WNC Business Group Biotechnology policy Responsibility to help UK Moderate firms compete internationally and improve competitiveness through biotechnology. EU, RSA, framework programme and trade issues relevant to the chemicals and biotechnology industry Business Group Chemicals policy EU, RSA, framework Moderate programme and trade issues relevant to the chemicals and biotechnology industry. Sponsorship of chemicals, plastics, rubber, paints and adhesives industries, agro- chemicals. Innovation British National Jointly with Low Group Space Centre DTI/MOD/DTLR/FCO policy on civil interests in space. Obtaining maximum social, commercial, scientific benefit for the UK in putting space to work. Innovation Facilitating Skills, education and Moderate/high Group Innovation training in ITEC (jointly with DfES). Innovation Innovation Group Providing innovation Faradays and Post- Group services for all size grad training companies; including partnerships, partnerships between partnerships with business/research base, people, skills promoting engineering, scoreboard - learning from new moderate/high. developments overseas, Eureka – Low, design policy, skills Promoting development in business. engineering – high Joint work with DfES/DWP/DTI promoting business investment in skills of its workforce and promoting enterprise and promoting enterprise skills in young people. Innovation National Policy advice and Low Group Measurement System measurement standards for the National Measurement system. Innovation Standards and Provision of measurement Low Group Technical Regulations standards and removing policy trade barriers though harmonising EU regulations. Innovation Technical Innovation DTI interest in sustainable Low Group and Sustainable development. Sponsorship Development of environmental, recycling and waste management industries. Policy lead on overall environmental policy is with DEFRA. Office of Science Science policy Science budget and Students grants, and Technology sponsorship of the Research behaviour of Councils. Public PSREs – moderate. understanding of science Public and National Science Week. understanding of Promoting Science, science and Engineering and Technology consultation issues for women. Support for (EM, gender Government Chief Scientific perspectives). Adviser and co-ordination of Women in science cross-cutting Government policy - wide science issues and moderate/high. international science issues. International UK participation in EU science issues – Framework Programme. low. Services Group Export control and Administration of export Low non-proliferation controls required because of UN/EU sanctions and for nuclear, chemical and biological non-proliferation. DTI DIRECTORATES WITH “SUPPORT” FUNCTIONS Legal Services DTI legal advisers Provide legal advisory Low Group services within DTI. Services Group DTI finance Secure, allocate and Low, except monitor DTI’s resources in procurement and line with the Department’s Enemy Property aims and Objectives. Claims Assessment Advise Ministers on DTI case Panel – to Treasury for public moderate/high expenditure. Advice on Government finance rules, establishment of Agencies and efficiency reviews. Coordinates NAO responses, responses to Select Committees, PPP and PFI within DTI. Assessment of financial viability of applicants under grants schemes. Training staff in finance issues. Administrative support to Enemy Property Claims Assessment Panel. Procurement policy in DTI. Services Group Buildings and Provision of accommodation Low facilities and facilities for DTI staff. management Services Group DTI Internal Audit Internal review service, to Moderate help assess risk and systems, promote best practice. Services Group DTI knowledge Promotion of knowledge Low except enquiry management and management in DTI. unit and website modernisation Modernising Government design - high programme. Services Group DTI staff Policy on staff resources, High employment issues pay, personnel procedures, training, IIP, equal opportunities and diversity programmes of action, harassment and bullying complaints, conditions of service, leave, personal injury, retirement and redundancy policy, postings, promotions, secondments. Services Group Information Provision of information and Moderate/low management library services to DTI staff. Provision of DTI IT services ad DTI website. Strategy Unit DTI economics and Provision of central Moderate statistics economic and statistical advice to support DTI policy-making. Strategy Unit DTI press office and Coverage of DTI’s policies Moderate/high publications and activities in the media; advice on the promotion and publication of publicity materials; advice on printing, internet. DTI EXECUTIVE AGENCIES GROUP POLICY AREA POLICY FUNCTIONS CLASSIFICATION Business Group Radiocommunicatio Policy and licensing on radio Low: -spectrum ns Agency spectrum. strategy. Moderate – CB and customer services Business Group Small Business UK strategy for small High Service business. Delivery of business support services in England and Wales through Business Link operators. Delivery of many of the DTI policy outputs (e.g. on environmental advice, skills advice) to small business. Also UK wide schemes – TCS, STEP, Small Firms Loan Guarantee, Inside UK enterprise, High Technology Venture Capital Fund, Community Finance Initiative, Phoenix Fund. Innovation National Weights Policy on metrology in UK. Low Group and Measures Technical services such as Laboratory calibration and equipment testing. Liaison with Trading Standards. Innovation Patent Office Administers patents and Low/moderate Group designs legislation, including copyright issues. Services Group Companies House Responsible for company Moderate/low registrations and statutory returns e.g. accounts. Services Group Employment Managing the network of Moderate Tribunals Service employment tribunals across England, Wales and Scotland (non-judicial functions: LCD GROUP POLICY AREA POLICY FUNCTIONS CLASSIFICATION responsible for judicial functions). Services Group Insolvency Service Administer and investigate High bankruptcies and companies wound up by the courts and report criminal offences, disqualification of directors in corporate failures. ANNEX E TRAINING PLAN Objectives 1 Our training over the first two years of the Scheme will have the following objectives: effective internal and external communication of DTI’s race equality values, principles and standards; effective internal and external communication of the commitment of the Secretary of State, the Permanent Secretary and Senior Civil Service to the general and statutory duties; raise awareness among staff generally of the general, statutory and specific duties, and their implications for the work of the Department; provide those employees involved in “high impact” areas with the necessary skills and knowledge to screen policies effectively; provide those employees involved in the equality impact assessment of policies with the necessary skills and knowledge to do this work effectively; provide those employees involved in the implementation and monitoring of the effective implementation of the Scheme with the necessary skills and knowledge to do this work effectively; evaluate the extent to which all participants in this training programme have acquired the necessary skills and knowledge to achieve each of the above objectives. Training programme 2. DTI is developing a tiered training programme, to ensure that individual staff each has the appropriate level of training to understand and deliver the Department’s commitments under RRAA. General awareness 3. DTI is conducting equality awareness training for its staff who are involved in the implementation of the Scheme. This training will be launched this summer in the form of an e-learning desk-top tool, available to all staff via their PCs. Its aim is to raise awareness of the benefits of considering diversity issues in policy making and service delivery. It includes information on how to mainstream equality in policy making, and sets out DTI’s statutory duties under both S75 Northern Ireland Act and the Race Relations (Amendment) Act. The training also contains sources of statistical information and links to useful websites. 4. The Senior Civil Service, whose understanding of, and support for the scheme is crucial for its effective implementation, are in addition being trained via a series of seminars. The seminars are raising awareness of DTI duties under both the Race Relations (Amendment) Act and under S75 of the Northern Ireland Act 1998. Seminars have taken place in October/November 2001, June July 2002 and more are in preparation for January/February 2003. With turnover, there is likely to be a need for annual training. 5. In addition, DTI courses which cover diversity and equality issues and policy development will be regularly updated to cover DTI duties under RRAA. These include induction training for new staff, management courses, recruitment and selection training and policy related training. Specific training 6. DTI has considered more specialised training for those staff in those areas where a “high” race impact is identified, and in particular where an impact assessment is required. Staff involved in the management and delivery of DTI’s Scheme, in the Equality Impact Team and in the staff policy teams, will receive targeted training to ensure that they have a thorough understanding of race issues. Communication with staff 7. Formal training is only part of the process to ensure staff are aware of, and apply the statutory duties. DTI will maintain awareness through internal communication channels including the staff newspaper; “DTI News”, staff Intranet and through the “Equality Drivers” in each Unit through each part of the Department. The Permanent Secretary, Sir Robin Young, will use appropriate opportunities to highlight the Department’s commitment to the Scheme, both internally and externally; for example he opened the series of training seminars for the SCS referred to above, and launched the e-learning tool on 10 October – these were reported in “DTI News”. Equality Action Programmes 8. Since the Department launched its Action Programmes on Race (November 1998), Widening Opportunities for Women (January 2000) and Disability (October 2000), Director General Groups within the Department have also had responsibilities for engaging their staff in discussions and raising awareness of diversity issues. A number of Groups have run discussion groups or awareness workshops and several have set up action groups on equality issues to take forward findings from local workshops. Other activities include informal lunches to discuss equality issues and articles in Directorate newsletters. 9. Central activities include lunchtime presentations open to all staff on topics such as work/life balance, disability (best practice in employment and on the service provisions of the Disability Discrimination Act), the business case for racial equality (targeted at staff dealing with ethnic minority business), issues faced by black and Asian people in defining their identity, celebrating Black History in London, and the reasons for the Holocaust Memorial Day and its relevance to diversity issues today. Feedback suggests that they are of value to staff. 10. The DTI has run two successful events: June 2001 - Diversity Week; September - November 2002 - Diversity Season. The first was the largest event of its kind then run by the Department, and the second built on it. All staff in the Department were invited to attend one or more of the events, whose aims were to encourage staff to think more about the positive aspects of diversity as well as its three existing action programmes covering issues surrounding race, gender and disabilities. The programmes were wide- ranging and varied and promoted a better awareness and understanding of diversity and the benefits of valuing a diverse workforce. There were some famous and powerful speakers. ANNEX F EXPLANATION OF DTI GRADES AND JOB TITLES DTI title/grade Description Senior Civil Service Permanent Secretary Civil Service Head of Department. Director General Members of the Departmental Board, each with responsibility for a DTI Group, leading broad policy areas. Head of Management Unit Heads of Directorates reporting directly to a (HMU) Director General. Director Head of a Branch or Directorate responsible for a coherent set of policies (includes HMUs). Agency Chief Executive Includes HMUs Mainstream Grades Band C Pay Ranges 11, 10 and 9. Senior management level, team leader, advising on, interpreting and implementing policy. Band B Pay Ranges 8, 7, 6 and 5. Middle and junior management implementing policy and delivering services. Band A Pay Ranges 4, 3, and 2 . Administrative, and clerical support staff.  Pay Range 1 was phased out in 2002.
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