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Irish Hockey Association www.hockey.ie Governance Review Group Information Presentation October 2009 Agenda Current Structure Update on meetings held to date and reasons for change Overview of Proposed structure Review of Board Framework Review of Development Groups Challenges we face Transition to new structure being proposed How we want to be EGM Motion Questions? Current Structure Management Board Trustees Advisory Council Branches & Standing Committee Standing Committee Standing Committee Standing Committee Clubs IHUA CHIEF EXECUTIVE Competitions Schools & colleges Performance Development STAFF Review Process and Meetings Open invitation extended to Clubs and Branches 13 people came forward External facilitator engaged for first two meetings 3 meetings held to date Reasons for Change To enhance the Board effectiveness & efficiency To improve committee structures to better match what is happening in practice Areas Reviewed Need for Board to be strategically focused Desire for expertise and experience above regional representation at all committee level Desire for Standing Committees (Development Groups) to be able to function with more autonomy Need for staff input into the Development Groups Desire to improve communications to and from Branches and Clubs IHA – “To encourage, promote, develop and manage Hockey in Ireland” Board Sub-Committees Board Finance & Fund-raising B Chair President Vice Chair Vice President R Treasurer (Ex Officio) HR & Remuneration Board Director x6 CEO A Audit & Compliance N C CEO H E Development Groups S & High Comps Umpires Grass Roots Youth Performance C -Irish Hockey League -Coaching Development Sub-Development -Irish Cups -Club Development L Groups -Interpro competitions -Social Expansion U (incl. school/colleges comp.) -School Development B Expert Volunteers S Professional Staff Board Framework Board Sub-Committees Board Finance & Fund-raising Chair President Vice Chair Vice President HR & Remuneration Treasurer (Ex Officio) Board Director x6 CEO Audit & Compliance Purpose To define and implement the strategic goals of the IHA, utilising its sub committees and development groups to ensure successful outcomes. •Board to be serviced by the CEO •Sub Committees to be chaired by a Board member •Terms of reference for the Board and Sub Committees •Example of a Sub committee terms of reference Terms of reference Terms of Reference – Competitions Development Group Purpose The purpose of the Competitions Working Group is to manage all IHA competitions and to make recommendations on how the competitions may be improved and developed. Membership The Committee is expected to have six members maximum, as below. This shall include the chair who will be appointed by the IHA Board. Chairperson, who will oversee the management of IHA competitions A member with expertise in the set-up, running and scheduling of competitions An IHA staff member with expertise in marketing and promotion A member with expertise in Discipline and Competition Regulations who will take responsibility for appointments of Technical Officers to matches and manage the disciplinary aspects of competitions Two Participating Club representatives voted by the Participating Clubs at the scheduling meeting in June. Example TOR Cont’d Authority Determine the standard Rules for Irish competitions Oversee sub-groups to administer IHA specific competitions: Strategic Direction: Administer the operations of the competitions: Promotion and marketing of competitions: Reporting The Competitions Working Group shall report to the IHA Chief Executive. In addition the Chair may be asked, on occasion, to report directly to the IHA Board. Other Contacts /Liaison High Performance Director and Senior Coaches: to ensure the IHL is contributing positively to the development of international players; the IHL scheduling fits with the international programme, etc. IHUA: work closely to ensure appointments of umpires works smoothly; close co-ordination on the implementation of disciplinary rules; ensuing the use of Technical Officers supports the umpires Review of Development B Groups R A CEO N C Development Groups H E S & High Comps Umpires Grass Roots Youth Performance C -Irish Hockey League -Coaching Development Sub-Development -Irish Cups -Club Development L Groups -Interpro competitions -Social Expansion U (incl. school/colleges comp.) -School Development B Expert Volunteers S Professional Staff Review of Development Groups Groups responsible, in conjunction with the CE, for the day to day operation of their areas Chairperson appointed by the Board Groups to be made up of volunteer experts Groups not based on geographical representation Relevant staff member appointed to each Group Challenges Engaging volunteers with the right experience and commitment Ensuring we do not lose the knowledge base that currently exists Communicating our activities to the Branches, Clubs and hockey community at large Defining a clear succession strategy Constitution will need amending Understanding that this is not necessarily the end of the journey Transitioning to new Structure To overcome the challenges we need your support – volunteer and/or nominate 6 Board Directors to join the Board from January to May to bed in Advisory Council to be reviewed Rotation of Board Directors members 2 for re- election 2011 then 2 for 2012 and 2 for 2013 Or 3 in 2011 and 3 in 2012 How we want to be A Board that can drive the organisation forward through a clearly defined strategy and goals Development Groups who have the autonomy within their defined strategic goals to drive the day to day operations of the organisation Staff who are engaged and have input into the day to day operations Clear communication lines both internally and externally EGM Motion EGM NOTICE OF MOTION The Management Board propose the following changes to the Constitution: (in italics) Article 18. MANAGEMENT BOARD The Association shall be governed by the Management Board. The Board shall be responsible for defining the policies of the Association and shall direct the Chief Executive in this regard. The Board shall consist of ten (10) members, the Chairperson, the Vice Chairperson, the Honorary Treasurer, the Chairpersons of each Standing Committee four (4), the Chairperson of the Umpires Association and two (2) other members and be extended by a further six (6) members and that this extended Management Board remain in situ until the Annual General Meeting in May 2010. Article 19. POWERS AND DUTIES OF THE MANAGEMENT BOARD Subject to the overall authority of a General Meeting, the Management Board shall be responsible for governing the Association. The role shall include, but shall not be limited to: (a) to (n) (o) The co option of an additional six (6) members to the Management Board EGM scheduled for 11:00am Sunday November 8th Explanatory Notes Following meetings held around the country the following explanatory notes looks to cover some of the questions raised at those meetings: Current Board consists of 10 members with one vacancy giving a net 9 Co-option of an additional six members extending the current Board number to 15 Revised Constitution to address the new structure based on the ongoing work of the Review Group The revised constitution to address: Management Board Co-option/election mechanism -- incorporating rotation and succession planning of Board members The term of office of Chair, Vice Chair and Financial officer (Treasurer) Board Directors Development Groups The role and objectives of each Development Group The structure of each Development Group and the process of appointing members to each group The term of office of each member of Development Groups The revised constitution incorporating the above changes, and any others as defined by the governance review group, to be presented for approval at an Extraordinary General Meeting to be held not later than the end of April 2010. This allows us time to put all elements in place and allows the community an opportunity to vote for or against what we propose regarding the above at that time. Questions?
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