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									RISK ASSESSMENT RECORD

                                               Departmental
LONDON METROPOLITAN UNIVERSITY
                                               Assessment No ACAD.RA01


Location: Internal


Department: Academic Administration
Buildings:  On a permanent basis – Calcutta House, Central House, Jewry Street, Moorgate
            (City Campus) and Harglenis Building, Tower Building, (North Campus). On a
            temporary/occasional basis – Tower Hill (City Campus) and Ladbroke House,
            Stapleton House (North Campus).
Rooms:      All rooms currently made available for use by units and sections within Academic
            Administration


Title of process/procedure/activity:

Lifting, moving carrying

Brief description of work involved:
Lifting, moving and carrying, papers, stationery and computer equipment. Receipt and storage
or stationery and bulk paper. Removing files from cabinets for archiving. Transferring files
within and between offices. Moving papers within offices and to other offices or meeting rooms.
Transfer of equipment from storage to temporary offices for enrolment and return upon
completion.


Significant hazards:

Items are lower or higher than the normal reach, therefore possibility of over reaching or
bending, and possibly difficult to get hold of. Items are bulky or heavy, therefore possibility of
strain when lifting and carrying.


Significant risks:

Bruises, sprains and strains

Likelihood and severity:

Medium risk of minor injury and low risk of severe injury.


Groups at risk (staff, students, etc):

All staff

Special risk groups (disabled persons, maintenance workers etc):

Staff who already have problems with backs, limbs and abdominal conditions.
Existing control measures (ppe, training, guards, written safe system etc):

Ensure that receipt and storage, or transfer, of bulk items are carried out by those staff with
training (schoolkeeping staff). Ensure that staff use trolleys and “paper taxis” for transfer and
movement of files and papers within offices and between offices. Ensure staff use footstools and
ladders to retrieve and use items stored higher than normal reach. Ensure staff are trained in
safe lifting procedures.



Recommendations/additional measures:

All staff who have not previously done so to attend a course on manual handling over the duration
of the period to July 2005. All newly appointed members of staff to attend training, normally
within first 3 months of appointment.

Install shelving in store rooms for storage of materials and equipment at appropriate heights.


Special procedures:




Information sources: (attach suppliers’ data sheets, HSE guides, student handbook or other
available guidelines)

Manual Handling Operations Regulations 1992
HSE leaflet INDG143(rev 1) 'Getting to grips with manual handling'



Health surveillance:                                Safety Inspections:
Supervisors to monitor staff known to have had      Departmental Safety Inspection,
problems in the past.                               (Annual) November-February



Assessment carried                                  HOD signature
out by:                                             __________________________
Names                     Occupation
C Hallas                  Principal Manager         Safety Officer
__________________        (Planning & Resources)    signature
__________________                                  __________________________
__________________
__________________        __________________
__________________        __________________        Review

Date: 01/10/2004                                    Date: August 2005


ACAD.RA01
RISK ASSESSMENT RECORD

                                              Departmental
LONDON METROPOLITAN UNIVERSITY
                                              Assessment No ACAD.RA02


Location: Internal


Department:     Academic Administration
Buildings:      On a permanent basis – Calcutta House, Central House, Jewry Street, Moorgate
                (City Campus) and Harglenis Building, Tower Building, (North Campus). On a
                temporary/occasional basis – Tower Hill (City Campus) and Ladbroke House,
                Stapleton House (North Campus).
Rooms:          All rooms currently made available for use by units and sections within Academic
                Administration


Title of process/procedure/activity:

Use of Display Screen Equipment (DSE)

Brief description of work involved:

Inputting, alteration and reading of information using display screen equipment eg. Personal
Computers with word processors, spreadsheets and database applications.


Significant hazards:

Un-ergonomic working positions. Poor working environment. Trailing cables. Electricity.


Significant risks:
Prolonged periods of intensive/repetitive work can cause muscular/skeletal strains. Poor
working environment and software problems can lead to headaches, fatigue, ‘eye-strain’ and
other visual problems. Low humidity/static electricity can cause dry skin problems. Trailing
cables can cause tripping. Electric shock risk if equipment is damaged or dismantled.

Likelihood and severity:
Frequent risk of low level ‘discomfort’ problems. Possible risk of long-term ‘repetitive strain’
injury to hands/arms. Trailing cables present moderate tripping risks. Electric shock risk is low
and confined to specialist trained maintenance personnel.


Groups at risk (staff, students, etc):
All staff working within Academic Administration who are designated as users. (Habitually
working for more than two hours a day; 10 hours a week)

Special risk groups (disabled persons, maintenance workers etc):
Any person with a disability which prevents the use of a standard, approved workstation set-up.
Persons with a pre-existing ‘repetitive strain’ type condition. Electric shock risk confined to
maintenance personnel.
Existing control measures (ppe, training, guards, written safe system etc):
Adjustable seating, sufficient desk space. Foot rests as required/blinds/curtains/screen tilt/light
diffusers to reduce glare and reflections/document holders as required. Quiet printers, cable
guards and ducting. Workstations comply with DSE regulations. Training in ergonomic work
arrangements available from Health and Safety Office every month.


Recommendations/additional measures:
Plan work to include short frequent breaks or changes of activity. Eyesight testing and corrective
lenses to be provided where appropriate. Install power-arm fittings for DSE to assist appropriate
location at desks, where necessary. Arrange for repair or replacement of any damaged window
blinds.

All staff who have not previously done so to attend DSE training over the duration of the period to
July 2005. All newly appointed members of staff to attend training, normally within first 3 months
of appointment.

Special procedures:
Maintenance and repairs to be carried out only by competent persons under permit-to-work
system. Faulty/damaged equipment to be disconnected and labelled ‘DO NOT USE’.


Information sources: (attach suppliers’ data sheets, HSE guides, student handbook or other
available guidelines)

Health and Safety (Display Screen Equipment) Regulations 1992. HSE Leaflet IND (G) 36 (L)
‘Working with VDUs’. University DSE Policy. HSE checklist “VDUs an easy guide to the
regulations”.


Health surveillance:                                  Safety Inspections:
Supervisors to monitor staff for RSI symptoms –       Departmental Safety Inspection,
refer any persistent muscular/skeletal problems       (Annual) November-February
to Occupational Health. Regular eyesight tests
for users.



Assessment carried                                    HOD signature
out by:                                               __________________________
Names                     Occupation
C Hallas                  Principal Manager           Safety Officer
__________________        (Planning & Resources)      signature
__________________                                    __________________________
__________________
__________________        __________________
__________________        __________________          Review

Date: 01/10/2004                                      Date: August 2005


ACAD.RA02
RISK ASSESSMENT RECORD

                                               Departmental
LONDON METROPOLITAN UNIVERSITY
                                               Assessment No ACAD.RA03


Location: Internal


Department:     Academic Administration
Buildings:      On a permanent basis – Calcutta House, Central House, Jewry Street, Moorgate
                (City Campus) and Harglenis Building, Tower Building, (North Campus). On a
                temporary/occasional basis – Tower Hill (City Campus) and Ladbroke House,
                Stapleton House (North Campus).
Rooms:          All rooms currently made available for use by units and sections within Academic
                Administration


Title of process/procedure/activity:
Use of kitchen equipment.

Brief description of work involved:

Using electric kettles, microwave and other kitchen equipment. Preparation of hot drinks and
food.


Significant hazards:

Hot appliances, slipping on spilt water, sharp implements, possible fire, electric shock and
trailing cables.



Significant risks:

Burns, scalds, cuts, bruising and tripping or slipping.

Likelihood and severity:

Low risk of moderate to severe injury.



Groups at risk (staff, students, etc):

All staff.

Special risk groups (disabled persons, maintenance workers etc):

Those staff with dexterity problems or poor sight.
Existing control measures (ppe, training, guards, written safe system etc):

Electrical equipment should be tested by Building Services Contractors. Frequent visual
inspections to be carried out by departmental staff. Ensure kettles are standing on a firm, level
surface not sensitive to heat and that leads are long enough. Ensure fridges, microwaves and
ovens are all positioned where they cannot cause a fire hazard and are kept clean.



Recommendations/additional measures:

Ensure all electrical appliances are switched off after use and maintained properly. Remove all
damaged items from use immediately and label for repair. Spills to be wiped immediately.

All newly appointed members of staff to be briefed on appropriate use of facilities as part of
departmental induction.

Special procedures:

Repairs and fitting of electric plugs/leads to be carried out only by a competent electrician or other
approved person.



Information sources: (attach suppliers’ data sheets, HSE guides, student handbook or other
available guidelines)

Electricity at Work Regulations 1989. Provision and Use of Work Equipment Regulations 1998.



Health surveillance:                                  Safety Inspections: Frequent visual checks
                                                      of electrical leads and plugs.
                                                      Departmental Safety Inspection,
                                                      (Annual) November-February


Assessment carried                                    HOD signature
out by:                                               __________________________
Names                     Occupation
C Hallas                  Principal Manager           Safety Officer
__________________        (Planning & Resources)      signature
__________________                                    __________________________
__________________
__________________        __________________
__________________        __________________          Review

Date: 01/10/2004                                      Date: August 2005


ACAD.RA03
RISK ASSESSMENT RECORD

                                              Departmental
LONDON METROPOLITAN UNIVERSITY
                                              Assessment No ACAD.RA04


Location: Internal


Department:       Academic Administration
Buildings:        On a permanent basis – Calcutta House, Central House, Jewry Street,
                  Moorgate (City Campus) and Harglenis Building, Tower Building, (North
                  Campus). On a temporary/occasional basis – Tower Hill (City Campus) and
                  Ladbroke House, Stapleton House (North Campus).
Rooms:            All rooms currently made available for use by units and sections within
                  Academic Administration


Title of process/procedure/activity:
Manual handling

Brief description of work involved:

Moving items of office furniture or equipment within the office. Manual handling of various
pieces of office furniture or equipment to reposition within offices.


Significant hazards:

Difficult to get hold of because of shape. Items are much heavier than they appear, possibility of
over reaching.



Significant risks:

Sprains, strains and bruising.

Likelihood and severity:

Medium risk of minor injury and low risk of severe injury.



Groups at risk (staff, students, etc):

All staff.

Special risk groups (disabled persons, maintenance workers etc):

Those staff who already have problems with backs. Limbs and those with abdominal conditions.
Also staff with heart disease or high blood pressure.
Existing control measures (ppe, training, guards, written safe system etc):

Where possible all removals should be carried out by those staff with training or possibly
contractors.

Reduce weight and size as far as possible eg. remove papers from cabinets and transfer
separately. Secure any loose doors and drawers. Use trolley or other aid and team handling
where necessary. Ensure there is a clear path to where the item is going. Training in manual
Handling available from Health and Safety Office.



Recommendations/additional measures:

Ensure all staff have basic safe handling instructions and that all who have not yet done so attend
a manual handling course over the duration of the period to July 2005.

Provide any mechanical aids as appropriate. Assess items for weight.


Special procedures:




Information sources: (attach suppliers’ data sheets, HSE guides, student handbook or other
available guidelines)

Manual Handling Operations Regulations 1992. Suppliers guidelines on moving equipment if
available. HSE leaflet INDG 143 (rev 1)


Health surveillance:                                Safety Inspections:
                                                    Departmental Safety Inspection,
                                                    (Annual) November-February


Assessment carried                                  HOD signature
out by:                                             __________________________
Names                     Occupation
C Hallas                  Principal Manager         Safety Officer
__________________        (Planning & Resources)    Signature
__________________                                  __________________________
__________________
__________________        __________________
__________________        __________________        Review

Date: 01/10/2004                                    Date: August 2005


ACAD.RA04
RISK ASSESSMENT RECORD

                                              Departmental
LONDON METROPOLITAN UNIVERSITY
                                              Assessment No ACAD.RA05


Location: Internal


Department:       Academic Administration
Buildings:        On a permanent basis – Calcutta House, Central House, Jewry Street,
                  Moorgate (City Campus) and Harglenis Building, Tower Building, (North
                  Campus). On a temporary/occasional basis – Tower Hill (City Campus) and
                  Ladbroke House, Stapleton House (North Campus).
Rooms:            All rooms currently made available for use by units and sections within
                  Academic Administration


Title of process/procedure/activity:
General use of office equipment

Brief description of work involved:

Use of photocopiers/printers and changing toner. General use of photocopier to produce copies
and printers for printing bulk reports. Changing toner of photocopier and printers. Use of
shredder to shred confidential documentation.



Significant hazards:

Hot parts of machines. Moving parts of machines.


Significant risks:

Inhalation of ozone fumes. Possible burns from touching hot parts of machine when changing
toner and removing paper jams. Possible cuts and injury to fingers from inappropriate use of
shredder.

Likelihood and severity:

Low risk of minor injury.


Groups at risk (staff, students, etc):

All staff

Special risk groups (disabled persons, maintenance workers etc):

Staff with asthma or breathing difficulties. Staff using shredding equipment.
Existing control measures (ppe, training, guards, written safe system etc):

Photocopier/printers should be placed in well ventilated areas away from desks where people sit.
Use of bags to hold confidential documents for removal for shredding.

Follow instruction manuals carefully when operating machines and equipment.



Recommendations/additional measures:

Extend use of bag systems for destruction of confidential material to offices where shredding
machines are used.


Special procedures:

Report all faults to relevant maintenance personnel.




Information sources: (attach suppliers’ data sheets, HSE guides, student handbook or other
available guidelines)

Provision and Use of Work Equipment Regulations 1998
COSHH Regulations 1999 - ozone production is only a risk if the filter is not replaced regularly.
Toners are non- hazardous.


Health surveillance:                                   Safety Inspections:
                                                       Departmental Safety Inspection,
                                                       (Annual) November-February


Assessment carried                                     HOD signature
out by:                                                __________________________
Names                     Occupation
C Hallas                  Principal Manager            Safety Officer
__________________        (Planning & Resources)       signature
__________________                                     __________________________
__________________
__________________        __________________
__________________        __________________           Review

Date: 01/10/2004                                       Date: August 2005


ACAD.RA05
RISK ASSESSMENT RECORD

                                                 Departmental
LONDON METROPOLITAN UNIVERSITY
                                                 Assessment No ACAD.RA06


Location: Internal


Department:       Academic Administration
Buildings:        On a permanent basis – Calcutta House, Central House, Jewry Street,
                  Moorgate (City Campus) and Harglenis Building, Tower Building, (North
                  Campus). On a temporary/occasional basis – Tower Hill (City Campus) and
                  Ladbroke House, Stapleton House (North Campus).
Rooms:            All rooms currently made available for use by units and sections within
                  Academic Administration


Title of process/procedure/activity:

Provision of Interpersonal Services.

Brief description of work involved:

Dealing with enquiries, admission and enrolment of students, interviewing students, dealing with
students at counters or open public offices.


Significant hazards:

Open days, applicant days and enrolment activities conducted in rooms away from office and
normal working environment. Students may have problems which cannot always be immediately
solved, therefore possibility of antagonism.


Significant risks:

Verbal abuse, physical assault, forced threat.

Likelihood and severity:

Moderate likelihood of stress related to day to day work.
Low risk/likelihood of incidents resulting in severe injury and stress.


Groups at risk (staff, students, etc):

All staff in interpersonal contact with students.


Special risk groups (disabled persons, maintenance workers etc):
Existing control measures (ppe, training, guards, written safe system etc):

Ensure staff do not carry out enrolments or counter-service in isolation, alone. Departmental
procedures for dealing with difficult customers, in person and on the telephone. Use of alarms at
counters to signal need for assistance.



Recommendations/additional measures:

Arrange for all staff who have not done so to attend a course on coping with violence and
aggression over the duration of the period to July 2005. All newly appointed members of staff to
attend training, normally within first 3 months of appointment.

Security to be addressed in the design of all counters. Height and width to be adequate for
security. Security alarms to be installed.

Special procedures:

Counter areas to be kept clear of loose objects. All incidents of serious aggression should be
reported as required under the Policy on Violence and Aggression at work.

The presence of any student excluded from university premises on the grounds of previous
violent conduct or threatened violent conduct to be reported to House services staff immediately.


Information sources: (attach suppliers’ data sheets, HSE guides, student handbook or other
available guidelines)

University Policy on Violence and Aggression at work.
Guidance from Suzy Lamplugh Trust


Health surveillance:                                Safety Inspections:
                                                    Departmental Safety Inspection,
                                                    (Annual) November-February


Assessment carried                                  HOD signature
out by:                                             __________________________
Names                    Occupation
C Hallas                 Principal Manager          Safety Officer
__________________       (Planning & Resources)     Signature
__________________                                  __________________________
__________________
__________________       __________________
__________________       __________________         Review

Date: 01/10/2004                                    Date: August 2005


ACAD.RA06
RISK ASSESSMENT RECORD

                                              Departmental
LONDON METROPOLITAN UNIVERSITY
                                              Assessment No ACAD.RA07


Location: External


Department: Academic Administration
Buildings:  Outside the University


Title of process/procedure/activity:

Working overseas

Brief description of work involved:

Overseas travel and activities, for example to visit partner institutions abroad or attend exam
board meetings.


Significant hazards:

Travel (especially if alone). Illness and/or disease.
Climatic extremes. Theft. Assault. Unfamiliar locations.
Not understanding local language, customs and laws.


Significant risks:

Road traffic accidents. Ill health/injury.
Heat stroke, hypothermia. Personal injury, loss of money, documents, etc.
Not being able to get help, difficulties with the police.


Likelihood and severity:

Variable and dependent upon destination.



Groups at risk (staff, students, etc):

Members of staff undertaking each overseas trip.

Special risk groups (disabled persons, maintenance workers etc):

Any person with a chronic ill health condition requiring medical treatment. Any person with
disabilities or mobility problems.
Existing control measures (ppe, training, guards, written safe system etc):

Staff to provide details of travel arrangements, work itinerary and contact details to the Principal
Manager (Planning & Resources) prior to departure.


Recommendations/additional measures:

Health and Safety guidance working overseas document and appendices to be read and
completed, (copies to be e-mailed to members of staff) also University health questionnaire to be
completed before each trip.

Find out emergency procedures on arrival and where language is a problem, have at least a few
essential phrases written down. Form E111 to be completed for trips within the EU.

All staff undertaking work overseas to attend training prior to doing so.
Additional life insurance may be needed on some trips.

Special procedures:

Contact to be made with a family member/friend upon arrival and at regular intervals thereafter.
Line Manager or nominee to be contacted upon arrival.


Information sources: (attach suppliers’ data sheets, HSE guides, student handbook or other
available guidelines)

Health and Safety Guidelines when Working Overseas (USEA/USA, 1998)
Management of Health and Safety at Work Regulations 1999, (see University Risk Assessment
Policy).


Health surveillance:                                  Safety Inspections:
Anyone with significant health problems to be         Departmental Safety Inspection,
referred to the Health Centre for advice.             (Annual) February



Assessment carried                                    HOD signature
out by:                                               __________________________
Names                     Occupation
C Hallas                  Principal Manager           Safety Officer
__________________        (Planning & Resources)      Signature
__________________                                    __________________________
__________________
__________________        __________________
__________________        __________________          Review

Date: 01/10/2004                                      Date: August 2005


ACAD.RA07

								
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