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Financial Management Modernization Initiative _FMMI_ - APHIS_1_

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					Financial Management Modernization
Initiative (FMMI)
                                       Transforming Financials
                                     at the People’s Department

GIPSA Master Data
              What is Master Data?                                                    Transforming Financials
                                                                                    at the People’s Department




 Master Data is data in FMMI that Agencies will reference and
  use in order to execute business transactions in the system
 FMMI Master Data Elements:
   –   Application of Funds
   –   Functional Area
   –   Fund
   –   Funds Center/Cost Center
   –   Funded Program/Work Breakdown Structure (WBS)**
   –   Shorthand Code


   All obligations at a minimum will include a Functional Area and a Cost Center.




                                                 2
          Master Data Elements
          Application of Funds &
                                                              Transforming Financials

          Functional Areas                                  at the People’s Department




 The Application of Funds used in FMMI is the equivalent of the
  Treasury Symbol used in FFIS. Each Application of Funds is
  tied to one or more FMMI Funds.
 Functional Areas represent “mission critical” programs without an
  end date. They are the equivalent of the Fund in FFIS.

                FMMI                     FFIS
         Application of Funds       Treasury Symbol
               12X4050                 12X4050
               12_2400                 12_2400

            Functional Area              Fund
          GP00520000000000               520
          GP00700000000000               700
                                3
                                                                                                  Transforming Financials

                 Functional Area Structure                                                      at the People’s Department




   Functional Area is used to represent agency specific funds
   Structure:
   Digit 1-2: Agency Identifier
   Digits 3-4 – blank
   Digits 5-7 – Functional Area ex. Inspection & Weighing, Grain Regulatory,
    P&SP
     – Example:
             GP00520000000000 – Inspection & Weighing
             GP00690000000000 – Grain Regulatory
             GP00700000000000 – Packers & Stockyards
             Funding control would be at the Application of Funds level or Treasury Symbol




     The rule remains that all obligations at a minimum will include a Functional Area and a Cost Center.
     If further identification is needed, a WBS would be necessary.


                                                   4
          Master Data Elements
          Fund                                                Transforming Financials
                                                            at the People’s Department




 Funds in FMMI are used to represent funding from external
  sources. A Fund can represent a source of funding such as a
  federal appropriation where the funding is limited based on the
  time available (no year, annual funds, multi-year funds). A Fund
  can also represent the specific expenditures which can be
  covered (direct or reimbursable).
 Funds in FMMI can also be considered a Treasury Symbol.




                                5
                                                                              Transforming Financials

              Fund Structure                                                at the People’s Department




   The Fund Structure is as follows:
     – Agency Identifier (digits 1 - 2) – this is the designated identifier for each
       agency
     – High Level Business Area (digits 3 - 5) – unless otherwise specified by an
       Agency this will always be “00”. The high level business area is considered
       the Agency as a whole which is represented by “00”, followed by a default
       “0” value.
     – Agency Defined - (digits 6 - 10) – we have chosen to configure positions 6-
       9 for the base Treasury code, with the 10th digit equal to the “fund type”
       (R=Reimbursement, D=Direct) or an agency-defined purpose.
   The Fund Structure will always be 10 digits. The Budget Period will distinguish
    No year, Multiyear, or Annual.

   GP0002400D Annual Appropriation
   GP0002400R Annual Reimbursable
   GP00004050R User Fees
                                         6
          Master Data Elements
          Cost Centers and Funds Centers                      Transforming Financials
                                                            at the People’s Department




 Cost Centers are organizational units that identify the costs
  incurred for performing activities within an organization.
 Cost Centers reflect the levels at which a Division spends at a
  location.
 Funds Centers is the same as Cost Center but it is located in the
  Financial Module and Cost Center is located in the Cost
  Management Module of FMMI.
 Funds Centers and Cost Centers typically map to FFIS Divisions,
  Organizations, Sub Organizations, and Cost Organizations
 Building a one-to-one relationship between Funds Centers and
  Cost Centers simplifies derivation rules in FMMI.


                                7
                                                                                 Transforming Financials

               Cost Center Structure                                           at the People’s Department




   The Cost Center Structure has been confirmed to represent the organization
    levels at which each Agency/Staff Office tracks spending or collects costs.
   The Cost Center Structure is as follows:
      – Agency Identifier (digits 1 - 2) - this is the designated identifier for each
        agency
      – Lower Level Business Area (digits 3 - 4) – this is an organizational level
        such as a division or program
      – Remaining six digits (digits 5 - 10) are FFIS ORG
   The Cost Center Structure will always be 10 digits.

   GPOAMB0000 = Management and Budget Services
   GPGRFH0100 = Field Management Director’s Office
   GPPSPER000 = Eastern Regional Office



                                           8
         Master Data Elements
         WBS Elements and Funded
         Programs                                                                 Transforming Financials
                                                                                at the People’s Department




 WBS Elements provide a means of collection and tracking costs
  of a specific job, service, or task; and also generate bills.
 They should be thought of as a program or project with an
  operational purpose and defined time frame.
 WBS Elements are the same as Funded Programs but they are
  located in the Financial Module and WBS is located in the Cost
  Management Module of FMMI.
 WBS Elements have a one-to-one relationship with Funded
  Programs. This helps to provide consistency between the
  Controlling and Funds Management modules in FMMI.

                        A WBS Element is required for all revenue and for other projects as
                                              designated and determined by the Agency.



                                    9
            Master Data Elements
            WBS Structure                                                       Transforming Financials
                                                                              at the People’s Department




 Level 1 WBS Element
    10 Characters
    Example – GP.FM.COMM
    Characters 1-3: G P . = Agency Identifier + a period (GIPSA)
    Characters 4-6: F M . = Agency Program+ a period
     (Field Management)
    Characters 7-10: C O M M = Project Element (Commodities)
 Level 2 WBS Element
    Characters 11-13: Agency Defined
    Example – GP.FM.COMM.01
    Characters 11-13: . 0 1 = Agency Defined (Processed Commodity Insp.)

   Note: Spending must occur on a Level 2 WBS element or higher (2,3,or 4).


                                         10
            Master Data Elements
            WBS Structure - Continued                                        Transforming Financials
                                                                           at the People’s Department




 Level 3 WBS Element
    Characters 14-18: Agency Defined
    Example – GP.FM.COMM.01.FONO
    Positions 14-18: . F O N O = Agency Defined (Field Office New Orleans)

   Example of the full WBS Element:
   GP.FM.COMM.01.FONO
    This WBS element would track the New Orleans Field Office Processed
     Commodities Inspection.




                                       11
           Master Data Elements
           Shorthand Code Overview                                    Transforming Financials
                                                                    at the People’s Department




 The Shorthand Code (SHC) is a way to shorten the length of the
accounting information that gets sent to FMMI. The Shorthand
Code will contain 27 agency defined characters and will be sent to
FMMI via corporate and agency feeder systems.

    The SHC will not be used for direct entry into FMMI.
    Corporate feeder systems include WebTA, Govtrip, TRVL, Smartpay,
     PACS and IAS.
    Agency feeder systems include User Fee billing systems.
    Relationships between SHC to full FMMI accounting can be
     1:1 and many-to-1, but 1-to-many shall not be allowed.
    Not all SHC’s will have an associated WBS Element. For SHC’s not using
     a WBS Element, the character Z will be used as the filler.
    If a WBS Element is used, it must be at least a Level 2 WBS Element or
     higher.

                                      12
             Master Data Elements
             Shorthand Code Layout                                            Transforming Financials
                                                                            at the People’s Department




 Shorthand Code Format:
       FMMI Budget Period (4) + FMMI Fund (6) + FMMI Functional Area (2) + FMMI
        Cost Center (8) + FMMI WBS Element + (7)
   Example:
     08XX04050R9COAMB0000OAPRO07

        o   Budget Period: 08XX
        o   FMMI Fund: GP0004050R
        o   FMMI Functional Area: GP009C0000000000 (For Cost Allocation)
        o   FMMI Cost Center: GPOAMB0000
        o   FMMI WBS Element: GP.OA.PROJ.07




                                        13

				
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