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					FY 12/13 RECOMMENDED BUDGET                                                         COUNTY OF ALBEMARLE, VIRGINIA




                                               JUDICIAL



                                     FY 12/13 Recommended
                                         Judicial Budget
                                           $3,981,921
                                             Courts                                 Clerk of the Circuit
                                              6%                                           Court
                                                                                            17%




                                                                                                           Commonwealth's
                                                                                                              Attorney
                                                                                                                24%
               Sheriff
                53%




                                FY 10/11     FY 11/12      FY 11/12    FY 12/13        FY 12/13          $           %
   COST CENTER                  ACTUAL       ADOPTED      PROJECTED    REQUEST         RECOMM         REC-ADP     REC/ADP

   Clerk of the Circuit Court    $651,644     $669,016     $651,667     $778,257       $675,474         $6,458          1.0%
   Commonwealth's Attorney         900,091      910,408      900,799      945,855        945,857        35,449          3.9%
   Sheriff                       1,946,789    2,013,438    2,022,405    2,099,390      2,099,390        85,952          4.3%
   Courts                          280,879      258,493      259,572      266,639        261,200         2,707          1.0%
      TOTAL JUDICIAL            $3,779,403   $3,851,355   $3,834,443   $4,090,141     $3,981,921      $130,566          3.4%




JUDICIAL                                                                                                      PAGE 81
FY 12/13 RECOMMENDED BUDGET                                                          COUNTY OF ALBEMARLE, VIRGINIA


                        CLERK OF THE CIRCUIT COURT
MISSION
The mission of the Clerk of the Circuit Court is to carry out a comprehensive list of statutory provisions that impose
specific duties on the Clerk’s Office, as well as to carry out the duties imposed by the Rules of the Supreme Court of
Virginia as it relates to the Court side of the office. This office will provide expedient, efficient service to the public,
including but not limited to attorneys at law, judges, and other agencies of the Commonwealth of Virginia and the
County of Albemarle. In addition, the Clerk of the Circuit Court’s office will provide effective access to the court system
through the use of technology and continue the preservation of public records.

DESCRIPTION
The Clerk of the Circuit Court is a Virginia constitutional officer elected to an eight-year term by the voters of Albemarle
County. The Clerk handles administrative matters for the Circuit Court and also has authority to probate wills, grant
administration of estates, and appoint guardians. The Clerk is the custodian of the court records, records deeds, and
the issuance of marriage licenses.

GOALS
       To continue modernization through digital information technology tools enabling on-premises and remote
        users access to public information.
       To move forward with the Court Imaging System through the technology now available through the Supreme
        Court of Virginia.

FINANCIAL DATA

                                                 CLERK OF CIRCUIT COURT

                               FY 10/11      FY 11/12      FY 11/12      FY 12/13      FY 12/13        $              %
                               ACTUAL        ADOPTED      PROJECTED      REQUEST       RECOMM       REC-ADP        REC/ADP
    EXPENDITURES
       SALARIES                  $420,962     $411,960      $403,500      $435,212      $413,212        $1,252         0.3%
       BENEFITS                   157,495      163,796       154,907       181,385       179,702        15,906         9.7%
       OPERATING                   70,000       90,260        80,260       111,660        82,560         (7,700)      -8.5%
       CAPITAL OUTLAY               3,188        3,000        18,000        50,000             0         (3,000)    -100.0%
    EXPENDITURE TOTAL            $651,644     $669,016      $656,667      $778,257      $675,474        $6,458         1.0%

    REVENUE
       STATE                     $415,416     $388,880      $389,090      $401,018      $401,018       $12,138        3.1%
    REVENUE TOTAL                $415,416     $388,880      $389,090      $401,018      $401,018       $12,138        3.1%

    NET COST                    $236,228      $280,136      $267,577      $377,239      $274,456       ($5,680)       -2.0%

    POSITIONS                        10.0          10.0          10.0         10.0          10.0           0.0        0.0%



OVERVIEW/CHANGES
FY 12/13 Recommended Budget: The Clerk of the Circuit Court’s budget increases $6,458, or 1.0%, and reflects the
following:
       Budget built on a 1.0% market increase for FY 12/13 salaries. Actual salaries will be determined by the State.
       A decrease of 4.3% in health and an increase of 7.1% in dental insurance costs.
       An increase in Virginia Retirement System (VRS) rates from 15.14% to 18.99% and an increase in life insurance
        rates from 0.28% to 1.32%.
       A decrease in a variety of operating line items to more closely reflect actual and projected expenditures.
       An increase of $12,138 in state support for constitutional officers’ shared expenses, which contributes to a
        $5,680 or 2.0% decrease in the net local cost.




JUDICIAL                                                                                                           PAGE 82
FY 12/13 RECOMMENDED BUDGET                                                               COUNTY OF ALBEMARLE, VIRGINIA

(CLERK OF THE CIRCUIT COURT CONTINUED)


                                                                         FY 11/12       FY 12/13         Dollar      Percent
Description                                                              Adopted      Recommended      Inc/(Dec)    Inc/(Dec)
Clerk of the Circuit Court (10.0 positions):                               $669,016         $675,474       $6,458           1.0%

Court Services Program: This program consists of the criminal
section and the law and chancery section in which there are four full
time deputies, two in each section. Deputies assist the judge in the
courtroom in both Criminal and Civil actions and conduct other duties
related to cases in accordance with state law.

Tax Records and Probate Program: This program properly indexes
deeds for items such as real property, issues marriage licenses,
probates wills, dockets judgments, files financing statements and
business partnership certificates, in accordance with applicable laws.


TOTAL, CLERK OF THE CIRCUIT COURT                                          $669,016        $675,474       $6,458           1.0%




JUDICIAL                                                                                                        PAGE 83
FY 12/13 RECOMMENDED BUDGET                                                         COUNTY OF ALBEMARLE, VIRGINIA


                        COMMONWEALTH’S ATTORNEY
MISSION
The Albemarle County Commonwealth’s Attorney’s Office (CAO) is dedicated to pursuing justice and protecting the
rights and safety of the citizens of Albemarle and its visitors. As part of that mission, the CAO works to enhance public
safety and welfare through the vigorous enforcement of criminal laws in a fair, compassionate, ethical and just
manner. The CAO believes that, in order to accomplish this mission, the office should maintain a pro-active role in the
community by working to prevent crime in addition to its mandate to prosecute with integrity, equality and excellence.

DESCRIPTION
The Commonwealth's Attorney is a Virginia constitutional officer elected to a four-year term by the voters of Albemarle
County. The Commonwealth’s Attorney represents the Commonwealth of Virginia as its attorney as follows:
   Albemarle County Juvenile and Domestic Relations District Court: Juvenile Criminal Dockets, Domestic Dockets, and
    Juvenile Traffic Dockets, motions/hearings, and bond matters.
   Albemarle County General District Court: criminal misdemeanor dockets, traffic dockets, preliminary hearing
    dockets, bad check dockets, motions/hearings and bond matters.
   Albemarle County Circuit Court: All matters.

GOALS
   Work closely with law enforcement and other Departments within the Judicial Function and Public Safety Areas.
   Work with the Sheriff’s Department on a daily basis and strive to improve the level of services offered to the County
    and to the Courts by utilizing a best practice assessment daily as issues arise. Have an attorney on call and
    available at all hours to consult and advise law enforcement on incoming matters.
   Represent the Commonwealth as its attorney for Albemarle County for the following (but not limited to):
    determining extradition matters, coordinating Court schedules, communicating regarding transportation of inmates
    from other facilities, conducting special grand juries, preparing indictments for and advising the regular grand jury,
    reviewing individual cases for entry into Drug Court, conflict of interest notification and opinions, and education
    and outreach to the general public. Work with the Schools of Albemarle County to educate the administration,
    instructors and students regarding matters relating to community safety, law enforcement and interaction with the
    judicial system.

FINANCIAL DATA

                                              COMMONWEALTH'S ATTORNEY

                               FY 10/11     FY 11/12      FY 11/12     FY 12/13       FY 12/13        $            %
                               ACTUAL       ADOPTED      PROJECTED     REQUEST        RECOMM       REC-ADP      REC/ADP
    EXPENDITURES
       SALARIES                 $653,471     $659,348      $661,000     $669,000       $669,000       $9,652       1.5%
       BENEFITS                  213,100      215,699       204,438      240,571        240,473       24,774      11.5%
       OPERATING                  32,281       34,386        34,386       35,309         35,409        1,023       3.0%
       CAPITAL OUTLAY              1,238          975           975          975            975            0       0.0%
    EXPENDITURE TOTAL           $900,091     $910,408      $900,799     $945,855       $945,857      $35,449       3.9%

    REVENUE
       LOCAL                      $6,700       $5,500        $7,300       $5,200         $5,200        ($300)      -5.5%
       STATE                     450,037      455,363       427,928      457,995        457,995        2,632        0.6%
    REVENUE TOTAL               $456,737     $460,863      $435,228     $463,195       $463,195       $2,332        0.5%

    NET COST                    $443,354     $449,545      $465,571     $482,660       $482,662      $33,117       7.4%

    POSITIONS                         9.0          9.0          9.0           9.0            9.0         0.0       0.0%



OVERVIEW/CHANGES
FY 12/13 Recommended Budget: The Commonwealth Attorney’s budget increases $35,449, or 3.9%, and reflects the
following:
       A 1.0% market increase for FY 12/13 salaries.
       A decrease of 4.3% in health and an increase of 7.1% in dental insurance costs.
       An increase in Virginia Retirement System (VRS) rates from 15.14% to 18.99% and an increase in life insurance
        rates from 0.28% to 1.32%.


JUDICIAL                                                                                                        PAGE 84
FY 12/13 RECOMMENDED BUDGET                                                              COUNTY OF ALBEMARLE, VIRGINIA


(COMMONWEALTH’S ATTORNEY CONTINUED)

        An increase of $2,632 in state support for constitutional officers’ shared expenses, which contributes to a
         $33,117, or 7.4%, increase in the net local cost.


                                                                       FY 11/12       FY 12/13                      Percent
Description                                                            Adopted      Recommended Dollar Inc/(Dec)   Inc/(Dec)
Criminal Case Prosecution and Legal Services (9.0 positions): The        $910,408         $945,857      $35,449            3.9%
Commonwealth's Attorney's Office is responsible for prosecution for
the Commonwealth of Virginia and the County of Albemarle and
assists County police, UVA police, State police, federal law
enforcement agencies, and other law enforcement agencies on legal
issues when requested. The division also provides outreach and
information to the general public regarding criminal justice issues.

TOTAL, COMMONWEALTH'S ATTORNEY                                           $910,408        $945,857       $35,449           3.9%




JUDICIAL                                                                                                      PAGE 85
FY 12/13 RECOMMENDED BUDGET                                                           COUNTY OF ALBEMARLE, VIRGINIA


                                 OFFICE OF THE SHERIFF
MISSION
It is the mission of the Albemarle County Sheriff’s Office to provide customer-friendly, exemplary law enforcement in
the most cost effective manner as possible.

DESCRIPTION
The Sheriff is a Virginia constitutional officer elected to a four-year term by the voters of Albemarle County. The
Sheriff’s Office is responsible for processing and serving civil and criminal court authorized documents, for providing
courtroom security to the Circuit Court, General District Court, and the Juvenile and Domestic Relations Court, and for
transporting prisoners and mental patients by court orders.

GOALS
        Ensure core functions (court security, prisoner and mental patient transports, and civil process) are performed
         in the most cost efficient and productive manner.
        Ensure the use of volunteers is maximized to support initiatives beyond basic mandatory functions.
        Identify ways the office can provide additional desired service to the community and work in concert with the
         Albemarle County Police Department to avoid service duplication.

FINANCIAL DATA
                                                   OFFICE OF THE SHERIFF

                                FY 10/11     FY 11/12      FY 11/12     FY 12/13        FY 12/13        $            %
                                ACTUAL       ADOPTED      PROJECTED     REQUEST         RECOMM       REC-ADP      REC/ADP
     EXPENDITURES
        SALARIES                $1,275,619   $1,303,336    $1,314,420   $1,300,818      $1,300,818     ($2,518)     -0.2%
        BENEFITS                   388,271      418,167       412,107      459,964         459,964      41,797      10.0%
        OPERATING                  224,431      205,415       213,678      220,768         220,768      15,353       7.5%
        CAPITAL OUTLAY              52,028       79,880        79,880       77,340          77,340      (2,540)     -3.2%
        OTHER                        6,440        6,640         2,320       40,500          40,500      33,860       0.0%
     EXPENDITURE TOTAL          $1,946,789   $2,013,438    $2,022,405   $2,099,390      $2,099,390     $85,952       4.3%

     REVENUE
        LOCAL                    $565,539     $541,764      $536,464     $565,800        $565,800      $24,036        4.4%
        STATE                      654,744      664,414       637,229      652,821         652,821     (11,593)      -1.7%
        FEDERAL                      8,452            0        22,552            0               0           0
        TRANSFERS                    5,000            0             0            0               0           0
     REVENUE TOTAL              $1,233,734   $1,206,178    $1,196,245   $1,218,621      $1,218,621     $12,443       1.0%

     NET COST                    $713,055     $807,260      $826,160       $880,769      $880,769      $73,509       9.1%

     POSITIONS                        23.0         23.0         23.0           23.0          23.0          0.0       0.0%



OVERVIEW/CHANGES
FY 11/12 Projected:
   Includes an appropriation of $22,552 in federal grant revenues for a part-time auxiliary deputy officer to assist with
    the administration and monitoring of Offender Aid and Restoration’s (OAR’s) Drug Court cases.

FY   12/13 Recommended Budget: The Sheriff’s budget increases by $85,952, or 4.3%, and reflects the following:
     A 1.0% market increase for FY 12/13 salaries.
     A reduction in overtime of $10,000 based on historical expenditures.
     A decrease of 4.3% in health and an increase of 7.1% in dental insurance costs.
     An increase in Virginia Retirement System (VRS) rates from 15.14% to 18.99% and an increase in life insurance rates
      from 0.28% to 1.32%.
     A net increase of $15,353 or 7.5% for operating costs including a $12,460 increase in vehicle repair and
      maintenance costs based on historical expenditures and anticipated needs, a $1,880 increase for training academy
      fees and a $1,073 increase for auto insurance.
     The “Other” category includes an increase of $33,860 for the recently completed public safety reclassification
      study. Once implemented, these costs will be distributed to the appropriate salary and benefit categories.
JUDICIAL                                                                                                          PAGE 86
FY 12/13 RECOMMENDED BUDGET                                                             COUNTY OF ALBEMARLE, VIRGINIA

(OFFICE OF THE SHERIFF CONTINUED)

   An increase in local revenues of $24,036 and a decrease of $11,593 in state support for constitutional officers’
    shared expenses, which contributes to a $73,509, or 9.1%, increase in the net local cost.



                                                                         FY 11/12     FY 12/13        Do llar     Percent
Descript io n                                                            Ado pt ed  Reco mmended    Inc/(Dec)    Inc/(Dec)
Co urt Services and Securit y (23.0 po sit io ns): The Albemarle         $1,798,138    $1,884,090      $85,952          4.8%
County Sheriff's Office provides for the safety and security of five
courtrooms and three courthouses, serves over 36,000 civil
processes per year, and transports mental patients and prisoners.

Juvenile Court expenditures are offset by a $127,700
reimbursement from the City of Charlottesville for their share of
security provided by the Albemarle County Sheriff's Office. The
County's share of security costs is budgeted in the Sheriff's Office
budget.

Reimbursable Overt ime: This budget item pays for Deputy                    215,300       215,300           0          0.0%
Sheriffs that provide security services to local, private firms during
off-duty hours. These expenditures are offset by revenues paid to
the County by the private firms that contract for this service.

TOTAL, OFFICE OF THE SHERIFF                                             $2,013,438    $2,099,390     $85,952          4.3%




JUDICIAL                                                                                                     PAGE 87
FY 12/13 RECOMMENDED BUDGET                                                            COUNTY OF ALBEMARLE, VIRGINIA


                                                     COURTS
MISSION
The essential mission of the Courts is to fairly and effectively adjudicate legal cases involving matters of criminal, civil,
and domestic relations, the laws of the Commonwealth of Virginia, and the laws of the County of Albemarle.

DESCRIPTION
Albemarle County is part of the Sixteenth Judicial District of Virginia and is served by a Circuit Court, General District
Court, Juvenile and Domestic Relations Court, and Magistrate's Office.


FINANCIAL DATA
                                                           COURTS

                                FY 10/11      FY 11/12      FY 11/12      FY 12/13       FY 12/13        $               %
                                ACTUAL        ADOPTED      PROJECTED      REQUEST        RECOMM       REC-ADP         REC/ADP
    EXPENDITURES
       CIRCUIT COURT             $111,336      $110,945      $112,024      $121,348       $121,348       $10,403          9.4%
       GENERAL DIST. COURT         21,360        23,894        23,894        29,394         23,955              61        0.3%
       MAGISTRATE                   3,315         4,425         4,425         4,375          4,375             (50)      -1.1%
       JUVENILE COURT             144,868       119,229       119,229       111,522        111,522         (7,707)       -6.5%
    EXPENDITURE TOTAL            $280,879      $258,493      $259,572      $266,639       $261,200        $2,707          1.0%

    NET COST                     $280,879      $258,493      $259,572      $266,639       $261,200        $2,707         1.0%

    POSITIONS                          1.0           1.0            1.0          1.0            1.0           0.0        0.0%



OVERVIEW/CHANGES
FY 12/13 Recommended Budget:          Overall, funding to the various Courts increases $2,707, or 1.0%, and reflects the
following:

Circuit Court:
   A 1.0% market increase for FY 12/13 salary.
   Increase of $5,000 in overtime costs based on actual historical expenditures.
   A decrease of 4.3% in health and an increase of 7.1% in dental insurance costs.
   An increase in Virginia Retirement System (VRS) rates from 15.14% to 18.99% and an increase in life insurance rates
    from 0.28% to 1.32%.

Juvenile Court
   The City of Charlottesville is the fiscal agent for the Juvenile and Domestic Relations (J&DR) Court. The County’s
    contribution decreases $7,707 reflecting the County’s share of operations and building maintenance.




JUDICIAL                                                                                                              PAGE 88
FY 12/13 RECOMMENDED BUDGET                                                                COUNTY OF ALBEMARLE, VIRGINIA

    (COURTS CONTINUED)


                                                                           FY 11/12       FY 12/13        Dollar       Percent
Description                                                                Adopted      Recommended     Inc/(Dec)     Inc/(Dec)
Circuit Court (1.0 position): The Circuit Court is the court of record       $110,945        $121,348      $10,403            9.4%
for Albemarle County, the trial court with the broadest powers, and
the only Court that conducts jury trials. The Circuit Court hears felony
criminal cases and handles all civil cases with claims of more than
$15,000. The Circuit Court also handles family matters and cases
appealed from the General District Court and the Juvenile Domestic
Relations District Court.

The County pays the cost of a Legal Assistant to the Circuit Court,
who manages the entire Circuit Court docket.
General District Court: The General District Court hears minor                 23,894          23,955          61            0.3%
misdemeanor criminal cases, conducts preliminary hearings for the
more serious criminal felony cases, and handles most traffic violation
cases. The Court also decides zoning, hunting, and fishing license
matters. The General District Court Clerk's Office assists the judge in
conducting judicial functions and has responsibility for all
administrative and resource management functions of the Court.

Magistrate's Office: The Magistrate is appointed and supervised by              4,425           4,375          (50)          -1.1%
the Judge of the Circuit Court and serves as the initial contact
between citizens and the criminal justice system. The duties of the
Magistrate include the issuance of arrest and search warrants,
subpoenas, civil warrants, summons, and temporary mental detention
orders. The Magistrate also determines bail as well as commitments to
and releases from jail. The Magistrate's Office serves both the City and
the County.
Juvenile & Domestic Relations (J & DR) Court: The City of                     119,229         111,522       (7,707)          -6.5%
Charlottesville and Albemarle County share a single J & DR Court and
pay supplementary support costs for the Court. The J & DR District
Court hears all matters involving juveniles. In addition, the Court
handles legal matters involving the family such as custody, support,
visitation, family abuse cases, and criminal cases where the defendant
and alleged victim are family or household members.

Associated with the J & DR District Court is a Court Services Unit,
which serves the Court and facilitates the rehabilitation or treatment
of those who come before the Court.




TOTAL, COURTS                                                                $258,493       $261,200       $2,707            1.0%




JUDICIAL                                                                                                          PAGE 89
FY 12/13 RECOMMENDED BUDGET   COUNTY OF ALBEMARLE, VIRGINIA




JUDICIAL                                            PAGE 90

				
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