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									                                                                  Agenda item     1
             NOTTINGHAMSHIRE POLICE AUTHORITY
          County Hall, West Bridgford, Nottingham, NG2 7QP
                  Tel: Nottingham (0115) 977 4897
             ____________________________________

                               MINUTES
                        OF THE MEETING OF THE
                 NOTTINGHAMSHIRE POLICE AUTHORITY
                   HELD ON WEDNESDAY 27 JUNE 2007
                       IN THE COUNCIL CHAMBER
                             COUNTY HALL
                           WEST BRIDGFORD
                             NOTTINGHAM
                       COMMENCING AT 10.00 AM
                 ____________________________________
MEMBERS PRESENT

Cllr J Clarke
Cllr M Cox
Mr D Dean
Mrs K Gill
Mrs G Harrison
Mr R A Hassett JP
Cllr E Lodziak
Cllr I W Malcolm (observer)
Miss J Moore JP
Cllr J Napier
Mrs C O’Riordan JP
Cllr D Shaw
Mr A J Street
Cllr P Tsimbiridis
Cllr K Walker
Ms S Webber

OFFICERS PRESENT

Ms J Bowen                   -   Public Relations
Mr C Handley                 -   Policy Officer
Mr S M Green                 -   Chief Constable, Nottinghamshire Police
Mrs M Kirk                   -   Head of Media, Nottinghamshire Police
Mr S Hobbs                   -   Chief Executive to the Police Authority
Mrs C Radford                -   Treasurer to the Police Authority
Mr H Roberts (until 11.40)   -   Deputy Chief Constable, Nottinghamshire Police
Mr T Smith                   -   Director of Human Resource,
                                 Nottinghamshire Police
Mrs D Warriner               -   Committee Officer, Police Authority
Mrs A Williams               -   Director of Finance and Corporate Services,
                                 Nottinghamshire Police
                                        1
Plus 5 members of the public, one of who joined the meeting at 12.10.

            _________________________________________________


A minute’s silence was held to remember Pc Jonathan Charles Henry from
Bedfordshire Police who died on 11 June,

and for Pc Richard Gray from West Mercia Police who died on 6 May (not on 6
June as stated on the agenda).

The Police Authority had written to offer their condolences.


1.     ELECTION OF CHAIRMAN

       The Chief Executive reported that one nomination for the Office of Chairman
       of the Police Authority for 2007/2008 had been received, namely that of
       Councillor W J Clarke, in accordance with the arrangements as laid down in
       the Standing Orders.

RESOLVED:-
07/30
      that Councillor W J Clarke be unanimously elected Chair of the Authority for
      the ensuing year.

       Councillor Clarke thanked members for their support and the police for their
       continuing efforts and achievements in reducing crime. He challenged the
       force to give renewed emphasis both on solving the outstanding murders in
       the county and on the battle against anti-social behaviour, the latter being the
       main consideration of many members of the public.

       The Chief Constable accepted the challenge and indicated that outstanding
       murder cases were still open and being investigated. The Policing for You
       vision was a means of addressing the problems highlighted by the public.
       Encouragingly, more crimes were being reported by the public, indicating an
       increased confidence in Nottinghamshire Police.

       The meeting was interrupted by a member of the public wishing to inform
       members of his concerns regarding an appeal. In accordance with Standing
       Order 13.4, the member of the public was requested not to interrupt the
       proceedings of the meeting.

       Two members of the public left the meeting.

2.     ELECTION OF VICE-CHAIRS

       It had been agreed in 1999 that the Authority would elect two Vice-Chairs, one
       each from the remaining membership categories to those of the Chair.

       It was

RESOLVED:-
06/31
                                          2
      that Mr Street be elected Vice-Chair of the Authority (Independent Member).

      Magistrate nominees each gave a short presentation after which a vote took
      place.

      It was

RESOLVED:-
06/32
      that Mr Hassett JP DL be elected Vice-Chair of the Authority (Magistrate
      Member).

3.    APOLOGIES FOR ABSENCE

      An apology had been received from Mrs M Smith.

      Members were informed that Cllr Malcolm’s term of office had expired on 31 st
      May. There were currently no City Councillor Police Authority Members as a
      consequence of the deferred decision of the City and County Joint Committee
      meeting of 18th June. A formal letter had been sent but a substantive
      response had not yet been received. If there was no agreement between the
      Councils, the Secretary of State would be required to adjudicate.

4.    MINUTES OF THE LAST MEETING OF THE AUTHORITY

      The minutes of the last meeting of the Police Authority held on 25 April 2007,
      copies of which had been circulated with the papers for the meeting, were
      agreed as a correct record and signed by the Chairman

5.    DECLARATIONS OF INTEREST

      None.

6.    PRESENTATION OF PETITIONS

      There were no petitions.

7.    QUESTIONS TO THE CHAIRMAN                 OF   THE    AUTHORITY      UNDER
      STANDING ORDER 9.1(a)

      There were no questions to the Chairman of the Authority.

8.    TO AGREE A DATE FOR EXTRA MEETINGS

      It was agreed to hold the following extra meetings:
      i)     Community Engagement Committee meeting – Friday 29 June 2pm.
             Purpose – Regional Joint Committee issues.
      ii)    Performance Committee meeting – Tuesday 25 September 1pm.
             Required to comply with Audit Commission requirements.




                                         3
9.    REPORTS OF COMMITTEE/PANEL MEETINGS:-

      i)     Performance Committee of 16 May 2007

      Members noted that resource allocation over the next few years was critical.

      ii)    Police Professional Standards Committee of 30 May 2007

      The presentation on Taylor recommendations had been helpful. It had
      highlighted the fact that a harmonisation of approach to discipline procedures
      between officer and police staff was sought.

      Diversity issues on satisfaction levels and on stop and search were being
      pursued. The Race and Diversity Strategy Board was looking into the
      variances and the reasons for these.

      iii)   Community Engagement Committee of 6 June 2007

      Cllr Tsimbiridis’ apology for the meeting were noted.

      An informative presentation had been given by Mr Derek Stewart,
      Independent Chair of the City Crime and Drugs Partnership.

      Cllr Lodziak and the Every Child Matters working group were thanked for their
      work on this area.      It was followed through in the Police Authority
      Development Plan and the Policing for You vision.

      iv)    Standards Committee of 23 May 2007

      Training on the new Code of Conduct adopted from September 2007 would
      take place as part of the Members Business meeting on 25th July.

RESOLVED:-
07/32
      That the reports be noted and that members be thanked for their work on
      Committees and Panels over the past year.

10.   Timetable of Committees for January – December 2008

      The timetable was established for 2008. This included HR Panel dates, two
      extra Members Business Meetings and a change of date of the Resources
      Panel in July to 12 July at 2pm.

RESOLVED:-
07/33
      That the timetable of committees for January – December 2008 be agreed in
      principle.

11.   APPOINTMENT TO COMMITTEES AND PANELS 2007/2008

      The Chief Executive had tried to accommodate Members’ skills, experience
      and wishes as far as practicable.


                                         4
      The Authority Chair was now the only ex-officio member of Panels. With the
      disbandment of the CDRP and Planning and Policy Panels, membership of
      some of the other Panels had been increased.

      The Chief Executive would act as substitute on the B Division group as
      necessary.

      Terms of reference for all committees were included and those for Police
      Professional Standards Committee had been revised.

      Members were reminded that they were welcome to attend meetings of all
      Committees and Panels, regardless of which they were assigned to.

RESOLVED:-
07/34
      That appointments as detailed in the appendix to the report be approved.

12.   APPOINTMENT TO OUTSIDE BODIES AND APA 2007/2008

      Regarding EMPAJC, six members expressed an interest. Cllr Clarke and Mr
      Hassett were appointed, with Mr Street and Miss Moore to substitute.

      Appointments linked to Force bodies would be made by the relevant Panel or
      Committee at their next meeting.

      With the exceptions noted above, it was

RESOLVED:-
07/35
      That the appointments as detailed in the appendix to the report be approved.

13.   MEMBERS REPORTS FOR APRIL AND MAY 2007

      Noted.

One member of the public left the meeting.

14.   CONFERENCE REPORT

      The conference report was noted and it was confirmed that Mr Street had
      attended, not Cllr Clarke.

      Benefits gained from conferences should be assessed.

REPORTS FOR DECISION

15.   JOINT REPORT OF THE CHIEF CONSTABLE AND THE CHIEF
      EXECUTIVE:-

      i)       ‘Policing for You’ vision and the strategic work programme


      The strategic work programme had not been viable previously, with merger
      proposals, but was now vital.
                                         5
      Members involvement was welcome on the various work streams: people and
      culture; demand management and quality of service; partnerships; protective
      services; best use of resources; and information.

      Mr Handley, Policy Officer, was thanked for his work on community
      engagement issues.

      The Chief Constable indicated the importance of his commitment to ‘leave you
      in no doubt as to what is important’ and the Authority Chair welcomed this
      step forward.

RESOLVED:-
07/36
      That the Authority formally endorse the development of the Policing for You
      vision and the strategic work programme and that a full report on progress be
      presented to the Authority at it’s meeting on 12th September.

16.   REPORTS OF THE CHIEF EXECUTIVE:

      i)     Development of the Authority

      The Authority action plan of the development plan was set out. There was an
      expectation that Members would take responsibility for a particular area.

      Members suggesting adding an ‘outcomes’ column to the plan and thanked
      the Chief Executive for this easy to follow plan. The Deputy Chief Executive
      would be monitoring the plan which was linked to Force project boards, with
      objectives linked to staff pdrs (personal development reviews) and member
      reviews.

      Actions in the plan would be identified at the relevant Panel or Committee.

RESOLVED:-
07/37
      That the plan and the associated action plan be approved.

The Deputy Chief Constable left the meeting.

      ii)    Police Pensions Regulations – Management of Ill-Health

      The Force procedure, the Police Authority procedure and the terms of
      reference of the Medical Retirements Committee were considered and the
      proposal for injury awards was set out.

      Members asked questions about the number of cases reviewed so far (28)
      and how cases were selected. Only one OHU physician was available for
      these cases for two days per week, although this was due to be increased.
      67% of cases reviewed resulted in reduction in pensions.

      Resourcing was an issue, along with the sensitive nature of managing ill
      health. Measures had been taken to resolve any administrative issues and an
      expert pensions advisor had been consulted.

                                         6
      Although most other authorities had not yet changed police pensions
      regulations, many were starting to look into the possibility. The Home Office
      had only given guidance, not a national directive. Nottinghamshire had
      chosen to review the process and had made the process transparent.

RESOLVED:-
07/38
      1   That the procedure for reporting back on the Injury Review/medical
          retirement issues be agreed.
      2   That the terms of reference for the Medical Retirements Committee be
          agreed.
      3   That three Members plus a substitute be appointed to the Medical
          Retirements Committee.
      4   That a further report be provided to the HR Panel to consider
          administrative issues.
      5   That Mr Smith provide a written answer to the question on how cases
          were selected for the next meeting on 12 September.

      iii)       Commitment to children and young people

      The working party led by Cllr Lodziak was thanked for their work, and Mrs
      Smith and Mr Handley for their report. An Action Plan would be prepared by
      September.

      Partnership work was crucial in this commitment and the partnership support
      programme, supported by the Authority, was important. All children’s issues
      were now overseen by ACC Fish.

RESOLVED:-
07/39
   1. The Working Party would develop a detailed draft action plan for
      consideration by the Police Authority in September 2007. This action plan
      would have three main themes:

                Consultation
                Partnerships
                Scrutiny.

   2. That, in order to ensure Police Authority members have a clear understanding
      of their obligations, staff/members should receive regular information/training
      on Every Child Matters.

   3. All Police Authority reports would have ‘Every Child Matters’ Implications
      heading (e.g. ‘Children and Youth Impact’) incorporated with immediate effect;

   4. The Chief Executive write to the eight Crime and Drugs Partnerships within
      Nottinghamshire to request that ‘Every Child Matters’ be considered within
      their scrutiny and overview arrangements for joint working, as there is a direct
      link to the causational factors of crime and disorder which impact on quality of
      life of children and young people.




                                          7
      iv)    Member attendance at conferences

      The intention was to make the conference system more formal and have a
      better reporting-back mechanism.

      Members noted that no one was attending the Standards Board Assembly
      this year but this would be reviewed next year.

RESOLVED:-
07/40
      1   That the revised list of standard conferences and the rota for the period
          2007-9 be agreed.
      2   That the revised process for member attendance at additional
          conferences be agreed.
      3   That the requirement for members to complete a conference evaluation
          form following each conference attended, to be submitted to the Police
          Authority office, be confirmed.

17.   JOINT REPORTS OF THE CHIEF EXECUTIVE, THE TREASURER AND
      THE CHIEF CONSTABLE:

      i)     Final Out-Turn Report 2006/07

      The Budget position had improved, with a revised out-turn of £0.126m. The
      work with the staff planning group had put the situation back on track.
      External funding assumed early in the year, eg for Operation Stealth, had
      improved over the year, giving some relief to budget holders. The insurance
      provision issue had improved, with £1.6m put into this provision.

      A shortfall of £0.233m remained but the balance of pensions reserves was still
      in place.

      Mrs Williams was thanked for the clarity of the report and the work undertaken
      in managing the budget.

RESOLVED:-
07/41
      1   That the report be noted.
      2   That the proposed rephrasing of capital budgets (para 7.2 of the
          report), the carry forward of the adjusted final position on revenue
          budgets (para 6.6) and an increase in the general insurance provision
          (paras 6.10 and 10.2) be approved.

      ii)    Statement on Internal Control

      The Treasurer now interviewed the new managers to check their
      understanding of internal control.

RESOLVED:-
07/42
      That the Statement of Internal Control be approved for inclusion within the
      Statement of Accounts.

      iii)   Statement of Accounts for the year ended 31 March 2007
                                         8
      An addendum report was issued at the meeting, following issues raised at
      CIPFA and the issue of a revised procedure. Guidance for this included new
      legislation which would not be ready for this year but was expected for next
      year.

      The pension fund had transferred to the Home Office who were liable for
      publishing figures. It was anticipated that the mechanism for this would be in
      place for 1st August.

RESOLVED:-
07/43
      That Members:
   1.    Approve the draft Statement of Accounts 2006-07 as given in Appendix A
         of the report.
   2.    Authorise the Treasurer to make any necessary amendments following the
         enactment of the legislation. Where these amendments are considered
         significant to report these to the Performance Committee for its approval.
   3.    Authorise the Treasurer in consultation with the Chair to finalise the
         Statement and to report to Performance Committee for information, that
         this has been undertaken.

18.   REPORT OF THE CHIEF CONSTABLE AS TO:-

      i)     Review of Special Priority Payment Scheme (SPP) for 2007

      With Policing for You and to support Force policy, there had been a change of
      emphasis of SPP to front-line officers. The Chief Executive and the Crime
      Directorate had been involved in this proposal. There was no provision for
      officers involved in youth issues to receive escalated payments.

RESOLVED:-
07/44
      1   That the report, including the attached protocol, be noted.
      2   That the protocols for the SPP scheme be approved for
          Nottinghamshire Police for application between Jan 2007 and Dec
          2007.

                    ___________________________________


19.   EXCLUSION OF THE PUBLIC

RESOLVED:-
07/45
      That under Section 100(A) (4) of the Local Government Act 1972 as amended
      by the Local Government (Access to Information) (Variation) Order 2006 the
      public be excluded from the meeting for the remaining items of business on
      the agenda on the grounds that it involves the likely disclosure of exempt
      information as defined in Schedule 12A, Part 1, in Paragraphs 1, 2, 5, and 7
      to the Act and the public interest in maintaining the exemption outweighs the
      public interest in disclosing the information.

Cllr Malcolm, Mrs Kirk and two members of the public left the meeting.
                                         9
EXEMPT ITEMS

20.   EXEMPT MINUTES OF THE POLICE AUTHORITY MEETING OF 25/4/07

21.   EXEMPT MINUTES OF THE FOLLOWING COMMITTEE MEETING:

      i)     Police Professional Standards Committee of 30 May 2007

22.   EXEMPT REPORTS OF THE CHIEF EXECUTIVE:

      i)     Appeal against business interest – KS
      ii)    Pensions Forfeiture – PP
      iii)   Pensions Forfeiture - CF



The meeting closed at 12.40.




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