ITEM NO contract tracking software by jolinmilioncherie

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									                                                                                       ITEM NO: E17

                   DIRECTOR'S RECOMMENDATION TO SUPERINTENDENT


                                                           Date: September 14. 2006

ACTION BY:                  School Board Meeting

DEPARTMENT: Transportation              DEPARTMENT HEAD:                Dori Collins

SUBJECT: (be specific)

Student Tracking/GPS Software and Field Trip Management Software

GIVE RESUME OF BACKGROUND INFORMATION:
Approve purchasing Student Tracking/GPS software and Field Trip Management Software from Educa-
tion Logistics, Inc. by direct negotiation.

Dori Collins, Director of Transportation and personnel from the IT Department reviewed the software
programs of Edulog and Comet Tracker. After viewing both products, we believe Edulog is the best ven-
dor because they offer software for both programs and have the capability of providing all services
needed without having to contract with another vendor to provide partial services.

A district school board, when acquiring, whether by purchase, lease, lease with option to purchase, rental
or otherwise, information technology resources, as defined in Section 282.303(13), Florida Statutes, may
make any acquisition through the bid process as described herein or by direct negotiation and contract
with a vendor or supplier, as best fits the needs of the school district as determined by the school board.

"Information technology" means equipment, hardware, software, firmware, programs, systems, networks,
infrastructure, media, and related material used to automatically, electronically, and wirelessly collect,
receive, access, transmit, display, store, record, retrieve, analyze, evaluate, process, classify, manipulate,
manage, assimilate, control, communicate, exchange, convert, converge, interface, switch, or disseminate
information of any kind or form.

IS ITEM BUDGETED: Yes X                   No _______

TOTAL COST:              Student Tracking/GPS Software: $32,795 for twenty busses
                         Field Trip Management Software: $4,480.00

REVIEWED BY ADMINISTRATION:                       Yes X initial No ________

REVIEWED BY ATTORNEY:                     Yes _____     No X

RECOMMENDATION: Approve purchase of Student Tracking/GPS Software and Field Trip Management
                              Software from Education Logistics, Inc.
Ms. Dori Collins                                       June 23, 2006
Monroe County Schools                                        Page 3




            A PROPOSAL TO THE
          MONROE COUNTY SCHOOLS
   FOR A THREE-BUS GPS/AVL PILOT PROJECT
        WITH COSTS FOR A FULL-FLEET
              IMPLEMENTATION




                            Presented by:




                        Pricing is valid for 30 days
Ms. Dori Collins                                                                             June 23, 2006
Monroe County Schools                                                                              Page 1


June 23, 2006

Ms. Dori Collins
Transportation Director
Monroe County School District
241 Trumbo Road
Key West, FL 33040

Electronic Mail: collinsd@monroe.k12.fl.us

Facsimile Number: (305) 293-1474

Dear Ms. Collins:

On behalf of Education Logistics, Inc. (EDULOG), I am pleased to provide the Monroe County Schools
(MCS) with the following proposal to implement a fully-integrated, state-of-the-art vehicle tracking sys-
tem for a 60-day, three-bus pilot program. Never before has one vendor been able to provide such a com-
plete package of hardware, software, services, and support to meet the GPS/AVL goals of school districts
both large and small.

In the following pages you will learn more about the distinct benefits and advantages of the EDULOG ap-
proach, and I hope that this proposal will help your district move forward with this revolutionary new
technology.

If you have any questions or need further information, please don’t hesitate to call me at (406) 546-2906.
If you would like to proceed with the pilot project, please have the attached agreement signed, and then
return the Monroe County Schools signature with a purchase order in the requested amount to Lois Jen-
sen, EDULOG’s contract administrator. A facsimile copy of the purchase order and signed agreement may
be sent to (406) 728-8754. Thank you again for your interest in having EDULOG assist your district, and
we look forward to working with you more in the future.



Sincerely,




Pete Salinas
Key Account Sales Manager




                                       Pricing is valid for 30 days
Ms. Dori Collins                                                                                June 23, 2006
Monroe County Schools                                                                                 Page 2



Executive Summary

The effect of GPS (Global Positioning System) and AVL (Automatic Vehicle Location) technology on the
pupil transportation industry is greater than anything since the initial introduction of bus routing software.
However, the value that can be leveraged from a GPS system that is integrated with bus routing software
goes far beyond the standard market perception. Many school districts may not be aware of these ex-
panded capabilities or how to ask the right questions about GPS functions and implementation. Imple-
mentation decisions for a GPS system can be quite costly, and without a complete understanding of the
issues and available options the potential for a mistake is amplified.

Since 1977 EDULOG has been the undisputed market leader and supplier of transportation software solu-
tions to school districts throughout North America, with a proven track record of working with our clients
to meet changing transportation demands while also reducing total expenditures. No other company has
the experience with districts such as yours to ensure that requirements are met in the areas of vehicle
tracking, route optimization, GIS mapping, student identification, data integration, and reporting.

For the past few years, EDULOG has been working with various districts and hardware vendors to gain a
better understanding of how to create a GPS/AVL solution for our customers that would provide true
value. Other vendors of GPS/AVL solutions chose to use a single type of GPS hardware and one commu-
nication method to form a “cookie cutter” solution, just as other transportation software companies chose
to pursue one particular segment of the market.

EDULOG   was never satisfied with this approach because we knew that each school district is unique and
requires a solution crafted specifically for it. For example, large urban districts obviously have different
needs than small rural districts, thus requiring different communication options and different hardware to
meet distinct and different goals.

In our opinion, there is no “one size fits all” solution.

During the past four years EDULOG has:
   Become the leading expert in GPS technology as it applies to the student busing
   Worked with dozens of vendors having years of experience
   Integrated our AVL software with four of these vendors

What we have found is:
  Different districts have different needs and requirements for GPS
  Physical environments, overall system expectations, and budgets all determine the best choice for
  communication options
  A single “cookie cutter” type solution simply won’t work!




                                          Pricing is valid for 30 days
Ms. Dori Collins                                                                         June 23, 2006
Monroe County Schools                                                                          Page 3



GPS/AVL System Components

At its most basic level, all Global Positioning Systems (GPS)/Automatic Vehicle Location (AVL) systems
are comprised of three components:

   1) The GPS unit itself (the “Black Box”);
   2) A communication platform;
   3) AVL software to store and display the data.

This proposal addresses the three components (hardware, communications, and software) and the associ-
ated services required to implement the entire system.




                                   2) Communication
                                             Platform
                                                                         3) Software
           1) Hardware                                                     Display




                                      Pricing is valid for 30 days
Ms. Dori Collins                                                                               June 23, 2006
Monroe County Schools                                                                                Page 4



1) GPS Hardware

This is the hardware device that is physically installed on the bus. It consists of a GPS chip, input/output
ports, and varying levels of memory and processing power. EDULOG offers several hardware options, each
designed to fulfill the specific needs for each of the levels of increasing requirements associated with GPS
systems:

1) Cell Phone Handset (for use on the Sprint Nextel network)
     Provides basic GPS data only
     Affordable initial cost
     New Java software replaces existing firmware on Nextel phones
     Improvements in the type/format of data collected
     Makes comparative analysis of actual vs. planned data possible
     Limitations in input/output options (no sensor data)
     Results in reduced accuracy (e.g. stop identification)

The Cell Phone Handset hardware option offers a very basic level of integrated AVL. While some func-
tions that rely on comparative analysis of actual vs. planned data are available, they are somewhat limited
because of the inability to capture and record physical events such as the bus door opening, eight-way
flasher deployment, stop arm activation, etc. However, this option gives the district a very economical
means for establishing a GPS/AVL system which can later be seamlessly upgraded to a more effective and
capable system by simply purchasing an upgrade GPS unit to replace the handsets.

The following hardware option is a complete “black box” units perfectly suited for: AVL; Recording bus
events such as door opening, eight-way flasher deployment, etc.; And receiving and sending data from
student tracking devices (RFID, bar code, biometrics, etc.).

2) Vehicle Mounted GPS Unit (for use with radio, cellular and satellite communication options)
     Fully integrated AVL (w/physical sensor data)
     Student Tracking can be included.
     Can also support: Vehicle reporting; Integrated driver payroll; Digital Video Recording (DVR);
        and audible driver directions.

One of the considerations for hardware selection is scalability: how easily can capabilities be added in the
future? For example, your district might be only interested in AVL now, but may want to engage in stu-
dent tracking in the future. Does your selected hardware have the ability to process this additional infor-
mation?




                                        Pricing is valid for 30 days
Ms. Dori Collins                                                                               June 23, 2006
Monroe County Schools                                                                                Page 5


Also, different types of vehicles have different needs: the requirements for special education vehicles may
be far greater than for regular yellow school buses, Field trip and activity buses might have a separate set
of needs, and non-bus vehicles (such as district police cars or administrators’ vehicles) might have lesser
requirements. Again, a single hardware type may not be the best choice to meet all of your district’s vary-
ing needs.

All GPS units have one thing in common: they will communicate with the GPS satellites in orbit around
the earth and determine the actual latitude and longitude of the vehicle. After this requirement for posi-
tional location has been fulfilled, the capabilities of the boxes vary dramatically. Sensor support and the
number of inputs distinguish each type of GPS unit. Physical sensors greatly enhance the information
provided by the box. Typical sensors required for a school bus include ignition on/off, door open, stop
arm down, 4 way flashers, 8 way flashers, emergency door, and panic button.

We believe that multiple sensors are necessary in order to receive the full value offered by GPS school
bus tracking. For example, by having the appropriate physical sensors installed, the system can differenti-
ate and track proper bus stop procedures (i.e. where the 8-way flashers, stop arm, and bus door are acti-
vated in the correct sequence) compared to improper stops (e.g. maybe the stop arm was not used). This
also allows for the system to differentiate between when a bus is at a stop compared to when a bus is at a
railroad crossing by comparing the physical events that occur and their sequence.


2) Data Communication Options

There are currently three primary options for your data “pipe:”
   Radio (RF)
   Cellular (iDEN from Sprint Nextel, GPRS from Cingular/TMobile, CDMA from Verizon and Alltell)
   Satellite

Choosing Between the Communication Options

For most districts, the choice for data communications is between radio (RF) and cellular. At first consid-
eration, simply piggybacking on the district’s existing voice radio system would seem to be a very feasi-
ble solution. It has the advantage of not needing any additional infrastructure and not requiring a monthly
cellular cost. The buses already have radios, the district owns the frequenc(ies), and the necessary anten-
nas and repeaters are in place.

But many districts’ current radio bandwidth is near saturation. Data will also be competing for time slices
with voice communication. The amount of transmitted data may also be limited because there is only a
fixed amount of traffic available in any frequency. The frequency of each data transmission may be longer
because of the competition for available time slices. In some cases, radios may need to be updated in or-
der to actually transmit the GPS data. Coverage for GPS will be as limited as it is with the current voice
radio. Dead zones that exist will still be dead for the GPS data transmission.

A better option for GPS radio communication is to use separate frequenc(ies) that are specifically re-
served for data communication. This model removes the conflict of voice vs. data, but will still be subject

                                        Pricing is valid for 30 days
Ms. Dori Collins                                                                                   June 23, 2006
Monroe County Schools                                                                                    Page 6


to the same coverage limitations as the voice radio. New infrastructure will be required for this option,
however it can be integrated with the district’s existing infrastructure. The district will be responsible for
the ongoing maintenance of the radio network and all associated costs. As with any radio communication
option, tracking buses outside of the district’s radio range will not be possible

The cellular option provides the greatest coverage, but it is not available in all areas. One great advantage
of cellular is the fact that where there is coverage, the bus can be tracked. So in the case of a field trip, the
bus can be tracked to and from a location far outside the district’s boundaries: something that radio solu-
tions cannot do. With cellular communication, no new infrastructure is necessary. And the cellular carrier,
not the district, is responsible for maintaining the network. However, as with any cellular device, a
monthly communication fee is required. This operational cost for cellular coverage may be something the
district cannot afford, thus making this option difficult to implement strictly from a funding standpoint.
Options that some districts have used to address the issue of monthly cost include:
1) Incorporating the monthly fee into the district’s overall communication or IT budget (thus removing it
   as an expense specific to transportation and making it a district expense).
2) Government discounts available from some carriers to reduce the total monthly amount.
3) Using state and or federal grants to cover all or part of the cost (e.g. eRate funding).

An additional benefit provided by the cellular option is bandwidth capabilities. Radio communication of-
fers limited bandwidth and will not easily handle changes or spikes in bandwidth. Radio bandwidth is
fixed, and this has important ramifications. In fact, additional frequencies may be required to carry the
amount of data associated with a GPS project. Each frequency requires FCC clearance and must be pur-
chased (the purchase usually is for an eight year period). Spikes in the data stream need to be addressed
by establishing the necessary infrastructure at the outset. Cellular does not have this limitation.

Cellular can handle future growth without the need to upgrade the existing system. Spikes are just that:
spikes, and the bandwidth is virtually unlimited. The addition of streaming video would not adversely
affect cellular communication except for possibly some addition in monthly costs to transport the addi-
tional data, which could occur immediately. Both radio and cellular communication can be used for GPS
and related application data transfer. But only cellular can handle it easily.

After evaluating the specific needs and expectations of Monroe County Schools, EDULOG proposes
that a cellular iDEN solution from Sprint Nextel be implemented by your district. Not only does
Sprint Nextel offer a very economical rate plan, it is also a company with a very committed focus on the
education market. This communication option has been selected because it will meet the GPS needs of
your district: it will allow you to track your buses inside and out of your district boundaries, provide in-
stant access to real time information, provide the highest level of safety and security, and offer you the
flexibility to expand the system in the future with additional technologies such as student tracking, vehicle
reporting, digital video recording, etc.




                                          Pricing is valid for 30 days
Ms. Dori Collins                                                                                June 23, 2006
Monroe County Schools                                                                                 Page 7



3) AVL Software: Fully Integrated EduTracker

EDULOG’s   EduTracker software is the only proven AVL system that is fully integrated with bus routing
and planning software. The standalone AVL software offered directly from various GPS vendors can only
show “basic AVL” functionality (meaning all you will see is your buses moving around on a map), which
eliminates more than 90 percent of the operational value of GPS to your school district.

EDULOG    provides school districts with a cost-effective and integrated method of tracking bus locations at
all times. With this innovative technology, not only can you have the exact location of any bus displayed
on the EDULOG.nt raster map, but the time and location of each pick-up and drop-off can be recorded for
route analysis, emergency notification, and accident reporting. Because of the EDULOG system interface
capabilities, uses of the GPS interface are almost endless. For example, if a district has an automated call-
ing system, it would be possible using the EDULOG GPS interface to determine when a bus is late and then
automatically call every parent along the route to inform them of the situation. Enhanced productivity,
maximized fleet utilization, improved safety and security, and increased community service can all result
from the EDULOG.nt GPS interface.

The combination of appropriate GPS equipment, EDULOG’s photo-like raster map display, and our new
EduTracker software lets you go far beyond just locating a bus. Because EDULOG EduTracker is con-
nected both to a feature-rich map and the EDULOG routing and scheduling software, you can quickly and
easily find out not only where the bus is, but also where it has been and where it is scheduled to be. For
example, you can display a single bus run or all of the bus runs serving a particular school, and the system
will show on the detailed map where each bus is at the current time, the bus stops that have already been
visited, and those awaiting service. EduTracker also tells you the scheduled time of the bus or buses at the
stop, the estimated time of arrival, and the actual time of arrival. If a bus missed a stop, you will know
instantly by looking along the travel path on the map. If a bus has missed a defined deadline, the map dis-
play will be highlighted to warn the system operator.

With this access to present, future, and past information for both time and place, EDULOG clients can
quickly determine if there is an abnormal busing incident and take appropriate action. The delayed or sta-
tionary bus is highlighted on the system display, a dispatcher can radio the bus, report the position to au-
thorities, and use the EDULOG system to get the names, phone numbers, and emergency contacts of all
involved students. Having timely and accurate information during a serious incident can immeasurably
improve performance, safety, and peace of mind.

But the EduTracker system is much more than just an emergency tool—it can be used to actually improve
routing and scheduling efficiency. If a bus is consistently late on a run, the EduTracker will store this in-
formation for review and analysis. Using the included reporting functions, you can then determine the
cause of the problem and make adjustments through the EDULOG system. If it is taking too long to load all
the assigned students at that stop, then a routing adjustment may need to be made and some stops as-
signed to another bus run. If a bus is taking too much time between stops, then a different street may need
to be used.




                                        Pricing is valid for 30 days
Ms. Dori Collins                                                                               June 23, 2006
Monroe County Schools                                                                                Page 8


Conversely, if a bus is taking less time than expected to complete a run, you can use the EDULOG system
to assign more stops to that run—thus equalizing the load and maximizing fleet potential with verifiable
statistics. Total time, total mileage, idle time—all this and more is available for preparing state reports,
cost calculations, performance reviews, and contract negotiations. With this information, you have the
control and facts to make informed and fair decisions.




The EDULOG EduTracker system gives you:
 Ease-of-use: access is through the web from any Java equipped computer. At home, at work, on the
   move, the information you need is just a few clicks away.
— Security: you’ll always know where your buses are, but this information is only for authorized users
   you allow. Further system security includes limiting views to only certain schools or only certain
   functions.
— Flexibility: The map display lets you zoom in for detail, pan for the wider picture, show all or
   selected buses, and make on-the-fly distance measurements. With EDULOG’s EduTracker, you see as
   much or as little as you need, without clutter or distractions.
 Power: Because EduTracker interacts with the EDULOG.nt routing and scheduling system, you have
   all the information you need to make quick and intelligent decisions: Where does bus 103 go after it
   leaves the high school? When does Whitman Elementary School’s first bell ring? How many students
   are on bus 87 before it crosses Main Street? How many students live within a half-mile of the
   accident site? When is the next bus expected at this corner?

                                        Pricing is valid for 30 days
Ms. Dori Collins                                                                                June 23, 2006
Monroe County Schools                                                                                 Page 9


— Knowledge: Now you can track, store, and report on real times and real miles, for an entire fleet
  during the whole year, or just one bus one day. With this information you can justify expenditures,
  calculate savings, and track efficiencies.
— Integration: because of EDULOG’s open system design, information collected by EduTracker can be
  interfaced with alarm systems, student databases, financial software, maintenance schedulers, etc.
  Data entry duplication is eliminated, information is spread throughout the district, and your
  technology investment is leveraged for greatest return.


Student Tracking

Student tracking is an application to record ridership as children get on
and off a bus: The date, time, and location is registered each time a
child enters or exits a bus. The most widely accepted options for real-
time tracking of school bus riders are:
    Radio Frequency Identification (RFID)
    Biometrics (fingerprint, retinal scan, etc.)
    Bar Code Scanning
    Magnetic Strip (swipe card)
    Smart Card (embedded micro-chip)

Benefits of student tracking include:
   Immediately know which student is on which bus (safety/security)
   Eliminate pickup and drop-off errors
   Save time and money by reducing the need for drivers to fill out lengthy reports
   Automatically produce accurate rider statistics and reports
   Tell parents the whereabouts of a student in transit or where and when the child got off the bus

Using a GPS system to track students has become a popular application to increase student safety and se-
curity and improve student reporting for funding purposes. However, there are a variety of methods for
accomplishing this and each comes with its advantages and disadvantages. EDULOG has invested a great
deal of time working with a variety of vendors during the past four years to understand the range of issues
and challenges associated with student tracking. Unlike standalone student tracking systems, many of
these challenges can be overcome by implementing a system that is integrated with EDULOG’s routing
software.

For example, with card- or tag-based student tracking systems, there will be a statistically relevant num-
ber of bus riders who have lost or forgotten their ID. A standalone student tracking system would have no
way of entering the data for these students (thus potentially losing funding for the district). But a student
tracking system integrated with the EDULOG system would provide the district with options for entering
riders on that bus by having the driver checking students without IDs against a passenger manifest created
by the EDULOG system.




                                         Pricing is valid for 30 days
Ms. Dori Collins                                                                               June 23, 2006
Monroe County Schools                                                                               Page 10


Based on the specific needs and requirements of the Monroe County Schools, EDULOG proposes that a
passive student tracking system be installed to minimize disruption of daily operations, prevent an in-
crease to the time required for each bus run, and avoid compromising student safety. RFID technology
can be used to accomplish this task by passively tracking students as they enter and exit the bus. A variety
of RFID “tags” are available, including whole ID cards, stickers that can be attached to existing student
ID cards, and key chain tags that can be attached to backpacks, etc. for younger students.

School transportation operators considering a student tracking system often overlook the need for a sys-
tem to manage the student tracking data. For example: how will new students be added into the system?
How will lost cards be dealt with? Where will this data be maintained and how will it integrate with the
district’s existing student information system and bus routing software? The student tracking system rec-
ommended by EDULOG addresses all of these issues through an integrated software and data management
system.




                                        Pricing is valid for 30 days
Ms. Dori Collins                                                                                                June 23, 2006
Monroe County Schools                                                                                                Page 11




GPS Pilot Project Costs

The following fees are for a three-bus pilot project that will have a duration of sixty (60) days. At the end
of the pilot, the MCS may either proceed with a further implementation of the system or return all system
components (including the software) to EDULOG.

Three Bus Pilot for 60 Days (includes GPS/AVL hardware, software, installation, and ASP hosting by
EDULOG, but does not include communication fees)......................................................................No Charge

Please note that travel and lodging expenses for EDULOG staff are not included in the fee total above, and
will be billed separately to the district as they are incurred.

The following fee quotes for a full fleet implementation are provided to the Monroe County Schools for
projecting future budget requirements, but it should be realized that hardware prices are constantly chang-
ing, and that a multi-year implementation will be more expensive than installing the hardware and soft-
ware for the entire fleet at one time.




                                               Pricing is valid for 30 days
Ms. Dori Collins                                                                                                      June 23, 2006
Monroe County Schools                                                                                                      Page 12



Monroe County Schools, FL
Cellular Communication--AVL and Long Range Student Tracking
June 23, 2006
                                                                        Units         Unit Price     Total 1st year   Total 2nd year
Hardware
    TetheredLocator GPS Units (Cellular Communication--                  80             $545.00         $43,600.00            $0.00
    includes antenna, mounting bracket, and sensor
    inputs--does not include required cell phone)*


        Annual License/Maintenance/Support Fee for GPS                   80              $16.35          $1,308.00        $1,308.00
        Units
        RFID reader units (maximum reading distance of 16-               80             $650.00         $52,000.00            $0.00
        29" proximity)*--See next page for alternative
        Annual License/Maintenance/Support Fee for RFID                  80                $6.50           $520.00          $520.00
        Readers
        Passive RFID cards (non-printed)                                4,300              $2.50        $10,750.00            $0.00


Communication
   Monthly Cellular Communication Fee (to be negotiated with carrier)


Cellular Handsets
     The district will be responsible for providing the appropriate cell phones.


Software (includes free upgrades as they become available)
     EduTracker AVL Software (ASP Version)
              Annual Software Hosting Fee                                 1           $4,500.00          $4,500.00        $4,500.00
        Student Tracking Software (ASP Version)
              Annual Software Hosting Fee                                 1             $900.00            $900.00          $900.00


Services
     Implementation and Overall Project Management                        1                $0.00             $0.00            $0.00
        Software Training                                                 1                $0.00             $0.00            $0.00
        Data Calibration Services                                         1                $0.00             $0.00            $0.00
        Geocode Preparation                                               1                $0.00             $0.00            $0.00
        GPS Unit Installation@                                           80             $100.00          $8,000.00            $0.00
        RFID Reader Unit Installation@                                   80             $100.00          $8,000.00            $0.00
        Shipping & Handling!                                             160             $10.00          $1,600.00            $0.00


TOTALS                                                                                                $131,178.00         $7,228.00


Options
     Extended Warranty on GPS Units                                      80              $45.00              $0.00        $3,600.00
        Additional Training                                               1             $850.00           $850/day         $850/day
        Additional Consulting                                             1           $1,200.00         $1200/day         $1200/day


Quote is given for the quantities shown above; changes in quantities can affect pricing
Travel expenses to be billed as incurred.
* Maintenance & Warranty are included for year 1.
@
     Installation fees can be waived in the event client staff is trained to perform installation.
!
    Shipping costs quoted as estimates only.
                                                       Pricing is valid for 30 days
Ms. Dori Collins                                       June 23, 2006
Monroe County Schools                                       Page 13




                        Pricing is valid for 30 days
Ms. Dori Collins                                                                                                      June 23, 2006
Monroe County Schools                                                                                                      Page 14



Monroe County Schools, FL
Cellular Communication--AVL and Short Range Student Tracking
June 23, 2006
                                                                        Units         Unit Price     Total 1st year   Total 2nd year
Hardware
        TetheredLocator GPS Units (Cellular Communication--              80             $545.00         $43,600.00            $0.00
        includes antenna, mounting bracket, and sensor
        inputs--does not include required cell phone)*


        Annual License/Maintenance/Support Fee for GPS                   80              $16.35          $1,308.00        $1,308.00
        Units
        RFID reader units (maximum reading distance of 2-3"              80             $150.00         $12,000.00            $0.00
        proximity)*
        Annual License/Maintenance/Support Fee for RFID                  80                $1.50           $120.00          $120.00
        Readers
        Passive RFID cards (non-printed)                                4,300              $2.50        $10,750.00            $0.00


Communication
        Monthly Cellular Communication Fee (to be negotiated with carrier)


Cellular Handsets
        The district will be responsible for providing the appropriate cell phones.


Software (includes free upgrades as they become available)
     EduTracker AVL Software (ASP Version)
              Annual Software Hosting Fee                                 1           $4,500.00          $4,500.00        $4,500.00
        Student Tracking Software (ASP Version)
              Annual Software Hosting Fee                                 1             $900.00            $900.00          $900.00


Services
     Implementation and Overall Project Management                        1                $0.00             $0.00            $0.00
        Software Training                                                 1                $0.00             $0.00            $0.00
        Data Calibration Services                                         1                $0.00             $0.00            $0.00
        Geocode Preparation                                               1                $0.00             $0.00            $0.00
        GPS Unit Installation@                                           80             $100.00          $8,000.00            $0.00
        RFID Reader Unit Installation@                                   80             $100.00          $8,000.00            $0.00
        Shipping & Handling!                                             160             $10.00          $1,600.00            $0.00


TOTALS                                                                                                  $90,778.00        $6,828.00


Options
     Extended Warranty on GPS Units                                      80              $45.00              $0.00        $3,600.00
        Additional Training                                               1             $850.00           $850/day         $850/day
        Additional Consulting                                             1           $1,200.00         $1200/day         $1200/day


Quote is given for the quantities shown above; changes in quantities can affect pricing
Travel expenses to be billed as incurred.
* Maintenance & Warranty are included for year 1.
@
     Installation fees can be waived in the event client staff is trained to perform installation.
!
    Shipping costs quoted as estimates only.
                                                       Pricing is valid for 30 days
Ms. Dori Collins                                                                               June 23, 2006
Monroe County Schools                                                                               Page 15



         AGREEMENT TO PROPOSED SCOPE OF WORK

The Monroe County Schools of 241 Trumbo Road, Key West, FL agrees to pay Education Logistics, Inc.
of 3000 Palmer Street, Missoula, MT the pilot project fee described below (as indicated by the initials
beside the accepted offering). Furthermore, the Monroe County Schools agrees to pay upon invoicing all
travel and lodging expenses incurred by the staff of Education Logistics, Inc. Please indicate with the sig-
natory’s initials that the pilot project fee is accepted.

______    For a Period of 60 Days: Three GPS Hardware Units, GPS Hardware Installation,
          Implementation and Overall Project Management Services, Software Training, and EduTracker
          AVL Software—ASP Hosted Version (No Charge Except for expenses)


For the Monroe County Schools:                            For Education Logistics, Inc.:

_______________________________________                   _______________________________________
Printed Name                                              Printed Name


_______________________________________                   _______________________________________
Signature                                                 Signature


_______________________________________                   _______________________________________
Title                                                     Title


______________________________                            _____________________________
Date                                                      Date




                                        Pricing is valid for 30 days

								
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