HMMP contract tracking software by jolinmilioncherie

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									                     Headquarters U.S. Air Force
                     Integrity - Service - Excellence

                       The Air Force Hazardous
                 Materials Management Process
                                       (HMMP)
                                     MAJCOM HMMP Workshop
                                                   Layton, UT
                                          20 Oct – 2 Nov 2007

                                                   David Kumar
                                                 HQ USAF/A7CA

As of: 26 Oct 2007                                               1
                                     HQ AF HMMP Team

 Civil Engineering (Team Lead)   AF/A7CV        Mr Kumar

 Safety                          AF/SEI         Mr Brisbane

 Bioenvironmental Engineering    AFMOA/SGPB     Lt Col Mukoda

 Weapon System Maintenance       AF/A4MM        SMSgt Downey

 Supply/Logistics Readiness      AF/A4RM        SMSgt Chandler
                                                Mr Forbes, Mr Dormer,
 AQ Systems Engineering          SAF/AQRE
                                                Ms Bush
 Contracting                     SAF/AQCP       Ms Matich

 Communications                  SAF/XCIS       Ms Hale

 Legal                           AFLOA/JACE     Mr Reed

As of: 26 Oct 2007   Integrity - Service - Excellence                   2
                        Air Force ESOHMS Vision and
                                        EESOH-MIS
       ESOH    MS Vision: Continual improvement in mission
          performance by reducing negative mission impacts,
          ESOH risks, and costs
               Recognize ESOH as part of doing business
               Desired End State: More effective TEAMING
       Drivers:       DOD Directive 4715.1E “ESOH” & AFPD 90-8
        “ESOH”
       AFI 32-7086 supports key Air Force ESOHMS concepts
               ESOH Performance Improvement
               Build on Existing ESOH Infrastructure
               Senior Leadership Involvement
               Risk-based Decision Making

As of: 26 Oct 2007       Integrity - Service - Excellence         3
                               Air Force ESOHMS Vision and
                                               EESOH-MIS

       Use              of Special Management 90 Series
               AFPD 90-8, ESOH
                        Establish Core Mission Area Executive Agent
               AFI 90-801, ESOH Councils
                        Establishes ESOH Councils at AF, MAJCOM, Base level(s)
               AFI 90-802 (Draft), ESOH Management System
       Transforming                Key Functional Series AFIs to 90 Series
               48 – Occupational & Environmental Health Policy
               32 – Environmental Policy
               91 – Safety Policy



As of: 26 Oct 2007              Integrity - Service - Excellence                  4
                             Air Force ESOHMS Vision and
                                             EESOH-MIS

       ESOH   Management System – not Environmental
          Management System
               Integrate All Environmental Aspects & Impacts
               Integrate All Safety and Health Hazards & Risk
               Integrate via Common Processes “Units of Work”
               Units of Work Drive ESOH Processes
                      Owned / Defined by the People doing the work
                      Evaluated and controlled by the E, S, OH community
                         Regulatory constraints
                         Safety concerns
                         Exposure controls
                      Clear hazard communication from the worker to the commander



As of: 26 Oct 2007            Integrity - Service - Excellence                       5
                        Air Force ESOHMS Vision and
                                        EESOH-MIS
       The Environmental Management System (EMS) is a
        component of ESOHMS Vision
       EMS - A System to Achieve Continual Improvement in
        Mission Performance by Increasing Sustainability
               Capabilities-Driven, NOT Compliance-Driven
               Sustaining/Enhancing the Mission by
                Sustaining/Enhancing the Environment…in a holistic way
       Revising AFI 32-7001 to more effectively implement an
          EMS AF-wide as a part of the AF ESOHMS




As of: 26 Oct 2007       Integrity - Service - Excellence                6
                               Air Force ESOHMS Vision -
                                         Why EESOH-MIS
       AFPD 90-8 calls for enhancing information sharing and
        improving the ESOH knowledge base by using ESOH
        Management Information System
       Where We Need to Be
                                                E       S
                                                M AF
               1 MS
                                                            O   M
                     Held Up By                           S
                                                         ESOH
                                                            H
                                                            M
                                                                S
                       1 MIS
                                                          MSS
                                                    EESOH
                                                    MIS Data
       X-functional teams collaborate
      electronically to define risks/ctrls
       Saves Resources—MIS Funding Consolidated
               Captures E, S, OH Synergy—Shared Data
As of: 26 Oct 2007        Integrity - Service - Excellence          7
                                                                 EESOH-MIS
         Part of the Air Force’s modernization program to improve and
          standardize business practices
               Legal and policy drivers for modernizing
               Supporting tool for the ESOH Management System

         Supports cradle-to-grave data tracking
               Shop-level data management tool
               Upward reporting tool

         Force data integrity through appropriate data stewardship and
          one time data entry

         Reduce operational costs (software, hardware, and infrastructure)
             Integrated all environmental management information systems listed in the
              A4/7 registry into one Air Force-wide application,
             First “true” web-based application hosted on the Global Combat Support
              System-Air Force framework and accessed through the Air Force Portal



As of: 26 Oct 2007         Integrity - Service - Excellence                               8
                          Air Force ESOHMS Vision and
                                          EESOH-MIS
  Civil Engineering
                                                                        Safety




                                        Mission                    Medical




           Logistics                                                Environment
                                         Shop Floor
                       Working Together for Global Warfighter Support
As of: 26 Oct 2007      Integrity - Service - Excellence                          9
                             Air Force ESOHMS Vision and
                                             EESOH-MIS

                     Source Category             Emissions
               Parameters                     Equipment                 Air Emission Inventory
                            Emission                         Stacks
                  Build
                             Factors                 Tanks                 HazMat Inventory
                Algorithm
                                                       Issues
                Define Algorithm                    Consumption
                                                            Controls
                                   Unique Process                                       Compliance

                                                 Regulatory Documents
                                              Applicable Requirements
                Stewarded Data                                                Water
                                                            NESHAP
                 Chemical Data               Checklists                      EPCRA
                                                          Inspections
                Material Product          Regulatory Compliance             HazWaste



                One Source of Data to Multiple Compliance Reports
                Support cost analysis of AF units of work

As of: 26 Oct 2007             Integrity - Service - Excellence                                      10
                            Air Force ESOHMS Vision and
                                            EESOH-MIS
          Air Staff                                                              Visibility
                Action on ODS and other AF controlled requests              Component       Air Staff

                Visibility into AF Best Practice
          MAJCOM
                Action on ODS and other MAJCOM controlled requests
                                                                                  MAJCOM
                Visibility into AF Best Practice                                  HMMP
          Base Level HMMP                                          Data                                  Data
                Action to approve all HazMat requests            Stewards
                                                                                  Base Level
                                                                                                         Analysis

                Insure Mission Requirements are met                                HMMP

          Shop
                                                                                    Safety
                Submits Process Request
          UEC                                                                        Log

                Approves Request for routing
                                                                                     BEE
          Environmental
                Reviews and associates all Environmental Constraints                Env.

          Safety                                                                  HazMart
                                                                                    UEC
                Reviews and associates all Safety Constraints
          BEE                                                                   Shop Process
                                                                                   Request
                Reviews and associates all Health Constraints


As of: 26 Oct 2007           Integrity - Service - Excellence                                                       11
                     Asset Management and Natural
                                   Infrastructure
                                  VISION
             Installation assets and services are available when
              and where needed, with the joint capabilities and
              capacities necessary to effectively and efficiently
                            support DoD missions.

                                MISSION
           Provide, operate, and sustain, in a cost-effective and
             environmentally sound manner, the installation
              assets and services necessary to support our
                 military forces – in both peace and war.

      Source: Defense Installations Strategic Plan, 2004
As of: 26 Oct 2007    Integrity - Service - Excellence              12
                      Asset Management and Natural
                                    Infrastructure
     Next  evolution of environmental
        management                                                           Sustainable
             Holistic, integrated planning                                  Operations
             Proactive (performance-based) vs                         EMS/Functional
              reactive (compliance) approach                           Integration
             Mission sustainment/enhancement                    P2/Pursuit of
              focus                                              Excellence
             Optimizes economic, community               Acceptance &
              and ecological value                        Compliance
             …while complying with law
       It’s not just about protecting               Tolerance
        Assets
                                            Denial
       It’s about leveraging and
        using them                         <1970s…1970s…1980s…1990s…2000s…2010s…

                            NIM is about sustainability!
As of: 26 Oct 2007       Integrity - Service - Excellence                                  13
                         Asset Management and Natural
                                       Infrastructure

       CE           Transformation to
             Support for Wartime operations
             Maintaining/Enhancing Quality of Life of Airmen
             Recapitalize and Modernize AF Weapons Systems

       Installation        and Environmental are “Key Enablers”
               Installations are AF weapon system platforms
               Reengineer AF processes by identifying best practices
       Improve          decision-making
             Sustain/restore/modernize NI as mission-enabling resources
             Invest in NI portfolio for greatest mission benefit


         Supports the warfighter and protects the environment!
As of: 26 Oct 2007         Integrity - Service - Excellence                14
                     Asset Management and Natural
                                   Infrastructure

       Operationalize        environmental management
             Manages NI as assets, not as restrictions
             Links NI assets to the mission requirements they sustain
             Quantifies associated operational and financial risks

       Make  funding decisions based on “activities”
        performed on base rather than on assets
       Build comprehensive NI inventory
       Cross-functional, holistic approach
             Not a CE-program!
             DO, XP, and SC involvement is crucial



         Supports the warfighter and protects the environment!
As of: 26 Oct 2007      Integrity - Service - Excellence                 15
                       Natural Infrastructure Mgmt
                                              (NIM)
      Ensure Natural Infrastructure (NI) assets
      are available, when & where needed, with
      the capabilities and capacities necessary
      to effectively and efficiently support Air
      Force missions.
      In a word… sustainment


   NIM invokes a formal asset management system
   Evaluates ability of NI portfolio to support mission
    (SORTs-like)
   Allows leadership to proactively leverage NI opportunities



As of: 26 Oct 2007   Integrity - Service - Excellence            16
                                 NIM – Resource Base
                                                    ELEMENTS OF
                                                      NATURAL
                                                  INFRASTRUCTURE

                                                • Airspace
                                                • Air Quality
                                                • Frequency Spectrum
                                                • Water Supply
                                                • Water Discharge
                                                • Military Training
                                                  Land
                                                • Non-Military Land
                                                • AICUZ


As of: 26 Oct 2007   Integrity - Service - Excellence                  17
                                                    NIM – New Paradigm Shift
                        Changing the Paradigm from:
                        Supervision to “Super Vision”
                                          Environmental Management
                                          Enterprise Management



                  WASTE                                            RESOURCE        ASSET
                MANAGEMENT                                        MANAGEMENT    MANAGEMENT



              Costs Money                                               Saves     Makes
                                                                        Money     Money

       Center for Sustainable Enterprise, Stuart Graduate School of Business

                                     Integrity - Service - Excellence
       Illinois Institute of Technology - Chicago
As of: 26 Oct 2007                                                                           18
                                      HAZMAT Business Process
                                                Reengineering
            The Business Enterprise Priorities on the right address the top level responsibilities for the
             Department of Defense associated with each Core Business Mission (CBM) on the left.

     DoD Core Business                                                                 DoD Business Enterprise
      Missions (CBMs)                                                                     Priorities (BEPs)

 Human Resources Management       Who are our people, what are their skills, where          Personnel Visibility
                                                are they located?
 Weapon System                                                                         Common Supplier Engagement
 Lifecycle Management              Who are our industry partners, and what is the
                                       state of our relationship with them?                Acquisition Visibility
 Materiel Supply &
 Service Management
                                    What assets are we providing to support the              Materiel Visibility
 Real Property & Installations    warfighter, and where are these assets deployed?
 Lifecycle Management                                                                   Real Property Accountability
                                  How are we investing our funds to best enable the
 Financial Management                          warfighting mission?                         Financial Visibility


                                                        Required Integration
                          ARMY             NAVY/MC          Air Force          DLA    USTRANSCOM           …

       Components


As of: 26 Oct 2007               Integrity - Service - Excellence                                                      19
                                             HAZMAT Business Process
                                                       Reengineering
                                              Human Resources Management
      Core Business Missions




                                                                                                WarfIghter
                                          Weapon System Lifecycle Management

                                                                 ment
                                                           s tain
                                                         Su
                                         Materiel Supply and Service Management
                                                      OH
                                                   ES

                                   Real Property and Installations Lifecycle Management


                                                  Financial Management



                               ESOH Transformation Cross Cuts ALL Core Business Mission Areas
                                             and Business Enterprise Priorities

As of: 26 Oct 2007                       Integrity - Service - Excellence                                    20
                                  HAZMAT Business Process
                                            Reengineering
   EESOH-MIS                                     Knowledge                                      ESOH-MS
      And                                        Management                                       And
    ACES-EM                                    Mission Impact Assessment                          EMS
                                                EMS Metric Management
                                               Cross Facility Comparison
                                              Regulatory Impact Assessment


                                       Information Management
                            Air Emission Inventory              Inspections and Oversight
                            Rolling Emission Totals               Process Improvement
                             NESHAP Compliance                 Permit Compliance Reports
                             Conformity Analysis                   Permit Applications


                                   Data Collection and Standards
              Process/Aspect Definition               Organization Definition          Permit Constraints
               Impact/Hazard Definition                  Source Definition           Checklist Requirements
                 Material Information                  Regulatory Definition            Operations Logs
                                  In                    S e r v i Definition
As of: 26 Oct 2007 Facility Definition t e g r i t y - Compliance c e - E x c e l l e n c e
                                                                                        Training Records      21
                                                                                                 Other
                                                                                              Authoritative
                          PHD info
                                                                                              Data Source
                                                        PHD info



              SOS                MFG            DLA/GSA
                                                                   PHD info


                                                                                                          Enterprise Data Steward


                 PHD info
                                             PHD info                                          *Component MPHD data             DOD
                                                                                               MPHD Data                      Functional
                                           Installation submits and request PHD data             Steward                       Manager




                                     Compone                                                                       DOD
           Installation                 nt              MPHD data                        MPHD data                MPHD
            Personnel                Automate                              MDC                                    Central
                                     d System                                                                     Source
                                                                                                                 (system)
              Installations/Components


                                                                         * Components include all services, DLA and GSA; supports
                                                                         development of the DoD standard hazmat data set



As of: 26 Oct 2007                   Integrity - Service - Excellence                                                                      22
                                                 ESOH-MIS
                       STEWARDED DATA
                       Material & MSDS Data
                        Organization Data
                         Personnel Data
                          Location Data
               BEE
               Env
                 SE
                LG
                         SHARED DATA
                               Shop
                              Process
                             Materials
                            Equipment
                           Controls
As of: 26 Oct 2007    Integrity - Service - Excellence      23
                                                 ESOH-MIS
                       STEWARDED DATA            SAF/IEE
                       Material & MSDS Data
                        Organization Data
                         Personnel Data
                          Location Data
               BEE
               Env                                 Wing

                 SE
                LG
                         SHARED DATA
                               Shop            Shop Floor
                              Process
                             Materials
                            Equipment
                           Controls
As of: 26 Oct 2007    Integrity - Service - Excellence      24
                                                       AFI Overview

       AFI          32-7086 revision published on 1 Nov 2004
               Reinforces cross-functional approach
       HMMP           Composed of three Programs
               Installation HAZMAT Management Program (IHMP)
               Weapon System HAZMAT Program (WSHP)
               Ozone Depleting Substance Program (ODSP)
       HMMP  Implementation Support Structures
       Key Implementation Challenges
               Contracting/Commercial Activities Program (A-76)
               Contractor HAZMAT Reporting/Tracking
               Government Purchase Cards (GPCs)


As of: 26 Oct 2007         Integrity - Service - Excellence           25
                                                     AFI Overview



       Primary       objective of HMMP
               Support mission accomplishment
               While minimizing HAZMAT usage
               To reduce environment, safety and occupational health (ESOH)
                risks and costs

       HMMP         is pathfinder for ESOH MS




As of: 26 Oct 2007       Integrity - Service - Excellence                      26
                                                    AFI Overview

       New          core HMMP Team minimum membership
               CE (representing environmental and fire protection)
               Surgeon General (SG) (Bioenvironmental Engineering or BE)
               Safety (SE)
               Communications and Information (SC or CS)
               Legal (JA)
               Maintenance (HAZMAT user)
               Logistics Readiness (with supply expertise)
               Contracting
               HAZMART supervisors
       InstallationProcess Action Team to help HMMP Teams
          implement EESOH-MIS (AF/SG/CEV Memo, Nov 05)

As of: 26 Oct 2007       Integrity - Service - Excellence                   27
                                                                  AFI Overview

       HMMP                Team
               Cross-functional
               ESOHC Chair establishes Team
                        Team reports to ESOHC Chair
               CE has overall HMMP Team lead
                        Members retain responsibility for tasks in their functional areas
               Develops/Directs HAZMAT policy & rqmts
               Authority & responsibility for HMMP implementation & decision
                making
               Oversees three HAZMAT programs
                      Installation HAZMAT Management Program (IHMP)
                      Weapon System HAZMAT Program (WSHP)
                      Ozone Depleting Substance Program (ODSP)


As of: 26 Oct 2007              Integrity - Service - Excellence                             28
                                                       AFI Overview



       Each         individual core functional area
               Participates in HMMP team
               Ensures that all HMMP responsibilities are included as specific
                tasks during outsourcing & privatization
       LG   Supply sets IEX Code 9 in SBSS for all items
          determined to be HAZMAT




As of: 26 Oct 2007        Integrity - Service - Excellence                        29
                                                     AFI Overview

       CE
               Submit environmental-eligible HMMP funding requirements
               Ensure HAZMART facilities meet applicable ESOH
                requirements to support IHMP
       BE
               Ensure medical logistics HAZMAT data entered into HAZMAT
                Tracking System
               OPR for installation workplace process list
       SE
               Advise HAZMART on OSHA/AFOSH compliance
               Investigate inadvertent Class I ODS discharges as mishap


As of: 26 Oct 2007       Integrity - Service - Excellence                  30
                                                   AFI Overview - IHMP
       HAZMAT                 definition change with AFI revision
               Old Definition: FED STD 313D + Class I or Class II Ozone
                Depleting Substances (ODS)
               New Definition: Materials that
                        Have tracking and reporting requirements (e.g. EPCRA)
                        Are covered by Occupational Safety and Health Administration
                         (OSHA) Hazard Communication (HAZCOM) Standard
                        Can generate a hazardous waste (HW)
                        Are Class I or II ODS
                        Includes Medical Supply items
                        Excludes munitions, HW itself, drugs in finished form, and
                         pharmaceuticals in individually-issued items.
               New definition is the policy basis for developing an installatin
                “Exempt List”
As of: 26 Oct 2007              Integrity - Service - Excellence                        31
                                          AFI Overview - IHMP

       Installation-level
                         HMMP team determines whether or
        not given material meets the definition of a HAZMAT
       Requires integrated ESOH evaluation
       If team determines a material is NOT a HAZMAT
               Data system will not track the material
               Authorizations not needed to obtain the material
       If      team determines a material IS a HAZMAT
               Data system will track the material
               Authorizations needed to obtain the material used in a process
       Process-specificand Blanket Authorizations Allowed
       EESOH-MIS will directly support the IHMP


As of: 26 Oct 2007       Integrity - Service - Excellence                        32
                                           AFI Overview - WSHP

                                       Installation CC


                              Accountability           Authority & Accountability
                                     Only

                     Weapon Systems                            Facilities




                                               ESOH
                                               Costs



As of: 26 Oct 2007
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                                                                                    33
                                      AFI Overview - WSHP
             Capabilities
             & Funding           MAJCOMs
                                                Capabilities & Advocacy

               Single Manager                Installation CC
      Design Authority
                                     Accountability      Authority & Accountability
                                           Only
                            Weapon Systems                          Facilities




                                                      ESOH
                                                      Costs
     As of: 26 Oct 2007

As of: 26 Oct 2007        Integrity - Service - Excellence                            34
                                                AFI Overview - ODSP

       Class            I ODS
               Greater ozone-depleting potential
               Production ended by 31 December 1995
       Class            II ODS
               Less ozone-depleting potential
               99% of production will end by 2020
               AF Class II ODS policy
                      Prohibits centralized AF stockpile
                      Restricts the procurement of equipment that will require Class II
                       ODS usage beyond 2020
                      Requires that Facility Class II ODS requirements and usage be
                       included in installation Refrigerant Management Plans (RMPs)
               Otherwise managed like any other HAZMAT

As of: 26 Oct 2007            Integrity - Service - Excellence                             35
                                        AFI Overview - ODSP

       The   ODS uses that remain are those for which AF has
          been unable to find alternatives that are
               Technically feasible
               Economically feasible
               Do not increase Environment, Safety, or Occupational Health
                (ESOH) risks
       Attritionis main method of ODS elimination for
        remaining AF requirements
       Fundamental focus of AF strategy – To protect the
        Defense Reserve stockpile
       Topic for further discussion on Wednesday


As of: 26 Oct 2007       Integrity - Service - Excellence                     36
                       AFI Overview - Implementation
                                  Support Structures

       Successful         HMMP implementation requires
               Leadership buy-in at appropriate levels
               Authority explicitly extended to HMMP team
               Teams utilizing problem resolution process
               All core HMMP team members participating and playing their
                expected roles and responsibilities
       Structures        that support successful implementation
               HMMP team charters
               MAJCOM supplements
               Clearly identified HMMP team roles and responsibilities



As of: 26 Oct 2007       Integrity - Service - Excellence                    37
                            AFI Overview - Implementation
                                       Support Structures

       HMMP              team charters
               AFI requires HMMP teams (at all levels of command) to develop
                formal charters
                      Establish reporting chain to ESOH Committees
                      Secure coordination/buy-in from core member functional area
                       commanders
                      Facilitate HMMP problem resolution
               An elaborate charter is unnecessary
                      Summarize the basic team responsibilities and authorities
                      Identify the HMMP team members
                      Document the team’s establishment under the ESOHC
               Example of the HQ USAF HMMP team charter is included in the
                AFI as an appendix


As of: 26 Oct 2007            Integrity - Service - Excellence                       38
As of: 26 Oct 2007   Integrity - Service - Excellence   39
                                AFI Overview - Implementation
                                           Support Structures
         HMMP                Team Problem Resolution Process enabled by
                       charters
                                   ESOHC Chair ( HQ USAF/CVA)

                                      HQ USAF HMMP Team
                                                                        HQ USAF
                                                                        MAJCOM
                                    ESOHC Chair ( MAJCOM/CV)
     Resolution, as Necessary
       Elevate Problems for




                                      MAJCOM HMMP Team
                                                                        MAJCOM
                                                                    INSTALLATION
                                     ESOHC Chair ( Wing/CV)

                                   Functional Area Commanders

                                          HMMP Team

As of: 26 Oct 2007              Integrity - Service - Excellence               40
                            AFI Overview - Implementation
                                       Support Structures

       MAJCOM               supplements
               MAJCOM AFI supplements a key recommendation of 1999 Air
                Force Inspection Agency HMMP “Eagle Look”
               2004 AFI requires supplements from each MAJCOM
                      HQ USAF HMMP team reviews
                      MAJCOM ESOHC approves
               MAJCOM supplements should
                      Tailor AFI requirements to MAJCOM circumstances
                      Define specialized HAZMAT management roles and responsibilities
                      Provide specific guidance for HAZMAT management during
                       deployments
                      Provide guidance on the outsourcing of HMMP team
                       responsibilities -- to include whether it is permitted


As of: 26 Oct 2007            Integrity - Service - Excellence                           41
                            AFI Overview - Implementation
                                       Support Structures
       Successful   HMMP team needs clearly understood roles
        and responsibilities
       HAZMAT management is an integrated,
        interdisciplinary process that depends on all members
               CE, BE, and SE team members all need to actively participate
                in HMMP activities
                      Perform process-based reviews and authorizations of HAZMAT use
                      Provide integrated, balanced ESOH expertise to users and material
                       managers
                      These are core responsibilities of each of the ESOH functional
                       areas -- no excuse for lack of participation
               Contracting Office support is important for ensuring that
                vendors, service contractors, and outsourcing activities all
                interface with the HMMP
               Weapon System Maintenance is the main user of HAZMAT

As of: 26 Oct 2007            Integrity - Service - Excellence                             42
                                    AFI Overview - Key
                             Implementation Challenges

       Contracting/Commercial             Activities Program (A-76)
               Topic for further discussion on Thursday
               Outsourcing and privatization is an increasing challenge for
                the HMMP
       AFI allows outsourcing of any HMMP team functions
       HMMP functional roles & responsibilities must be
        explicitly included in contract documents
       All AFI HMMP responsibilities (including HAZMART)
        must be discharged
       Requires HMMP Team involvement in most
        outsourcing and privatization actions on an installation

As of: 26 Oct 2007       Integrity - Service - Excellence                      43
                                     AFI Overview - Key
                              Implementation Challenges

       Contractor  HAZMAT Reporting/Tracking
       Topic for further discussion on Thursday
       Contractors must now obtain Air Force authorization
        prior to using HAZMAT on an installation
               Must report usage data to the HAZMART
               Necessitates up-front HMMP team coordination with the
                contract requiring office and contracting office
               Construction projects are included
       AFI          references an AFFARS Clause that doesn’t exist
               Proposing a PWS policy letter, followed by change to AFI
               More in keeping with current Contracting Policy


As of: 26 Oct 2007         Integrity - Service - Excellence                44
                                          AFI Overview - Key
                                   Implementation Challenges
       Government  Purchase Cards (GPCs)
       GPC-holder purchases of HAZMAT are not prohibited
               Shops must have prior Authorization before purchasing
                HAZMAT with a GPC
               Card holder must report all purchases to the HAZMART to
                      Verify that the purchased material matches the Authorization
                      Ensure that the purchased HAZMAT is properly tracked

       One              of the biggest policy-compliance risk areas for AFI
               No “magic bullet” solution
               HMMP Teams need to
                      Be involved in GPC user training
                      Advise the installation GPC program on enforcement
                      Be aware during inspections for untracked HAZMAT

       Topic             for further discussion throughout week
As of: 26 Oct 2007            Integrity - Service - Excellence                        45
                                        HAF/MAJCOM HMMP
                                       Workshop 2006 Status
       HAF/MAJCOM             HMMP Workshop – August 2006
               Reviewed AFI Implementation
               Reviewed HMMP Risks and Challenges
               Identified many areas for improvement
               Committed to making AFI revisions; providing more guidance;
                cross-feeding
       Took         49 Action Items
               16 should result in changes to AFI
               21 were requests for clarification, additional guidance (non-AFI
                changes), or suggestions for business practice improvement
               12 associated with EESOH-MIS improvement
               7 of the action items are completed
               Rest are being actively worked

As of: 26 Oct 2007       Integrity - Service - Excellence                          46
                                               HAF/MAJCOM HMMP
                                              Workshop 2006 Status
       Key              Action Items
               Contractor HAZMAT Authorization and Reporting
                        Develop AFI Attachment (vice AFFARS clause) with contractor
                         PWS and CDRL guidance (Draft available 30 Nov 07)
                        Explore possibility of creating scaled-down authorization and
                         tracking requirements for smaller, short-term contractors
               Contracting/Commercial Activities Program (A-76)
                        Develop AFI Attachment with outsourcing PWS (30 Nov 08 Draft)
                        Include pointer to AFI 32-7086 in revised AFI 38-203, Commercial
                         Activities Program (submitted to AF/A1)
               GPC
                      Ensure adequate policy is in AFI 64-117 (Done)
                      Identify “model” HAZMAT GPC training modules and making
                       available through HMMP teams (ECD: 31 Jan 08)
                      Add GPC inspection items to ESOH CAMP and GPC checklists
                       (ECD: 28 Feb 08)
As of: 26 Oct 2007              Integrity - Service - Excellence                            47
                                            HAF/MAJCOM HMMP
                                           Workshop 2006 Status


       Key              Action Items (cont’d)
               Provide Air Force-wide SAO approval for installation-level
                halon fire extinguisher maintenance contracts (ECD: 31 Jan 08)
                      Include standardized guidance for halon management
                      Include standardized PWS for contractor maintenance
               Review ESOH CAMP protocols to ensure that the HAZMAT and
                ODS content is sufficient (ECD: 31 Jan 08)
               Crossfeed information on Voluntary Protection Program (VPP)
                impacts on HMMP (ECD: 31 Dec 07)




As of: 26 Oct 2007             Integrity - Service - Excellence                  48
                                      HAF/MAJCOM HMMP
                                     Workshop 2006 Status
       Key          Action Items (cont’d)
               Develop metrics to measure health of the IHMP
                (ECD: 30 Sep 08)
               Change AFI to link HMMP with asset management & NI
                (ECD: 30 Sep 08)
               Determine whether more guidance for IHMP support of GSUs is
                required for AFI and revise if necessary (ECD: 30 Sep 08)
               Move transportation security guidance to another AFI
                (ECD: 30 Sep 08)
               Determine whether the HAZMAT definition is adequate and
                revise if necessary (ECD: 30 Sep 08)
               Collaborate with A4M to demonstrate benefits of EESOH MIS to
                HazMat users (ECD: 31 Mar 08)
               ESOH “process authorization” user’s guide – Cross-MAJCOM
                HMMP effort (ECD: 31 Mar 08)

As of: 26 Oct 2007         Integrity - Service - Excellence                    49
                                        Status of AFI Update


       AFI          has been out for almost three years
               EESOH-MIS is in the process of being fielded
               Lessons learned from key implementation challenges
               2006 HAF/MAJCOM Meeting demonstrated that revisions are
                needed
       AFI          revision process started
               Interim changes by 30 Sep 2008
               Fuller re-write to follow
               Ultimate home of AFI may be 90-series “Special Management”
                to reflect cross-functional nature



As of: 26 Oct 2007         Integrity - Service - Excellence                  50
                      New A7C EQ Programming and
                                Budgeting Process

       New   EQ Program Validation Process has been
        Instituted
       CE position is that with EMS, environmental
        management must be operationalized
       As Team Lead, CE will continue to support:
               IHMP & IHMP MIS
               But, mostly CE portion of the “env” and other CE function cost
       Established new “cost basis” with limits upto 2 FTE for
        IHMP support depending on size of base
       HMMP Teams must make “joint” decisions on
        investment and training

As of: 26 Oct 2007       Integrity - Service - Excellence                        51
                                                             EO 13423


       EO 13423, Strengthening Federal Environmental,
        Energy, and Transportation Management, 24 Jan 07
       Requires HAZMAT Reduction Goals
       HAZMAT Reduction Plans
               Service-specific plans by January 2008
               AF advocating a “risk based” rather than “list based” approach
               Focusing on weapon systems, in addition to facilities
       Goal of 40% reduction in TRI chemicals?
       HMMP and EESOH-MIS will be key enablers toward
        meeting EO 13423 requirements


As of: 26 Oct 2007       Integrity - Service - Excellence                        52
As of: 26 Oct 2007   Integrity - Service - Excellence   53
As of: 26 Oct 2007   Integrity - Service - Excellence   54
                                   Applying AM Construct to NI
                                                                         AM Framework
      Who are our customers?                                                  What are the future ops requirements?
      What are their ops requirements?                                        What are their future NI needs>
      What are their NI needs?


        Current                          What’s the state of our current inventory?                  Future
      Requirements                       What should the future portfolio look like?              Requirements
                                         How much are they worth?




           Available                          Capability Assessment,                                  Required
            Assets                                Gap Analysis                                         Assets



       Maintain             Update            Acquire         Make Better Use              Divest          Leverage
       Assets               Assets            Assets            Of Assets                  Assets           Assets
        Sustain            Restore,            MILCON           Optimize Space,           Disposal,           EUL,
      Run to failure       Modernize                             Recover Value             Pickle             Barter



As of: 26 Oct 2007             Integrity - Service - Excellence                                                        55
                                    AFI Overview - Key
                             Implementation Challenges

       Supportingthe Air Expeditionary Force (AEF) Concept
       Deployment HAZMAT Management PURPOSE: Support
        combat capability by
               Providing Force Health Protection
               Minimizing environmental impact from HAZMAT
       Two          main deployment requirements:
               AF Form 3952 Authorization before deployment
               HAZMAT tracking during deployment
       Prior  to deployment, ensure units have authorizations
        for all HAZMAT processes used during deployment
       Goal: Deployed HMMP team unnecessary


As of: 26 Oct 2007        Integrity - Service - Excellence       56

								
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