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					                               Crossrail Specialist Scrutiny Panel – 7th July, 2009

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                        Crossrail Specialist Scrutiny Panel
                                              MINUTES

                                          7th July, 2009

     PRESENT: Councillors : Cowing (Chairman), Dabrowska, Dheer, Mahfouz,
     Rosa Popham, Marie Randall, Singh and Sumner.

     ALSO PRESENT: Councillor David Millican, Portfolio Holder for Transport and
     Regeneration.

     OFFICERS :
     Laurie Lyle (Democratic Services Officer)
     Anne Stevens (Senior Transport Planner)
     Lucy Taylor (Head of Economic Development)
     Kevin Unwin (Scrutiny Review Officer)

     Nick Wood (Crossrail)
     Simon Bennett (Crossrail)
     Belinda Mitchell (Network Rail)

1.   Apologies for Absence
     (Agenda Item 1)

     Apologies for absence was received from Councillors Kang and from Marie Randall
     (for lateness).

2.   Matters to be Considered in Private
     (Agenda Item 2)

     There were none.

3.   Urgent Matters
     (Agenda Item 3)

     There were none.

4.   Terms of Reference
     (Agenda Item 4)

     The Scrutiny Review Officer submitted a report which sought Members approval of
     the Panel’s terms of reference and co-option arrangements for the current municipal
     year. The report also sought the views of Members on the Panel’s work programme
     for the 2009/10 municipal year.

     The Chairman informed Members that Mr Simon Rowley, of the Ealing Passengers
     and Transport Users’ Group (EPTUG), has indicated a willingness to become a non-
     voting advisory Member of the Panel. The Chairman sought the views of the Panel
     on this nomination, and whether any further co-options would assist in its work.


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                                Crossrail Specialist Scrutiny Panel – 7th July, 2009




     The Chairman also referred to paragraph 1.2.2 of the report, and a request received
     from the Council’s Transport and Environment Committee, which met on 10 June,
     2009 and recommended that the Panel expand its remit to consider the ‘Great
     Western Rail Utilisation Strategy,’ (GWRUS), which was shortly to be put to public
     consultation. Further to discussions relating to whether the Panel should receive the
     Strategy, it was agreed that the Strategy be circulated to all Members of the Panel
     when available in order that Members could come to a view at the next appropriate
     meeting.


     The Chairman proposed and it was unanimously agreed that the Panel approve the
     draft terms of reference, attached as Appendix A to the report, and agree to appoint
     Mr. Simon Rowley of the Ealing Passenger Transport Users Group, as a non-voting
     advisory Member of the Panel.

     Resolved : (i) To agree the Panel’s draft terms of reference, attached as Appendix A
     to the report;

     (ii) That the Panel note the framework for the nomination, appointment and retention
     of non-voting advisory members, attached as Appendix B to the report;

     (iii) That the Panel agree to appoint Mr. Simon Rowley of the Ealing Passenger
     Transport Users Group (EPTUG), as a non-voting advisory Member of the Panel;

     (iv) That in response to a request from the ‘Transport and Environment Scrutiny
     Panel,’ to expand the scope of the Crossrail Panel to include the Great Western
     Rail Utilisation Strategy (GWRUS), the Panel agree that the GWRUS is circulated to
     all Members of the Panel as soon as it becomes available.

6.   Crossrail Overview Report
     (Agenda Item 5)

     Mr Simon Bennett of Crossrail gave a presentation to the Panel on the progress,
     scheme background, and proposals for the borough with regards to new stations and
     indicative service patterns of the Crossrail project.

     He described Crossrail as the largest engineering project in Europe. He said that
     Crossrail is a major part of Transport For London (TfL’s) investment programme and
     the largest addition to the transport and system in London and the South-East for 50
     years.

     He said that it is planned that there will be 37 stations on Crossrail’s route, including
     eight new underground stations, designed to make travelling across London easier
     and more convenient.

     He said that most other existing stations would also be improved with new or
     enlarged ticket halls benefiting users of existing lines, as well as Crossrail.




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                           Crossrail Specialist Scrutiny Panel – 7th July, 2009


He said that Crossrail would transform public transport in London and the South-East
by relieving congestion on existing services, by offering quicker journeys and by
providing key interchanges on the existing transport network.

He said that the wider economic benefits to the scheme were the generation of a
number of jobs during the construction phase, and an overall stimulus to London’s
economy.

The Chairman thanked Mr Bennett for his detailed and informative presentation and
invited Members to comment.

Councillor Joanna Dabrowska said that she was concerned that residents would
suffer significant noise and lighting disturbance, particularly in those parts of the
borough earmarked for 24 hour construction.

Councillor Rosa Popham said that it was imperative that the Council, through its
Scrutiny Panels, were able to exert considerable influence on the development of
Crossrail, as it affected so many residents in the borough.

The Chairman said that he agreed with Councillor Rosa Popham’s point, he added
that he was hoping that the Panel’s next meeting in September would come up with
ideas for specific stations, for example, Ealing Broadway, which currently
experiences significant congestion problems.

Councillor Joanna Dabrowska said that it was important that there are co-ordinated
interchanges throughout the borough.

Simon Rowley requested that future Crossrail reports include information detailing
expenditure, and timescales for the project.

Libby Kemp, First Great Western Advisory Board Member, said that she believed it
was important that the Council adopts and maintains a co-ordinated approach, and
that this could be greater encouraged by different groups and stakeholders regularly
getting together to meet and discuss proposals.

She added that there was currently a huge demand for cycle stands at Ealing
Broadway, and she hoped that this would be taken into account by the Council during
it’s deliberations.

Karen Brown, ‘Hanwell Community Forum’ said that there was a large lobby amongst
Hanwell residents requesting that the southern end of the entrance to Hanwell
Station be re-opened, she said that residents were also extremely concerned at the
lack of disabled access at Hanwell Station.

Councillor Millican, Cabinet Portfolio holder for Regeneration and Transport attended
the meeting and was invited to address the Panel by the Chairman.



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                                Crossrail Specialist Scrutiny Panel – 7th July, 2009


     Councillor Millican said that he believed that the Council were taking an active role to
     enable traffic to move more smoothly along the boroughs roads, and were actively
     engaged in promoting the use of public transport.

     He said that the Council were working with public transport providers, such as
     Transport for London, Network Rail and Crossrail to deliver improvements, including
     looking at new schemes to increase bus reliability, enhancements at bus stops, and
     better access to stations.

     He said that the Crossrail scheme had a long way to go, however he welcomed any
     comments from stakeholders and the Scrutiny Panel that would offer positive
     solutions and help draw together a co-ordinated approach to the redevelopment of
     stations in the borough.

     The Chairman thanked all those present who had contributed to this item, he then
     proposed and it was unanimously agreed that the Panel give consideration to each of
     the five stations in the Borough directly affected by Crossrail, examining each set of
     plans and proposals in depth. He said that he hoped that these meetings will give
     consideration to approximate timescales in respect of the progress made at each
     station.

     Resolved : (i) That the Panel notes and receives the report, and the presentation
     from Crossrail, which gave details of the background to the Crossrail scheme and
     proposals for the borough with regards to new stations, and indicative service
     patterns;

     (ii) That a vote of thanks be recorded to Mr Simon Bennett, from Crossrail for his
     detailed and informative presentation;

     (iii) That the Panel agree to consider the issue of Crossrail at future meetings of the
     Panel, such meetings will give consideration to individual stations affected by
     Crossrail, and the approximate timescales in respect of the progress made at each
     station.

7.   Crossrail – Consideration of Issues for Ealing
     (Agenda Item 6)

     The Head of Economic Development, submitted a report which provided information
     on the key areas of potential investigation and discussion in relation to stations in the
     borough affected by Crossrail. The report also provided information and advice on
     the opportunities for influence open to the Panel.

     The Head of Economic Development advised that the construction and operation of
     Crossrail in the borough will likely bring about significant benefits and opportunities to
     Ealing. However, there were a number of issues that need to be considered, such as
     minimising disruption during construction, possible impact on existing rail services,
     and a need to ensure that the benefits of Crossrail are maximised for Ealing.

     She said that the Council had a limited range of formal powers to influence the
     Crossrail scheme, but do have statutory powers that can be exercised in relation to
     environmental health issues; such as noise, vibration and air quality. She said that

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                          Crossrail Specialist Scrutiny Panel – 7th July, 2009


the Council is also a “qualifying authority,” which means it is able to determine a
range of detailed planning matters, for example the detailed design of stations.

She advised that the Council also has a number of informal mechanisms open to it to
influence Crossrail, whereby officers are represented on various forums where
Crossrail matters are considered, and where there are opportunities to influence
design, implementation of the scheme and the operation of Crossrail.

It was also proposed that the areas for investigation identified in the report be
adopted as headings for a common framework to assess proposals for each station.

The Chairman thanked the officer for her report and invited Members to comment.

Councillor Sumner expressed concern at the bus interchange on Haven Green would
be insufficient for the increase in bus movement resulting from Crossrail services. He
said that he believed that the proposals for bus facilities in Haven Green whilst
providing a significant improvement in facilities, will not improve capacity. He said
that a fully integrated transport interchange with capacity for future growth should
involve the removal of bus stands from Haven Green altogether, and provision of a
bus station close to the railway station.

The Head of Economic Development advised Members that no firm proposals had
yet been developed. She said that officers were seeking discussions with Network
Rail and the developers Glenkerrin UK Ltd to ascertain what their proposals are, and
to see how the Council can influence future developments.

Councillor Millican said that he could sense from the discussion taking place a clear
aspiration to improve interchange services, especially at Ealing Broadway, however
much of that would depend upon the Secretary of State’s ruling on the Glenkerrin UK
Ltd /Arcadia development. Councillor Millican suggested that it may be prudent for
officers to meet with Network Rail, prior to the Panel proposing recommendations for
the interchange.

The Chairman suggested that the Panel consider moving consideration of any
proposals relating to Ealing Broadway to the November meeting, while the Panel
awaits judgement on the Glenkerrin UK Ltd /Arcadia development, and to allow time
to gather information on potential options for the interchange and regeneration
schemes there.

Anne Stevens, the Council’s Senior Transport Planner, advised Members that it was
in the Council’s best interests to be very clear as to what exactly they are seeking,
before they approach Glenkerrin UK Ltd and Network Rail.

Councillor Mahfouz said that it was important that the Panel sought to get all
stakeholders to attend future meetings of the Panel, in order that the Council could
arrive at a holistic approach.

Following further discussion the Panel agreed that the areas for investigation
identified in the report be used as a framework to assess proposals for each station,
comprising considerations relating to:

      Transport

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                               Crossrail Specialist Scrutiny Panel – 7th July, 2009


           Planning
           Community Safety
           Regulatory Services (Environmental Health)
           Regeneration and Development

     The Chairman concluded the item by proposing, and it was unanimously agreed, that
     officers submit to a future meeting of the Panel, details of the Council’s regeneration
     plans in connection with Crossrail, to include details of the future potential
     redevelopment of Ealing Broadway Station, Villiers House, and associated buildings
     fronting onto The Broadway/Haven Green.

     Resolved : (i) That the Panel notes the report;

     (ii) That the Panel agrees that the areas for investigation identified in the report be
     used as a framework to assess proposals for each station, comprising considerations
     relating to:

           Transport
           Planning
           Community Safety
           Regulatory Services (Environmental Health)
           Regeneration and Development

     (iii) That officers submit details of possible regeneration proposals to a future
     meeting of the Panel in connection with Crossrail, to include details of the future
     potential redevelopment of Ealing Broadway Station, Villiers House, and associated
     buildings fronting onto The Broadway/Haven Green.

8.   Panel Visits to Stations on Crossrail’s Route
     (Agenda Item 7)

     The Panel received a report from the Scrutiny Review Officer which gave details of
     visits by Members of the Panel to stations, directly affected by Crossrail.

     The Scrutiny Review Officer also circulated a tabled paper at the meeting which gave
     details of the issues concerning potential development needs identified by Members
     at each station, with the aim of potentially informing future deliberations.

     The Chairman noted that the main issues of concern appeared to be around access
     to stations, including steep stairways and an absence of appropriate drop-off points,
     gaps between the platforms and the trains at some stations and insufficient facilities
     for bicycles.

     Resolved : That the Panel receive and note the report.

11. Work Programme 2009/10
    (Agenda Item 8)

     The Scrutiny Review Officer submitted a report which gave details of the Panel’s
     work programme.



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                              Crossrail Specialist Scrutiny Panel – 7th July, 2009



    The Chairman proposed and it was unanimously agreed that the Panel put back
    consideration of the item concerning proposals for Ealing Broadway Station to
    November 2009, as this would allow sufficient time for the Secretary of State’s
    impending judgement on Glenkerrin UK Ltd/Arcadia development, and to gather
    information on possible options for the interchange and regeneration potential for the
    site. As a result, the Chairman also proposed and it was agreed that the Panel bring
    forward consideration of the items relating to proposals for Acton and West Acton
    Main Line Train Stations to the September meeting of the Panel.

    The Chairman concluded consideration of the item, by suggesting that the Panel visit
    Shepherds Bush Station as an example of a ‘good’ station, at a date to be confirmed
    with officers in consultation with Members of the Panel.

    Resolved : (i) That the Panel agree its draft work programme for 2009/10, subject to
    the following amendments:

          To put back consideration of the item concerning proposals for Ealing
           Broadway Station, to the meeting of the Panel on Tuesday, 17 th November,
           2009 in order to take account of the impending announcement on the outcome
           of the public inquiry into the proposed Arcadia development in Ealing and to
           allow time to gather information on possible options for the interchange and
           regeneration potential for the site;

          To bring forward consideration of the items concerning proposals for Acton
           and West Acton Main Line Train Stations,

    (ii) That the Panel agree to visit Shepherds’ Bush Station as an example of a ‘good’
    station, at a date to be confirmed by officers in consultation with Members.

12. Date of Next Meeting
    (Agenda Item 9)

    Resolved : That the next meeting of the Panel, take place on Tuesday 22nd September
    2009

    Councillor John Cowing,
    Chairman

    The meeting ended at 7.45pm.




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