WESTON-SUPER-MARE TOWN COUNCIL
PROTOCOL FOR THE MAYOR AND DEPUTY MAYOR
The mayoralty is a position which gives the opportunity to promote and uphold the special
character of Weston-super-Mare. The following points are laid down and should be read in
conjunction with the agreed Member and Employee Protocol and the Town Council Standing
THE ROLE AND DUTIES OF THE MAYOR
1. The Mayor and Deputy Mayor are elected Members of the Council and legally are
Town Councillors bound by any national legalisation enacted from time to time
and any related local code.
2. The Mayor and Deputy Mayor have no additional powers other than those
attributed to being a Town Councillor.
3. The Mayor, once elected by procedures set out in the Town Council’s Standing
Orders, shall normally hold Office from the Mayor Making Ceremony of one year,
generally held in May, until the Mayor Making Ceremony of the following year.
4. The Mayor will preside over Full Council meetings, dates for which will be set out
in the Town Council Calendar of Meetings.
5. The Mayor will meet with the Town Clerk and Leader prior to Full Council
meetings to discuss the Agenda and Mayor’s Announcements.
6. The Mayor should observe the strictest neutrality and impartiality at all times, but
is entitled to use a casting vote when available in any manner he/she may
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7. The Mayor may designate a Mayoress or ConsortS as appropriate.
8. The Mayor may choose to support a named charity/Charities throughout his/her
year of office.
9. The Mayor, irrespective of gender, will be known as Mr Mayor and have their
name preceded by the word “Councillor”.
10. The Mayor shall be known as the Mayor of Weston-super-Mare and regarded as
the first citizen of the Town.
11. The Mayor receives invitations to engagements throughout the year and attends
these wearing the Chain of Office, if required by those inviting.
12. All engagements should be directed through the Office and will be dealt with by
the Mayor’s Secretary.
13. The Mayor’s Secretary is not responsible for, nor should respond to any,
correspondence of a personal nature or to that reflecting to “Ward” business but
only mail regarding official Mayoral engagements.
14. The Mayor should not receive any official mail at his/her own home. If this should
happen any mail received should be brought into the Office.
15. The Mayor’s Secretary will keep the Mayor’s Diary of Official engagements and
keep the Mayor updated with new events.
16. The Mayor’s Secretary will keep a list of all official engagements attended for
submission to Full Council.
17. The Mayor or Deputy Mayor will make an appointment at a mutually convenient
time to meet with the Mayor’s Secretary to discuss engagements, normally on a
weekly or fortnightly basis.
18. The Mayor will be expected to write personal notes of thank you for those
engagements he/she has attended and will be provided with headed paper for
this use only. This mail will be posted from the Office at the cost of the Town
Council. It is inappropriate for the Mayor to use this headed paper for any other
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19. The Mayor or Deputy Mayor should not normally accept engagements outside
Weston-super-Mare, Somerset unless they are of a Civic nature. The Town Clerk
should be consulted in cases of doubt.
20. If the Mayor and Deputy Mayor are present at an engagement the Mayor takes
precedence and should wear his/her Chain of Office. Unless the Civic occasion
is arranged by Weston-super-Mare Town Council, then the Mayor and Deputy
Mayor should not both be present in Civic regalia.
21. The Mayor may not wear his/her Chain of Office at an engagement outside
Weston-super-Mare without the express permission of the Chairman of that
Parish, Town or District.
22. If the Mayor is unable to accept an invitation, the Mayor’s Secretary should
consult the inviting organisation, to ask if they would wish the Deputy Mayor or
the Leader to attend on his/her behalf.
23. The Mayor should only wear his/her Chain of Office when undertaking official
duties as Mayor.
24. The Mayor’s Consort/Mayoress may only wear his/her Chain of Office while
accompanying the Mayor or attending an event in his/her own right.
25. The Deputy Mayor may only wear his/her Chain of Office in the absence of the
Mayor when deputising for him/her at an official engagement.
26. The Mayor’s Secretary will normally be in attendance at the main Civic events,
i.e. Mayor Making, Civic Sunday and Remembrance Sunday.
27. Mayoral Robes can only be worn when the Mayor is attending a Civic Event and
at the request of those inviting.
28. The Lord Lieutenant of Somerset, The High Sheriff of Somerset or Chairman of
North Somerset District Council, when attending a function or event in an official
capacity representing Somerset or North Somerset, takes precedence over the
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29. Mayor shall have use of the Mayor’s Parlour, if available, following prior
arrangement with the Mayor’s Secretary.
30. The Mayor may use the Mayor’s Parlour to host meetings with organisations of
the Town or meet with the Mayor’s Secretary to discuss engagements and
31. The Town Council shall be responsible for the insurance of Civic Regalia.
However, it is the responsibility of the Mayor and Deputy Mayor to ensure that
they comply with the home security and other requirements set out within the
Town Council’s insurance policy from time to time.
32. The Mayor shall receive an annual mayoral allowance as specified in the budget
for the year, which will be paid on receipt of a written claim for that sum.
33. The Mayor on taking office shall receive the Protocol and other relevant
34. Travel costs in respect of Civic Duties will be met from the Mayoral travel budget
not by the Town Council.
35. The Town Council has a budget for approved Civic Events and Entertainment.
36. It is usual for the Mayor to have an annual fund raising event for his/her
37. The Mayoral budget will meet the cost of the Mayor’s official Christmas card sent
by the Mayor on behalf of the Town Council to a maximum sum fixed annually.
38. The cost of the Mayor’s official photographs (two) for the Mayor’s Parlour will be
met by the Town Council.
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39. The Mayor may receive gifts occasionally during his/her year. These gifts may be
of a personal nature in which case may be retained by the Mayor, but others that
are obviously for the Town must be handed to the Town Council. If the gift is
worth over £25.00 or future recommended amount, it must be recorded in a book
in the Office.
40. The Mayor and Deputy Mayor should inform the Mayor’s Secretary as early as
possible of any dates they are not free to undertake engagements.
41. The Mayor’s Secretary should be informed of any special circumstances that may
affect the Mayor’s attendance or enjoyment of an engagement, i.e. fear of
heights, allergic reaction to certain foods, dietary needs or disability.
42. Matters regarding protocol or of a general concern to the Mayor can be
discussed, in the first instance, with the Mayor’s Secretary or Town Clerk.
43. If any need to interpret this Protocol arises, it should be referred to the Town
Clerk for a ruling in the first instance, and afterwards to the Civic Consultation
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