WIA Adult & Dislocated Worker RFP 2008 by kx71u15u


                     AND TRAINING COUNCIL (ACSET)

                                       REQUEST FOR PROPOSALS

                              Adult and Dislocated Worker Programs
                                    Kent and Allegan Counties

                  Project Period: July 1, 2012 through June 30, 2013

                  Mandatory Bidder’s Conference: February 3, 2012

                               Proposal Due Date: February 29, 2012

                                 1550 Leonard NE  Grand Rapids, MI 49505
           ACSET Council Administration  (616) 336-4100  Fax (616) 336-4118  TDD (616) 336-4040

ACSET is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities
January 25, 2012

Request for Proposals: Adult and Dislocated Worker Programs

ACSET is currently soliciting proposals from organizations interested in operating employment
and training projects for Adults and Dislocated Workers Programs in each of Michigan
Works! Service Centers, in Allegan and Kent Counties. The funding for these projects is
authorized under Title I of the Workforce Investment Act of 1998 (P.L. 105-220) and obligated
through the Workforce Development Agency State of Michigan.

The material attached to this letter includes information, instructions, and forms needed by an
organization to submit project proposals for consideration by ACSET. A Bidders Conference will
be held at 10:30 a.m. on February 3, 2012 in Suite 110,Multi-Purpose Room A at the
Department of Human Services Complex located at 121 Franklin SE, Grand Rapids,
Michigan 49507. Attendance at the Bidders Conference is mandatory for those
organizations that intend to submit a proposal. At the Bidders Conference, ACSET staff will
discuss and answer questions regarding this Request for Proposals (RFP). Questions regarding
the development and submission of a proposal should be submitted to Dave Toorenaar at
dtoorenaar@michiganworkska.org. Questions will be compiled and responded to at the Bidders
Conference. A copy of the RFP and ACSET 220 Budget forms are available on the ACSET
Michigan Works! Website at http://michiganworkska.org/.

To be considered for funding, proposals must be received no later than 5:00 p.m. on
February 29, 2012 at the following location:

                      ACSET Office
                      1550 Leonard NE
                      Grand Rapids, MI 49505

Proposals will not be accepted by ACSET after the time specified above. Proposals sent through
the mail and received by ACSET after that time, regardless of the postmark, will be returned to
the sender.

                                  Table of Contents

I.      General Request for Proposal Information                         Pages: 3-10

II.     Program Design and Operations                                    Pages: 11-19

III.   Proposal Format                                                 Pages: 20-25
       A.     Proposal Cover Sheet
       B.     Proposal Work Statement
       C.     Supplemental Agency Information and Certifications
       D.     Organizational Experience and Demonstrated Effectiveness
       E.     Project Budget

IV.    Proposal Rating Criteria                                          Pages: 26-27

V.     Proposal Funding Appeal Process                                   Pages: 28-29

      I.       Proposal Cover Sheet
      II.      Proposal Work Statement
      III.     Equal Opportunity Pre-Award Compliance Statement
      IV.      Debarment Certification
      V.       Lobbying Certification
      VI.      Drug Free Workplace Certification
      VII      Budget Forms:
                             ACSET-220A Wage and Benefit Detail
                             ACSET-220B Budget Summary
                             ACSET-220C Staffing Allocation Worksheet
                             ACSET-220D Budget Narrative

       VIII.   Waiver Request Form

       IX.     Definitions: Adults and Dislocated Workers

       X.      Individual Training Account (ITA) Policies & Guidelines

       XI.     WIA Adult & Dislocated Worker Performance Measures

       XII.    USDOL Common Measures

       XIII.   WIA Procurement Policy


     This section contains the general instructions for the preparation of proposals in response
     to this RFP. These instructions should be read carefully prior to the preparation of a
     specific proposal.

     A.     Description of the Area Community Services Employment and Training
            Council (ACSET)

            ACSET is the Area Community Services Employment and Training Council, a
            Michigan Council formed under the Urban Cooperation Act and currently acting
            as the Grant Recipient for Kent and Allegan Counties Michigan Works! System.
            ACSET is a Michigan Works! Agency and is a public agency authorized by an
            Interlocal Agreement between the City of Grand Rapids, Kent and Allegan
            Counties. Two bodies, the Governing Board and the Workforce Development
            Board (WDB) must approve the selection of service providers. The Governing
            Board is comprised of 8 elected officials: 3 Grand Rapids city commissioners, 3
            Kent County commissioners and 2 Allegan County commissioners. The WDB is
            comprised of approximately 40 members, the majority of whom are area business
            owners or executives. The remaining WDB members represent education,
            organized labor, rehabilitation agencies, economic development agencies,
            community based organizations and social service agencies.

            The Kent/Allegan Workforce Development Board has adopted the following
            purpose: “To help create and sustain a workforce with the required skills to
            enhance the economy of Kent and Allegan Counties” and has developed the
            following goals:

                    1. Prepare youth for work and lifelong learning by providing basic
                       academic, career awareness, employability, technical, and job specific
                       skills training.
                    2. Increase the number of prepared current and future adult workers by
                       providing basic academic, career awareness, employability, technical,
                       post-secondary and job specific skills training.
                    3. Advocate and facilitate for the elimination of barriers to employment.
                    4. Identify the key future workforce development issues and ensure their
                       integration into our workforce development goals and planning.
                    5. Create awareness in the community of the value of work from both the
                       employer and employee perspective.

        In accordance with the Kent/Allegan Workforce Development Board goals, the
        following concepts will be given priority throughout the Kent/Allegan Michigan
        Works! System:

        Integration of Service Delivery: ACSET contractors are expected to coordinate
        and provide services that maximize the use of resources. This will assure the
        system’s competitiveness for future initiatives.

        Providing Seamless Delivery: ACSET contractors will be creative, responsive
        and flexible in providing customer services and in facilitating connections to
        needed services.

        Market Driven System: ACSET contractors will work collaboratively with the
        Kent/Allegan Workforce Development Board to develop new initiatives and
        improve our delivery system based on changes in the economic and business
        market affecting our customers.

        This document presents background information on the proposal solicitation
        process and presents the format for the proposals to be submitted.

B.   Solicitation Process

        1.     Purpose and Scope of Services

               The purpose of this RFP is to solicit projects from organizations to deliver
               employment and training placement services for Adults and Dislocated
               Workers* in each of the Michigan Works! Service Centers in Kent (2)
               and Allegan (1) counties and for Offenders (Kent County only).
               in locations approved by ACSET. ACSET will provide the location,
               equipment and technology to carry out the Client/ Customer Service
               and On-the-Job Training (OJT) functions in the Michigan works!
               Service Centers.

               *ACSET will contract with one organization in each county to
               provide each of the following projects:

                      Client Customer Services
                      Adult On-the Job Training
                      Dislocated Worker On-the-Job Training
                      Offender Services (Kent County only)

Designated Locations: The Client/ Customer Services and On-the-Job
Training contractor (s) selected for each county will be required to provide
services in each Michigan Works! Service Center in Kent or Allegan
County on a scheduled basis as directed by ACSET.

 Michigan Works! Service Center      Michigan Works! Service Center
 1560 Leonard NE                     121 Franklin SE
 Grand Rapids, MI 49505              Grand Rapids, MI 49507

 Michigan Works! Satellite Office    Michigan Works! Service Center
 36 Applewood                        3255 122nd Avenue
 Sparta, MI 49345                    Allegan, MI 49010

There are three (3) levels of service that can be provided within the
framework of the Workforce Investment Act: (1) Core, (2) Intensive, and
(3) Training. Detailed information is referenced in 20 CFR Part 652 et al.
Workforce Investment Act Final Rule recorded in The Federal Register
Vol. 65, No. 156. located on the Internet at http://www.doleta.gov.

Core services are the "front end" of the WIA program. It is essential that
proposers understand the entire Michigan Works! One-Stop-Service-
Center-System. Core self-services are available to all members of the
public with no eligibility factors. Core self-services will be coordinated
with the facilitated and mediated services funded by the Wagner-Peyser
Employment Service to avoid any duplication of services and to optimize
program performance in compliance with the WIA Performance Measures
detailed Attachment XI.

Customers who are not successful in obtaining employment through core
self-services will be referred to core staff assisted and/or intensive
services by the Client Customer Services staff. At this point, an eligibility
determination will be made, as WIA will only be used to provide core
staff assisted and intensive services (see pages 12-15) to customers who
are not self-sufficient or a dislocated worker (as defined in Attachment
IX). Customers not meeting the eligibility criteria for WIA will be referred
to other partner agencies (if eligible), such as Rehabilitation Services,
Employment Services and Veterans Services. The Client customer Service
staff will be responsible for screening customers for referral to the
     appropriate partner for assistance.
     If the customer is unable to obtain employment through intensive services
     and meets the eligibility requirements of WIA, or Michigan Rehabilitation
     Services, then the customer may move to receive training services.
     Training services include on-the-job training (OJT), individualized
     training account (ITA) or basic skills training.

     Eligibility criteria for Workforce Investment Act Individual Training
     Accounts are explained in Attachment X.

     The Client/Customer Services contractor shall be responsible for
     determining each participant's eligibility, the need for training services and
     shall coordinate Individual Training Account referrals to eligible training
     providers and process/pay ITA vendor invoices prior to reimbursement
     from ACSET.

     The Michigan Works! System provides services to all employers and all
     job seekers. Employers, students, persons with disabilities, dislocated
     workers, displaced homemakers, low income individuals, women,
     minorities, individuals with multiple barriers to employment, individuals
     training for non-traditional employment, offenders, veterans, welfare
     recipients, unemployed, underemployed, and employed individuals will
     have access to services. A core set of services will be available, free of
     charge, to all who seek them.

2.   Project Time Period

     This RFP is for projects operated between July 1, 2012 and June 30, 2013.
     A successful bidder will be offered a one-year contract for Program Year
     2012 and will be required to outstation staff on a full-time basis at
     Michigan Works! Service Centers and/or other locations specified by
     ACSET. All programmatic, statistical and financial data, which are to be
     submitted as part of the proposal will describe only activities that will
     occur in Program Year 2012.

     If a contractor’s performance, responses to requests for information, and
     completion of required reports is satisfactory during program year 2012,
     the program activities remain the same, and funding is available, then
     ACSET reserves the right to renegotiate a contract for one additional year.

3.   Organizational Eligibility

     Private for-profit, private non-profit and public organizations are eligible
     and encouraged to submit proposals in response to this solicitation
     package. The proposals may be submitted by single organizations and/or
      by two or more organizations, which have joined together to form a
      cooperative venture. ACSET reserves the right to approve subcontractors
      for any proposal submitted.

      Bidders may elect to submit a collaborative proposal, including more than
      one agency to provide services; however, ACSET will issue a contract to
      only one agency. The proposal must clearly identify one agency to serve as
      the fiscal agent. The fiscal agent will be responsible for reimbursement to
      the partner agencies and will be held responsible for the total contract
      including repayment of all disallowed costs.

      Proposers who intend to subcontract with another organization must
      follow the procurement procedures outlined in Attachment XIII.

4.    Funding Parameters

      The following funding levels represent projected program funding levels
      and are only estimates.

      Program              Estimated Funding    Amount for           Total Estimated
                           Available to         Individual           Funds
                           Contractors          Training
      Adult                          $891,186            $594,124            $1,485,310
      Dislocated Workers             $636,694             $484,462           $1,121,156

      Program Funding based on total population in the jurisdiction will be:

      Allegan County          16%
      Kent County             84%

      Program Year 2011 funding amounts, the number of new participants
      being served and the staffing levels of ACSET contractors currently
      providing Client Customer Services, On-the-Job Training and Offender
      Services will be available at the Bidders Conference.

 5.   RFP Limitations

      This RFP does not commit ACSET to award a contract, to pay any costs
      incurred in the preparation of a proposal, or to procure or contract for
      services or supplies. ACSET reserves the right to accept or reject any or
      all proposals received as a result of this solicitation, to negotiate with all
      qualified sources, or to cancel in part or in its entirety this RFP if it is in
      the best interest of ACSET to do so. ACSET may require the proposing
     agency to participate in negotiations and to submit any price, technical, or
     other revisions of their proposals as may result from negotiations.
     Satisfactory performance will be determined by the actual recruitment and
     service to Target Groups, the meeting of performance standards, the ability
     to respond to requests for information, the completion of required reports
     and the timely entry of data into the Workforce Development Agency State
     of Michigan Management Information System.

6.   Reporting Responsibilities

     An organization awarded funds would be required to utilize Workforce
     Development Agency State of Michigan Management Information System
     (MIS) Internet based format for participant reporting as outlined in the
     Participant Management Information Guide (PMIG) and ACSET financial
     reports according to prescribed schedules. ACSET will provide technical
     assistance and MIS and PMIG training. The Contractor shall also collect
     and report data necessary for the calculation of the USDOL Common
     Measures described in Attachment XII. A copy of the WIA PMIG is
     available for review at the ACSET office.

7.   Performance Criteria

     Adult and Dislocated Worker Programs must be designed to meet the
     following minimum performance standards. Be advised that all the
     performance standards are subject to revision each year, based upon
     negotiations with ACSET and the Michigan Department of Energy Labor
     and Economic Growth.

             Performance               Adult Standard        Dislocated Worker
             Measure                                              Standard
     Entered Employment Rate                89%                     95%

     Employment Retention Rate              86%                     93%

     Average Earnings Change              $10,400                 $13,400

     Employment Credential Rate             84%                     84%

     Customer Satisfaction Level            91                       91

     Employer Satisfaction Level            86                       86

     For a detailed explanation of the WIA performance measure
     standards refer to Attachment XI.

     The following Target Groups of the eligible populations* of Kent and
     Allegan Counties and goals for their enrollment have been identified to
     insure equitable services to persons facing major barriers to employment.
     Each Contractor is encouraged to endeavor to achieve the goals for each
     target group through means permitted by law. If a waiver is requested the
     justification for the request and a proposed alternative goal must be clearly

     Target Group Goal                   Kent County      Allegan County

     Females                                  51%              50%

     Black                                     9%               1%

     Hispanic                                  9%               6%

     Asian                                     2%               1%

     Native American                           1%               1%

     Pacific Islander                          1%               1%

     Persons With Disabilities                10%              10%

     Older Workers 55+Years                   12%              11%

     *Source: 2010 U.S. Census

8.   Bidders Conference

     ACSET staff will meet with proposing agencies at 10:30 a.m. on
     February 3, 2012 in Multi-Purpose Room A at the Department of
     Human Services Complex located at 121 Franklin SE, Grand Rapids,
     Michigan 49507. At this time, ACSET staff will discuss and answer
     questions pertaining to the RFP. It is mandatory that a bidder be
     present at the Bidders Conference prior to submitting a proposal. Any
     proposal submitted by a bidder not in attendance at the Bidders
     Conference will not be accepted for consideration. In order to preserve the
     general competitive nature of this process, ACSET will exercise the right
     to decide which questions may and may not be appropriately answered
     prior to the final award of contract.

9.        Proposal Submission

          To be considered for funding, a completed proposal, bearing an original
          signature of the principal officer of the organization, must be received by
          ACSET by 5:00 p.m. on February 29, 2012 at ACSET’s office located at
          1550 Leonard NE, Grand Rapids, Michigan 49505. Proposals will not be
          accepted by ACSET after this specified date and time.

10.       Proposal Selection Process

         If an organization submits a proposal in response to this RFP, the proposal
          will be considered as follows:

         On March 19, 2012 the proposals will be reviewed, evaluated and rated by
          a Review Committee consisting of Kent/Allegan Workforce Development
          Board members and ACSET staff on the basis of the criteria stated in
          Section IV of this Request for Proposal.

         The recommendations of the Review Committee will be presented to the
          Kent/Allegan Workforce Development Board at their April 18, 2012
          meeting for approval.

         The ACSET Governing Board will review the recommendations of the
          Kent/Allegan Workforce Development Board at their April 23, 2012

         All proposers will be notified by April 25, 2012 of the final funding
          recommendations after which the contracting process and implementation
          of programs/elements begins.

         Proposing agencies will receive notice of the funding recommendations
          and the time and location for the meetings of both the Kent/Allegan
          Workforce Development Board and the ACSET Governing Board.


A.    Client/Customer Services Projects in the Michigan Works! Service Centers

            The Client/Customer Services Contractor must maintain the 1-800 telephone
            number for Information and Referral within the Michigan Works! System and out-
            station of staff at selected Michigan Works! Service Centers.

            The successful proposer will operationalize the client /customer flow process for
            the following Core, Intensive, and Training services for clients in Kent County
            and/or clients in Allegan County as detailed and described below:

            1.     Core Services
                   Core services are informational services, available to everyone. Core
                   services help access resources for job-finding efforts, including the use of
                   information and tools, whether on electronic systems, printed or audio-
                   visual in nature, and are prepatory to job search.

                    These services are required to be provided and at a minimum include:
                       Program information during orientation sessions describing
                          eligibility requirements, application procedures information on the
                          Workforce Investment Act training programs. Basic information on
                          WorkKeys and the Michigan National Career Readiness Certificate
                          (MI-NCRC) will be provided along with the value of the
                          certificate, the process for taking the tests, scoring of the tests and
                          obtaining a certificate. Information about remediation and available
                          literacy services will also be provided.
                       Outreach, recruitment, intake, (which may include worker profiling
                          to identify workers who will have the most difficulty obtaining
                          employment) and orientation sessions to provide information on
                          the services available through the Michigan Works! System.
                       Determination of whether individuals are eligible to receive
                          assistance from WIA Title I Adult or Dislocated Worker funding.
                       Initial assessment of skill levels, aptitude abilities, and supportive
                          service needs.
                       Job search and placement assistance, and where appropriate, career
                          counseling and counseling regarding the workplace.
                       Provision of employment statistics information including: job
                          vacancy listings, information on job skills necessary, and
                          information relating to local occupations in demand.
                       Job vacancy listings and information on the skills necessary to
                          obtain the listed jobs, and job referrals.

            Staff assisted workshops and job clubs.
            Information on eligible providers of training.
            Provision of information relating to supportive services.
            Provision of information regarding filing claims for unemployment
            Assistance in establishing eligibility for: programs of financial aid
             assistance, and follow-up services.
            Follow-up services for a minimum of 12 months after placement to
             registered participants who are placed in unsubsidized
            Referral to workshops in the Michigan Works! Service Center that
             are provided by the Employment Services contractor. These
             workshops are Preparation of Resumes, Job Search Techniques,
             Career Exploration and Vocational Training, Basic Computer
             Skills, Interviewing Skills, Adjusting to Unemployment,
             Temporary Employment, and Work Search for Those Older than
             40 Years Old.

2.   Job Fairs
     The contractor for this component will be responsible for conducting Job
     Fairs at least once every other month in one of the Michigan Works
     Service Center(s) in each county or other location as directed by ACSET.

3.   Staff Assisted Core Services
     Staff assisted core services for job seekers require a formal enrollment
     process and maintenance of a participant file on each individual receiving
     such services. Each eligible applicant will complete an initial assessment,
     including determination of basic math and reading levels, as well as the
     initiation of an Employability Plan. The selected bidder must provide
     referral services to all participants that are not selected for participation in

             a.      Follow-up services, including counseling regarding the
                     workplace, for participants in workforce investment
                     activities under Title I who are placed in unsubsidized
                     employment, for not less than 12 months after the first day
                     of the employment, as appropriate.

             b.      Individual job development when accomplished through the
                     use of services beyond self-service and informational

             c.      Job clubs when accomplished through the use of services
                     beyond self-service and informational activities.

              d.     Screened referrals when accomplished through the use of
                     services beyond self-service and informational activities.

4.   Intensive Services
     Intensive services may be offered after at least one core service has been
     delivered. Minimally, the following customer groups will be afforded
     access to intensive services available within funding constraints and based
     on eligibility:

             Adults and dislocated workers who are unemployed and are unable
              to obtain employment through core services provided and who
              have been determined by a Service Center operator to be in need of
              more intensive services in order to obtain employment;

             Adults and dislocated workers who are employed, but who are
              determined by a Service Center operator to be in need of such
              intensive services in order to obtain or retain employment that
              allows for self-sufficiency as described in Attachment X;
             Persons who have disabilities;

             Persons who are public assistance recipients;

             Persons who are eligible for adult education;

             Persons who are veterans; and,

             Persons who are migrant and seasonal farm workers.

     The following of intensive services must be available:

     a.       Outreach/Recruitment
              The Contractor is responsible for: 1) determining the content, the
              media, and the frequency of advertising and (2) out-stationing its
              staff to attract adequate numbers of the eligible population.

     b.       Program Specific Eligibility Determination and Enrollment
              This process will include an intake and orientation to the program.
              The Contractor will process all WIA applications; document/verify
              eligibility according to established rules and regulations.

     c.       Comprehensive Assessments and Employability Skills Training
              The Contractor will provide assessments of job seekers' skill levels
              and service needs. Such assessments may include diagnostic testing
              and use of assessment instruments to determine basic skill levels,
      aptitudes, interests, occupational skills and abilities and in-depth
      interviewing and evaluation to determine job seekers' employment
      barriers and appropriate employment goals. The contractor will
      offer to all participants the WorkKeys assessments of Applied
      Mathematics, Locating Information and Reading for Information at
      the time of orientation. Appropriate participants will be referred to
      the Employment Services contractor in the Michigan Works!
      Service Center for testing. The contractor will determine whether
      remediation is appropriate prior to referring participants for the
      WorkKeys assessments. If a participant takes the assessment and
      fails to earn a WorkKeys certificate, or wishes to improve any of
      their scores by re-taking any of the three core assessments,
      remediation will be provided with the use of Key Train as both the
      pre-assessment and remediation tool. Training will be offered in a
      rotating workshop format that will allow a participant an
      opportunity to join the process at any time. Various modes of
      instruction shall include classroom instruction, written materials,
      peer group discussion, videos, mock interviewing, role playing,
      and the use of interactive computer programs.

d.    Literacy Activities
      The Contractor shall provide literacy services that are offered for
      the purpose of improving the productivity of the workforce through
      the improvement of literacy skills. Literacy means an individual’s
      ability to read, write and speak in English, compute, and solve
      problems at levels of proficiency necessary to function on the job,
      in the family of the individual and in society.

e.    Development of an Individual Employment Plan
      The Contractor will review with the job seekers the results of
      assessments, including barriers to employment, and will develop an
      individual employment plan that includes employment goals,
      objectives and identification of the types of services needed for the
      job seeker to achieve those goals and objectives.

f.    Employment and Career Counseling
      The Contractor will provide employment and/or career counseling
      and planning on a group or individual basis to assist job seekers in
      identifying the activities and services needed to achieve those
      goals. This may include the identification of training requirements.

 g.   Pre-Vocational Services
      The contractor will provide employability skills training and/or
      counseling on an individual or group basis, with services to include
      areas related to acquiring and maintaining employment and
     succeeding in vocational training. Such training and/or counseling
     may include: decision-making, communication skills, interviewing
     skills, problem-solving skills, teamwork skills, punctuality and
     attendance, personal management and maintenance, and workplace

h.   Case Management and Job Search Assistance
     Each job seeker enrolled in intensive services will have a
     Client/Customer Services staff person assigned as his/her case
     manager. The case manager will provide job search assistance and
     support on an individual basis, including follow-up with employers
     on applications and interviews. The case manager will continue to
     work with the job seeker until he/she has met Individual
     Employment Goals and objectives and has obtained unsubsidized
     employment or until the job seeker has terminated participation in
     Service Center activities.

i.   Job Development and Placement
     The Contractor will identify employers with specific job openings
     appropriate for job seekers receiving intensive services and will
     match such job seekers with such job openings. Job placement will
     include referring the job seeker to the employer for an employment
     interview and following up with the employer and advocating for
     the job seekers.

     Such direct placement assistance will not involve the commitment
     of training funds through the WIA training budget and will be for
     those job seekers that have basic skills, training and/or experience
     consistent with the employer's entry level criteria for the direct
     placement opening.

j.   Outreach to Employers
     The Contractor will be responsible for marketing the services of
     the CCS unit to area employers to create awareness of available
     services for employers and job seekers. This will include a
     marketing plan to insure the greatest participation by the employer
     community. The contractor will also provide employers with
     information on the WorkKeys testing services available in the
     Michigan Works! Service Centers. Direct contact will be made
     with both large and small employers and those who are expanding.
     The marketing plan will include printed material promoting the
     services of the Client/Customer Services Unit, advertising in
     employer orientated periodicals and newsletters, site visits to area
     employers and recruitment of employers to participate in Job Fairs.

     k.     Referral for Training Services
            The Contractor will identify job seekers enrolled for intensive
            services who have been unable to obtain or retain employment
            through such services and may refer such job seekers for
            enrollment in training services to prepare them for unsubsidized
            employment. Decisions on such referrals will be made by case
            managers, based on review of the participant files, interviews,
            evaluations or assessments of the participants' job search activities
            and on a determination that job seekers are in need of and are likely
            to benefit from training services.

5.   Training Services
     The Client/Customer Services Contractor will be responsible for assessing
     eligible applicants and establishing Individual Training Accounts by
     utilizing WorkKeys. The Client Services Contractor staff will work
     with the applicant to develop a comprehensive Individual Employment
     Plan (IEP) that outlines steps to be taken by both the Client Services
     Contractor and by the training provider(s). This Individual Employment
     Plan will be forwarded to a training contractor when an applicant is
     referred for training, and the training contractor will be expected to
     implement the plan. The Client Services case manager must authorize
     amendments to the Individual Employment Plan as necessary during the
     course of training.

     Training services may be provided to jobseekers who have met WIA
     eligibility requirements (see Attachment X) and who were unable to obtain
     or retain employment through the first (core services) and second
     (intensive services) tiers of WIA, and who after an interview, evaluation,
     assessment and case management have been determined by the
     Client/Customer Services case manager to be in need of training.
     Additional training services may be provided by other partner agencies
     with funding to support training, including the Employment Service
     Provider (Trade Act), Michigan Rehabilitation Services and Jobs,
     Education & Training providers. Training services will only be provided to
     eligible adults who have not been able to obtain employment leading to
     self-sufficiency through Core and Intensive Services and whose eligibility
     has been documented by the agency providing the funding for the training.

     The WIA Client/Customer Services provider will be responsible for
     enrolling participants in occupational skills training through the use of
     individualized training accounts. Occupational skills training is designed
     to offer job specific training on a less-than class size basis in occupational
           areas that have been approved by the Workforce Development Board.
           Occupational skills training will be made available to job seekers who
           have good employability and basic skills, but lack marketable job-specific
           skills and who elect to develop occupational skills in a classroom setting.

           Eligible jobseekers may be enrolled through the use of Individual Training
           Accounts (ITA) only in programs included on the Michigan Career
           Education Consumer Report (CECR). Client/Customer Services staff will
           make available extensive information on occupational training available
           through the CECR This list will include information on training length and
           location, prerequisites for enrollment, training outcomes, training cost,
           degrees or certifications and the training agency's placement rate for
           program graduates. Each job seeker enrolled for occupational skills
           training will be provided with an individualized training account (ITA)
           with a specific maximum value for the purchase of such training from a
           certified provider. When awarding ITAs the contractor will comply with
           ACSET’s ITA Policy Guidelines as referenced in Attachment X.

           The approved bidder will be responsible for the continued training and
           placement of participants who will be "carried over" into Program Year
           2012 in occupational skills training to complete training & job placement
           activities. Training service staff will be responsible for the case
           management and monitoring of each participant's progress in occupational
           skills training. The participant must maintain a 2.0 grade point average in
           order to maintain the Individualized Training Account (ITA).

     6.    Supportive Services
           Supportive services are limited to individuals who need such services to
           participate in available core, intensive or training services, and who are
           unable to obtain such services from other programs/sources in the local
           area. Allowable supportive services include payments of costs associated
           with transportation, childcare work/training clothing, minor tools, supplies
           and other discretionary items.

B.   Other Training Projects

     1.    On-the-Job Training (OJT) for Adults and Dislocated Workers

           On-the-job training is provided under a contract with an employer in the
           public, private-non-profit, or private sector. A contract may be developed
           between the employer and the contractor that provides occupational
           training for a participant. The employer shall be reimbursed in an amount
           equal to: up to 50 percent of the wage rate to compensate for the employer’
           extraordinary costs.

Each OJT position shall be individually negotiated with the employer.
Length of training time must be limited to the period required for the
participant to become proficient in the occupation for which he or she is
being trained, and will be determined based on the applicant’s current
skills, previous work history, skills required for the position and the
Dictionary of Occupational Title’s suggested training time.

On-the-job training may be written for eligible employed workers when:

       a) The employee is not earning a self-sufficient wage as defined by
       the Kent/Allegan Workforce Development Board (Attachment X);


       b) The OJT relates to the introduction of new technologies,
       introduction to new production or service procedures, upgrading to
       new jobs that require additional skills, workplace literacy, or other
       appropriate purposes identified by the Kent/Allegan Workforce
       Development Board.

Proposers will be expected to develop OJT training agreements by taking a
combination of two approaches:

       Primary Emphasis: Employer Oriented - working with employers
       and the Client/Customer Services contractor to identify jobs and
       then requesting referrals from the Client/Customer Services
       contractor for these jobs;

       Secondary Emphasis: Participant Oriented - working with Client/
       Customer Services contractor identified job-ready applicants and
       contacting potential employers to develop jobs that will be suitable.

ACSET normally assumes that the budget for an OJT proposal will show
that at least 50% of the proposed expenditures will go to employer
reimbursements. If less than 50% of total expenditures are budgeted for
this cost, the proposal must explain the elements of the project which
require more than 50% of the funds to go to other programs costs. All OJT
provider staff must be located at the designated Michigan Works! Service
Centers and/or other locations subject to approval by ACSET.

2.   Offender Services (Kent County)

     The Offender Services Contractor will provide both staff-assisted core and
     intensive services as defined in section II.A. of this RFP to offenders. For
     the purposes of this RFP, an offender is defined as a person age 18 or older
     who is or has been subject to any stage of the criminal justice process for
     whom services under this program may be beneficial, or who requires
     assistance in overcoming artificial barriers to employment resulting from a
     record of arrest or conviction. Offenders in need of training services will
     be referred to the Client/Customer Services Contractor.


            This section of the RFP contains the instructions and requirements of a complete
            proposal. To be considered complete, a proposal must contain all of the
            required sections and attachments and all questions must be answered in the
            order in which they are asked. All pages in proposals must be numbered and
            must include the following elements in the order listed below. There should
            be no attachments, enclosures, or exhibits other than those required by
            ACSET or those considered by the applicant to be essential to provide a
            complete understanding of the proposal submitted.

                   A.     Proposal Cover Sheet
                   B.     Proposal Work Statement
                   C.     Organizational Structure and Staffing Chart
                   D.     Supplemental Agency Information & Certifications
                   E.     Organizational Effectiveness/Demonstrated Experience Response
                   F.     Project Budget

       A.   Proposal Submission

            Attachment I, Proposal Cover Sheet must be prepared as the first page of the
            proposal and all following pages must be numbered. Do not include a cover
            letter and do not put the proposal in a notebook or binder. An individual who can
            legally bind the proposer to a contract with ACSET must sign the Proposal Cover

            Fifteen copies of each proposal must be submitted. One copy must bear an
            original signature on the Proposal Cover Sheet and all certifications must be
            attached to the one required copy of the last audit or financial information as
            referenced in part D below.

       B.   Proposal Work Statement

            The work statement should not be redundant or include matters, which are
            already covered in the RFP boilerplate. It should use the active voice and
            must use affirmative language “will or shall” so that proposals may be easily
            converted to contract form.

            Describe the proposed program design in detail sufficient to demonstrate an
            understanding of the project to be implemented, a synopsis of the key features of
            the program in terms of mandatory, optional and supplemental elements, the needs
            of the participants and expected program results.

 Sub contractual arrangements: Other agencies, which will provide services to this
 project, should be identified. Identify the type of agreement, the service to be
 provided, and the level of funding.

 The work statement should also include the following details in the description of
 the proposed program activities:

1. Client/Customer Services and Offender Programs

 Describe the program you propose to operate, and the services you propose to
 provide. Include in this description the following (if applicable):

        a.      The location and description of the facility where services will be
                provided and the schedule, or number of hours per week, during
                which services will be provided. (For the Client/Customer Services
                contractor in each county, ACSET will require extended hours of
                operation with the scheduling of staff at least 4 hours each week as
                either one evening and/or Saturday in the Service Centers.

        b.      The number of new participants to be enrolled for the period July
                1, 2012 through June 30, 2013.

        c.      Describe in detail how the following services are to be designed
                and implemented:
                    Outreach and recruitment to job seekers recruitment of
                       target groups.

                      Outreach and recruitment to employers.

                      Describe the process for participant intake, eligibility
                       determination and participant orientation. Detail topics
                       that will be covered in the participant orientation.

                      A detailed description of the comprehensive assessments
                       that will be used to assess participant’s skill levels and
                       service needs.

                      Core Services

                      Job Fairs
                      Intensive Services: A description of the comprehensive
                       assessment, career counseling, job search assistance,
                       referral for training, literacy activities and the case
                       management services that will be provided for participants.
      d.    Describe job development activities for participants

      e.    Describe the case management services that will be provided and how
            each participant will be evaluated at the time of exit from WIA.

      f.    Describe in detail listing specific services, how the project will
            provide post-termination follow up services for the first 12 months
            after employment and for those referred to training programs.

      g.    Specify each of the performance measure outcomes and target group
            goals (as described on pages 8-9 of this RFP that your program will

2. On-the-Job-Training

       a.      Describe the primary approach that will be used to develop OJT
               agreements by using an employer-oriented mode, and a secondary
               participant approach.

       b.      Describe the reimbursement formula for employers with whom
               your agency would contract for OJT.

       c.      Identify the method to be used to determine the duration of specific

       d.      Identify the projected entry-level average training wage, and the
               average post training level wage.

       e.      Describe how the project will identify, develop and monitor OJT

       f.      Identify examples of industries and occupations for which OJT
               contracts will be written.

       g.      Specify the performance measure outcomes (as described on page
               8 of this RFP that your program will achieve.

C.   Organizational Structure and Staffing

     Describe the organizational structure (include an organizational chart) and staffing
     including a detailed job description and qualifications for each position that is
     budgeted in the proposal.

D.   Supplemental Agency Information and Certifications

     Prior to contracting with any organization, ACSET requires pre-certification of
     the proposer's ability to comply with State and Federal regulations in the
     following areas:

     1.     Financial Accounting System: All proposers must include in the
            Proposal a copy of the last audit of the agency including the single audit
            and management letter, or in the absence of an audit, a statement from a
            CPA firm that the agency's /organization's accounting system and internal
            control procedures are adequate for the purpose of accounting for and
            reporting of Federal revenues and expenditures in compliance with
            generally accepted accounting procedures and Federal requirements. Also,
            if funded your agency/organization may be required to obtain a single
            audit pursuant with the Federal Office of Management and Budget.
            Additionally, does your organization have any outstanding disallowed
            costs from any state or federally-funded program that you have operated?
            If "Yes" state what it is and give current status.

     2.     Equal Opportunity Pre-Award Compliance Statement: All proposers
            must sign the EEO statement contained in Attachment III.

     3.     Debarment and Lobbying: All proposers must complete the
            certifications found in Attachments IV and V.

     4.     Drug-Free Workplace Certification: All proposers must complete the
            certification of Drug-Free Workplace Personnel System found in
            Attachment VI.

     5.     Legal Status: All proposers must include the following information in the

            (a)     Corporations (Profit or Non-Profit)
                    1)    Articles of incorporation, together with any amendments.
                    2)    Current bylaws
                    3)    Other documents of legal status such as license for training
                          institution and Internal Revenue Service forms for tax

            (b)     Units of Government
                    1)     Documentation of legal status such as license for training
                           institutions or Internal Revenue Service forms for tax
                           status, etc.
                    2)     Authority to execute contracts

            (c)     School Districts
                    1)     An indication of what class of school district it is (e.g.,
                           intermediate, first class, general powers, etc).
                    2)     That portion of its bylaws dealing with the execution of

E.   Organizational Experience and Demonstrated Effectiveness

     In this section, the proposer should provide information that indicates the
     organization’s (and subcontractors if applicable) capacity to carry out the services
     they propose. This section should include a listing and description of any similar
     experiences in program operation.

     You need to respond to only one of the two questions in this section.

     1.     Describe the experience your organization has in operating employment
            and training program(s) for unemployed, under-employed, economically
            disadvantaged, or offenders. Include any quantifiable accomplishments,
            which prove past effectiveness in operating the types of programs listed

     2.     If your organization has not operated a program(s) for unemployed, under-
            employed, economically disadvantaged, or offenders, describe your
            organization's past experiences that demonstrate the organization's
            potential for operating such a program. Include any quantifiable
            accomplishments, which prove past effectiveness in working with the
            types of programs listed above.

F.     Project/Program Budget

       In order to be considered an applicant for this RFP, all budget information must
       be complete. If a proposer elects to submit a collaborative proposal, including
       more than one organization to provide services; an ACSET 220 Budget Form
       must be submitted for each organization. The budget forms and the prescribed line
       item formats must be used in presenting the proposing organization’s budget. A
       complete budget package includes:

          ACSET-220A Wage & Detail

          ACSET-220B Budget Summary

          ACSET-220C Staff Allocation Worksheet

          ACSET-220D Budget Narrative

Tuition for Individual Training Accounts is not to be included in proposal budgets,
as ACSET will reimburse the contractor for these costs. The costs associated with
administering supportive services payments to participants and the processing/payment of
ITA invoices are allowed to be reflected in the budget.

Supportive services costs for On-the-Job Training participants shall be provided by the
Client/Customer Services contractor in each county and are not to be included in the
budgets of On-the-Job Training proposals.

Under ACSET contracts, a maximum of up to ten percent (10%) of the total amount
of program funding requested may be expended on administrative costs.
See Attachment VII for instructions on completing the required budget forms, definitions
of selected line items and information links to on-line circulars and other references.

          NOTE: Proposals that apply to more than one county must provide a
           separate budget for each county.


      Proposals will be reviewed and rated using the following criteria. A score ranging from
      zero to the maximum number of points will be assigned for each criterion to reflect the
      degree to which that criterion will be met by the proposed project based on information
      presented in the proposal and on past performance. The proposal review committee will
      determine if a proposal is eligible for funding based on the total rating score.

          1.    Responsive to the RFP                                                0-15 points

               a.   The proposal follows the format prescribed by the
                    RFP and all major points are addressed. (0-5 points)

               b.   The project proposes to meet the performance standards
                    and target group goal levels (or has requested a waiver Attachment VIII).
                    (0-5 points)

               c.   The proposing agency has demonstrated that it has met
                    standards in the areas of:

                          Equal Employment Opportunity (0-1 point)
                          Debarment and Lobbying Certification (0-1 point)
                          Drug-Free Workplace Certification (0-1 point)
                          Legal Status (0-1 point)
                          Accounting Systems (0-1 point)

          2.    Quality of Programs                                              0-50 points

               a.   The organizational structure and staffing pattern as requested in Section III.
                    C. is adequate and realistic for the number and mix of
                    customers and types of activities proposed. (0-10 points)

               b.   Recruitment techniques and mechanisms are feasible
                    and appropriate and include activities to reach
                    targeted participants. (0-10 points)

               c.   Proposers have adequately described all proposed program
                    services and activities in their work statement in response to
                    the questions in Section III B. of the RFP (0-30 points).

3.   Organizational Experience and Demonstrated Effectiveness           0-20 points

     a.   The organization has the potential as revealed in
          their proposal for operating a program to serve
          unemployed, under-employed, economically disadvantaged persons or
          offenders. (0-10 points)
     b.   The organization has operated a program(s)
          that served unemployed, under-employed,
          economically disadvantaged persons or offenders. (0-20 points)

          *Current ACSET contractors will be rated
          on past performance with ACSET

4.   Cost Effectiveness                                                  0-15 points

     The project will be rated on the basis of the cost per participant in comparison
     with other projects and the stated cost data as presented in the project budget
     excluding the costs for supportive services and participant wages.
     (0-15 points)

                                                 Maximum Possible Points: 100


         1. A party who has submitted a proposal in response to this RFP may appeal the
            decisions of the Kent/Allegan County Workforce Development Board (WDB)
            and the ACSET Governing Board with respect to funding proposals to the
            RFP. An appeal must be in writing, signed by the person who signed the RFP
            and be received by the Executive Director of ACSET within five (5) business
            days after the appealing party received notice of the funding decisions of the
            WDB and the Governing Board.

         2. An appeal must state a factual and/or legal basis for review of a proposal and
            not merely subjective opinions. An appeal which includes information not
            contained in the appealing party’s original proposal will not be considered;
            provided, that an appeal may allege that a successful proposer has made a false
            certification regarding debarment, suspension, ineligibility, voluntary
            exclusion, or lobbying, or has had a grant or contract terminated by, or been
            sanctioned by, a public funding agency.

         3. ACSET may summarily dismiss an appeal, which does not comply with
            sections 1 or 2, and shall send the appealing party written notice thereof within
            5 business days of its receipt of the appeal. Such a summary dismissal is final.

         4. ACSET shall notify the successful proposer in writing that an appeal has been
            filed within 5 business days of its receipt of the appeal, unless it is dismissed
            pursuant to section 3. If an appeal contains allegations concerning the
            successful proposer as described in section b, ACSET shall also send a copy
            thereof to the successful proposer with notice that it may send ACSET a
            written response to such allegations within 5 business days. The Executive
            Committee of the WDB shall meet within 15 business days of ACSET’s
            receipt of the appeal to consider it, together with any response received from
            the successful proposer. The Executive Committee shall present its
            recommendations thereon to the WDB at its next regularly scheduled meeting.

         5. The WDB shall make a decision upon the appeal, which shall be presented to
            the ACSET Governing Board at its next regularly scheduled meeting. The
            Governing Board shall consider the appeal, as well as any response from the
            successful proposer, and make a decision thereon. An appeal shall not be
            successful unless it receives a favorable decision from both the WDB and the
            ACSET Governing Board. ACSET shall provide the appealing party and the
            successful proposer with copies of the decision of the WDB and the ACSET
            Governing Board within 5 business days after the meeting of the Governing

6. In the event that the Governing Board and the WDB reach different decisions
   upon an appeal, the Governing Board and the Executive Committee of the
   WDB shall each appoint 3 members of their respective bodies to a conference
   committee, which shall meet within 10 business days after the meeting of the
   Governing Board, and reach a decision of the appeal. The committee shall
   provide the appealing party and the successful proposer with written copies of
   its decision within 3 business days of its meeting. The decision of the
   conference committee shall be final.




                      COMPLIANCE STATEMENT





                            A. WAGE & BENEFIT DETAIL
                            B. BUDGET SUMMARY
                            C. STAFFING ALLOCATION
                            D. BUDGET NARRATIVE







                                                                           ATTACHMENT I
                                Proposal Cover Sheet
                Client Customer Services, OJT, and Offender Programs
                      Project Period from 7/1/12 through 6/30/13

1.   Proposing Agency Name_________________________________________________

     Street Address__________________________________________________________

     City, State, Zip__________________________________________________________

     Telephone Number_____________                       Fax Number________________

2.   Legal Status of Proposing Agency:           Corporation                    [   ]
                                                 Units of Government            [   ]
                                                 School Districts               [   ]
3.   Dates of Fiscal Year___________________

4.   Name, Title, and Signature of person with authority to contractually bind the Proposing
     (Name, Print)


5.   Name and Title of Person with primary responsibility for this proposal:

     Telephone Number________________            e-mail____________

6.   Address (if different than Item #1): _________________________

7.   Type of Proposal: (check one only)          Service Area (Kent and/or Allegan)
     _____Client /Customer Services              _______________
     _____OJT Adults                             _______________
     _____OJT Dislocated Workers                 _______________
     _____Offender Services                      _______________

8.   Proposed number of new participant enrollments: _______________

9.   Total amount of funding requested:   _______________

                          ATTACHMENT II

Proposal Work Statement

                                                                                 ATTACHMENT III

                            EQUAL OPPORTUNITY PRE-AWARD
                               COMPLIANCE STATEMENT




It is the policy of ACSET to assure equitable treatment of all persons in the opportunity for
employment and services without discrimination based on religion, race, color, national origin,
age, sex, height, weight, genetic information, marital status, arrest without conviction, disability,
or political affiliation or belief, and with respect to participants, citizenship or participant status.

As a Proposer I understand that for Equal Opportunity (EO) purposes the agency must comply
with ACSET’s Contractor EO Certification Procedures, ACSET’s EO Policy Statements, all
contractual requirements related to EO and Equal Employment Opportunity (EEO) laws and
regulations. I understand that the agency may be required to develop and submit EO/EEO and
personnel materials including but not limited to an EO policy statement, affirmative action plan
(if required by law), various EEO personnel policies, job classification and compensation plans,
accessibility of programs and facilities and other relevant materials. The agency is willing to
work in good faith to correct any EO/EEO deficiencies, which may be identified by ACSET.

As a proposer, I insure ACSET that my agency will take affirmative steps to utilize minority
business enterprises and labor surplus area firms in the performance of any contract with ACSET
when possible. State law defines a “minority business enterprise” as a business enterprise that is
owned or controlled solely by 1 or more socially or economically disadvantaged persons. The
disadvantage may arise from cultural, racial, gender, chronic economic circumstances or
background, or other similar cause.

The proposer assures that if it is awarded a contract it will comply fully with the
nondiscrimination and equal opportunity provisions of the following laws:

   Section 188 of the Workforce Investment Act of 1998 (WIA), which prohibits discrimination
    against all individuals in the United States on the basis of race, color, religion, sex, national
    origin, age, disability, political affiliation or belief, and against beneficiaries on the basis of
    either citizenship/status as a lawfully admitted immigrant authorized to work in the United
    States or participation in any WIA Title I--financially assisted program or activity;
   Title VI of the Civil Rights Act of 1964, as amended, which prohibits discrimination on the
    bases of race, color and national origin;

                                                            ATTACHMENT III (page 2)

   Section 504 of the Rehabilitation Act of 1973, as amended, which prohibits discrimination
    against qualified individuals with disabilities;
   The Age Discrimination Act of 1975, as amended, which prohibits discrimination on the
    basis of age; and
   Title IX of the Education Amendments of 1972, as amended, which prohibits discrimination
    on the basis of sex in educational programs.
   The Contractor also assures that it will comply with 29 CFR part 37 and all other regulations
    implementing the laws listed above. This assurance applies to the Contractor’s operation of
    the WIA Title I-financially assisted program or activity, and to all agreements the grant
    applicant makes to carry out the WIA Title I-financially assisted program or activity. The
    Contractor understands that the United States has the right to seek judicial enforcement of
    this assurance.

       The Agency’s EO Officer or individual responsible for EO/EEO issues is:






       Have any administrative complaints or lawsuits been filed against your agency alleging
       discrimination on any of the above grounds within the past two years prior to the date of
       this proposal?

       Yes _____              No _____

       If yes, please provide the following information:

       1. Names of the parties to each complaint or action and the relevant case number (s)

       2. The forum in which each complaint was filed

       3. The results of each proceeding or, if still pending, indicate “pending”

Proposer’s Signature:

                                                                            ATTACHMENT IV

                       CERTIFICATION REGARDING

       This certification is requested to pursuant to the regulations implementing Executive
Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.300.


(1)     The prospective lower tier participant certifies, by submission of this proposal, that
        neither it nor its principals are presently debarred, suspended, proposed for debarment,
        declared ineligible, or voluntarily excluded for participation in this transaction by any
        Federal department or agency.

(2)     Where the prospective lower tier participant is unable to certify to any of the statements
        in this certification, such prospective participant shall attach an explanation to this

                     Name and Title of Authorized Representative

 Signature                                        Date_______________________



1.   By signing and submitting this proposal, the prospective lower tier participant is providing the certification as set
     out below.

2.   The certification in this clause is a material representation of fact upon which reliance was placed when this
     transaction was entered into. If it is later determined that the lower tier participant knowingly rendered an
     erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor
     (DOL) may pursue available remedies, including suspension and/or debarment.

3.   The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is
     submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was
     erroneous when submitted or has become erroneous by reason of changed circumstances.

4.   The terms “covered transaction,” “debarred,” “suspended,” “ineligible,” “lower tier covered transaction,”
     “participant,” “person,” “primary covered transaction,” “principal,” “proposal,” and “voluntarily excluded,” as
     used in this clause, have the meanings set out in the Definitions and Coverage “voluntarily excluded,” as used in
     this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive
     Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of
     those regulations.

5.   The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
     transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is
     proposed for debarment under 48 CFR, part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily
     excluded from participation in this covered transaction, unless authorized by the DOL.

6.   The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled
     “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered
     Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier
     covered transactions.

7.   A participant in a covered transaction may relay upon a certification of a prospective participant in a lower tier
     covered transaction that it is not proposed for debarment under 48 CFR Part 9, Subpart 9.4. debarred, suspended,
     ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous.
     A participant may decide the method and frequency by which it determines the eligibility of its principals. Each
     participant may but is not required to check the List of Parties Excluded from Procurement or Non-procurement

8.   Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
     render in good faith the certification required by this clause. The knowledge and information of a participant is not
     required to exceed that which is normally possessed by a prudent person in the ordinary course of business

9.   Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction
     knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR
     Part 9, Subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction,
     in addition to other remedies available to the Federal Government, the DOL may pursue available remedies,
     including suspension and/or debarment.
                                                               ATTACHMENT V


The undersigned certifies, to the best of his or her knowledge and belief, that:

(1)    No federal appropriated funds have been paid or will be paid, by or on
       behalf of the undersigned, to any person for influencing or attempting to
       influence an officer or employee of an agency, a member of Congress, an
       officer or employee of Congress, or an employee of a member of Congress
       in connection with the awarding of any federal contract, the making of any
       federal grant, the making of any federal loan, the entering into of any
       cooperative agreement, and the extension, continuation, renewal,
       amendment, or modification of any federal contract, grant, loan, or
       cooperative agreement.

(2)    If any funds other than federal appropriated funds have been paid or will
       be paid to any person influencing or attempting to influence an officer or
       employee of any agency, a member of Congress, an officer of employee of
       Congress, an employee of a member of Congress in connection with this
       federal contract, grant, loan, or cooperative agreement, the undersigned
       shall complete and submit standard Form-LLL, “Disclosure Form to
       Report Lobbying,” in accordance with its instructions.

(3)    The undersigned shall require that the language of this certification be
       included in the award documents for all sub awards at all tiers (including
       subcontracts, sub grants and contracts under grants, loans, and cooperative
       agreements) and that all sub recipients shall certify and disclose

                                                      ATTACHMENT V (page 2)

This certification is a material representative of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction imposed
by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.


Name of Certifying Official                   Signature                      Date


_______________________________Grantee/Contractor Organization


                                                                             ATTACHMENT VI

                Certification Regarding Drug-Free Workplace Requirements
                       Alternate I. (Grantees Other Than Individuals)

A. The grantee certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
'dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace
and specifying the actions that will be taken against employees for violation of such prohibition;
(b) Establishing an ongoing drug-free awareness program to inform, employees about
        (1) The dangers of drug abuse in the workplace;
        (2) The grantee's policy of maintaining a drug-free workplace;
        (3) Any available drug counseling, rehabilitation, and employee assistance programs; and
        (4) The penalties that may be imposed upon employees for drug abuse violations
        occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will
        (1) Abide by the terms of the statement; and
        (2) Notify the employer in writing of his or her conviction for a violation of a criminal
        drug statute occurring in the workplace no later than five calendar days after such
(e) Notifying the agency in writing, within ten calendar days after receiving notice under
paragraph (d) (2) from an employee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, including position title, to every grant
officer or other designee on whose grant activity the convicted employee was working, unless the
Federal agency has designated a central point for the receipt of such notices. Notice shall include
the identification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under
paragraph (d) (2), with respect to any employee who is so convicted--
        (1) Taking appropriate personnel action against such an employee, up to and including
        termination, consistent with the requirements of the Rehabilitation Act of 1973, as
        amended; or
        (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
        rehabilitation program approved for such purposes by a Federal, State, or local health, law
        enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (a), (b), (c), (d), (e) and (f).

                                                                 ATTACHMENT VI (page 2)

B. The grantee may insert in the space provided below the site(s) for the performance of work
done in connection with the specific grant:

Place of Performance (Street address, city, county, state, zip code)
Check (time) if there are workplaces on file that are not identified here.






                     Instructions for Certification-Drug Free Workplace

1. By signing and/or submitting this application or grant agreement, the grantee is providing the
certification set out below.
2. The certification set out below is a material representation of fact upon which reliance is
placed when the agency awards the grant. If it is later determined that the grantee knowingly
rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace
Act, ACSET, in addition to any other remedies available to the Federal Government, may take
action authorized under the Drug-Free Workplace Act.
3. For grantees other than individuals, Alternate I applies.
4. For grantees who are individuals, Alternate II applies.
5. Workplaces under grants, for grantees other than individuals, need not be identified on the
certification. If known, they may be identified in the grant application. If the grantee does not
identify the workplaces at the time of application, or upon award, if there is no application, the
grantee must keep the identity of the workplace(s) on file in its office and make the information
available for Federal inspection. Failure to identify all known workplaces constitutes a violation
of the grantee's drug-free workplace requirements.
6. Workplace identifications must include the actual address of buildings (or parts of buildings)
or other sites where work under the grant takes place. Categorical descriptions may be used (e.g.,
all vehicles of a mass transit authority or State highway department while in operation, State
employees in each local unemployment office, performers in concert halls or radio studios).
7. If the workplace identified to ACSET changes during the performance of the grant, the grantee
shall inform the agency of the change(s), if it previously identified the workplaces in question
(see paragraph five).
8. Definitions of terms in the Non-procurement Suspension and Debarment common rule and
Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in
particular, to the following definitions from these rules:
Controlled substance means a controlled substance in Schedules I through V of the Controlled
Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through
Conviction means a finding of guilt (including a plea of nolo contendere or imposition of
sentence, or both, by any judicial body charged with the responsibility to determine violations of
the Federal or State criminal drug statutes;
Criminal drug statute means a Federal or non-Federal criminal statute involving the manufacture,
distribution, dispensing, use, or possession of any controlled substance;
Employee means the employee of a grantee directly engaged in the performance of work under a
grant, including: (i) All direct charge employees; (ii) All indirect charge employees unless their
impact or involvement is insignificant to the performance of the grant; and, (iii) Temporary
personnel and consultants who are directly engaged in the performance of work under the grant
and who are on the grantee's payroll. This definition does not include workers not on the payroll
of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or
independent contractors not on the grantee's payroll; or employees of subrecipients or
subcontractors in covered workplaces).

                                                                                  ATTACHMENT VII
                                   Wage & Benefit Detail

In order to be considered as an applicant for this RFP, all budget information must be complete.
The following are descriptions are for the cost information required to complete an ACSET-
220A form for wages and benefits.

Proposing Organization Name:              Enter the name of the proposing organization

Cost Category:                            Complete a separate schedule for each cost category for
                                          each project/program

Position/Staff Title:                     Enter the position and/or staff title

Last Name:                                Enter the last name of the individual for the corresponding
                                          position/staff title

Wages:                                    List the annual gross wages for the position/staff title

FTE %:                                    Indicate the full time equivalency “FTE” (expressed as a
                                          percentage of the full time position) devoted to the proposed

Wages Allocable:                          Calculate the amount of wages allocable to the
                                          project/program based on annual gross wages and FTE%

Fringe Benefits:                          Indicate the dollar amount and percentage of gross annual
                                          fringe benefits allocable devoted to the proposed

Fringe Benefits Subtotal:                 Enter the total amount of all fringe benefits

Total Wage & Benefit:                     This column provides for the grand total of wages and
                                          fringe benefits for each position/staff title

Total Cost:                               This line provides for the grand total for each of the

Enter “TBH” (to be hired) for position/staff titles that are not currently filled. The same
individual cannot be charged more than 100 percent when entering the percentage amount.

Transfer the total wages and fringe benefits amounts for each cost category to the budget
summary form ACSET-220B for the corresponding project/program

Budget Summary

A.      Budget Summary Forms and Format

The budget summary represents the proposing organization’s best estimate of the total cost of
providing the proposed services. In order to be considered as an applicant for this RFP, all budget
information must be complete. The budget forms and the prescribed line item formats must be
used in presenting the proposing organization’s budget. The proposing organization may provide
any supplemental information to further clarify the budget.

Contracts awarded under this RFP will be on a “cost-reimbursement” basis.

The budget period for this RFP is July 1, 2012 through June 30, 2013

B.      Cost Classification and Allowability

For the purpose of this RFP and in accordance with the applicable federal cost principles cited
below, allowable costs will consist only of costs incident to performance of the project, plus the
allocable portion of the allowable indirect costs, if any, of the proposing organization. Total
allowable costs will not exceed the amount shown on the face page of the proposing
organization’s proposal. Expenditures must be identified as either “Administrative” or
“Program” costs in all budgets, including any supplemental information, submitted for

The federal cost principles, promulgated by the Office of Management and Budget (OMB) and
found via the Internet address listed, are applicable to specific types of grantees, subrecipients
and contractors under grants and subawards as follows:

Institutions of Higher Education— OMB Circular A-21 “Cost Principles for Educational
Institutions” is applicable to both public and private colleges and universities.

State and Local Governments and Indian Tribal Governments— OMB Circular A-87 “Cost
Principles for State and Local Governments” is applicable to state, local and Indian tribal

For Profit Organizations-
The maximum amount of profit the Contractor can receive is 10 percent of the adjusted cost
base. Profit cannot taken on pass-through costs (e.g., tuition paid to training institutions, on-the-
job training costs paid to employers, work experience wages and fringes paid to participants,
supportive service costs, all sub-awards under the contractor) or routine costs (e.g., space,
maintenance, utilities). When pass-thru costs and routines costs are removed from the total cost
amount, the balance (i.e., the adjusted cost base) will be composed of the contractor’s personnel-
related costs for staff contributing to the contractor’s unique capacity to manage and achieve
performance results.

The factors used to determine the amount of allowable profit include: contractor effort,
complexity of the work to be performed, risk borne by the contractor, capital investment of the
contractor, past performance, and industry profit rates.
Other Nonprofit Organizations and Individuals— OMB Circular A-122 “Cost Principles for
Nonprofit Organizations” applies to nonprofit organizations and individuals, except for those
specifically exempted by the terms of the circular or those nonprofit organizations and
individuals covered by the cost principles cited elsewhere.
Below is a chart of a selective sample of costs that are allowable under the circulars and
prohibited under WIA or other program-specific regulations. Refer to the program-specific
regulations for guidance regarding allowability of a particular cost. This chart is for reference
purposes only. The complete chart may be accessed in Chapter II of the One-Stop TAG,
Attachment II-4-1 via the Internet at http://www.doleta.gov/sga/pdf/FinalTAG_August_02.pdf

Summary of Cost Items – Selected Sample
                                                                   OMB          OMB         OMB A-   48 CFR
 Cost Item                                                         A-21         A-122       87       Part 31
 Accounting Systems                                                NT           NT          A        NT
 Advertising and Public Relations                                  AC           AC/U        AC/U     AC
 Advisory Councils                                                 NT           NT          A        NT
 Alcoholic Beverages                                               U            U           U        U
 Bad Debts                                                         U            U           U        U
 Bonding Costs                                                     NT           A           A        NT
 Budgeting                                                         NT           NT          A        NT
 Commencement and Convocation Costs                                U            NT          NT       NT
 Communication Costs                                               A            A           A        NT
 Depreciation and Use Allowances                                   AC           AC          AC       AC
 Donations and Contributions                                       U            U           U        U
 Employee Morale, Health and Welfare Costs and Credits             A/AC         A           A        A/U
 Entertainment Costs                                               U            U           U        U
 Equipment and Other Capital Expenditures                          AP/U         AP/U        AP/U     AP
 Fines and Penalties                                               U            U           U        U
 Goods/Services for Personal Use                                   U            U           U        U
 Insurance and Indemnification                                     AC/U         AC/U        AC/U     A
 Interest                                                          A/AC/U       A/AC/U      A/AC/U   U
 Lobbying (including executive lobbying)                           U            U           U        U
 Losses on Other Sponsored Agreements/Contracts                    U            U           U        U
 Maintenance and Repair Costs                                      A            A           AC       A
 Meetings and Conferences                                          A            A           A        AC
 Membership, Subscriptions and Professional Activity Costs         A/U          A/AP/U      A/AP/U   NT
 Pre-award/Pre-agreement Costs                                     U/AP         AC/AP       AC/AP    AC
 Proposal Costs                                                    AC           NT          A        AP
 Recruiting Costs                                                  A            A           A        A
 Rental Costs of Buildings and Equipment                           AC           AC          AC       AC
 Scholarships and Student Aid Costs                                A            NT          NT       NT
 Termination Costs                                                 AC           AC          AC       A/U
 Training and Education Costs                                      A            AC/AP/U     A        AC
 Travel Costs                                                      AC           AC          AC       AC
NT = Not treated in circular                               A = Allowable
AC = Allowable with conditions                             AP = Allowable with prior approval
U = Unallowable                                            A/U = Some allowable, some unallowable

Basic guidelines for allowability of costs include:

               Necessary and reasonable;
               Allocable;
               Not prohibited under state/local laws or regulations;
               Conform to any federal limitations;
               Consistent with policies, regulations and procedures that apply uniformly;
               Consistent treatment of costs (e.g., nonfederal dollars treated same as federal
               Determined in accordance with GAAP;
               Not used as a match;
               Net of credits;
               Adequately documented

Cost classification is described in the OMB circulars as the process used to assign costs to
benefiting cost objectives— either the ultimate objective or interim objectives— which then are
usually allocated on some basis of benefit to the ultimate objective.

       1.       Administrative Cost Category

       Under ACSET contracts, up to ten percent (10%) of the total amount requested
       may be expended on administrative costs.

       The regulations define administrative costs at 20 CFR 667.220(a) as the allocable portion
       of the costs associated with specific functions and not related to the direct provision of
       workforce investment services, including services to participants and employers. The
       administrative functions are specified to include the following:

               General administrative functions such as accounting, financial and cash
                management, procurement, property management, personnel management and
               Audit functions and those duties associated with coordinating the resolution of
                findings originating from audits, monitoring, incident reports or other
               General legal services;
               Oversight and monitoring of administrative functions;
               Goods and services used for administrative functions;
               Developing systems, including information systems, related to administrative
               The costs of awards made to subrecipient or vendor organizations for
                administrative services of the awarding agency (for example, a payroll service for
                staff or participants)

   Following is a descriptive listing of selected activities that fall under the administrative
   cost category:

         Overall program management, program coordination and general administrative
          functions, including the salaries and related costs of the executive director,
          director, project director, personnel officer, fiscal officer/bookkeeper, purchasing
          officer, secretary, payroll/insurance/property clerk and other costs associated with
          carrying out administrative functions;
         Preparing program plans, budgets, schedules, and amendments;
         Monitoring of programs, projects, subrecipients, and related systems and
         Procurement activities, including the award of specific subgrants, contracts, and
          purchase orders;
         Providing state or local officials and the general public with information about the
          program (public relations);
         Developing systems and procedures, including management information systems,
          for assuring compliance with program requirements;
         Preparing reports and other documents related to the program requirements;
         Coordinating the resolution of audit findings;
         Performing administrative services including such services as general legal
          services, accounting services, audit services; and managing purchasing, property,
          payroll, and personnel;
         Costs for goods and services required for administration of the program, including
          such goods and services as rental or purchase of equipment, insurance, utilities,
          office supplies, postage, and rental and maintenance of office space;
         The costs of organization-wide management functions;
         Travel costs incurred for official business in carrying out program management or
          administrative activities.

2. Program Cost Category

      Costs of actual training and supportive services and other expenditures related to the
      provision of project training and services are to be identified as program costs.
      Program costs may be comprised of salaries and benefits of personnel directly
      involved in the provision of training and services; equipment; instructional materials;
      space costs; tuition and fees; payments to On-the-Job employers and other costs
      which are necessary for individuals to participate in the program. Additionally,
      personnel costs for staff directly involved in the provision of services such as child
      care, transportation, medical, job search/development, counseling, etc., as well as the
      actual cost of the service provided are identified as program costs.

C.   Definition of Costs

     The following line items definitions may be helpful in determining proper cost

     Salaries/Wages (Staff)

     Compensation for personnel includes renumeration, paid currently or accrued, for
     services rendered during the period of performance under the program, including but not
     necessarily limited to wages, salaries and supplementary compensation. The costs of
     such compensation are allowable to the extent that total compensation for individual
     employees: (1) is reasonable for the services rendered; (2) follows an appointment made
     in accordance with state or local government laws and rules and which meets federal
     merit system or other requirements, where applicable; (3) is determined and supported as
     provided below; and (4) is consistent with approved personnel policies and procedures of
     the proposing organization.

     Amounts charged to the activities for personnel, regardless of whether treated as direct or
     indirect costs will be based on actual payrolls documented and provided in accordance
     with generally accepted accounting practices of the state or local government. Certified
     time and attendance or equivalent records must support payrolls for individual employees.
     Salaries and wages of employees chargeable to more than one grant program or other cost
     category will be supported by distribution of time and effort.

     Fringe Benefits (Staff)

     Costs identified are allowable to the extent that total compensation for employees is
     reasonable and is in conformance with the proposing organization’s personnel policies
     and procedures.

     Benefits in the form of employers’ contribution or expenses for social security,
     employees’ life health insurance plans, unemployment insurance coverage, workers
     compensation insurance, pension plans, severance pay, etc., are allowable provided such
     benefits are granted under approved plans and are distributed equitably to the program
     and to all other activities.


     The cost of materials and supplies necessary to carry out the program is allowable.
     Purchases made specifically for the program are to be charged at actual net prices after
     deducting all cash discounts, trade discounts, rebates, and allowances. Withdrawals from
     general stores or stockroom should be charged at cost using a consistently recognized
     method of pricing. Incoming transportation charges are to be included as a cost of
     materials. Costs for books and/or subscriptions to civic, business, professional and
     technical periodicals are allowable when related to the program.

Training Materials

Included are all training materials and supplies used in the training of participants
including films, slide tapes, audio recordings, textbooks, workbooks, consumable
materials used by participants while on the job or in training, safety equipment, protective
clothing and other low cost related items used to carry out the program services.

Travel (Staff)

Travel costs are allowable for transportation, subsistence and related items incurred by
the proposing organization as specified in the ACSET agreement for personnel who are in
travel status on official business within the local area. Such costs may be charged on an
accrual basis, on a per diem or mileage basis in lieu of accrual costs incurred or on a
combination of the two provided that the method used is applied to an entire trip and
results in charges consistent with those normally allowed in similar circumstances
according to the proposing organization’s established travel policies. Costs of
entertainment and travel not related to program services as specified in an ACSET
agreement and alcoholic beverages are not chargeable. Travel involving an overnight
stay or mileage totaling 150 miles or more should not be included in the line item.

Training and Conferences (Staff)

Costs are allowable for conference and workshop registration fees, transportation,
lodging, subsistence and other related costs incurred by the proposing organization
identified in the Agreement who are in travel status on official business incident to the
activities identified in this Agreement. (Such costs must be charged on an actual basis
that results in charges consistent with those normally allowed in similar circumstances
according to established subcontractor conference policies). Travel for subcontractors
involving an overnight stay or total mileage of 150 miles or more should be charged to
this line item.


Costs of insurance required or approved and maintained pursuant to the Workforce
Investment Act of 1998 and regulations are allowable.

Costs of other insurance in connection with the general conduct of activities are allowable
subject to the following limitations:

   (a.) Types and extent and cost of coverage will be in accordance with applicable state
        or local government policy and sound business practice.

   (b.) Insurance policies offering protection against debts established by the federal
        government and state and not allowable.

   (c.) Costs of insurance or contributions to any reserve covering the risk of loss of or
        damage to federal government property are not allowable.

Costs of insurance or contributions to any reserve covering the risk of loss of or damage
to federal government property are not allowable.

Insurance (continued)

Contributions to a reserve for a self-insurance program are allowable to the extent that the
type of coverage, extent of coverage, and the rates and premiums would have been
allowed had insurance been purchased to cover the risks. (Requires awarding
organization obtain prior written approval from ACSET.)

Actual losses which could have been covered by permissible insurance (through an
approved self-insurance program or otherwise) are not allowable. However, costs
incurred due to losses not covered under nominal deductible insurance coverage and
minor losses not covered by insurance, such as spoilage and breakage occurring in the
ordinary course of operations, are allowable.


Costs of telephone, mail, messenger and similar communication services are allowable
(e.g., wide area telephone service (WATS), Centrex, telpak (tie lines) and Internet access

Printing and Duplication

Costs for printing and duplication services necessary for program operation including but
not limited to forms, reports, manuals and informational literature are allowable.
Publication costs of reports or other media relating to program accomplishments or
results are also allowable.


Costs include expenditures associated with postage and handling such as stamps, postage
meter fees, packing and delivery supplies and private courier costs (including UPS,
FedEx, etc.).


Included are costs for advertisements in periodicals, newspapers, want ads, news
announcements through the electric and printed media, production of news releases and
promotional materials for the purpose of outreach, promotion and public notice.

Facility Rental, Usage, Maintenance

Includes the cost of space in a building used for the benefit of the proposed program. The
cost of space, whether in a privately or publicly owned building, may not exceed the cost
of comparable space and facilities in a privately owned building in the same locality. The
cost of space procured for program usage many not be charged to the program for periods
of non-occupancy exceeding thirty (30) days. Capital improvements require the awarding
organization to obtain prior written approval from ACSET. The costs of insurance,
security, maintenance supplies, elevator service, grounds upkeep, normal repairs and
alterations, etc., are charged to this item.


Utility costs include expenditures for gas, electricity, heating oil, water, sewage or other
public/privately provided utility services.

Equipment Purchase, Rental, Repair

Includes costs for non-expendable property with a useful life of two (2) or more years and
a unit or system acquisition cost (inclusive of shipping, set-up, etc.) of $1,500.00 or more.
 The awarding organization must obtain prior written approval from ACSET for all
equipment purchases.

Acquisition of automated data processing equipment (by purchase or lease) including
hardware/software and programming services are not allowable expenditures without
prior written approval of ACSET.

Equipment rental (not leased in which interest is accrued to the lessor) required for the
performance of activities is an allowable expenditure. The awarding organization must
obtain prior approval from ACSET when the rental value exceeds $1,500.00 per unit.

Costs incurred for the necessary repair and upkeep of property that neither add to the
value nor prolong its intended life are allowable.

Automated Data Processing

The cost of data processing-related services will be charged to this category. Automated
Data Processing-related services include data conversion, service bureaus, tele-
processing, and other non-personal services.

Special Services

Direct costs of services provided within the proposing organization which are directly
associated with the production of program related products or services are allowable.
Costs may include printing/reproduction services, typing pool, accounting/bookkeeping,
maintenance, disbursing services (cover check or warrant processing), budget preparation
(development, preparation, presentation and execution of budgets required for the
program) and payroll processing. The awarding organization must provide a cost
allocation plan for reimbursement of expenditures under this category.

Professional Services

Costs of professional and consultant services rendered by persons or organizations that
are members of a particular profession or possess a special skill are allowable. Retainer
fees support by evidence of bona fide services available or rendered are allowable.


Costs are allowable when the primary purpose of the meeting/conference is the
dissemination of information relating to the program and the costs are consistent with
regular practices followed for other activities of the proposing organization. Costs
include meetings provided by staff for volunteers, participants or other advisory groups.
Staff training and conference fees are not charged to this line item.


Includes the costs of tuition and entrance fees, which represent instructional costs that
have a direct and immediate impact on participant and single unit charges representing
direct costs of training (when established as reasonable).

Employer Reimbursement

Includes reimbursement for training costs paid to employers of OJT participants. Such
costs will not exceed fifty percent (50%) of the wages earned by the OJT participant. The
proposing organization must provide the computations (ACSET 220-D Budget Narrative)
used to derive the total amount of employer reimbursements under the proposed program.

Staffing Allocation Worksheet

Complete the Staffing Allocation Worksheet, indicating annual gross wages and the FTE
percentage for each position/staff title with wages allocated to the corresponding
projects/programs listed (from the Wage & Detail information provided on ACSET-220A).
Separate the FTE percentage allocation for each position/staff title by current and proposed
ACSET contracts.

Individual staff allocations across all projects/programs, including the percentage of staff time
spent on other activities (e.g., not ACSET contracts/grants) will total 100 percent.

Budget Narrative

Complete a Budget Narrative for each project/program to correspond to the budget summary
form. Attach additional pages if needed following the same format.

                                                                          ATTACHMENT VIII

                                     WAIVER REQUEST

If the proposer seeks a waiver to any substantial segment or target group goal, please describe
exactly the waiver. Each waiver must be listed under Part A. In Part B, a rationale for the waiver
request must be provided.

Part A: State in a sentence what waiver is being requested
And what you are proposing to insert in its place.

Part B. Describe in no more than two paragraphs the rationale
for the waiver request and include supportive documentation.

                                                            ATTACHMENT IX


The term adult means an individual who is 18 years of age or older

Dislocated Worker:
An individual who has been terminated or laid off or who has received a notice of
termination or layoff from employment, and is eligible for or has exhausted
entitlement to unemployment compensation, or is unlikely to return to a previous
industry or occupation, or is employed at a facility at which the employer has
made a general announcement that such facility will close within 180 days or was
self-employed, but now is unemployed as a result of general economic conditions.

The definition of a Dislocated Worker also includes a Displaced Homemaker. A
Displaced Homemaker is an individual who has been providing unpaid services to
family members in the home and who has been dependent on the income of
another family member but is no longer supported by that income, and now is
unemployed or underemployed and is experiencing difficulty in obtaining or
upgrading employment.

                                                                         ATTACHMENT X

I. Identification of the policy
      Policy Name: Individual Training Account (ITA) Policies & Guidelines

      Policy Number: WIA 2011-01

      Effective Date of This Instruction: 5/8/2011

      Applicability: All WIA Contractors

      Approved by: Dave Toorenaar 5/8/2011

II. Scope of the policy and supporting references
      Subject: Individual Training Account (ITA)

      Scope: Adults and Dislocated Workers as defined by The Workforce Investment Act
      of 1998, including eligible participants as defined by Workforce Development
      Agency State of Michigan Policy Issuances who are served with WIA funds, who are
      eligible to receive training services from the list of State approved eligible training
      providers Career Education Consumer Report (CECR).

      Supersedes/Rescinds: ACSET WIA Policy 2007-01

      Reference: Bureau of Workforce Programs (BWP) Policy Issuance No. 00-17
      Individual Training Accounts (ITA) and Certification Process for Eligible Training
      Providers, March 8, 2000 and BWP Guidelines on No Worker Left Behind Program

III.      Eligibility
       A. Adults

          Individuals who are age 18 or older and who are unemployed or who are
          employed and need training in order to obtain or retain employment that allows
          for self-sufficiency. ACSET defines self-sufficiency as 200% of the Federal
          Poverty Guidelines. Therefore, participants may qualify if their family income is
          less than the amount indicated below for the last 12 calendar months prior to their
          date of registration:

          Persons in Family                            Income

                1                             $21,780
                2                             $29,420
                3                             $37,060
                4                             $44,700
                5                             $52,340
                6                             $59,980
                7                             $67,620
                8                             $75,260

          For each additional person add $7,640

B. Dislocated Workers

        An individual who:

   1.      a) has been terminated or laid-off or who has received a notice of
              termination or lay off from employment;

           b) (i) is eligible for or has exhausted entitlement to unemployment
              compensation; OR

              (ii) has been employed for a duration sufficient to demonstrate, to the
              appropriate entity at a One-Stop center, attachment to the workforce,
              but is not eligible for unemployment compensation due to insufficient
              earnings or having performed services for an employer that were not
              covered under a state unemployment compensation law; AND

           c) is unlikely to return to a previous industry or occupation;

   2.      a) has been terminated or laid off, or has received notice of termination or
           layoff, from employment as a result of any permanent closure of or any
           substantial layoff as defined by law at a plant, facility, or enterprise;

           b) is employed at a facility at which the employer has made a general
              announcement that such facility will close within 180 days; OR

           c) for purposes of eligibility to receive services other than training
              services, intensive services, or supportive services, is employed at a
              facility at which the employer has made a general announcement that
              such facility will close;

   3.      was self-employed (including employment as a farmer, a rancher, or a
           but s/he is unemployed as a result of general economic conditions in the
           community in which the individual resides or because of a natural disaster;

   4.      is a displaced homemaker.

   This definition allows individuals to qualify as a dislocated worker in five
   different ways. The workforce system is encouraged to test individuals’ eligibility
   against all options to ensure that the maximum number of people qualify as
   dislocated workers. Individuals who do not qualify under category 1 because of
   the nature of their employment separation may still qualify under category 2, 3, or

IV.      Guidelines

      The primary goal of the Training Services activity is to enable customers to acquire
      such skills that will enable them to obtain employment in the occupation of their
      choice. Tuition assistance programs are not intended to facilitate the acquisition of
      degrees, diplomas, or certificates in and of themselves strictly for the sake of
      education. It is the intent and vision of the Kent/Allegan Workforce Development
      Board to enable workers to acquire skills necessary to succeed in the fast-changing
      global economy of the 21st century. Participation in Training Services must have a
      direct connection in preparing the customer for a specific in demand occupation
      available in the Kent-Allegan County labor market.

      The level of ITA voucher awards to customers shall be based upon both the demand
      for training and the total amount of funding allocated annually for training services.
      ACSET’s training contractors shall manage this program and its funds in such a
      manner that ITA dollars shall be available throughout the program year. Contractors
      will first leverage federal and state financial aid grant resources, such as Pell Grants,
      federal Supplemental Educational Opportunity Grants, and work-study, and severance
      buy-outs, prior to utilizing ITA vouchers for training. The awarding of ITA tuition
      will be suspended, however, when the annual funding allocations for ITA programs
      are fully obligated.

         A. Value of ITA Voucher

         The value of any ITA voucher shall not exceed $6,500 for a period not to exceed
         12 calendar months.

         B. ITA Voucher Coverage

         Costs included in any ITA are tuition for any appropriate program of training
         services described on the Career Education Consumer Report and tuition-related
         fees. This can include items such as application and/or registration fees, laboratory
         fees, books & instructional supplies, tools and equipment, safety equipment, and
         academic supportive services.

C. Duration of ITA Vouchers

       1. Total length of enrollment in the training services shall not exceed 12
          calendar months from the date of starting the program for training,
          unless extended by the ACSET for extenuating circumstances.
          Participants need to complete training within 12 calendar months of
          starting the program. All vouchers shall have an effective date and an
          expiration date. Vouchers are valid for a period of one semester, one
          quarter, or equivalent division of training from the date of issuance
          with renewal of the voucher each subsequent training period
          contingent upon successful completion of the previous training period
          and funding availability.

       2. Individuals whose training is interrupted may be allowed to return to
          training under the following circumstances subject to the review and
          approval of ACSET;

              a. Whether the reason for interrupting training can be remedied
                 during a short period away from school, or

              b. Whether training can still be completed within the one year
                 sponsorship period after the break ends and the individual is able to

D. Conditions for the Use of ITA Vouchers

In addition to the conditions stated in state and federal policy for a customer’s
eligibility for an ITA voucher, the Kent/Allegan Workforce Development Board
establishes the following policies for the local program serving Kent and Allegan

         i.      A customer shall not be awarded an ITA if he or she had been
                 awarded and had utilized any portion of an ITA within 5 years
                 prior to their application for training; provided, that the Contractor
                 may recommend a waiver to this limitation, on a case-by-case
                 basis, for reasons such as disability or a legitimate inability to

       complete the prior training. Requests for such a waiver must be
       submitted to ACSET.

 ii.   Qualifying participants must pursue a degree or other occupational
       certificate in a high demand occupation, high wage, emerging
       industry or entrepreneurship as defined by ACSET.

iii.   Veterans and their eligible spouses who are both qualified for ITA
       assistance and who are eligible for preference under the Jobs for
       Veterans’ Act P.L. 107-288 will be given precedence over other
       customers requesting ITA assistance, pursuant to the Act, 20
       Part1010 CFR and Policy Issuance #04-26 change #1
       Implementation of the Veterans’ Priority Provision of the Jobs for
       Veterans Act.

                                                                   ATTACHMENT XI

            Performance Measures for Adults and Dislocated Workers
A.   For the purposes of the calculation of the performance standards included in this
     Attachment, a participant is defined as an individual who has been determined to be
     eligible to participate in the WIA program and who has received a core, intensive or
     training service; provided that, this definition does not include individuals who have only
     utilized self-service or informational services, as described in 20 CFR 666.140(a)(2), or
     as defined by the USDOL.


     The following performance standards are applicable only to registered participants. In the
     calculation of each performance standard, the language in italics applies to both the
     numerator and the denominator of the formula.

     1. Adults.

         a. Entered Employment Rate:

         Of those who are not employed at registration:

         Number of adults who have entered employment by the end of the first quarter after
         exit divided by the number of adults who exit during the quarter

         b. Employment Retention Rate:

         Of those who are employed in the first Qtr. after exit:

         Number of adults who are employed in both the second and the third quarters after
         exit divided by the Number of adults who exit during the quarter

        Employment in the first, second and third quarter after exit need not be with
         the same employer.

         c. Average earnings:

         Of those who are employed in the first, second and third quarter after exit:

         [Total earnings in the second quarter plus total earnings in the third quarter after the
         exit quarter] divided by the number of participants who exit during the quarter.
         Individuals whose employment in either the first, second or third quarters after the
          exit quarter was determined solely from supplementary sources and not from wage
          records are excluded from the measure.

         d. Adult Employment and Credential/Certificate Rate:

    Of those who received a training service:

    Number of adults who were employed in the first quarter after exit and received a
    credential/certificate by the end of the third quarter after exit divided by the number
    of adults who exited during the quarter.

   Credentials/Certificates may be obtained while a person is still participating in
    services and up to three quarters following exit.
   See Attachment IX for the definitions of “training”, “credential” and “certificate”.
    The term “certificate” is applicable to participants who begin receiving services on or
    after July 1, 2006; the term “credential” is applicable to those who began receiving
    services prior to that date.

2. Dislocated Workers

    a. Entered Employment Rate:

    Of those who are not employed at the date of participation:

    Number of dislocated workers who have entered employment by the first quarter after
    exit divided by the number of dislocated workers who exit during the quarter.

    b. Employment Retention Rate:

    Of those who are employed in the first quarter after exit:

    Number of dislocated workers who are employed in both the second and the third
    quarters after exit divided by the Number of dislocated workers who exit during the

    c. Average Earnings:

    Of those who are employed in the first, second and third quarter after exit:

    [Total earnings in the second quarter plus total earnings in the third quarter after exit]
    divided by the number of dislocated workers who exit during the quarter.
              The dislocation date is the last day of employment at the dislocation job,
           or if no dislocation date, then the date of registration.
              See definition of “employed” in Attachment IX.

    d. Employment and Credential/Certificate Rate:

   Of those who received training services:

   Number of dislocated workers who were employed in the first quarter after exit and
   received a credential/certificate by end of the third quarter after exit divided by the
   number of dislocated workers who exit during the quarter.

         Credentials/Certificates may be obtained while a person is still participating in
         See Attachment IX for the definitions of “training”, “credential” and
          “certificate”. The term “certificate” is applicable to participants who begin
          receiving services on or after July 1, 2006; the term “credential” is applicable
          to those who began receiving services prior to that date.

3. Customer Satisfaction (Participants and Employers)

   The satisfaction rating for each group will be determined through a weighted average
   of ratings by participants who have exited and employers who have received service
   on three questions regarding overall satisfaction, which are reported on a 0-100 scale.

                                      ATTACHMENT XII

                                USDOL COMMON MEASURES

Adult Measures

1. Entered Employment

   Of those who are not employed at the date of participation:

   The number of participants who are employed in the first quarter after the exit quarter divided
   by the number of participants who exit during the quarter.

2. Employment Retention

   Of those who are employed in the first quarter after the exit quarter:

   The number of participants who are employed in both the second and third quarters after the
   exit quarter divided by the number of participants who exit during the quarter.

3. Average Earnings

  Of those participants who are employed in the first, second and third quarters after the exit

  Total earnings in the second quarter plus total earnings third quarter after the exit quarter
  divided by the number of adult participants who exit during the quarter.

Operational Parameters:

      For the purpose of calculation of the Common Measures described in this Attachment, a
       participant is defined as an individual who is determined eligible to participate in the
       program and receives a service funded through this Contract in either a physical location
       (Michigan Works! Service Center or satellite office) or remotely through electronic

      Individuals 18 years of age or older who only receive WIA-funded self-service or
       informational activities are to be counted as participants under the WIA Adult program.
       Individuals eligible to participate in the WIA Dislocated Worker program who receive
       only WIA-funded core services, including self-service or informational activities are to be
       counted as participants under the WIA Dislocated Worker program. Such individuals are
       not counted as participants for the calculation of the performance standards described in
       Attachment IV hereof unless they receive services that involve significant staff
       involvement, as defined by the USDOL.
      For the definition of other terms relevant to the Common Measures described herein, see
       Attachment IX.

                                                        ATTACHMENT XIII

           WIA Procurement Policy

     In order to ensure that unfair requirements are not placed on
     procurement procedures, the following situations that are considered
     restrictive of competition are to be avoided:

          Placing unreasonable requirements on firms or organizations in
           order to qualify to do business,

          Requiring unnecessary experience and/or excessive bonding,

          Noncompetitive pricing practices between firms or organizations
           or between affiliated companies or organizations,

          Noncompetitive awards to consultants that are on retainer

          Awards that would create organizational conflicts of interest,

          Specifying brand name products instead of allowing a similar
           product of equal quality and describing the performance of other
           relevant requirements of the procurement,

          Overly restrictive specifications, and

          Any arbitrary action in the procurement process.

     1.    Competitive Procurement

                 For all procurements in excess of $25,000 formal
                  procedures are to be used. Formal procurement
                  procedures approved for WIA funding sources are the

                 Sealed bids are publicly solicited procurements for which
                  a firm fixed-price (lump sum or unit price) or other fixed
                  price arrangement is awarded to the responsible bidder
                  whose bid, conforming with all the material terms and
                  conditions of the invitation for bids, is the lowest in price.
                  Invitations for bids shall be publicly advertised, and
                  solicited from at least two or more vendors. The invitation

                for bids shall include any specifications and pertinent
                attachments, and shall define the items or services in order
                for the bidder to properly respond. All bids shall be
                publicly opened at the time and place prescribed in the
                invitation for bids.

               Competitive proposals are conducted with more than one
                source submitting an offer and either a fixed-price or cost
                reimbursement type award is made. Proposers must
                implement documented procedures for the methodology
                used for technical evaluations, and award to the responsible
                offer whose proposal is most advantageous to the program
                with respect to price, technical, and other factors

          Informal procurement procedures may be conducted for
          small purchase procurement of property or services under
          $25,000 in the aggregate. Proposers shall not break down one
          purchase into several purchases merely to be able to use small
          purchase procedures. Documentation of price rates or quotes
          shall be maintained from an adequate number of qualified

2.        Non-Competitive (Sole Source) Procurement: —Sole source
          procurement through a proposal from only one source or after a
          determination that competition is inadequate shall be minimized,
          justified, and documented. This procedure may be used only
          when the award is not feasible under competitive procedures due
          to one of the following circumstances:

              The item or service is only available from a single source; or

              When there is a public emergency need for the item or
               service which does not permit a delay resulting from using
               competitive procedure; or

              After solicitation of a number of sources, only one bid is
               received and/or competition is determined inadequate.

     3.   Deliverables and Basis for Payment—Each procurement shall
           clearly specify deliverables and the basis for payment.

 4.    Small, Minority, and Women Owned Businesses—The
      following affirmative steps are to be taken to ensure that minority
      firms, women’s business enterprises, and labor surplus area firms
      are used when possible:

          Placing qualified small, minority, and women’s businesses
           on solicitation lists;

          Ensuring that small, minority, and women’s businesses are
           solicited whenever they are potential sources;

          Dividing total requirements when economically feasible into
           smaller tasks or quantities to permit maximum participation
           by small, minority, and women’s businesses;
          Establishing delivery schedules, where the requirements
           permit, which encourage participation by small, minority,
           and women’s businesses;

          Using the services and assistance of the United States Small
           Business Administration and the Minority Business
           Development Agency of the United States Department of
           Commerce; and

          Requiring the prime contractor, if subcontracts are to be let,
           to take the same affirmative steps.

5.    Lease Requirements—Procurements with WIA funds are
      to be covered by a written contractual agreement. Leases must
      contain the following:

          The agency or organization name and business address of
           the lessee and the lessor;

          The signatures of authorized representatives of both the
           lessee and the lessor;

          The effective dates of the agreement (beginning and ending

         Specific items covered by the agreement, i.e., address of the
          facility, quantity and description of equipment items, quantity
          and type of motor vehicles, specific maintenance and
          operating costs which are included or excluded;

         Insurance costs;

         Lease insurance for motor vehicles, if applicable; and

           Conditions for termination of the lease without penalty costs
            should federal funds become unavailable.

6.   Cost or Price Analysis—A cost or price analysis shall be
     performed for every procurement action, including contract
     modifications, except those, which have no monetary impact.

     Cost analysis is necessary when the offeror is required to
     Submit the elements of the estimated costs, or when adequate
     price competition is lacking. Cost analysis is also required for all
     sole source procurement.

         Cost analysis is the review and evaluation, element by element,
         of an agency’s proposal. Contract cost analysis is the element-
         by-element examination of costs and related information
         presented in the cost and pricing data offerors submit.

         Price Analysis shall be used when price reasonableness can be
         established on the basis of the catalog or market price of a
         product or is based on prices set by law or regulation. Price
         analysis is the process of examining and evaluating a price
         without looking at individual cost elements. The focus is the
         “bottom-line” price. The method and degree of the analysis
         depends on the particular procurement and pricing situation. At a
         minimum, the awarding agency shall make independent estimates
         before receiving bids or proposals.

         A certification should be submitted by the offeror to the
         proposer, stating that the cost data is accurate, complete, and
         current at the time of agreement, in all cases where a cost
         analysis is necessary and there is inadequate price competition.
         Awards or modifications negotiated in reliance on such data
         should provide the proposer a right to a price adjustment to
         exclude any significant sum by which the price was increased in
         cases there the awardee had knowingly submitted data that was
         not accurate, complete, or current as certified.

7.       Selection of Service Providers—The primary consideration in
         selecting agencies or organizations to deliver services within a
         local area shall be the effectiveness of the agency or organization
         in delivering comparable or related services based on
         demonstrated performance, in terms of the likelihood of meeting
         performance goals, cost, quality of training, and characteristics of
         participants. The selection of service providers shall be made on
         a competitive basis to the extent practicable, and shall include a
         determination of the ability of the service provider to meet

     program design specifications established by the administrative
     entity that take into account the purposes and goals of the
     specific program.

8.   Debarred and Suspended Parties—Proposers shall not contract
     with any party which is debarred or suspended or is otherwise
     excluded from, or ineligible for, participation in federal assistance
     programs. A party’s eligibility for participation in State
     assistance programs can be determined by accessing the Michigan
     Excluded Parties Listing System located on the Internet at
     https://www.epls.gov/. Proposers shall establish procedures for
     the effective use of the List of Parties Excluded from State
     Procurement or Non procurement programs to ensure that they do
     not award assistance to listed parties in violation of this

     Conflict of Interest—Proposer shall adopt appropriate
     procedures and practices to ensure that conflict of interest is
     avoided in the procurement of goods and services involving WIA
     funding sources.


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