AREA COMMUNITY SERVICES EMPLOYMENT
AND TRAINING COUNCIL (ACSET)
REQUEST FOR PROPOSALS
Adult and Dislocated Worker Programs
Kent and Allegan Counties
Project Period: July 1, 2012 through June 30, 2013
Mandatory Bidder’s Conference: February 3, 2012
Proposal Due Date: February 29, 2012
1550 Leonard NE Grand Rapids, MI 49505
ACSET Council Administration (616) 336-4100 Fax (616) 336-4118 TDD (616) 336-4040
ACSET is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities
January 25, 2012
Request for Proposals: Adult and Dislocated Worker Programs
ACSET is currently soliciting proposals from organizations interested in operating employment
and training projects for Adults and Dislocated Workers Programs in each of Michigan
Works! Service Centers, in Allegan and Kent Counties. The funding for these projects is
authorized under Title I of the Workforce Investment Act of 1998 (P.L. 105-220) and obligated
through the Workforce Development Agency State of Michigan.
The material attached to this letter includes information, instructions, and forms needed by an
organization to submit project proposals for consideration by ACSET. A Bidders Conference will
be held at 10:30 a.m. on February 3, 2012 in Suite 110,Multi-Purpose Room A at the
Department of Human Services Complex located at 121 Franklin SE, Grand Rapids,
Michigan 49507. Attendance at the Bidders Conference is mandatory for those
organizations that intend to submit a proposal. At the Bidders Conference, ACSET staff will
discuss and answer questions regarding this Request for Proposals (RFP). Questions regarding
the development and submission of a proposal should be submitted to Dave Toorenaar at
email@example.com. Questions will be compiled and responded to at the Bidders
Conference. A copy of the RFP and ACSET 220 Budget forms are available on the ACSET
Michigan Works! Website at http://michiganworkska.org/.
To be considered for funding, proposals must be received no later than 5:00 p.m. on
February 29, 2012 at the following location:
1550 Leonard NE
Grand Rapids, MI 49505
Proposals will not be accepted by ACSET after the time specified above. Proposals sent through
the mail and received by ACSET after that time, regardless of the postmark, will be returned to
Table of Contents
I. General Request for Proposal Information Pages: 3-10
II. Program Design and Operations Pages: 11-19
III. Proposal Format Pages: 20-25
A. Proposal Cover Sheet
B. Proposal Work Statement
C. Supplemental Agency Information and Certifications
D. Organizational Experience and Demonstrated Effectiveness
E. Project Budget
IV. Proposal Rating Criteria Pages: 26-27
V. Proposal Funding Appeal Process Pages: 28-29
I. Proposal Cover Sheet
II. Proposal Work Statement
III. Equal Opportunity Pre-Award Compliance Statement
IV. Debarment Certification
V. Lobbying Certification
VI. Drug Free Workplace Certification
VII Budget Forms:
ACSET-220A Wage and Benefit Detail
ACSET-220B Budget Summary
ACSET-220C Staffing Allocation Worksheet
ACSET-220D Budget Narrative
VIII. Waiver Request Form
IX. Definitions: Adults and Dislocated Workers
X. Individual Training Account (ITA) Policies & Guidelines
XI. WIA Adult & Dislocated Worker Performance Measures
XII. USDOL Common Measures
XIII. WIA Procurement Policy
I. GENERAL RFP INFORMATION
This section contains the general instructions for the preparation of proposals in response
to this RFP. These instructions should be read carefully prior to the preparation of a
A. Description of the Area Community Services Employment and Training
ACSET is the Area Community Services Employment and Training Council, a
Michigan Council formed under the Urban Cooperation Act and currently acting
as the Grant Recipient for Kent and Allegan Counties Michigan Works! System.
ACSET is a Michigan Works! Agency and is a public agency authorized by an
Interlocal Agreement between the City of Grand Rapids, Kent and Allegan
Counties. Two bodies, the Governing Board and the Workforce Development
Board (WDB) must approve the selection of service providers. The Governing
Board is comprised of 8 elected officials: 3 Grand Rapids city commissioners, 3
Kent County commissioners and 2 Allegan County commissioners. The WDB is
comprised of approximately 40 members, the majority of whom are area business
owners or executives. The remaining WDB members represent education,
organized labor, rehabilitation agencies, economic development agencies,
community based organizations and social service agencies.
The Kent/Allegan Workforce Development Board has adopted the following
purpose: “To help create and sustain a workforce with the required skills to
enhance the economy of Kent and Allegan Counties” and has developed the
1. Prepare youth for work and lifelong learning by providing basic
academic, career awareness, employability, technical, and job specific
2. Increase the number of prepared current and future adult workers by
providing basic academic, career awareness, employability, technical,
post-secondary and job specific skills training.
3. Advocate and facilitate for the elimination of barriers to employment.
4. Identify the key future workforce development issues and ensure their
integration into our workforce development goals and planning.
5. Create awareness in the community of the value of work from both the
employer and employee perspective.
In accordance with the Kent/Allegan Workforce Development Board goals, the
following concepts will be given priority throughout the Kent/Allegan Michigan
Integration of Service Delivery: ACSET contractors are expected to coordinate
and provide services that maximize the use of resources. This will assure the
system’s competitiveness for future initiatives.
Providing Seamless Delivery: ACSET contractors will be creative, responsive
and flexible in providing customer services and in facilitating connections to
Market Driven System: ACSET contractors will work collaboratively with the
Kent/Allegan Workforce Development Board to develop new initiatives and
improve our delivery system based on changes in the economic and business
market affecting our customers.
This document presents background information on the proposal solicitation
process and presents the format for the proposals to be submitted.
B. Solicitation Process
1. Purpose and Scope of Services
The purpose of this RFP is to solicit projects from organizations to deliver
employment and training placement services for Adults and Dislocated
Workers* in each of the Michigan Works! Service Centers in Kent (2)
and Allegan (1) counties and for Offenders (Kent County only).
in locations approved by ACSET. ACSET will provide the location,
equipment and technology to carry out the Client/ Customer Service
and On-the-Job Training (OJT) functions in the Michigan works!
*ACSET will contract with one organization in each county to
provide each of the following projects:
Client Customer Services
Adult On-the Job Training
Dislocated Worker On-the-Job Training
Offender Services (Kent County only)
Designated Locations: The Client/ Customer Services and On-the-Job
Training contractor (s) selected for each county will be required to provide
services in each Michigan Works! Service Center in Kent or Allegan
County on a scheduled basis as directed by ACSET.
Michigan Works! Service Center Michigan Works! Service Center
1560 Leonard NE 121 Franklin SE
Grand Rapids, MI 49505 Grand Rapids, MI 49507
Michigan Works! Satellite Office Michigan Works! Service Center
36 Applewood 3255 122nd Avenue
Sparta, MI 49345 Allegan, MI 49010
There are three (3) levels of service that can be provided within the
framework of the Workforce Investment Act: (1) Core, (2) Intensive, and
(3) Training. Detailed information is referenced in 20 CFR Part 652 et al.
Workforce Investment Act Final Rule recorded in The Federal Register
Vol. 65, No. 156. located on the Internet at http://www.doleta.gov.
Core services are the "front end" of the WIA program. It is essential that
proposers understand the entire Michigan Works! One-Stop-Service-
Center-System. Core self-services are available to all members of the
public with no eligibility factors. Core self-services will be coordinated
with the facilitated and mediated services funded by the Wagner-Peyser
Employment Service to avoid any duplication of services and to optimize
program performance in compliance with the WIA Performance Measures
detailed Attachment XI.
Customers who are not successful in obtaining employment through core
self-services will be referred to core staff assisted and/or intensive
services by the Client Customer Services staff. At this point, an eligibility
determination will be made, as WIA will only be used to provide core
staff assisted and intensive services (see pages 12-15) to customers who
are not self-sufficient or a dislocated worker (as defined in Attachment
IX). Customers not meeting the eligibility criteria for WIA will be referred
to other partner agencies (if eligible), such as Rehabilitation Services,
Employment Services and Veterans Services. The Client customer Service
staff will be responsible for screening customers for referral to the
appropriate partner for assistance.
If the customer is unable to obtain employment through intensive services
and meets the eligibility requirements of WIA, or Michigan Rehabilitation
Services, then the customer may move to receive training services.
Training services include on-the-job training (OJT), individualized
training account (ITA) or basic skills training.
Eligibility criteria for Workforce Investment Act Individual Training
Accounts are explained in Attachment X.
The Client/Customer Services contractor shall be responsible for
determining each participant's eligibility, the need for training services and
shall coordinate Individual Training Account referrals to eligible training
providers and process/pay ITA vendor invoices prior to reimbursement
The Michigan Works! System provides services to all employers and all
job seekers. Employers, students, persons with disabilities, dislocated
workers, displaced homemakers, low income individuals, women,
minorities, individuals with multiple barriers to employment, individuals
training for non-traditional employment, offenders, veterans, welfare
recipients, unemployed, underemployed, and employed individuals will
have access to services. A core set of services will be available, free of
charge, to all who seek them.
2. Project Time Period
This RFP is for projects operated between July 1, 2012 and June 30, 2013.
A successful bidder will be offered a one-year contract for Program Year
2012 and will be required to outstation staff on a full-time basis at
Michigan Works! Service Centers and/or other locations specified by
ACSET. All programmatic, statistical and financial data, which are to be
submitted as part of the proposal will describe only activities that will
occur in Program Year 2012.
If a contractor’s performance, responses to requests for information, and
completion of required reports is satisfactory during program year 2012,
the program activities remain the same, and funding is available, then
ACSET reserves the right to renegotiate a contract for one additional year.
3. Organizational Eligibility
Private for-profit, private non-profit and public organizations are eligible
and encouraged to submit proposals in response to this solicitation
package. The proposals may be submitted by single organizations and/or
by two or more organizations, which have joined together to form a
cooperative venture. ACSET reserves the right to approve subcontractors
for any proposal submitted.
Bidders may elect to submit a collaborative proposal, including more than
one agency to provide services; however, ACSET will issue a contract to
only one agency. The proposal must clearly identify one agency to serve as
the fiscal agent. The fiscal agent will be responsible for reimbursement to
the partner agencies and will be held responsible for the total contract
including repayment of all disallowed costs.
Proposers who intend to subcontract with another organization must
follow the procurement procedures outlined in Attachment XIII.
4. Funding Parameters
The following funding levels represent projected program funding levels
and are only estimates.
Program Estimated Funding Amount for Total Estimated
Available to Individual Funds
Adult $891,186 $594,124 $1,485,310
Dislocated Workers $636,694 $484,462 $1,121,156
Program Funding based on total population in the jurisdiction will be:
Allegan County 16%
Kent County 84%
Program Year 2011 funding amounts, the number of new participants
being served and the staffing levels of ACSET contractors currently
providing Client Customer Services, On-the-Job Training and Offender
Services will be available at the Bidders Conference.
5. RFP Limitations
This RFP does not commit ACSET to award a contract, to pay any costs
incurred in the preparation of a proposal, or to procure or contract for
services or supplies. ACSET reserves the right to accept or reject any or
all proposals received as a result of this solicitation, to negotiate with all
qualified sources, or to cancel in part or in its entirety this RFP if it is in
the best interest of ACSET to do so. ACSET may require the proposing
agency to participate in negotiations and to submit any price, technical, or
other revisions of their proposals as may result from negotiations.
Satisfactory performance will be determined by the actual recruitment and
service to Target Groups, the meeting of performance standards, the ability
to respond to requests for information, the completion of required reports
and the timely entry of data into the Workforce Development Agency State
of Michigan Management Information System.
6. Reporting Responsibilities
An organization awarded funds would be required to utilize Workforce
Development Agency State of Michigan Management Information System
(MIS) Internet based format for participant reporting as outlined in the
Participant Management Information Guide (PMIG) and ACSET financial
reports according to prescribed schedules. ACSET will provide technical
assistance and MIS and PMIG training. The Contractor shall also collect
and report data necessary for the calculation of the USDOL Common
Measures described in Attachment XII. A copy of the WIA PMIG is
available for review at the ACSET office.
7. Performance Criteria
Adult and Dislocated Worker Programs must be designed to meet the
following minimum performance standards. Be advised that all the
performance standards are subject to revision each year, based upon
negotiations with ACSET and the Michigan Department of Energy Labor
and Economic Growth.
Performance Adult Standard Dislocated Worker
Entered Employment Rate 89% 95%
Employment Retention Rate 86% 93%
Average Earnings Change $10,400 $13,400
Employment Credential Rate 84% 84%
Customer Satisfaction Level 91 91
Employer Satisfaction Level 86 86
For a detailed explanation of the WIA performance measure
standards refer to Attachment XI.
The following Target Groups of the eligible populations* of Kent and
Allegan Counties and goals for their enrollment have been identified to
insure equitable services to persons facing major barriers to employment.
Each Contractor is encouraged to endeavor to achieve the goals for each
target group through means permitted by law. If a waiver is requested the
justification for the request and a proposed alternative goal must be clearly
Target Group Goal Kent County Allegan County
Females 51% 50%
Black 9% 1%
Hispanic 9% 6%
Asian 2% 1%
Native American 1% 1%
Pacific Islander 1% 1%
Persons With Disabilities 10% 10%
Older Workers 55+Years 12% 11%
*Source: 2010 U.S. Census
8. Bidders Conference
ACSET staff will meet with proposing agencies at 10:30 a.m. on
February 3, 2012 in Multi-Purpose Room A at the Department of
Human Services Complex located at 121 Franklin SE, Grand Rapids,
Michigan 49507. At this time, ACSET staff will discuss and answer
questions pertaining to the RFP. It is mandatory that a bidder be
present at the Bidders Conference prior to submitting a proposal. Any
proposal submitted by a bidder not in attendance at the Bidders
Conference will not be accepted for consideration. In order to preserve the
general competitive nature of this process, ACSET will exercise the right
to decide which questions may and may not be appropriately answered
prior to the final award of contract.
9. Proposal Submission
To be considered for funding, a completed proposal, bearing an original
signature of the principal officer of the organization, must be received by
ACSET by 5:00 p.m. on February 29, 2012 at ACSET’s office located at
1550 Leonard NE, Grand Rapids, Michigan 49505. Proposals will not be
accepted by ACSET after this specified date and time.
10. Proposal Selection Process
If an organization submits a proposal in response to this RFP, the proposal
will be considered as follows:
On March 19, 2012 the proposals will be reviewed, evaluated and rated by
a Review Committee consisting of Kent/Allegan Workforce Development
Board members and ACSET staff on the basis of the criteria stated in
Section IV of this Request for Proposal.
The recommendations of the Review Committee will be presented to the
Kent/Allegan Workforce Development Board at their April 18, 2012
meeting for approval.
The ACSET Governing Board will review the recommendations of the
Kent/Allegan Workforce Development Board at their April 23, 2012
All proposers will be notified by April 25, 2012 of the final funding
recommendations after which the contracting process and implementation
of programs/elements begins.
Proposing agencies will receive notice of the funding recommendations
and the time and location for the meetings of both the Kent/Allegan
Workforce Development Board and the ACSET Governing Board.
II. PROGRAM DESIGN AND OPERATION
A. Client/Customer Services Projects in the Michigan Works! Service Centers
The Client/Customer Services Contractor must maintain the 1-800 telephone
number for Information and Referral within the Michigan Works! System and out-
station of staff at selected Michigan Works! Service Centers.
The successful proposer will operationalize the client /customer flow process for
the following Core, Intensive, and Training services for clients in Kent County
and/or clients in Allegan County as detailed and described below:
1. Core Services
Core services are informational services, available to everyone. Core
services help access resources for job-finding efforts, including the use of
information and tools, whether on electronic systems, printed or audio-
visual in nature, and are prepatory to job search.
These services are required to be provided and at a minimum include:
Program information during orientation sessions describing
eligibility requirements, application procedures information on the
Workforce Investment Act training programs. Basic information on
WorkKeys and the Michigan National Career Readiness Certificate
(MI-NCRC) will be provided along with the value of the
certificate, the process for taking the tests, scoring of the tests and
obtaining a certificate. Information about remediation and available
literacy services will also be provided.
Outreach, recruitment, intake, (which may include worker profiling
to identify workers who will have the most difficulty obtaining
employment) and orientation sessions to provide information on
the services available through the Michigan Works! System.
Determination of whether individuals are eligible to receive
assistance from WIA Title I Adult or Dislocated Worker funding.
Initial assessment of skill levels, aptitude abilities, and supportive
Job search and placement assistance, and where appropriate, career
counseling and counseling regarding the workplace.
Provision of employment statistics information including: job
vacancy listings, information on job skills necessary, and
information relating to local occupations in demand.
Job vacancy listings and information on the skills necessary to
obtain the listed jobs, and job referrals.
Staff assisted workshops and job clubs.
Information on eligible providers of training.
Provision of information relating to supportive services.
Provision of information regarding filing claims for unemployment
Assistance in establishing eligibility for: programs of financial aid
assistance, and follow-up services.
Follow-up services for a minimum of 12 months after placement to
registered participants who are placed in unsubsidized
Referral to workshops in the Michigan Works! Service Center that
are provided by the Employment Services contractor. These
workshops are Preparation of Resumes, Job Search Techniques,
Career Exploration and Vocational Training, Basic Computer
Skills, Interviewing Skills, Adjusting to Unemployment,
Temporary Employment, and Work Search for Those Older than
40 Years Old.
2. Job Fairs
The contractor for this component will be responsible for conducting Job
Fairs at least once every other month in one of the Michigan Works
Service Center(s) in each county or other location as directed by ACSET.
3. Staff Assisted Core Services
Staff assisted core services for job seekers require a formal enrollment
process and maintenance of a participant file on each individual receiving
such services. Each eligible applicant will complete an initial assessment,
including determination of basic math and reading levels, as well as the
initiation of an Employability Plan. The selected bidder must provide
referral services to all participants that are not selected for participation in
a. Follow-up services, including counseling regarding the
workplace, for participants in workforce investment
activities under Title I who are placed in unsubsidized
employment, for not less than 12 months after the first day
of the employment, as appropriate.
b. Individual job development when accomplished through the
use of services beyond self-service and informational
c. Job clubs when accomplished through the use of services
beyond self-service and informational activities.
d. Screened referrals when accomplished through the use of
services beyond self-service and informational activities.
4. Intensive Services
Intensive services may be offered after at least one core service has been
delivered. Minimally, the following customer groups will be afforded
access to intensive services available within funding constraints and based
Adults and dislocated workers who are unemployed and are unable
to obtain employment through core services provided and who
have been determined by a Service Center operator to be in need of
more intensive services in order to obtain employment;
Adults and dislocated workers who are employed, but who are
determined by a Service Center operator to be in need of such
intensive services in order to obtain or retain employment that
allows for self-sufficiency as described in Attachment X;
Persons who have disabilities;
Persons who are public assistance recipients;
Persons who are eligible for adult education;
Persons who are veterans; and,
Persons who are migrant and seasonal farm workers.
The following of intensive services must be available:
The Contractor is responsible for: 1) determining the content, the
media, and the frequency of advertising and (2) out-stationing its
staff to attract adequate numbers of the eligible population.
b. Program Specific Eligibility Determination and Enrollment
This process will include an intake and orientation to the program.
The Contractor will process all WIA applications; document/verify
eligibility according to established rules and regulations.
c. Comprehensive Assessments and Employability Skills Training
The Contractor will provide assessments of job seekers' skill levels
and service needs. Such assessments may include diagnostic testing
and use of assessment instruments to determine basic skill levels,
aptitudes, interests, occupational skills and abilities and in-depth
interviewing and evaluation to determine job seekers' employment
barriers and appropriate employment goals. The contractor will
offer to all participants the WorkKeys assessments of Applied
Mathematics, Locating Information and Reading for Information at
the time of orientation. Appropriate participants will be referred to
the Employment Services contractor in the Michigan Works!
Service Center for testing. The contractor will determine whether
remediation is appropriate prior to referring participants for the
WorkKeys assessments. If a participant takes the assessment and
fails to earn a WorkKeys certificate, or wishes to improve any of
their scores by re-taking any of the three core assessments,
remediation will be provided with the use of Key Train as both the
pre-assessment and remediation tool. Training will be offered in a
rotating workshop format that will allow a participant an
opportunity to join the process at any time. Various modes of
instruction shall include classroom instruction, written materials,
peer group discussion, videos, mock interviewing, role playing,
and the use of interactive computer programs.
d. Literacy Activities
The Contractor shall provide literacy services that are offered for
the purpose of improving the productivity of the workforce through
the improvement of literacy skills. Literacy means an individual’s
ability to read, write and speak in English, compute, and solve
problems at levels of proficiency necessary to function on the job,
in the family of the individual and in society.
e. Development of an Individual Employment Plan
The Contractor will review with the job seekers the results of
assessments, including barriers to employment, and will develop an
individual employment plan that includes employment goals,
objectives and identification of the types of services needed for the
job seeker to achieve those goals and objectives.
f. Employment and Career Counseling
The Contractor will provide employment and/or career counseling
and planning on a group or individual basis to assist job seekers in
identifying the activities and services needed to achieve those
goals. This may include the identification of training requirements.
g. Pre-Vocational Services
The contractor will provide employability skills training and/or
counseling on an individual or group basis, with services to include
areas related to acquiring and maintaining employment and
succeeding in vocational training. Such training and/or counseling
may include: decision-making, communication skills, interviewing
skills, problem-solving skills, teamwork skills, punctuality and
attendance, personal management and maintenance, and workplace
h. Case Management and Job Search Assistance
Each job seeker enrolled in intensive services will have a
Client/Customer Services staff person assigned as his/her case
manager. The case manager will provide job search assistance and
support on an individual basis, including follow-up with employers
on applications and interviews. The case manager will continue to
work with the job seeker until he/she has met Individual
Employment Goals and objectives and has obtained unsubsidized
employment or until the job seeker has terminated participation in
Service Center activities.
i. Job Development and Placement
The Contractor will identify employers with specific job openings
appropriate for job seekers receiving intensive services and will
match such job seekers with such job openings. Job placement will
include referring the job seeker to the employer for an employment
interview and following up with the employer and advocating for
the job seekers.
Such direct placement assistance will not involve the commitment
of training funds through the WIA training budget and will be for
those job seekers that have basic skills, training and/or experience
consistent with the employer's entry level criteria for the direct
j. Outreach to Employers
The Contractor will be responsible for marketing the services of
the CCS unit to area employers to create awareness of available
services for employers and job seekers. This will include a
marketing plan to insure the greatest participation by the employer
community. The contractor will also provide employers with
information on the WorkKeys testing services available in the
Michigan Works! Service Centers. Direct contact will be made
with both large and small employers and those who are expanding.
The marketing plan will include printed material promoting the
services of the Client/Customer Services Unit, advertising in
employer orientated periodicals and newsletters, site visits to area
employers and recruitment of employers to participate in Job Fairs.
k. Referral for Training Services
The Contractor will identify job seekers enrolled for intensive
services who have been unable to obtain or retain employment
through such services and may refer such job seekers for
enrollment in training services to prepare them for unsubsidized
employment. Decisions on such referrals will be made by case
managers, based on review of the participant files, interviews,
evaluations or assessments of the participants' job search activities
and on a determination that job seekers are in need of and are likely
to benefit from training services.
5. Training Services
The Client/Customer Services Contractor will be responsible for assessing
eligible applicants and establishing Individual Training Accounts by
utilizing WorkKeys. The Client Services Contractor staff will work
with the applicant to develop a comprehensive Individual Employment
Plan (IEP) that outlines steps to be taken by both the Client Services
Contractor and by the training provider(s). This Individual Employment
Plan will be forwarded to a training contractor when an applicant is
referred for training, and the training contractor will be expected to
implement the plan. The Client Services case manager must authorize
amendments to the Individual Employment Plan as necessary during the
course of training.
Training services may be provided to jobseekers who have met WIA
eligibility requirements (see Attachment X) and who were unable to obtain
or retain employment through the first (core services) and second
(intensive services) tiers of WIA, and who after an interview, evaluation,
assessment and case management have been determined by the
Client/Customer Services case manager to be in need of training.
Additional training services may be provided by other partner agencies
with funding to support training, including the Employment Service
Provider (Trade Act), Michigan Rehabilitation Services and Jobs,
Education & Training providers. Training services will only be provided to
eligible adults who have not been able to obtain employment leading to
self-sufficiency through Core and Intensive Services and whose eligibility
has been documented by the agency providing the funding for the training.
The WIA Client/Customer Services provider will be responsible for
enrolling participants in occupational skills training through the use of
individualized training accounts. Occupational skills training is designed
to offer job specific training on a less-than class size basis in occupational
areas that have been approved by the Workforce Development Board.
Occupational skills training will be made available to job seekers who
have good employability and basic skills, but lack marketable job-specific
skills and who elect to develop occupational skills in a classroom setting.
Eligible jobseekers may be enrolled through the use of Individual Training
Accounts (ITA) only in programs included on the Michigan Career
Education Consumer Report (CECR). Client/Customer Services staff will
make available extensive information on occupational training available
through the CECR This list will include information on training length and
location, prerequisites for enrollment, training outcomes, training cost,
degrees or certifications and the training agency's placement rate for
program graduates. Each job seeker enrolled for occupational skills
training will be provided with an individualized training account (ITA)
with a specific maximum value for the purchase of such training from a
certified provider. When awarding ITAs the contractor will comply with
ACSET’s ITA Policy Guidelines as referenced in Attachment X.
The approved bidder will be responsible for the continued training and
placement of participants who will be "carried over" into Program Year
2012 in occupational skills training to complete training & job placement
activities. Training service staff will be responsible for the case
management and monitoring of each participant's progress in occupational
skills training. The participant must maintain a 2.0 grade point average in
order to maintain the Individualized Training Account (ITA).
6. Supportive Services
Supportive services are limited to individuals who need such services to
participate in available core, intensive or training services, and who are
unable to obtain such services from other programs/sources in the local
area. Allowable supportive services include payments of costs associated
with transportation, childcare work/training clothing, minor tools, supplies
and other discretionary items.
B. Other Training Projects
1. On-the-Job Training (OJT) for Adults and Dislocated Workers
On-the-job training is provided under a contract with an employer in the
public, private-non-profit, or private sector. A contract may be developed
between the employer and the contractor that provides occupational
training for a participant. The employer shall be reimbursed in an amount
equal to: up to 50 percent of the wage rate to compensate for the employer’
Each OJT position shall be individually negotiated with the employer.
Length of training time must be limited to the period required for the
participant to become proficient in the occupation for which he or she is
being trained, and will be determined based on the applicant’s current
skills, previous work history, skills required for the position and the
Dictionary of Occupational Title’s suggested training time.
On-the-job training may be written for eligible employed workers when:
a) The employee is not earning a self-sufficient wage as defined by
the Kent/Allegan Workforce Development Board (Attachment X);
b) The OJT relates to the introduction of new technologies,
introduction to new production or service procedures, upgrading to
new jobs that require additional skills, workplace literacy, or other
appropriate purposes identified by the Kent/Allegan Workforce
Proposers will be expected to develop OJT training agreements by taking a
combination of two approaches:
Primary Emphasis: Employer Oriented - working with employers
and the Client/Customer Services contractor to identify jobs and
then requesting referrals from the Client/Customer Services
contractor for these jobs;
Secondary Emphasis: Participant Oriented - working with Client/
Customer Services contractor identified job-ready applicants and
contacting potential employers to develop jobs that will be suitable.
ACSET normally assumes that the budget for an OJT proposal will show
that at least 50% of the proposed expenditures will go to employer
reimbursements. If less than 50% of total expenditures are budgeted for
this cost, the proposal must explain the elements of the project which
require more than 50% of the funds to go to other programs costs. All OJT
provider staff must be located at the designated Michigan Works! Service
Centers and/or other locations subject to approval by ACSET.
2. Offender Services (Kent County)
The Offender Services Contractor will provide both staff-assisted core and
intensive services as defined in section II.A. of this RFP to offenders. For
the purposes of this RFP, an offender is defined as a person age 18 or older
who is or has been subject to any stage of the criminal justice process for
whom services under this program may be beneficial, or who requires
assistance in overcoming artificial barriers to employment resulting from a
record of arrest or conviction. Offenders in need of training services will
be referred to the Client/Customer Services Contractor.
III. PROPOSAL FORMAT
This section of the RFP contains the instructions and requirements of a complete
proposal. To be considered complete, a proposal must contain all of the
required sections and attachments and all questions must be answered in the
order in which they are asked. All pages in proposals must be numbered and
must include the following elements in the order listed below. There should
be no attachments, enclosures, or exhibits other than those required by
ACSET or those considered by the applicant to be essential to provide a
complete understanding of the proposal submitted.
A. Proposal Cover Sheet
B. Proposal Work Statement
C. Organizational Structure and Staffing Chart
D. Supplemental Agency Information & Certifications
E. Organizational Effectiveness/Demonstrated Experience Response
F. Project Budget
A. Proposal Submission
Attachment I, Proposal Cover Sheet must be prepared as the first page of the
proposal and all following pages must be numbered. Do not include a cover
letter and do not put the proposal in a notebook or binder. An individual who can
legally bind the proposer to a contract with ACSET must sign the Proposal Cover
Fifteen copies of each proposal must be submitted. One copy must bear an
original signature on the Proposal Cover Sheet and all certifications must be
attached to the one required copy of the last audit or financial information as
referenced in part D below.
B. Proposal Work Statement
The work statement should not be redundant or include matters, which are
already covered in the RFP boilerplate. It should use the active voice and
must use affirmative language “will or shall” so that proposals may be easily
converted to contract form.
Describe the proposed program design in detail sufficient to demonstrate an
understanding of the project to be implemented, a synopsis of the key features of
the program in terms of mandatory, optional and supplemental elements, the needs
of the participants and expected program results.
Sub contractual arrangements: Other agencies, which will provide services to this
project, should be identified. Identify the type of agreement, the service to be
provided, and the level of funding.
The work statement should also include the following details in the description of
the proposed program activities:
1. Client/Customer Services and Offender Programs
Describe the program you propose to operate, and the services you propose to
provide. Include in this description the following (if applicable):
a. The location and description of the facility where services will be
provided and the schedule, or number of hours per week, during
which services will be provided. (For the Client/Customer Services
contractor in each county, ACSET will require extended hours of
operation with the scheduling of staff at least 4 hours each week as
either one evening and/or Saturday in the Service Centers.
b. The number of new participants to be enrolled for the period July
1, 2012 through June 30, 2013.
c. Describe in detail how the following services are to be designed
Outreach and recruitment to job seekers recruitment of
Outreach and recruitment to employers.
Describe the process for participant intake, eligibility
determination and participant orientation. Detail topics
that will be covered in the participant orientation.
A detailed description of the comprehensive assessments
that will be used to assess participant’s skill levels and
Intensive Services: A description of the comprehensive
assessment, career counseling, job search assistance,
referral for training, literacy activities and the case
management services that will be provided for participants.
d. Describe job development activities for participants
e. Describe the case management services that will be provided and how
each participant will be evaluated at the time of exit from WIA.
f. Describe in detail listing specific services, how the project will
provide post-termination follow up services for the first 12 months
after employment and for those referred to training programs.
g. Specify each of the performance measure outcomes and target group
goals (as described on pages 8-9 of this RFP that your program will
a. Describe the primary approach that will be used to develop OJT
agreements by using an employer-oriented mode, and a secondary
b. Describe the reimbursement formula for employers with whom
your agency would contract for OJT.
c. Identify the method to be used to determine the duration of specific
d. Identify the projected entry-level average training wage, and the
average post training level wage.
e. Describe how the project will identify, develop and monitor OJT
f. Identify examples of industries and occupations for which OJT
contracts will be written.
g. Specify the performance measure outcomes (as described on page
8 of this RFP that your program will achieve.
C. Organizational Structure and Staffing
Describe the organizational structure (include an organizational chart) and staffing
including a detailed job description and qualifications for each position that is
budgeted in the proposal.
D. Supplemental Agency Information and Certifications
Prior to contracting with any organization, ACSET requires pre-certification of
the proposer's ability to comply with State and Federal regulations in the
1. Financial Accounting System: All proposers must include in the
Proposal a copy of the last audit of the agency including the single audit
and management letter, or in the absence of an audit, a statement from a
CPA firm that the agency's /organization's accounting system and internal
control procedures are adequate for the purpose of accounting for and
reporting of Federal revenues and expenditures in compliance with
generally accepted accounting procedures and Federal requirements. Also,
if funded your agency/organization may be required to obtain a single
audit pursuant with the Federal Office of Management and Budget.
Additionally, does your organization have any outstanding disallowed
costs from any state or federally-funded program that you have operated?
If "Yes" state what it is and give current status.
2. Equal Opportunity Pre-Award Compliance Statement: All proposers
must sign the EEO statement contained in Attachment III.
3. Debarment and Lobbying: All proposers must complete the
certifications found in Attachments IV and V.
4. Drug-Free Workplace Certification: All proposers must complete the
certification of Drug-Free Workplace Personnel System found in
5. Legal Status: All proposers must include the following information in the
(a) Corporations (Profit or Non-Profit)
1) Articles of incorporation, together with any amendments.
2) Current bylaws
3) Other documents of legal status such as license for training
institution and Internal Revenue Service forms for tax
(b) Units of Government
1) Documentation of legal status such as license for training
institutions or Internal Revenue Service forms for tax
2) Authority to execute contracts
(c) School Districts
1) An indication of what class of school district it is (e.g.,
intermediate, first class, general powers, etc).
2) That portion of its bylaws dealing with the execution of
E. Organizational Experience and Demonstrated Effectiveness
In this section, the proposer should provide information that indicates the
organization’s (and subcontractors if applicable) capacity to carry out the services
they propose. This section should include a listing and description of any similar
experiences in program operation.
You need to respond to only one of the two questions in this section.
1. Describe the experience your organization has in operating employment
and training program(s) for unemployed, under-employed, economically
disadvantaged, or offenders. Include any quantifiable accomplishments,
which prove past effectiveness in operating the types of programs listed
2. If your organization has not operated a program(s) for unemployed, under-
employed, economically disadvantaged, or offenders, describe your
organization's past experiences that demonstrate the organization's
potential for operating such a program. Include any quantifiable
accomplishments, which prove past effectiveness in working with the
types of programs listed above.
F. Project/Program Budget
In order to be considered an applicant for this RFP, all budget information must
be complete. If a proposer elects to submit a collaborative proposal, including
more than one organization to provide services; an ACSET 220 Budget Form
must be submitted for each organization. The budget forms and the prescribed line
item formats must be used in presenting the proposing organization’s budget. A
complete budget package includes:
ACSET-220A Wage & Detail
ACSET-220B Budget Summary
ACSET-220C Staff Allocation Worksheet
ACSET-220D Budget Narrative
Tuition for Individual Training Accounts is not to be included in proposal budgets,
as ACSET will reimburse the contractor for these costs. The costs associated with
administering supportive services payments to participants and the processing/payment of
ITA invoices are allowed to be reflected in the budget.
Supportive services costs for On-the-Job Training participants shall be provided by the
Client/Customer Services contractor in each county and are not to be included in the
budgets of On-the-Job Training proposals.
Under ACSET contracts, a maximum of up to ten percent (10%) of the total amount
of program funding requested may be expended on administrative costs.
See Attachment VII for instructions on completing the required budget forms, definitions
of selected line items and information links to on-line circulars and other references.
NOTE: Proposals that apply to more than one county must provide a
separate budget for each county.
IV. PROPOSAL RATING CRITERIA
Proposals will be reviewed and rated using the following criteria. A score ranging from
zero to the maximum number of points will be assigned for each criterion to reflect the
degree to which that criterion will be met by the proposed project based on information
presented in the proposal and on past performance. The proposal review committee will
determine if a proposal is eligible for funding based on the total rating score.
1. Responsive to the RFP 0-15 points
a. The proposal follows the format prescribed by the
RFP and all major points are addressed. (0-5 points)
b. The project proposes to meet the performance standards
and target group goal levels (or has requested a waiver Attachment VIII).
c. The proposing agency has demonstrated that it has met
standards in the areas of:
Equal Employment Opportunity (0-1 point)
Debarment and Lobbying Certification (0-1 point)
Drug-Free Workplace Certification (0-1 point)
Legal Status (0-1 point)
Accounting Systems (0-1 point)
2. Quality of Programs 0-50 points
a. The organizational structure and staffing pattern as requested in Section III.
C. is adequate and realistic for the number and mix of
customers and types of activities proposed. (0-10 points)
b. Recruitment techniques and mechanisms are feasible
and appropriate and include activities to reach
targeted participants. (0-10 points)
c. Proposers have adequately described all proposed program
services and activities in their work statement in response to
the questions in Section III B. of the RFP (0-30 points).
3. Organizational Experience and Demonstrated Effectiveness 0-20 points
a. The organization has the potential as revealed in
their proposal for operating a program to serve
unemployed, under-employed, economically disadvantaged persons or
offenders. (0-10 points)
b. The organization has operated a program(s)
that served unemployed, under-employed,
economically disadvantaged persons or offenders. (0-20 points)
*Current ACSET contractors will be rated
on past performance with ACSET
4. Cost Effectiveness 0-15 points
The project will be rated on the basis of the cost per participant in comparison
with other projects and the stated cost data as presented in the project budget
excluding the costs for supportive services and participant wages.
Maximum Possible Points: 100
V. PROPOSAL FUNDING APPEAL PROCESS
1. A party who has submitted a proposal in response to this RFP may appeal the
decisions of the Kent/Allegan County Workforce Development Board (WDB)
and the ACSET Governing Board with respect to funding proposals to the
RFP. An appeal must be in writing, signed by the person who signed the RFP
and be received by the Executive Director of ACSET within five (5) business
days after the appealing party received notice of the funding decisions of the
WDB and the Governing Board.
2. An appeal must state a factual and/or legal basis for review of a proposal and
not merely subjective opinions. An appeal which includes information not
contained in the appealing party’s original proposal will not be considered;
provided, that an appeal may allege that a successful proposer has made a false
certification regarding debarment, suspension, ineligibility, voluntary
exclusion, or lobbying, or has had a grant or contract terminated by, or been
sanctioned by, a public funding agency.
3. ACSET may summarily dismiss an appeal, which does not comply with
sections 1 or 2, and shall send the appealing party written notice thereof within
5 business days of its receipt of the appeal. Such a summary dismissal is final.
4. ACSET shall notify the successful proposer in writing that an appeal has been
filed within 5 business days of its receipt of the appeal, unless it is dismissed
pursuant to section 3. If an appeal contains allegations concerning the
successful proposer as described in section b, ACSET shall also send a copy
thereof to the successful proposer with notice that it may send ACSET a
written response to such allegations within 5 business days. The Executive
Committee of the WDB shall meet within 15 business days of ACSET’s
receipt of the appeal to consider it, together with any response received from
the successful proposer. The Executive Committee shall present its
recommendations thereon to the WDB at its next regularly scheduled meeting.
5. The WDB shall make a decision upon the appeal, which shall be presented to
the ACSET Governing Board at its next regularly scheduled meeting. The
Governing Board shall consider the appeal, as well as any response from the
successful proposer, and make a decision thereon. An appeal shall not be
successful unless it receives a favorable decision from both the WDB and the
ACSET Governing Board. ACSET shall provide the appealing party and the
successful proposer with copies of the decision of the WDB and the ACSET
Governing Board within 5 business days after the meeting of the Governing
6. In the event that the Governing Board and the WDB reach different decisions
upon an appeal, the Governing Board and the Executive Committee of the
WDB shall each appoint 3 members of their respective bodies to a conference
committee, which shall meet within 10 business days after the meeting of the
Governing Board, and reach a decision of the appeal. The committee shall
provide the appealing party and the successful proposer with written copies of
its decision within 3 business days of its meeting. The decision of the
conference committee shall be final.
ATTACHMENT I PROPOSAL COVER SHEET
ATTACHMENT II PROPOSAL WORK STATEMENT
ATTACHMENT III EQUAL OPPORTUNITY PRE-AWARD
ATTACHMENT IV DEBARMENT CERTIFICATION
ATTACHMENT V LOBBYING CERTIFICATION
ATTACHMENT VI DRUG-FREE WORKPLACE CERTIFICATION
ATTACHMENT VII BUDGET FORMS & STAFF ALLOCATION
A. WAGE & BENEFIT DETAIL
B. BUDGET SUMMARY
C. STAFFING ALLOCATION
D. BUDGET NARRATIVE
ATTACHMENT VIII WAIVER REQUEST FORM
ATTACHMENT IX DEFINITIONS: ADULTS AND DISLOCATED
ATTACHMENT XI ACSET INDIVIDUAL TRAINING ACCOUNT
ATTACHMENT XI WIA PERFORMANCE MEASURES
ATTACHMENT XII USDOL COMMON MEASURES
ATTACHMENT XIII WIA PROCUREMENT POLICY
Proposal Cover Sheet
Client Customer Services, OJT, and Offender Programs
Project Period from 7/1/12 through 6/30/13
1. Proposing Agency Name_________________________________________________
City, State, Zip__________________________________________________________
Telephone Number_____________ Fax Number________________
2. Legal Status of Proposing Agency: Corporation [ ]
Units of Government [ ]
School Districts [ ]
3. Dates of Fiscal Year___________________
4. Name, Title, and Signature of person with authority to contractually bind the Proposing
5. Name and Title of Person with primary responsibility for this proposal:
Telephone Number________________ e-mail____________
6. Address (if different than Item #1): _________________________
7. Type of Proposal: (check one only) Service Area (Kent and/or Allegan)
_____Client /Customer Services _______________
_____OJT Adults _______________
_____OJT Dislocated Workers _______________
_____Offender Services _______________
8. Proposed number of new participant enrollments: _______________
9. Total amount of funding requested: _______________
Proposal Work Statement
EQUAL OPPORTUNITY PRE-AWARD
It is the policy of ACSET to assure equitable treatment of all persons in the opportunity for
employment and services without discrimination based on religion, race, color, national origin,
age, sex, height, weight, genetic information, marital status, arrest without conviction, disability,
or political affiliation or belief, and with respect to participants, citizenship or participant status.
As a Proposer I understand that for Equal Opportunity (EO) purposes the agency must comply
with ACSET’s Contractor EO Certification Procedures, ACSET’s EO Policy Statements, all
contractual requirements related to EO and Equal Employment Opportunity (EEO) laws and
regulations. I understand that the agency may be required to develop and submit EO/EEO and
personnel materials including but not limited to an EO policy statement, affirmative action plan
(if required by law), various EEO personnel policies, job classification and compensation plans,
accessibility of programs and facilities and other relevant materials. The agency is willing to
work in good faith to correct any EO/EEO deficiencies, which may be identified by ACSET.
As a proposer, I insure ACSET that my agency will take affirmative steps to utilize minority
business enterprises and labor surplus area firms in the performance of any contract with ACSET
when possible. State law defines a “minority business enterprise” as a business enterprise that is
owned or controlled solely by 1 or more socially or economically disadvantaged persons. The
disadvantage may arise from cultural, racial, gender, chronic economic circumstances or
background, or other similar cause.
The proposer assures that if it is awarded a contract it will comply fully with the
nondiscrimination and equal opportunity provisions of the following laws:
Section 188 of the Workforce Investment Act of 1998 (WIA), which prohibits discrimination
against all individuals in the United States on the basis of race, color, religion, sex, national
origin, age, disability, political affiliation or belief, and against beneficiaries on the basis of
either citizenship/status as a lawfully admitted immigrant authorized to work in the United
States or participation in any WIA Title I--financially assisted program or activity;
Title VI of the Civil Rights Act of 1964, as amended, which prohibits discrimination on the
bases of race, color and national origin;
ATTACHMENT III (page 2)
Section 504 of the Rehabilitation Act of 1973, as amended, which prohibits discrimination
against qualified individuals with disabilities;
The Age Discrimination Act of 1975, as amended, which prohibits discrimination on the
basis of age; and
Title IX of the Education Amendments of 1972, as amended, which prohibits discrimination
on the basis of sex in educational programs.
The Contractor also assures that it will comply with 29 CFR part 37 and all other regulations
implementing the laws listed above. This assurance applies to the Contractor’s operation of
the WIA Title I-financially assisted program or activity, and to all agreements the grant
applicant makes to carry out the WIA Title I-financially assisted program or activity. The
Contractor understands that the United States has the right to seek judicial enforcement of
The Agency’s EO Officer or individual responsible for EO/EEO issues is:
Have any administrative complaints or lawsuits been filed against your agency alleging
discrimination on any of the above grounds within the past two years prior to the date of
Yes _____ No _____
If yes, please provide the following information:
1. Names of the parties to each complaint or action and the relevant case number (s)
2. The forum in which each complaint was filed
3. The results of each proceeding or, if still pending, indicate “pending”
DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
LOWER TIER COVERED TRANSACTIONS
This certification is requested to pursuant to the regulations implementing Executive
Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.300.
(BEFORE COMPLETING CERTIFICATION, READ ATTACHED INSTRUCTIONS
WHICH ARE AN INTEGRAL PART OF THE CERTIFICATION)
(1) The prospective lower tier participant certifies, by submission of this proposal, that
neither it nor its principals are presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded for participation in this transaction by any
Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements
in this certification, such prospective participant shall attach an explanation to this
Name and Title of Authorized Representative
INSTRUCTIONS FOR DEBARMENT CERTIFICATION
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification as set
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the lower tier participant knowingly rendered an
erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor
(DOL) may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is
submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms “covered transaction,” “debarred,” “suspended,” “ineligible,” “lower tier covered transaction,”
“participant,” “person,” “primary covered transaction,” “principal,” “proposal,” and “voluntarily excluded,” as
used in this clause, have the meanings set out in the Definitions and Coverage “voluntarily excluded,” as used in
this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive
Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under 48 CFR, part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by the DOL.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled
“Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered
Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier
7. A participant in a covered transaction may relay upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR Part 9, Subpart 9.4. debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous.
A participant may decide the method and frequency by which it determines the eligibility of its principals. Each
participant may but is not required to check the List of Parties Excluded from Procurement or Non-procurement
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR
Part 9, Subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction,
in addition to other remedies available to the Federal Government, the DOL may pursue available remedies,
including suspension and/or debarment.
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS
AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of an agency, a member of Congress, an
officer or employee of Congress, or an employee of a member of Congress
in connection with the awarding of any federal contract, the making of any
federal grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or
(2) If any funds other than federal appropriated funds have been paid or will
be paid to any person influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer of employee of
Congress, an employee of a member of Congress in connection with this
federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit standard Form-LLL, “Disclosure Form to
Report Lobbying,” in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be
included in the award documents for all sub awards at all tiers (including
subcontracts, sub grants and contracts under grants, loans, and cooperative
agreements) and that all sub recipients shall certify and disclose
ATTACHMENT V (page 2)
This certification is a material representative of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction imposed
by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
Name of Certifying Official Signature Date
Certification Regarding Drug-Free Workplace Requirements
Alternate I. (Grantees Other Than Individuals)
A. The grantee certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
'dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace
and specifying the actions that will be taken against employees for violation of such prohibition;
(b) Establishing an ongoing drug-free awareness program to inform, employees about
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal
drug statute occurring in the workplace no later than five calendar days after such
(e) Notifying the agency in writing, within ten calendar days after receiving notice under
paragraph (d) (2) from an employee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, including position title, to every grant
officer or other designee on whose grant activity the convicted employee was working, unless the
Federal agency has designated a central point for the receipt of such notices. Notice shall include
the identification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under
paragraph (d) (2), with respect to any employee who is so convicted--
(1) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health, law
enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (a), (b), (c), (d), (e) and (f).
ATTACHMENT VI (page 2)
B. The grantee may insert in the space provided below the site(s) for the performance of work
done in connection with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
Check (time) if there are workplaces on file that are not identified here.
Instructions for Certification-Drug Free Workplace
1. By signing and/or submitting this application or grant agreement, the grantee is providing the
certification set out below.
2. The certification set out below is a material representation of fact upon which reliance is
placed when the agency awards the grant. If it is later determined that the grantee knowingly
rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace
Act, ACSET, in addition to any other remedies available to the Federal Government, may take
action authorized under the Drug-Free Workplace Act.
3. For grantees other than individuals, Alternate I applies.
4. For grantees who are individuals, Alternate II applies.
5. Workplaces under grants, for grantees other than individuals, need not be identified on the
certification. If known, they may be identified in the grant application. If the grantee does not
identify the workplaces at the time of application, or upon award, if there is no application, the
grantee must keep the identity of the workplace(s) on file in its office and make the information
available for Federal inspection. Failure to identify all known workplaces constitutes a violation
of the grantee's drug-free workplace requirements.
6. Workplace identifications must include the actual address of buildings (or parts of buildings)
or other sites where work under the grant takes place. Categorical descriptions may be used (e.g.,
all vehicles of a mass transit authority or State highway department while in operation, State
employees in each local unemployment office, performers in concert halls or radio studios).
7. If the workplace identified to ACSET changes during the performance of the grant, the grantee
shall inform the agency of the change(s), if it previously identified the workplaces in question
(see paragraph five).
8. Definitions of terms in the Non-procurement Suspension and Debarment common rule and
Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in
particular, to the following definitions from these rules:
Controlled substance means a controlled substance in Schedules I through V of the Controlled
Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through
Conviction means a finding of guilt (including a plea of nolo contendere or imposition of
sentence, or both, by any judicial body charged with the responsibility to determine violations of
the Federal or State criminal drug statutes;
Criminal drug statute means a Federal or non-Federal criminal statute involving the manufacture,
distribution, dispensing, use, or possession of any controlled substance;
Employee means the employee of a grantee directly engaged in the performance of work under a
grant, including: (i) All direct charge employees; (ii) All indirect charge employees unless their
impact or involvement is insignificant to the performance of the grant; and, (iii) Temporary
personnel and consultants who are directly engaged in the performance of work under the grant
and who are on the grantee's payroll. This definition does not include workers not on the payroll
of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or
independent contractors not on the grantee's payroll; or employees of subrecipients or
subcontractors in covered workplaces).
Wage & Benefit Detail
In order to be considered as an applicant for this RFP, all budget information must be complete.
The following are descriptions are for the cost information required to complete an ACSET-
220A form for wages and benefits.
Proposing Organization Name: Enter the name of the proposing organization
Cost Category: Complete a separate schedule for each cost category for
Position/Staff Title: Enter the position and/or staff title
Last Name: Enter the last name of the individual for the corresponding
Wages: List the annual gross wages for the position/staff title
FTE %: Indicate the full time equivalency “FTE” (expressed as a
percentage of the full time position) devoted to the proposed
Wages Allocable: Calculate the amount of wages allocable to the
project/program based on annual gross wages and FTE%
Fringe Benefits: Indicate the dollar amount and percentage of gross annual
fringe benefits allocable devoted to the proposed
Fringe Benefits Subtotal: Enter the total amount of all fringe benefits
Total Wage & Benefit: This column provides for the grand total of wages and
fringe benefits for each position/staff title
Total Cost: This line provides for the grand total for each of the
Enter “TBH” (to be hired) for position/staff titles that are not currently filled. The same
individual cannot be charged more than 100 percent when entering the percentage amount.
Transfer the total wages and fringe benefits amounts for each cost category to the budget
summary form ACSET-220B for the corresponding project/program
A. Budget Summary Forms and Format
The budget summary represents the proposing organization’s best estimate of the total cost of
providing the proposed services. In order to be considered as an applicant for this RFP, all budget
information must be complete. The budget forms and the prescribed line item formats must be
used in presenting the proposing organization’s budget. The proposing organization may provide
any supplemental information to further clarify the budget.
Contracts awarded under this RFP will be on a “cost-reimbursement” basis.
The budget period for this RFP is July 1, 2012 through June 30, 2013
B. Cost Classification and Allowability
For the purpose of this RFP and in accordance with the applicable federal cost principles cited
below, allowable costs will consist only of costs incident to performance of the project, plus the
allocable portion of the allowable indirect costs, if any, of the proposing organization. Total
allowable costs will not exceed the amount shown on the face page of the proposing
organization’s proposal. Expenditures must be identified as either “Administrative” or
“Program” costs in all budgets, including any supplemental information, submitted for
The federal cost principles, promulgated by the Office of Management and Budget (OMB) and
found via the Internet address listed, are applicable to specific types of grantees, subrecipients
and contractors under grants and subawards as follows:
Institutions of Higher Education— OMB Circular A-21 “Cost Principles for Educational
Institutions” is applicable to both public and private colleges and universities.
State and Local Governments and Indian Tribal Governments— OMB Circular A-87 “Cost
Principles for State and Local Governments” is applicable to state, local and Indian tribal
For Profit Organizations-
The maximum amount of profit the Contractor can receive is 10 percent of the adjusted cost
base. Profit cannot taken on pass-through costs (e.g., tuition paid to training institutions, on-the-
job training costs paid to employers, work experience wages and fringes paid to participants,
supportive service costs, all sub-awards under the contractor) or routine costs (e.g., space,
maintenance, utilities). When pass-thru costs and routines costs are removed from the total cost
amount, the balance (i.e., the adjusted cost base) will be composed of the contractor’s personnel-
related costs for staff contributing to the contractor’s unique capacity to manage and achieve
The factors used to determine the amount of allowable profit include: contractor effort,
complexity of the work to be performed, risk borne by the contractor, capital investment of the
contractor, past performance, and industry profit rates.
Other Nonprofit Organizations and Individuals— OMB Circular A-122 “Cost Principles for
Nonprofit Organizations” applies to nonprofit organizations and individuals, except for those
specifically exempted by the terms of the circular or those nonprofit organizations and
individuals covered by the cost principles cited elsewhere.
Below is a chart of a selective sample of costs that are allowable under the circulars and
prohibited under WIA or other program-specific regulations. Refer to the program-specific
regulations for guidance regarding allowability of a particular cost. This chart is for reference
purposes only. The complete chart may be accessed in Chapter II of the One-Stop TAG,
Attachment II-4-1 via the Internet at http://www.doleta.gov/sga/pdf/FinalTAG_August_02.pdf
Summary of Cost Items – Selected Sample
OMB OMB OMB A- 48 CFR
Cost Item A-21 A-122 87 Part 31
Accounting Systems NT NT A NT
Advertising and Public Relations AC AC/U AC/U AC
Advisory Councils NT NT A NT
Alcoholic Beverages U U U U
Bad Debts U U U U
Bonding Costs NT A A NT
Budgeting NT NT A NT
Commencement and Convocation Costs U NT NT NT
Communication Costs A A A NT
Depreciation and Use Allowances AC AC AC AC
Donations and Contributions U U U U
Employee Morale, Health and Welfare Costs and Credits A/AC A A A/U
Entertainment Costs U U U U
Equipment and Other Capital Expenditures AP/U AP/U AP/U AP
Fines and Penalties U U U U
Goods/Services for Personal Use U U U U
Insurance and Indemnification AC/U AC/U AC/U A
Interest A/AC/U A/AC/U A/AC/U U
Lobbying (including executive lobbying) U U U U
Losses on Other Sponsored Agreements/Contracts U U U U
Maintenance and Repair Costs A A AC A
Meetings and Conferences A A A AC
Membership, Subscriptions and Professional Activity Costs A/U A/AP/U A/AP/U NT
Pre-award/Pre-agreement Costs U/AP AC/AP AC/AP AC
Proposal Costs AC NT A AP
Recruiting Costs A A A A
Rental Costs of Buildings and Equipment AC AC AC AC
Scholarships and Student Aid Costs A NT NT NT
Termination Costs AC AC AC A/U
Training and Education Costs A AC/AP/U A AC
Travel Costs AC AC AC AC
NT = Not treated in circular A = Allowable
AC = Allowable with conditions AP = Allowable with prior approval
U = Unallowable A/U = Some allowable, some unallowable
Basic guidelines for allowability of costs include:
Necessary and reasonable;
Not prohibited under state/local laws or regulations;
Conform to any federal limitations;
Consistent with policies, regulations and procedures that apply uniformly;
Consistent treatment of costs (e.g., nonfederal dollars treated same as federal
Determined in accordance with GAAP;
Not used as a match;
Net of credits;
Cost classification is described in the OMB circulars as the process used to assign costs to
benefiting cost objectives— either the ultimate objective or interim objectives— which then are
usually allocated on some basis of benefit to the ultimate objective.
1. Administrative Cost Category
Under ACSET contracts, up to ten percent (10%) of the total amount requested
may be expended on administrative costs.
The regulations define administrative costs at 20 CFR 667.220(a) as the allocable portion
of the costs associated with specific functions and not related to the direct provision of
workforce investment services, including services to participants and employers. The
administrative functions are specified to include the following:
General administrative functions such as accounting, financial and cash
management, procurement, property management, personnel management and
Audit functions and those duties associated with coordinating the resolution of
findings originating from audits, monitoring, incident reports or other
General legal services;
Oversight and monitoring of administrative functions;
Goods and services used for administrative functions;
Developing systems, including information systems, related to administrative
The costs of awards made to subrecipient or vendor organizations for
administrative services of the awarding agency (for example, a payroll service for
staff or participants)
Following is a descriptive listing of selected activities that fall under the administrative
Overall program management, program coordination and general administrative
functions, including the salaries and related costs of the executive director,
director, project director, personnel officer, fiscal officer/bookkeeper, purchasing
officer, secretary, payroll/insurance/property clerk and other costs associated with
carrying out administrative functions;
Preparing program plans, budgets, schedules, and amendments;
Monitoring of programs, projects, subrecipients, and related systems and
Procurement activities, including the award of specific subgrants, contracts, and
Providing state or local officials and the general public with information about the
program (public relations);
Developing systems and procedures, including management information systems,
for assuring compliance with program requirements;
Preparing reports and other documents related to the program requirements;
Coordinating the resolution of audit findings;
Performing administrative services including such services as general legal
services, accounting services, audit services; and managing purchasing, property,
payroll, and personnel;
Costs for goods and services required for administration of the program, including
such goods and services as rental or purchase of equipment, insurance, utilities,
office supplies, postage, and rental and maintenance of office space;
The costs of organization-wide management functions;
Travel costs incurred for official business in carrying out program management or
2. Program Cost Category
Costs of actual training and supportive services and other expenditures related to the
provision of project training and services are to be identified as program costs.
Program costs may be comprised of salaries and benefits of personnel directly
involved in the provision of training and services; equipment; instructional materials;
space costs; tuition and fees; payments to On-the-Job employers and other costs
which are necessary for individuals to participate in the program. Additionally,
personnel costs for staff directly involved in the provision of services such as child
care, transportation, medical, job search/development, counseling, etc., as well as the
actual cost of the service provided are identified as program costs.
C. Definition of Costs
The following line items definitions may be helpful in determining proper cost
Compensation for personnel includes renumeration, paid currently or accrued, for
services rendered during the period of performance under the program, including but not
necessarily limited to wages, salaries and supplementary compensation. The costs of
such compensation are allowable to the extent that total compensation for individual
employees: (1) is reasonable for the services rendered; (2) follows an appointment made
in accordance with state or local government laws and rules and which meets federal
merit system or other requirements, where applicable; (3) is determined and supported as
provided below; and (4) is consistent with approved personnel policies and procedures of
the proposing organization.
Amounts charged to the activities for personnel, regardless of whether treated as direct or
indirect costs will be based on actual payrolls documented and provided in accordance
with generally accepted accounting practices of the state or local government. Certified
time and attendance or equivalent records must support payrolls for individual employees.
Salaries and wages of employees chargeable to more than one grant program or other cost
category will be supported by distribution of time and effort.
Fringe Benefits (Staff)
Costs identified are allowable to the extent that total compensation for employees is
reasonable and is in conformance with the proposing organization’s personnel policies
Benefits in the form of employers’ contribution or expenses for social security,
employees’ life health insurance plans, unemployment insurance coverage, workers
compensation insurance, pension plans, severance pay, etc., are allowable provided such
benefits are granted under approved plans and are distributed equitably to the program
and to all other activities.
The cost of materials and supplies necessary to carry out the program is allowable.
Purchases made specifically for the program are to be charged at actual net prices after
deducting all cash discounts, trade discounts, rebates, and allowances. Withdrawals from
general stores or stockroom should be charged at cost using a consistently recognized
method of pricing. Incoming transportation charges are to be included as a cost of
materials. Costs for books and/or subscriptions to civic, business, professional and
technical periodicals are allowable when related to the program.
Included are all training materials and supplies used in the training of participants
including films, slide tapes, audio recordings, textbooks, workbooks, consumable
materials used by participants while on the job or in training, safety equipment, protective
clothing and other low cost related items used to carry out the program services.
Travel costs are allowable for transportation, subsistence and related items incurred by
the proposing organization as specified in the ACSET agreement for personnel who are in
travel status on official business within the local area. Such costs may be charged on an
accrual basis, on a per diem or mileage basis in lieu of accrual costs incurred or on a
combination of the two provided that the method used is applied to an entire trip and
results in charges consistent with those normally allowed in similar circumstances
according to the proposing organization’s established travel policies. Costs of
entertainment and travel not related to program services as specified in an ACSET
agreement and alcoholic beverages are not chargeable. Travel involving an overnight
stay or mileage totaling 150 miles or more should not be included in the line item.
Training and Conferences (Staff)
Costs are allowable for conference and workshop registration fees, transportation,
lodging, subsistence and other related costs incurred by the proposing organization
identified in the Agreement who are in travel status on official business incident to the
activities identified in this Agreement. (Such costs must be charged on an actual basis
that results in charges consistent with those normally allowed in similar circumstances
according to established subcontractor conference policies). Travel for subcontractors
involving an overnight stay or total mileage of 150 miles or more should be charged to
this line item.
Costs of insurance required or approved and maintained pursuant to the Workforce
Investment Act of 1998 and regulations are allowable.
Costs of other insurance in connection with the general conduct of activities are allowable
subject to the following limitations:
(a.) Types and extent and cost of coverage will be in accordance with applicable state
or local government policy and sound business practice.
(b.) Insurance policies offering protection against debts established by the federal
government and state and not allowable.
(c.) Costs of insurance or contributions to any reserve covering the risk of loss of or
damage to federal government property are not allowable.
Costs of insurance or contributions to any reserve covering the risk of loss of or damage
to federal government property are not allowable.
Contributions to a reserve for a self-insurance program are allowable to the extent that the
type of coverage, extent of coverage, and the rates and premiums would have been
allowed had insurance been purchased to cover the risks. (Requires awarding
organization obtain prior written approval from ACSET.)
Actual losses which could have been covered by permissible insurance (through an
approved self-insurance program or otherwise) are not allowable. However, costs
incurred due to losses not covered under nominal deductible insurance coverage and
minor losses not covered by insurance, such as spoilage and breakage occurring in the
ordinary course of operations, are allowable.
Costs of telephone, mail, messenger and similar communication services are allowable
(e.g., wide area telephone service (WATS), Centrex, telpak (tie lines) and Internet access
Printing and Duplication
Costs for printing and duplication services necessary for program operation including but
not limited to forms, reports, manuals and informational literature are allowable.
Publication costs of reports or other media relating to program accomplishments or
results are also allowable.
Costs include expenditures associated with postage and handling such as stamps, postage
meter fees, packing and delivery supplies and private courier costs (including UPS,
Included are costs for advertisements in periodicals, newspapers, want ads, news
announcements through the electric and printed media, production of news releases and
promotional materials for the purpose of outreach, promotion and public notice.
Facility Rental, Usage, Maintenance
Includes the cost of space in a building used for the benefit of the proposed program. The
cost of space, whether in a privately or publicly owned building, may not exceed the cost
of comparable space and facilities in a privately owned building in the same locality. The
cost of space procured for program usage many not be charged to the program for periods
of non-occupancy exceeding thirty (30) days. Capital improvements require the awarding
organization to obtain prior written approval from ACSET. The costs of insurance,
security, maintenance supplies, elevator service, grounds upkeep, normal repairs and
alterations, etc., are charged to this item.
Utility costs include expenditures for gas, electricity, heating oil, water, sewage or other
public/privately provided utility services.
Equipment Purchase, Rental, Repair
Includes costs for non-expendable property with a useful life of two (2) or more years and
a unit or system acquisition cost (inclusive of shipping, set-up, etc.) of $1,500.00 or more.
The awarding organization must obtain prior written approval from ACSET for all
Acquisition of automated data processing equipment (by purchase or lease) including
hardware/software and programming services are not allowable expenditures without
prior written approval of ACSET.
Equipment rental (not leased in which interest is accrued to the lessor) required for the
performance of activities is an allowable expenditure. The awarding organization must
obtain prior approval from ACSET when the rental value exceeds $1,500.00 per unit.
Costs incurred for the necessary repair and upkeep of property that neither add to the
value nor prolong its intended life are allowable.
Automated Data Processing
The cost of data processing-related services will be charged to this category. Automated
Data Processing-related services include data conversion, service bureaus, tele-
processing, and other non-personal services.
Direct costs of services provided within the proposing organization which are directly
associated with the production of program related products or services are allowable.
Costs may include printing/reproduction services, typing pool, accounting/bookkeeping,
maintenance, disbursing services (cover check or warrant processing), budget preparation
(development, preparation, presentation and execution of budgets required for the
program) and payroll processing. The awarding organization must provide a cost
allocation plan for reimbursement of expenditures under this category.
Costs of professional and consultant services rendered by persons or organizations that
are members of a particular profession or possess a special skill are allowable. Retainer
fees support by evidence of bona fide services available or rendered are allowable.
Costs are allowable when the primary purpose of the meeting/conference is the
dissemination of information relating to the program and the costs are consistent with
regular practices followed for other activities of the proposing organization. Costs
include meetings provided by staff for volunteers, participants or other advisory groups.
Staff training and conference fees are not charged to this line item.
Includes the costs of tuition and entrance fees, which represent instructional costs that
have a direct and immediate impact on participant and single unit charges representing
direct costs of training (when established as reasonable).
Includes reimbursement for training costs paid to employers of OJT participants. Such
costs will not exceed fifty percent (50%) of the wages earned by the OJT participant. The
proposing organization must provide the computations (ACSET 220-D Budget Narrative)
used to derive the total amount of employer reimbursements under the proposed program.
Staffing Allocation Worksheet
Complete the Staffing Allocation Worksheet, indicating annual gross wages and the FTE
percentage for each position/staff title with wages allocated to the corresponding
projects/programs listed (from the Wage & Detail information provided on ACSET-220A).
Separate the FTE percentage allocation for each position/staff title by current and proposed
Individual staff allocations across all projects/programs, including the percentage of staff time
spent on other activities (e.g., not ACSET contracts/grants) will total 100 percent.
Complete a Budget Narrative for each project/program to correspond to the budget summary
form. Attach additional pages if needed following the same format.
If the proposer seeks a waiver to any substantial segment or target group goal, please describe
exactly the waiver. Each waiver must be listed under Part A. In Part B, a rationale for the waiver
request must be provided.
Part A: State in a sentence what waiver is being requested
And what you are proposing to insert in its place.
Part B. Describe in no more than two paragraphs the rationale
for the waiver request and include supportive documentation.
The term adult means an individual who is 18 years of age or older
An individual who has been terminated or laid off or who has received a notice of
termination or layoff from employment, and is eligible for or has exhausted
entitlement to unemployment compensation, or is unlikely to return to a previous
industry or occupation, or is employed at a facility at which the employer has
made a general announcement that such facility will close within 180 days or was
self-employed, but now is unemployed as a result of general economic conditions.
The definition of a Dislocated Worker also includes a Displaced Homemaker. A
Displaced Homemaker is an individual who has been providing unpaid services to
family members in the home and who has been dependent on the income of
another family member but is no longer supported by that income, and now is
unemployed or underemployed and is experiencing difficulty in obtaining or
I. Identification of the policy
Policy Name: Individual Training Account (ITA) Policies & Guidelines
Policy Number: WIA 2011-01
Effective Date of This Instruction: 5/8/2011
Applicability: All WIA Contractors
Approved by: Dave Toorenaar 5/8/2011
II. Scope of the policy and supporting references
Subject: Individual Training Account (ITA)
Scope: Adults and Dislocated Workers as defined by The Workforce Investment Act
of 1998, including eligible participants as defined by Workforce Development
Agency State of Michigan Policy Issuances who are served with WIA funds, who are
eligible to receive training services from the list of State approved eligible training
providers Career Education Consumer Report (CECR).
Supersedes/Rescinds: ACSET WIA Policy 2007-01
Reference: Bureau of Workforce Programs (BWP) Policy Issuance No. 00-17
Individual Training Accounts (ITA) and Certification Process for Eligible Training
Providers, March 8, 2000 and BWP Guidelines on No Worker Left Behind Program
Individuals who are age 18 or older and who are unemployed or who are
employed and need training in order to obtain or retain employment that allows
for self-sufficiency. ACSET defines self-sufficiency as 200% of the Federal
Poverty Guidelines. Therefore, participants may qualify if their family income is
less than the amount indicated below for the last 12 calendar months prior to their
date of registration:
Persons in Family Income
For each additional person add $7,640
B. Dislocated Workers
An individual who:
1. a) has been terminated or laid-off or who has received a notice of
termination or lay off from employment;
b) (i) is eligible for or has exhausted entitlement to unemployment
(ii) has been employed for a duration sufficient to demonstrate, to the
appropriate entity at a One-Stop center, attachment to the workforce,
but is not eligible for unemployment compensation due to insufficient
earnings or having performed services for an employer that were not
covered under a state unemployment compensation law; AND
c) is unlikely to return to a previous industry or occupation;
2. a) has been terminated or laid off, or has received notice of termination or
layoff, from employment as a result of any permanent closure of or any
substantial layoff as defined by law at a plant, facility, or enterprise;
b) is employed at a facility at which the employer has made a general
announcement that such facility will close within 180 days; OR
c) for purposes of eligibility to receive services other than training
services, intensive services, or supportive services, is employed at a
facility at which the employer has made a general announcement that
such facility will close;
3. was self-employed (including employment as a farmer, a rancher, or a
but s/he is unemployed as a result of general economic conditions in the
community in which the individual resides or because of a natural disaster;
4. is a displaced homemaker.
This definition allows individuals to qualify as a dislocated worker in five
different ways. The workforce system is encouraged to test individuals’ eligibility
against all options to ensure that the maximum number of people qualify as
dislocated workers. Individuals who do not qualify under category 1 because of
the nature of their employment separation may still qualify under category 2, 3, or
The primary goal of the Training Services activity is to enable customers to acquire
such skills that will enable them to obtain employment in the occupation of their
choice. Tuition assistance programs are not intended to facilitate the acquisition of
degrees, diplomas, or certificates in and of themselves strictly for the sake of
education. It is the intent and vision of the Kent/Allegan Workforce Development
Board to enable workers to acquire skills necessary to succeed in the fast-changing
global economy of the 21st century. Participation in Training Services must have a
direct connection in preparing the customer for a specific in demand occupation
available in the Kent-Allegan County labor market.
The level of ITA voucher awards to customers shall be based upon both the demand
for training and the total amount of funding allocated annually for training services.
ACSET’s training contractors shall manage this program and its funds in such a
manner that ITA dollars shall be available throughout the program year. Contractors
will first leverage federal and state financial aid grant resources, such as Pell Grants,
federal Supplemental Educational Opportunity Grants, and work-study, and severance
buy-outs, prior to utilizing ITA vouchers for training. The awarding of ITA tuition
will be suspended, however, when the annual funding allocations for ITA programs
are fully obligated.
A. Value of ITA Voucher
The value of any ITA voucher shall not exceed $6,500 for a period not to exceed
12 calendar months.
B. ITA Voucher Coverage
Costs included in any ITA are tuition for any appropriate program of training
services described on the Career Education Consumer Report and tuition-related
fees. This can include items such as application and/or registration fees, laboratory
fees, books & instructional supplies, tools and equipment, safety equipment, and
academic supportive services.
C. Duration of ITA Vouchers
1. Total length of enrollment in the training services shall not exceed 12
calendar months from the date of starting the program for training,
unless extended by the ACSET for extenuating circumstances.
Participants need to complete training within 12 calendar months of
starting the program. All vouchers shall have an effective date and an
expiration date. Vouchers are valid for a period of one semester, one
quarter, or equivalent division of training from the date of issuance
with renewal of the voucher each subsequent training period
contingent upon successful completion of the previous training period
and funding availability.
2. Individuals whose training is interrupted may be allowed to return to
training under the following circumstances subject to the review and
approval of ACSET;
a. Whether the reason for interrupting training can be remedied
during a short period away from school, or
b. Whether training can still be completed within the one year
sponsorship period after the break ends and the individual is able to
D. Conditions for the Use of ITA Vouchers
In addition to the conditions stated in state and federal policy for a customer’s
eligibility for an ITA voucher, the Kent/Allegan Workforce Development Board
establishes the following policies for the local program serving Kent and Allegan
i. A customer shall not be awarded an ITA if he or she had been
awarded and had utilized any portion of an ITA within 5 years
prior to their application for training; provided, that the Contractor
may recommend a waiver to this limitation, on a case-by-case
basis, for reasons such as disability or a legitimate inability to
complete the prior training. Requests for such a waiver must be
submitted to ACSET.
ii. Qualifying participants must pursue a degree or other occupational
certificate in a high demand occupation, high wage, emerging
industry or entrepreneurship as defined by ACSET.
iii. Veterans and their eligible spouses who are both qualified for ITA
assistance and who are eligible for preference under the Jobs for
Veterans’ Act P.L. 107-288 will be given precedence over other
customers requesting ITA assistance, pursuant to the Act, 20
Part1010 CFR and Policy Issuance #04-26 change #1
Implementation of the Veterans’ Priority Provision of the Jobs for
Performance Measures for Adults and Dislocated Workers
A. For the purposes of the calculation of the performance standards included in this
Attachment, a participant is defined as an individual who has been determined to be
eligible to participate in the WIA program and who has received a core, intensive or
training service; provided that, this definition does not include individuals who have only
utilized self-service or informational services, as described in 20 CFR 666.140(a)(2), or
as defined by the USDOL.
B. CALCULATION OF STANDARDS:
The following performance standards are applicable only to registered participants. In the
calculation of each performance standard, the language in italics applies to both the
numerator and the denominator of the formula.
a. Entered Employment Rate:
Of those who are not employed at registration:
Number of adults who have entered employment by the end of the first quarter after
exit divided by the number of adults who exit during the quarter
b. Employment Retention Rate:
Of those who are employed in the first Qtr. after exit:
Number of adults who are employed in both the second and the third quarters after
exit divided by the Number of adults who exit during the quarter
Employment in the first, second and third quarter after exit need not be with
the same employer.
c. Average earnings:
Of those who are employed in the first, second and third quarter after exit:
[Total earnings in the second quarter plus total earnings in the third quarter after the
exit quarter] divided by the number of participants who exit during the quarter.
Individuals whose employment in either the first, second or third quarters after the
exit quarter was determined solely from supplementary sources and not from wage
records are excluded from the measure.
d. Adult Employment and Credential/Certificate Rate:
Of those who received a training service:
Number of adults who were employed in the first quarter after exit and received a
credential/certificate by the end of the third quarter after exit divided by the number
of adults who exited during the quarter.
Credentials/Certificates may be obtained while a person is still participating in
services and up to three quarters following exit.
See Attachment IX for the definitions of “training”, “credential” and “certificate”.
The term “certificate” is applicable to participants who begin receiving services on or
after July 1, 2006; the term “credential” is applicable to those who began receiving
services prior to that date.
2. Dislocated Workers
a. Entered Employment Rate:
Of those who are not employed at the date of participation:
Number of dislocated workers who have entered employment by the first quarter after
exit divided by the number of dislocated workers who exit during the quarter.
b. Employment Retention Rate:
Of those who are employed in the first quarter after exit:
Number of dislocated workers who are employed in both the second and the third
quarters after exit divided by the Number of dislocated workers who exit during the
c. Average Earnings:
Of those who are employed in the first, second and third quarter after exit:
[Total earnings in the second quarter plus total earnings in the third quarter after exit]
divided by the number of dislocated workers who exit during the quarter.
The dislocation date is the last day of employment at the dislocation job,
or if no dislocation date, then the date of registration.
See definition of “employed” in Attachment IX.
d. Employment and Credential/Certificate Rate:
Of those who received training services:
Number of dislocated workers who were employed in the first quarter after exit and
received a credential/certificate by end of the third quarter after exit divided by the
number of dislocated workers who exit during the quarter.
Credentials/Certificates may be obtained while a person is still participating in
See Attachment IX for the definitions of “training”, “credential” and
“certificate”. The term “certificate” is applicable to participants who begin
receiving services on or after July 1, 2006; the term “credential” is applicable
to those who began receiving services prior to that date.
3. Customer Satisfaction (Participants and Employers)
The satisfaction rating for each group will be determined through a weighted average
of ratings by participants who have exited and employers who have received service
on three questions regarding overall satisfaction, which are reported on a 0-100 scale.
USDOL COMMON MEASURES
1. Entered Employment
Of those who are not employed at the date of participation:
The number of participants who are employed in the first quarter after the exit quarter divided
by the number of participants who exit during the quarter.
2. Employment Retention
Of those who are employed in the first quarter after the exit quarter:
The number of participants who are employed in both the second and third quarters after the
exit quarter divided by the number of participants who exit during the quarter.
3. Average Earnings
Of those participants who are employed in the first, second and third quarters after the exit
Total earnings in the second quarter plus total earnings third quarter after the exit quarter
divided by the number of adult participants who exit during the quarter.
For the purpose of calculation of the Common Measures described in this Attachment, a
participant is defined as an individual who is determined eligible to participate in the
program and receives a service funded through this Contract in either a physical location
(Michigan Works! Service Center or satellite office) or remotely through electronic
Individuals 18 years of age or older who only receive WIA-funded self-service or
informational activities are to be counted as participants under the WIA Adult program.
Individuals eligible to participate in the WIA Dislocated Worker program who receive
only WIA-funded core services, including self-service or informational activities are to be
counted as participants under the WIA Dislocated Worker program. Such individuals are
not counted as participants for the calculation of the performance standards described in
Attachment IV hereof unless they receive services that involve significant staff
involvement, as defined by the USDOL.
For the definition of other terms relevant to the Common Measures described herein, see
WIA Procurement Policy
In order to ensure that unfair requirements are not placed on
procurement procedures, the following situations that are considered
restrictive of competition are to be avoided:
Placing unreasonable requirements on firms or organizations in
order to qualify to do business,
Requiring unnecessary experience and/or excessive bonding,
Noncompetitive pricing practices between firms or organizations
or between affiliated companies or organizations,
Noncompetitive awards to consultants that are on retainer
Awards that would create organizational conflicts of interest,
Specifying brand name products instead of allowing a similar
product of equal quality and describing the performance of other
relevant requirements of the procurement,
Overly restrictive specifications, and
Any arbitrary action in the procurement process.
1. Competitive Procurement
For all procurements in excess of $25,000 formal
procedures are to be used. Formal procurement
procedures approved for WIA funding sources are the
Sealed bids are publicly solicited procurements for which
a firm fixed-price (lump sum or unit price) or other fixed
price arrangement is awarded to the responsible bidder
whose bid, conforming with all the material terms and
conditions of the invitation for bids, is the lowest in price.
Invitations for bids shall be publicly advertised, and
solicited from at least two or more vendors. The invitation
for bids shall include any specifications and pertinent
attachments, and shall define the items or services in order
for the bidder to properly respond. All bids shall be
publicly opened at the time and place prescribed in the
invitation for bids.
Competitive proposals are conducted with more than one
source submitting an offer and either a fixed-price or cost
reimbursement type award is made. Proposers must
implement documented procedures for the methodology
used for technical evaluations, and award to the responsible
offer whose proposal is most advantageous to the program
with respect to price, technical, and other factors
Informal procurement procedures may be conducted for
small purchase procurement of property or services under
$25,000 in the aggregate. Proposers shall not break down one
purchase into several purchases merely to be able to use small
purchase procedures. Documentation of price rates or quotes
shall be maintained from an adequate number of qualified
2. Non-Competitive (Sole Source) Procurement: —Sole source
procurement through a proposal from only one source or after a
determination that competition is inadequate shall be minimized,
justified, and documented. This procedure may be used only
when the award is not feasible under competitive procedures due
to one of the following circumstances:
The item or service is only available from a single source; or
When there is a public emergency need for the item or
service which does not permit a delay resulting from using
competitive procedure; or
After solicitation of a number of sources, only one bid is
received and/or competition is determined inadequate.
3. Deliverables and Basis for Payment—Each procurement shall
clearly specify deliverables and the basis for payment.
4. Small, Minority, and Women Owned Businesses—The
following affirmative steps are to be taken to ensure that minority
firms, women’s business enterprises, and labor surplus area firms
are used when possible:
Placing qualified small, minority, and women’s businesses
on solicitation lists;
Ensuring that small, minority, and women’s businesses are
solicited whenever they are potential sources;
Dividing total requirements when economically feasible into
smaller tasks or quantities to permit maximum participation
by small, minority, and women’s businesses;
Establishing delivery schedules, where the requirements
permit, which encourage participation by small, minority,
and women’s businesses;
Using the services and assistance of the United States Small
Business Administration and the Minority Business
Development Agency of the United States Department of
Requiring the prime contractor, if subcontracts are to be let,
to take the same affirmative steps.
5. Lease Requirements—Procurements with WIA funds are
to be covered by a written contractual agreement. Leases must
contain the following:
The agency or organization name and business address of
the lessee and the lessor;
The signatures of authorized representatives of both the
lessee and the lessor;
The effective dates of the agreement (beginning and ending
Specific items covered by the agreement, i.e., address of the
facility, quantity and description of equipment items, quantity
and type of motor vehicles, specific maintenance and
operating costs which are included or excluded;
Lease insurance for motor vehicles, if applicable; and
Conditions for termination of the lease without penalty costs
should federal funds become unavailable.
6. Cost or Price Analysis—A cost or price analysis shall be
performed for every procurement action, including contract
modifications, except those, which have no monetary impact.
Cost analysis is necessary when the offeror is required to
Submit the elements of the estimated costs, or when adequate
price competition is lacking. Cost analysis is also required for all
sole source procurement.
Cost analysis is the review and evaluation, element by element,
of an agency’s proposal. Contract cost analysis is the element-
by-element examination of costs and related information
presented in the cost and pricing data offerors submit.
Price Analysis shall be used when price reasonableness can be
established on the basis of the catalog or market price of a
product or is based on prices set by law or regulation. Price
analysis is the process of examining and evaluating a price
without looking at individual cost elements. The focus is the
“bottom-line” price. The method and degree of the analysis
depends on the particular procurement and pricing situation. At a
minimum, the awarding agency shall make independent estimates
before receiving bids or proposals.
A certification should be submitted by the offeror to the
proposer, stating that the cost data is accurate, complete, and
current at the time of agreement, in all cases where a cost
analysis is necessary and there is inadequate price competition.
Awards or modifications negotiated in reliance on such data
should provide the proposer a right to a price adjustment to
exclude any significant sum by which the price was increased in
cases there the awardee had knowingly submitted data that was
not accurate, complete, or current as certified.
7. Selection of Service Providers—The primary consideration in
selecting agencies or organizations to deliver services within a
local area shall be the effectiveness of the agency or organization
in delivering comparable or related services based on
demonstrated performance, in terms of the likelihood of meeting
performance goals, cost, quality of training, and characteristics of
participants. The selection of service providers shall be made on
a competitive basis to the extent practicable, and shall include a
determination of the ability of the service provider to meet
program design specifications established by the administrative
entity that take into account the purposes and goals of the
8. Debarred and Suspended Parties—Proposers shall not contract
with any party which is debarred or suspended or is otherwise
excluded from, or ineligible for, participation in federal assistance
programs. A party’s eligibility for participation in State
assistance programs can be determined by accessing the Michigan
Excluded Parties Listing System located on the Internet at
https://www.epls.gov/. Proposers shall establish procedures for
the effective use of the List of Parties Excluded from State
Procurement or Non procurement programs to ensure that they do
not award assistance to listed parties in violation of this
Conflict of Interest—Proposer shall adopt appropriate
procedures and practices to ensure that conflict of interest is
avoided in the procurement of goods and services involving WIA