Job Description POSITION TITLE: Logistics Manager – Recovery Programme, Haiti REPORTING TO: Head of Delegation, Haiti MANAGING: Logistics Delegate, Procurement Officers and Logistics Admin Officer BASED IN: Port au Prince, Haiti DURATION: 12 months with possible extension of a further 6 months JOB PURPOSE: To support the delivery of the British Red Cross (BRC) recovery programmes according to plan ensuring the project meets the needs of the affected population and resources are used effectively. Specifically, the post holder will be responsible for all logistics aspects of the programme including warehousing, procurement, customs clearance, security, fleet and transport to enable the programme to be implemented efficiently and effectively. In addition, the role will manage the capacity and training of local logistics staff. This role will also be the security focal point within the BRC team and will be required to support the development and implementation of appropriate security measures for staff and assets in conjunction with the Security Advisor in London and under the direct supervision of the Head of Delegation. SPECIFIC CIRCUMSTANCES RELATED TO THIS ROLE: Following the Haiti earthquake of January 2010, under the co-ordination framework of the International Federation of Red Cross/Crescent Societies, BRCS has established a programme to assist affected communities to recover from the disaster. The BRCS programme activities focus around an integrated community approach to urban neighborhood recovery, including risk reduction and improving community resilience through sustainable livelihoods safe housing, public health improvements and infrastructure repairs and regeneration. The programme focuses on earthquake affected urban neighborhood in Delmas Port-au-Prince, and is expected to last for a further 1.5 years. SPECIFIC DUTIES AND RESPONSIBILITIES: 1. Responsible for implementing and maintaining standard Red Cross logistics and procurement procedures in Haiti programme. 2. Provide technical leadership to the BRC Recovery team in Haiti on the conformance to BRC and IFRC guidelines with regards to Logistics Standards, including financial and procedural management of the procurement process and contract management, seeking clarification and guidance if appropriate from BRC London. 3. Responsible for the Logistics Department’s management and running cost budget, adhering to the Delegation’s Chart of Authority, monitoring and reporting all expenditure against approved budget lines.. 4. Provide coaching and on-the-job training to national and international staff and volunteers with regards to building capacity at local levels on Logistics Standards and accountability to assure that BRC Recovery Programme provides sustainable resource to the National Society. 5. Line management of logistics staff (national or international) as per the Logistics Department organization chart, supporting/directing those functions, setting clear objectives, managing performance and appraisals 6. Responsibility for meeting the Delegation’s material requirements – managing the sourcing, procurement and delivery of national and international goods and services as appropriate. Liaising with both BRC UK Logistics Department and the IFRC, primarily at country level 7. Support the HoD and programme managers in the identification and development of logistics components within programme plans. 8. Responsible for validating the technical logistics and supply chain elements of programme plans. 9. Responsible for the development, implementation and management of the overall Logistics Plan of Action for the Haiti Delegation, including all appropriate procurement and supply chain strategy/strategies to meet the requirements of the Delegation’s plans. 10. Overall responsibility for the performance of the Logistics Department. 11. If a voucher system of delivery is implemented, identify suppliers, monitor stock in supplier’s warehouse and monitor voucher delivery. 12. Overseeing warehouse, physical asset tracking and the good maintenance of all equipment under his/her duty. 13. Overseeing fleet management and transport, including maintenance and smooth transportation of materials and staff. 14. Responsible for maintaining all logistics records. 15. Responsible for all of the Logistics Department’s narrative, financial and technical logistics reports in a timely manner through the HoD, liaising with the Support Services Manager where necessary, to guarantee BRC complies with Logistics and Financial guidelines. 16. Monitor security updates, disseminate and maintain in country security regulations. Liaise closely with Head of Delegation on all security and health and safety issues. DUTIES APPLICABLE TO ALL BRCS STAFF 1. Uphold the Fundamental Principles of the Red Cross/Red Crescent Movement. In addition, uphold BRC values and aspirations as outlined in the International Division Operational Strategy. 2. Work towards the achievement of overall project goals through effective managerial and lateral relations, and collaborative and supportive teamwork. 3. Adhere to the Federation Security Policy, taking responsibility at all times for own and team security through appropriate actions, behaviour and conduct. 4. Adhere to the general staff code of conduct and additional codes of behaviour developed for the working context in Haiti. 5. Maintain good information sharing within the team and ensure documentation of project methods and approaches in order to inform strategy and organisational learning. 6. Ensure that information on all developments that could affect the project and/or British Red Cross are discussed with the senior management in country. 7. To participate in and contribute to meetings, planning sessions and learning exercises throughout the project lifespan. 8. Ensure efficient and effective management of all British Red Cross resources in the project. 9. To perform other work related duties and responsibilities as may be assigned by the Head of Programme PERSON SPECIFICATION The primary and essential requirement for this position is for a highly competent, collaborative and consultative coordinator who can also provide clear leadership and direction when appropriate. General Required Preferred In excellent mental and physical health. X Education/Training Red Cross Basic Training/Field Induction Course X Security management training (should be required if security mgt experience is X required) Educated to degree level or equivalent in relevant subject; preference for X Logistics, procurement and supply chain management. (demonstrable of high level of competency in logistical supply chain management and procurement can substitute for degree level qualification) Experience/Professional Skills/Knowledge (Professional Mastery) Strong international experience, especially within a recovery reconstruction X programme programme. Proven experience & ability to manage local staff/teams, direct logistics X operations and manage resources Ability to motivate, lead and work effectively through others to achieve X operational objectives. Experience of working with a Red Cross/Crescent Society and/or the Federation X in Logistics. Demonstrate use of and compliance with IFRC Logistics Standards. Proven competent security management experience X Experience in the implementation & monitoring logistics and procurement of X multifaceted reconstruction and livelihoods projects, in a recovery context. Experience of the use of Cash/Vouchers within an recovery context. X Effective reporting skills for organisational monitoring and donor accountability. X Ability to develop, manage and monitor budgets with regards to procurement, X fleet management and asset/resource administration. English Language – proficient oral and written. X French Language – good oral and written X Kreole Language – good oral and written X Systems proficiency in MS Office (Spreadsheets/Database) X General Competencies Strong communication skills – must be articulate, approachable, collaborative, X supportive and an active listener, must demonstrate tact and diplomacy. Good team working skills – must be able to work effectively with and through X others, to identify with and contribute to team/programme’s goals and to build and maintain effective working relationships. Sensitive to diversity/can work cross culturally - in particular regarding the X position of women in society and the sensitivity around ethnic divides. Adaptability/Flexibility – must be able to adjust behaviours to suit context, X consider and respects different views and opinions, and work effectively and produce appropriate outputs in a pressurised, complex environment. Good planning and analytical skills – must be able to identify key information ad X evaluates, to set and achieves work tasks, taking into changing demands and plan and prioritise workload Accountability – must take responsibility for decisions and actions, use information X appropriately to assess/make informed judgments and/or take action. Problem solving/initiative – must be able to find appropriate solutions to X identified problems and initiate action to respond to the needs, self manage and demonstrate an ability to ‘get the job done’. Understanding and knowledge of the RC/RC mandate and Fundamental X Principles. SPECIAL CIRCUMSTANCES Security situation: Security in Haiti represents one of the biggest challenges. Social unrest enhanced by the earth quake is likely to worsen with the coming rainy and hurricane seasons and is seen as a major risk along with crime (abduction, theft). This post is not an accompanied position. This job description and person specification may be subject to change as a result of operational requirements.
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