Ord Valley Aboriginal Health Services
JOB DESCRIPTION AND SELECTION CRITERIA
Date of job description: 20 June 2011
Position Title: Chief Executive Officer – Ord Valley Aboriginal Health Services
Reports to: OVAHS Board of Directors
On behalf of the Board of Directors, the CEO:
Assists the Board to achieve organisational aims and objectives
Implements the strategic direction of the Board
Provides leadership and vision
Manages the day to day operations of the organisation
Builds a strong staff group and cultivates a productive working atmosphere
Manages financial affairs
Ensures compliance with legal and funding obligations
Cultivates strategic alliances and positive relationships
Effectively represents and advocates for the organisation
DUTIES - Board
Contribute vision and supports the Board in Identifying strategic priorities,
developing plans and designing Board policies to meet organisational aims and
Assert leadership and authority within policy parameters set by the Board to achieve
results whilst respecting the right of the Board to make strategic decisions.
Maintain thorough and timely communication with the Board, particularly in matters
that fall within the Board’s governance responsibilities or that pose a potential risk to
Liaise on a weekly basis with the Chairperson or more frequently as needed.
Maintain open dialogue to delineate operational issues for which the CEO is
responsible from strategic matters that require Board direction.
Assist the Board to observe protocol with respect to communication and non-
interference in operational management.
Provide the Board with secretariat support including minute taking, maintaining a
register of members and providing appropriate notice of meetings and other
Support members elected to the Board with induction and Board training for good
Develop and maintains a relationship of trust with the Board by demonstrating
capability, openness fairness and accountability.
Duties – Operational Management
Provide strong leadership and clear direction in the workplace.
Assume overall responsibility for organisational and administrative tasks.
Continuously review and refine operational policies and procedures and harmonises
these wherever possible with those of other Kimberley ACCHSs.
Ensure that the organisation is staffed to meet operational needs within budget
Establish and refine staff structures, communication protocols and decision-making
delegations to ensure productive, efficient and accountable work practices and
sound staff relations.
Manage human resources fairly and effectively including staff recruitment,
negotiation of employment contracts, orientation, conflict resolution, performance
management, staff development and disciplinary matters.
Seek Board endorsement for senior management appointments.
Maintain and apply current knowledge of applicable industrial awards, workplace
agreements, occupational health and safety and equal opportunities obligations,
industrial and privacy law.
Ensure health services vehicles and other assets are kept in good working order and
maintains a register of assets.
Continuously monitor the performance of the organisation in providing timely,
confidential and responsive primary health care to health service clients.
Ensure that strict confidentiality policies apply to all personal information collected
Ensure that the organisation achieves and maintains AGPAL accreditation.
Maintain compliance with all legal obligations including the Privacy Act.
Duties – Financial Management
Ensure that organisation funds are used in accordance with annual budget, Board
policy and funding body requirements.
Develop annual budgets in consultation with the KAMSC Accountant and submits
them to the Board for approval.
Monitor the organisations financial position and financial performance and provides
information and advice to the Board.
Prudently manage expenditure by the organisation within budget constraints and
Maximise revenue from Medicare, Practice Incentive Payments, Work Cover, hospital
services and other non-grant income sources.
Authorise expenditure of funds and enters into contracts involving expenditure
within limits of delegation approved by the Board from time to time.
Work with KAMSC Client Accountant, CEO and Medical Director to identify and
exploit opportunities for additional funding for service expansion and projects to
meet organisational aims.
Duties - Communication
Conduct regular general staff meetings (at least quarterly) and management staff
meetings (at least fortnightly).
Receive e-mails and correspondence, prepares timely responses and drafts
correspondence for Board and/or Chairperson review and authorise as appropriate.
Prepare monthly written reports for the Board and an Annual Report for the Annual
General Meeting of members.
Ensure that organisation media policy is adhered to.
Duties – External relationships
Foster strong and mutually supportive working relationships with KAMSC and other
Work to strengthen regional consensus and solidarity among Kimberley ACCHSs in
achieving shared goals.
Maintain relationships with government and other service providers to improve
health service delivery and address health determinants.
Advocate powerfully and effectively to further the interests of members and the
organisation and the health of the Aboriginal community.
Cultivate and maintain effective relationships with project officers and senior officers
of government funding bodies.
Represent the organisation at meetings, conferences and workshops where required
in consultation with the Chairperson.
Enhance the public image of the organisation in the community.
Duties – Other
Contribute to process improvement and adhere to all OVAHS Policies and
Contribute to effective team performance.
Follow all safety procedures and contribute to a safe work environment.
Perform other duties as directed by the Board.
Competencies and experience required:
1.1 Understands the Aboriginal health sector
Knowledge and understanding of issues affecting Aboriginal and Torres Strait
Works effectively and productively with a diverse Board of management.
Aware of State and Commonwealth Aboriginal health policy and the function of
Aboriginal community controlled health services.
Commitment to Aboriginal community empowerment and development.
Sensitive to the needs and views of the Aboriginal Community.
Understands the philosophy of Aboriginal community control.
1.2 Shape strategic thinking
Inspires a sense of purpose and direction.
Recognises opportunities & harnesses information and alliances.
Shows judgement, intelligence and common sense.
1.3 Cultivates productive working relationships
Nurtures positive internal and external relationships
Facilitates cooperation and partnerships
1.4 Communicates with influence
Listens, understands and adapts to different audiences.
Work cooperatively with stakeholders in the development and delivery of programs
Prepares and presents written material in a professional manner.
1.5 Achieve results
Builds strong staff teams.
Maintains a sharp sense of priority.
Manages finances prudently.
Balances strategic innovation with operational and organisation stability.
Applies knowledge in human resource management, financial management &
occupational health and safety.
1.6 Exemplifies personal drive and integrity
Professionalism, hard work and reliability.
Openness, fairness and honesty.
Integrity and decency in business, professional relationships and financial matters.
Personal courage and risk-taking.
Deals with pressure and ambiguity.
Committed to personal development
Ability to travel on a regular basis
Current “C” class driver licence
Require National Police Clearance
Previous senior management experience in an Aboriginal community controlled
Relevant tertiary qualification or a related discipline in Business Administration,
Primary Health Care, Human Resources Management or equivalent.