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Fuel for Efficiency - AGA Richmond

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					   Fuel for Efficiency
Office of Fleet Management Services



       Date:          February Fleet
                Kevin Crain - 15, 2011Services Manager
       PresentedSandra Bailey - Business Manager
                 by:  Kevin Crain, Fleet Services
                      Sandra Bailey, Business Development
                Development Coordinator
                                      Coordinator
Discussion Topics
•   Vehicle Management Control Center
•   ATO Assistance
•   Alternative Fuels Initiatives
•   State Motor Fuel Program
Vehicle Management Control Center
• Save Money
  – Vendor Challenges
  – Reduced Administrative Costs

• Availability
  – 24 Hours per Day - Everyday

• Customer Service
  – High Satisfaction Rate
Agency Transportation Officer Assistance
• Driver Safety
  – Accident Statistics
  – Sharing National Safety Programs

• Vehicle Information
  – Maintenance Data
  – Cost Data
  – Usage Statistics

• Program Development
  – How can we help you?
Alternative Fuel Initiatives
• Ethanol Capable Vehicles

• Biodiesel Fueled
   – Available Vehicles
   – Future Capabilities


• Electric Vehicles
   – Future Availability
   – Building Infrastructure
   – Shared Charging Capabilities
State Motor Fuel Program
• Mission:
   –   Reduce the burden of fuel purchases on agencies and localities
   –   Streamline the procurement process
   –   Improve quality and productivity
   –   Lower costs by aggregating supply

• Products:
   – Bulk Fuel
   – Consignment Fuel
   – Fuel Cards

• Vendors:
   – Mansfield Oil Company - Bulk Fuel (Bristol District), Consignment Fuel, Fuel
     Card
   – James River Solutions – Bulk Fuel (Remaining Districts)
State Motor Fuel Program Districts
State Motor Fuel Program
• Mansfield Oil Company
  – Based in Gainesville, GA
  – Third generation national fuel supplier
  – Successful holder of current DGS fuel card
    contract since 2005
• James River Solutions
  – Based in Ashland, VA
  – Subsidiary of James River Petroleum
  – Currently holds state contract for heating fuel
BULK FUEL
• Ordering

• Products

• Delivery
Place an Order
• James River Solutions
• 1-800-825-5599

• Mansfield Oil Company
• 1-800-283-3835
• (Bristol District only)
PRODUCTS
• GASOLINE
  – Reformulated and Conventional
  – 87, 89 and 93 Octane


• DIESEL
  – No. 2 Ultra Low-Sulfur Diesel
  – Premium No.2 ULSD
  – Bio-diesel (Availability TBD)
DELIVERY
• Deliveries made during your normal business hours

• User provided at least 3 hours notice prior to deliveries

• Most orders filled within 24 hours

• Extra long hoses available – no charge

• Additional services provided for a fee

• Computer generated Bill of Lading
Automatic Delivery

                                                                          Track/confirm
                             Supply                                         delivery
                           Optimization




                          Vendor remotely
      Agency has Bulk                                   Dispatch Fuel   Verify freight and
                           monitors tank
           Tank                                             Order         product cost
                             inventory




        Access eVA
      website to obtain                                                 Provide Electronic
                                          Pay Invoice
      delivered product                                                      Invoice
             price
CONSIGNMENT FUEL PROCESS
• Allows localities to pay for fuel as they use it

• Mansfield Oil Co. will take possession of existing inventory
  and pay locality

• Mansfield monitors fuel levels and makes deliveries as needed

• Locality is charged when fuel is pumped from tank into
  vehicle

• A monthly “true-up” occurs at each consigned tank (book
  inventory plus deliveries minus transactions billed)
CONSIGNMENT REQUIRED EQUIPMENT
• Card Readers with remote access at dispensers

• Remote capable tank gauge or tank control
  monitoring system (Veeder-Root/Smartank)

• Leak detectors on all underground tanks

• Single dedicated telephone line with splitter
FLEET FUEL CARD
• Mansfield Oil Company/U.S. Bank Voyager
• Voyager cardholders can purchase Federal
  Excise Tax-exempt motor fuels at OPIS plus a
  contracted management adder
• Voyager card can be used at over 3000
  locations statewide
• Seamless transition for current cardholders
DATA ACCESS
http://www.mansfieldoil.com
• Electronic data transfers

• Transaction monitoring

• Security

• Integrated reporting

• Customer service support

• Authorization controls and purchase alerts at the account,
  department, and card level
DOLLARS and SENSE
                             FUEL PRICING
                         Available on website 24/7
                     http://www.dgs.virginia.gov/fleet

• BULK FUEL- price/gallon for fuel on delivery day

• CONSIGNMENT FUEL- price on day pumped into vehicle from
  consigned tank

• FLEET FUEL CARD- price on day purchased at retail location

• *All prices are OPIS based plus contracted “adder” and audited by the
  state*
BENEFITS of JOINING
• State-contracted, OPIS-based price

• Efficient and budget-friendly

• Commonwealth’s purchasing power is leveraged for
  maximum benefit

• Assurance of product during emergency or supply
  disruption
Questions
Contact Information
• Kevin Crain – 367-6982
  kevin.crain@dgs.virginia.gov

• Sandra Bailey – 367-4962
  sandra.bailey@dgs.virginia.gov

				
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