WAWF_IPT_31May07v6 0510

Document Sample
WAWF_IPT_31May07v6 0510 Powered By Docstoc
					Department of the Navy


     WAWF IPT
         31 May 2007
                      May IPT Agenda

• Introductions
• Navy WAWF Program Update
  –   Technical Schedule
  –   Metrics
  –   Training
  –   WAWF MRS
  –   Resources & Support
• DASN WAWF Update
  – Deployment Strategy
  – BTA WAWF Strategic Plan
  – WAWF Requirements
• Command Round Table
                                       2
             Technical Schedule



• V3.0.12
  – OAT Testing (Round 1)   11-28 Jun 07
  – OAT Testing (Round 2)   23-02 Jul/Aug 07
  – Deployment              17-20 Aug 07




                                               3
               v3.0.12 Testing Update

• The Navy WAWF Office participated in FSIT testing
  (7-11 May)
   – No showstoppers where identified
   – All issues identified will be fixed and retested


• The Navy WAWF Office is preparing for OAT 1
  testing (11-28 June)




                                                        4
             WAWF Functionality for v3.0.12
                  20 August 2007

Navy Sponsored ECPs:
•   ECP 0103 “One Pay Payments”
•   ECP 0362 “Grants and Cooperative Agreement Vouchers”
•   ECP 0443 “Miscellaneous Payment Functionality for One Pay Entitlement
    System”
•   ECP 0464 “Standard Shipment and Acceptance/Approval Data Set
    Requirements”


Other ECPs
•   ECP 0154 “Link COMBO Documents”
•   ECP 0431 “Partial Quantity Accepted Check Box”
•   ECP 0153A “Automated Return and Manual Reject from History”
•   ECP 0451 “Contract Review Search Criteria”
•   ECP 0453 “Contract Number Search Criteria”
•   ECP 0438 “Miscellaneous Payment Sub-Line Item Capability”
•   Email Enhancement “Update email so user is not waiting on email response”
                                                                                5
                             WAWF v3.0.12 Timeline



      Requirements    Critical Design
                      Review (CDR)                    OAT 1               JRB Outbrief
      Review (SRR)                                                        14 Aug 07
      30 Nov 06       30 Jan 07                       Testing
                                                      11-28 Jun 07



                                WAWF v3.0.13
                                  WAWF v3.0.12

Requirements                            Unit Testing            OAT 2 Testing
Wring Out      Preliminary                                      23 Jul-2 Aug 07
                                        23 Apr-11 May 07
25-26 Oct 06   Design
               Review
               (PDR)
               18 Dec 06                                                          Production
                                                                                  Deployment
                                                                                  20 Aug 07

                                                                                               6
                             DoN WAWF Progress

                               Percent of WAWF Transactions
           100%



           80%



           60%



           40%



           20%



            0%
                   2Q05      3Q05      4Q05      1Q06      2Q06      3Q06      4Q06      1Q07      2Q07
Non-WAWF          276,658   233,501   242,123   185,037   177,729   164,061   160,532   134,966   111,632
WAWF              37,888    46,447    58,387    64,470    73,363    83,869    86,311    86,648    85,939
WAWF Percentage   12.05%    16.59%    19.43%    25.84%    29.22%    33.83%    34.97%    39.10%    43.50%
                                                                                                            7
                             DoN WAWF Usage

                        Navy WAWF Dollars and Invoices Paid


          87,500                                                                          $11,000,000,000
          87,000
          86,500                                                                          $10,500,000,000
          86,000
          85,500                                                                          $10,000,000,000
          85,000
          84,500                                                                          $9,500,000,000
          84,000
          83,500                                                                          $9,000,000,000
          83,000
          82,500                                                                          $8,500,000,000
                    3rd QTR FY06     4th QTR FY06     1st QTR FY07      2nd QTR FY07
Total Trans WAWF       84,026           86,492            86,818            86,115
Total $ Paid WAWF   $9,162,048,788   $9,344,566,747   $10,477,942,847   $10,430,823,080


                                                                                                            8
                                     WAWF Interest Metrics

                 WAWF Interest Per Million                        Paper Interest Per Million

                                                                            $380.36
                                              $33.37   $400.00                        $341.17   $330.27
    $40.00
                            $24.08   $28.08                       $284.19
                   $25.71                              $300.00
    $30.00
    $20.00                                             $200.00
    $10.00                                             $100.00
      $0.00
                3rd QTR 4th QTR 1st QTR 2nd QTR          $0.00
                                                                 3rd QTR 4th QTR 1st QTR 2nd QTR
                 FY06    FY06    FY07    FY07
                                                                  FY06    FY06    FY07    FY07




*Taken from SER1 Report
                                                                                                          9
                     Assistance Line Metrics
                       1st & 2nd QTR FY07

                        Total Calls Vendor vs. Government

         250


         200


         150


         100


          50


           0
               Oct-06    Nov-06    Dec-06    Jan-07    Feb-07    Mar-07

               Oct-06    Nov-06    Dec-06    Jan-07    Feb-07    Mar-07
VENDOR          206       176       181       197       152       176
GOVERNMENT      51         44        80        97           74    122

                                                                          10
      Assistance Line Metrics - Vendor
               2nd QTR FY07

                 Vendor Issues 2007        10
                                            9
                                                 10
                          53                      4   Contracting issues
                                      15
                                                      DFAS issues
                                                  1
                                                      Financing issues
                                                 35   NAVSEA
                                                      Technical issues
                                                      Training
                                                      Training Request
287                                                   Status Inquiry
                                            63        Functional Issues
                                                      Getting Started Inquiry
                                 38                   Vendor issues




                                                                                11
     Assistance Line Metrics – Govt.
             2nd QTR FY07

                Government Issues 2007




            9   5
                                    51
53                                                     Contracting issues
                                              15       DFAS issues
                                                       Financing issues
                                                       NAVSEA
                                                       Technical issues
                                                       Training
                                                  24   Training Request
                                              1        Vendor issues
                                         27            Other
      108




                                                                            12
                               WAWF Deployment Status:
                                    2nd QTR FY07
                                                           Percent WAWF

 100%

  90%

  80%

  70%

  60%

  50%

  40%

  30%

  20%

  10%

    0%
           NAVSUP NAVSEA SPAWAR NAVFAC         NAVAIR   NETC    BUMED   ONR     CNI     CFFC    AAUSN   SSP   ONI   NMOC   Others

Non-WAWF   27,204   20,259   8,595    23,532    6,041   9,442   2,926   5,664   3,347   1,361   2,169   210   177    74     631
WAWF       29,025   12,369   14,649    140     15,664   1,508   7,808   3,512     1      23      31     834   59    176     140     13
                                     WAWF Deployment Status:
                                          2nd QTR FY07

                                                               Number of Invoices

      100%

        90%

        80%

        70%

        60%

        50%

        40%

        30%

        20%

        10%

         0%
                  NAVSUP NAVSEA SPAWAR NAVFAC         NAVAIR    NETC    BUMED   ONR     CNI     CFFC    AAUSN   SSP   ONI   NMOC   Others

Manual/FC         19,376   4,480    1,601    6,333     2,461    9,442   2,926   574     3,327   1,355   2,134   82    177    37     593
UDF (w /o NMCI)    2,029   6,746    1,772    17,184    638        0       0     1,282    20       0      19      0    0      0       38
EDI                842     2,870    1,865      0       369        0       0     3,436     0       0       0     25    0      0       0
WINS/ECS           4,957   6,163    3,357     15       2,573      0       0     372       0       6      16     103   0      37      0
WAWF              29,025   12,369   14,649    140     15,664    1,508   7,808   3,512     1      23      31     834   59    176     140     14
                  WAWF Road Show
               (FISC & FISC Customers)

Topics Covered:
  •WAWF for Contracting Community: Guidelines / Q&A Session
  •WAWF for Financial Community: Who is certifying your funds?
  •How to Implement WAWF: From Requirements to Contracting through
   Certification
  •WAWF end-user training sessions (Acceptor & LPO)


WAWF Road Show Schedule:
  •FISC San Diego……. 11-15 June 2007
  •FISC Pacific………… 18-21 June 2007
  •FISC Puget…………. 21 June 2007
  •FISC Norfolk…………9-13 July 2007
  •FISC Jacksonville …16-18 July 2007



                                                                     15
                           MRS Reporting

• MRS Limitations
    • WAWF PMO uncertain of effects of adding users to the system
    • No SAVE function for the ad-hoc queries
    • Each Service/Agency to submit 1-2 canned reports to WAWF PMO:
        • Navy Delinquent Acceptor Report
        • Navy Aged Receiving Reports (Status Pending)


• DoN WAWF PMO will assist 2 representatives of each Major Command in
  accessing WAWF MRS Reporting Tool
    • Individuals will need to complete the DD2875


    Once logins are created a MRS Guide will be emailed to each user

                                                                        16
                 Navy WAWF Program Support

• DoN Acquisition One Source
 (http://www.acquisition.navy.mil/navyaos/content/view/full/99)
  – WAWF Memos, Mandates, Government & Vendor documentation and
    upcoming training dates and locations




                                                                  17
       DASN WAWF Update



• Deployment Strategy
• WAWF Requirements




                          18
       FY07/08 Deployment Strategy

• Focus on
   – Tuition Reimbursements and manual transactions
   – Grants
   – Performance Based Payments, Commercial Item Financing
     Payments, Multiple ACRNs per CLIN, Fast Pay, and
     Miscellaneous Payments
• Deploy WAWF interfaces
   – Transition users from WAWF to Navy ERP
   – Standard Acceptance Transactions
• Deploy system changes in FY08
   – Construction Invoices
• Migrate users from WinS / ECS and EDI to WAWF
• Support current user community

                                                             19
             Navy ECPs Submitted for the
                WAWF FY08 Release

• ECP 500 Construction Invoice
   – Establishes construction specific data elements (previously
     documented in ECP 39)

• ECP 501 Electronic Obligation for STARS Misc Pay
   – Electronic obligation functionality for Misc Pay is already available
     for other accounting systems and needs to be made available for
     STARS

• ECP 499 Attachments for Interface Transactions
   – Establishes attachment functionality for legacy and standard
     transactions to facilitate seamless integration for external
     acceptance systems

• ECP 498 Inspector/Acceptor Sort by Date
   – Currently only the LPO can sort the in-box by date; this ECP adds
     this functionality to the Inspector and Acceptor role
                                                                             20
             Process for FY08 ECPs

• 5 Jun – JRB
   – Joint Requirements Board will vote on ECPs to be included
     in FY08


• 29 Jun – Funds Lockdown
   – Other deciding factor regarding which ECPs will be released
     in FY08


• 10-12 Jul – Requirements Wring-Out
   – Detailed Requirements Discussion of ECPs to be included in
     the FY08 release


                                                                   21
Command Round Table




                      22
                  WAWF Functionality for
                        v3.0.12

Navy Sponsored ECPs:
• ECP 0103 “One Pay Payments”
    – Add performance-based payments, commercial item financing, and fast pay
       payment functionality for One Pay payments. Includes multiple ACRNs per
       CLIN functionality for One Pay payments
• ECP 0362 “Grants and Cooperative Agreement Vouchers”
    – Add grant payments functionality to WAWF
    – DoD Requirement
• ECP 0443 “Miscellaneous Payment Functionality for One Pay Entitlement
   System”
    – Upgrade miscellaneous payment functionality to add One Pay payments
• ECP 0464 “Standard Shipment and Acceptance/Approval Data Set
   Requirements”
    – Adds functionality to current interfaces with STARS, ILSMIS and ERP such
       as corrective transactions, multiple AAAs per transaction and pre-population
       of contract information from EDA
    – Establishes new interface with FIS



                                                                                      23
                   WAWF Functionality for
                         v3.0.12
Other ECPs
• ECP 0154 “Link COMBO Documents”
     – Alert when the one document in the combination is recalled, rejected,
        resubmitted or voided.
• ECP 0431 “Partial Quantity Accepted Check Box”
     – New check box for “partial quantity accepted” to alert the vendor if lesser quantity
        was accepted.
• ECP 0153A “Automated Return and Manual Reject from History”
     – Documents available for recall are placed in the rejected folder.
• ECP 0451 “Contract Review Search Criteria”
     – When a user enters a contract number in the Contract Number field on the
        Search Criteria screen, and the Delivery Order field is left blank, the application
        locates all occurrences of that contract number in either the Contract Number or
        Delivery Order fields.
• ECP 0453 “Contract Number Search Criteria”
     – Search for either contract or delivery order number and use wildcards.
• ECP 0438 “Miscellaneous Payment Sub-Line Item Capability”
     – Allow the government acceptor to take a single “vendor submitted” line item and
        break it into multiple “sub” line items, with corresponding SDN and ACRN
        combinations. The total of the “sub” line items should equal the initial “vendor
        submitted” line item.
• Email Enhancement “Update email so user is not waiting on email response”
                                                                                              24
            ECP 500 Construction Invoice

Current WAWF Functionality
• Workaround relies on considerable input of free form data in description fields to
   document requirements associated with the construction invoice
•   Severely limits the analysis of that data since it is essentially rendered
    irretrievable
•   Mandates the entry of data which has little or no significance to the construction
    invoice
•   Lacks data elements deemed critical to current, established business practices
    associated with construction invoices
Rationale
•   The workaround is not an option for NAVFAC as it is too labor intensive and
    requires maintaining spreadsheets to track information that is currently entered
    in the description field in WAWF
•   Construction Invoice functionality is needed to comply with the Navy’s WAWF
    implementation goal of 100% by FY08



                                                                                         25

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:2
posted:5/19/2012
language:
pages:25
fanzhongqing fanzhongqing http://
About