Photo Copying works Tender 2012

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					     BHARAT SANCHAR NIGAM LIMITED
                  ( A Govt. of India Enterprise )


Office of the General Manager, Telecom District,
              Vijayawada-520 004


                    TENDER DOCUMENT NO.



        G-55/PHOTO COPYING WORKS/TENDER/2011-12



LIMITED TENDER FOR DOING PHOTO COPYING
 WORKS IN BSNL BHAVAN OFFICE OF GMTD,
    VIJAYAWADA FOR THE YEAR 2012-13



                 Cost of the Form : Rs. 573/-
                 Cash receipt No :……………….
                 Date :…………………………….
                 Issued to :………………………


                                   Asst. General Manager (HR/Admn.)
                                 O/o General Manager, Telecom. District.,
                                                  Vijayawada-4




Last Date for Submission of the Tender is 25/04/2012 (up to 15.00 Hrs.)



                                1
                               BHARAT SANCHAR NIGAM LIMITED
                                       (A Govt. of India Enterprise)
                 Office of the General Manager, Telecom District, Vijayawada - 520 004.
No.G-55/Photo Copying Works/Tender/2011-12/3,                       dated @ VJ, the               30-03-2012.
               LIMITED TENDER FOR DOING PHOTO COPYING WORKS
       IN BSNL BHAVAN OFFICE OF GMTD, VIJAYAWADA FOR THE YEAR 2012-13
                                     NOTICE INVITING TENDER
                Limited Sealed Tenders (sealed with Wax or Packing PVC Tape) are invited by the
  General Manager, Telecom District, Vijayawada on behalf of Bharat Sanchar Nigam Limited for doing
  PHOTO COPYING WORKS IN BSNL BHAVAN OFFICE OF GMTD, VIJAYAWADA from the
  Photo Copier Suppliers / Authorised Sales/Service Dealers / Distributors as per the specification furnished in
  the Tender Form( Annexure-B). The General Manager, Telecom District, BSNL, Vijayawada reserves the right
  to increase/decrease the estimated copies to be copied of the Tender.
        Estimated value of the Tender           ..      : Rs.2,00,000/-(approx)
        Cost of Tender Schedule                 ..      : Rs.573/-(Rupees Five Hundred and seventy three only)
        The Tender Schedule along with terms and conditions can be obtained on any working day from
10-00hrs to 13-00hrs and 14-00hrs to 17-00hrs from the SDE(General), O/o. GMTD, BSNL Bhavan,
Chuttugunta, Vijayawada-4 on production of the Cash Receipt (ACG-67) for Rs.573/-(Rupees Five hundred and
seventy three only) (non-refundable) towards the cost of the Tender Schedule along with written request.
1.      Earnest Money Deposit @ 2.5%                    : Rs 5,000 /-
2.      Security Deposit                                : Rs.20,000/- or 10% of contracted value.
3.      Last date for issue of Tender schedule          : Upto 17.00hrs of 24-04-2012
4.      Last date for receipt of Tender schedule        : Upto 15.00hrs of 25-04-2012
5.      Date & Time of opening of the Tender             : 15-30 hrs of 25-04-2012
         Cost of Tender Schedule has to be paid to the Accounts Officer(Cash Receipts) O/o.GMTD, BSNL,
located in the BSNL Bhavan, % GMTD, Chuttugunta, Eluru Road, Vijayawada-4 between 10-00hrs to 16-00 hrs.
on any working day up to 24-04-2012 and the Cash Receipt (ACG-67) given should be produced along with a
written request for obtaining Tender Schedule.
          Tender Schedule can be down loaded from website www.ap.bsnl.co.in. Bidders participating in the
Tender by down loading Bid document have to submit the DD drawn from any Scheduled Bank in favour of
Accounts Officer(Cash), O/o GMTD VJ, payable at Vijayawada or Cash Receipt (ACG-67) for Rs.573/- towards
the cost of Bid document while submitting Bid document. The Tender offer will be liable for rejection, if the
DD/Cash receipt is not enclosed to the Bid document. Bidder in their own interest are requested to keep on
visiting our Web Site for subsequent Corrigendum, Additions and Clarifications. No other Press advertisement
will be published in this regard.
        Tenders without EMD will not be entertained. Request for supply of Tender Schedules by post/courier
will not be entertained. The Tender Schedules are not transferable. The General Manager, Telecom District,
BSNL, Vijayawada reserves the right to cancel any or all the Tenders received without assigning any reason at
any time.
                                                                          Asst.General Manager (HR/Admn)
                                                                          O/o G.M. Telecom District, BSNL
                                                                                       Vijayawada-520 004.



                                                       2
                              BHARAT SANCHAR NIGAM LIMITED
                                     (A Govt of India Enterprise)
               Office of the General Manager, Telecom District, Vijayawada – 520 004.
        NO.G-54/Photo Copying Works/Tender/2011-12/3,        dated @ VJ, the              30-03-2012.

                LIMITED TENDER FOR DOING PHOTO COPYING WORKS
        IN BSNL BHAVAN OFFICE OF GMTD, VIJAYAWADA FOR THE YEAR 2012-13.
        Limited Sealed tenders (sealed with wax or packing PVC tape) are invited on behalf of
the General Manager, Telecom District, BSNL, Vijayawada for doing PHOTO COPYING WORKS
IN BSNL BHAVAN OFFICE OF GMTD, VIJAYAWADA for the year 2012-2013 from the Photo
Copier Suppliers / Authorised Sales/Service Dealers / Distributors. The rates quoted should be inclusive
of all taxes and levies.

       The Tender should be submitted to the General Manager, Telecom District, BSNL,
Vijayawada in the proforma given in Annexure-B in a sealed cover superscribed as "DOING
PHOTO COPYING WORKS IN BSNL BHAVAN OFFICE OF GMTD, VIJAYAWADA FOR
THE YEAR 2012-13” containing two inner covers. One inner cover should contain the EMD
Receipts and the another cover contains bid document along with bid offer. Both the pasted covers
should be kept in a single cover addressed to;

                        "M.VENUGOPAL,
                        ASSISTANT GENERAL MANAGER (HR/ADMN.),
                        O/o GENERAL MANAGER, TELECOM DISTRICT, BSNL ,
                        BSNL Bhavan, Chuttugunta, Vijayawada – 520 004."

I. 1.    (a) Sealed Tender should reach this office on or before 15.00hrs of 25/04/2012 and the same
         will be opened in the presence of the Tenderers who choose to be present at 15.30 hrs of
         25/04/2012.
         (b) Tender covers received without Wax Seals or Packing PVC tape seal will not be
         opened/entertained and are liable for rejection summarily.

2.       Any provisional clause included in the Bid Document as for instance " subject to percentage
         and Market fluctuations" etc., which might affect the price of the article/copy will result in the
         Tender being rejected. In any case, decision of the General Manager, Telecom. District, BSNL,
         Vijayawada will be final and binding on both parties.
3.       Each Tenderer should pay a sum of Rs.5,000/- (Rupees Five Thousand only) towards Earnest
         Money Deposit in the Cash Counter of the General Manager, Telecom District, BSNL,
         Vijayawada or DD drawn from any Nationalised/Scheduled Bank in favour of Accounts Officer
         (Cash), O/o G.M.Telecom District, BSNL, Vijayawada-4 and attach Cash Receipt /DD to the
         Tender. The EMD of the Tenderers will be refunded only after finalisation of the Tender.
         The Tender received without EMD will be rejected.


         Signature of the Tenderer


                                                     3
4.    Bid Opening :-
      The Bid / Tenders will be opened at 15.30 hrs on 25/04/2012 in the presence of the Tenderers
      or their authorised representatives who may choose to be present. The authorisation letter to
      this effect should be submitted by the Bidder before they are allowed to participate in the Bid
      opening. The submission of the Tender will be taken as the acceptance of all the terms and
      conditions of the Tender Schedule.
      The date fixed for opening of bids, if subsequently declared as holiday by the BSNL, the revised
      date of schedule will be notified. However, in the absence of such notification, the Bids will be
      opened on the next working day, time and venue remain unaltered.
5.     (a) Bid Price:-
       (i)     The supplier should quote the price of the Item in the Annexure-B enclosed to the
               Tender Schedule, both in figures and words and in case of difference in figures and
               words, the amount noted in words will prevail and valid.
       (ii)    The rates should be inclusive of all taxes and levies, if any.
       (iii) The price quoted by the Bidder shall remain fixed during entire period of contract and
               shall not subject to any deviation.
       (iv)    Each page of the Tender Schedule and the Tender Form annexed should be signed by the
               Tenderer and should be submitted in toto. Erasures or over-writings should be avoided.
               If any correction is to be made, the portion to be corrected shall be neatly scored off and
               correct matter neatly written duly attesting the corrections by the Tenderer.
       (b) Warranty:- The suppliers / Contractor should declare that the Photo Copying works done
       under this contract shall be of the best quality and the workmanship and shall be strictly in
       accordance with specifications.
      (c) Specification of the Photo Copier Machines to be used for doing Photo Copying works:-
       The Tenderer should have at his own the Digital Photo Copier machines (minimum 3 nos.) &
       should be capable of taking heavy duty copying works, designed on Digital Technology.
       The copying speed (cpm) of the Machines should be minimum of 20 copies per minute.
       Resolution of the copy should be greater than 600 dpi and should be useful for taking copies on
       all standard paper sizes upto A-3 size. The copier should have Digital Locking facility and Zoom
       reduction/enlargement. A proof for owning the Photo Copier Machines may be made available
       on requirement. No leased Photo Copier Machines should be operated.
       (d) The Tenderer should ensure that at any cost the work can not be stopped in ordinary
       prudence i.e. uninterrupted work should carried out.
6.     Copies of the documents required to be submitted along with Bid form:-
       (i) Partnership deed in case of a partnership firm or proof of ownership as sole proprietor issued by any
           State/ Central Govt/ or self declaration as proprietor in case of proprietor ship concerned or certificate
           of Incorporation & Memorandum of Association in case of a Company. The Tenderer shall specify
           the authorised signatory as sole proprietor or the Partner (in case of Partnership firm/ company).
       (ii) PAN Card Copy.
       (iii) Previous experience in doing Photo Copying works to the Central/State Govt.organisation/
            PSUs or any reputed Organisation (Optional)
       (iv) Latest NSIC certificate copy if any, if the firm is registered under NSIC .
       ( v) Latest Sales Tax/CST/VAT & Service Tax registration certificate photo copy.
       (vi) Certificate of Non-relatives in BSNL as defined at Item-14.
       (vii) ESI and PF Registration documents.
       (viii) Copy of Proof of financial health of the Bidder duly certified by the appropriate authority.
  Note: The General Manager, Telecom District, BSNL, Vijayawada reserves the right to accept/ reject
         the above or any of the conditions and relax submission of any of the above documents.
       Signature of the Tenderer


                                                        4
7.     The Evaluation criteria of the Tender is as follows:-
       The Evaluation of the Tender will be on the basis of lowest rate quoted for the Items as per the
       specification given in the Tender Form and subject to fulfilling of all other Tender conditions.
       The successful Tenderer should be in a position for doing the Photo Copying Works at the
       approved Tender rate through-out the currency of the Tender period.
8.     The General Manager, Telecom District, BSNL, Vijayawada reserves the right to waive of the
       any above mentioned documents at any stage in connection with the finalisation of the Tender.
9.     The General Manager, Telecom District, BSNL, Vijayawada reserves the right to reduce/
       increase the Security Deposit payable by the successful Bidder, basing on the actual cost of
       the Tender.
10.    The successful Tenderer shall submit a Security Deposit @ 10% of the contracted value of the
       Tender in the form of DD drawn from any Nationslised/Scheduled bank drawn in favour of the
       Accounts Officer (Cash) % G.M. Telecom. District, BSNL, Vijyawada or in Cash paid in the
       Cash Counter office of the G.M.Telecom. District, BSNL Bhavan, Chuttugunta, Vijayawada-4 /
       or in the form of Bank Guarantee in the prescribed proforma valid for the period of 15 months.
       The General Manager, Telecom District, BSNL, Vijayawada reserves the right to ask the
       successful Tenderer to extend the Bank Guarantee, if necessary. The decision of the
       General Manager, Telecom District, BSNL, Vijayawada in this regard is final and binding on the
       Tenderer. The Bank Guarantee shall be from any Nationalised Bank or issued from any
       Scheduled Bank in the version of Department or Banking /RBI with in the date specified in the
       letter of acceptance. Failure to furnish the Security Deposit in the form of DD/Cash
       Receipt/Bank Guarantee within the specified time limit will result in forfeiture of EMD in
       addition to the cancellation of letter of acceptance. The Security Deposit so held by the
       General Manager, Telecom. District, BSNL, Vijayawada will not earn any interest.
11.    The Tenderer should ensure that at any cost the work can not be stopped in ordinary prudence i.e.
       uninterrupted work should carried out. If the Tenderer fails to do the Photo Copying services
       as and when tendered, the General Manager, Telecom District, BSNL, Vijayawada shall be
       entitled to recover Rs.200/- for each day’s delay or part thereof up to 01 week of delay and
       thereafter shall be entitled to recover Rs.400/- per day for further 02 week's of delay. The
       Quantum of the liquidated damages will be recovered from the supplier without giving any
       notice in the Bill amount. In case there is no any bill due, the same will be adjusted from the
       Security Deposit.
12    If the successful Tenderer is found to have supplied/ done the Photo Copying Works of poor
      quality or fails to supply within the prescribed time limits, the Tenderer is liable to be black listed
      and will not be allowed to participate in future Tenders apart from forfeiting the Security Deposit.
13.   Bharat Sanchar Nigam Limited is not responsible for the rate fluctuations in the market and
      hence the enhancement of the rates will not be permitted, during the period of Tender.
14     (i) The near relatives of all BSNL employees(non-executive employees) working in A.P.
       Telecom Circle (Name of the Units) & executive employees (all so called Group A & B
       Officers) working in A.P. Telecom Circle, (name of the Unit) either directly recruited or on
       deputation are prohibited from participation in this tender. The near relatives for this purpose or
       defined as;

       Signature of the Tenderer




                                                     5
      Members of Hindu Undivided Family;
      (a) They are husband and wife
      (b) The one is related to the other in the manner as father, mother, son(s), son's wife (daughter-
          in-law), Daughter(s) & daughter's husband(son-in-law), brother(s) & brother's wife, sister(s)
          & sister's husband (brother-in-law)
14.    (ii) The Tenderer should give a certificate to the effect that none of his/her such relative is
      working in the units of BSNL as defined above. In case of proprietorship firm the certificates
      will be given by the proprietor, for partnership firm certificate will be given by all the partners
      and in case of Limited company by all Directors of the Company. Any breach of these
      conditions by the company or firm or any other person, the tender/work will be cancelled and
      earnest money/security deposit will be forfeited at any stage whenever it is noticed. The BSNL
      will not pay any damages to the company or firm or concerned person. The company or firm or
      the person will also be debarred for further participation in the concerned unit.
15.   FORCE MAJEURE:
      If any time, during the continuance of this contract, the performance in whole or in part by either
      party of any obligation under this contract is prevented or delayed by reason of any war or
      hostility, acts of the public enemy, civil commotion, sabotage, fires, floods, explosions,
      epidemics, quarantine restrictions, Strikes, lockouts or act of God (hereinafter referred to as
      events) provided notice of happenings, of any such eventuality is given by either party to the
      other within 21 days from the date of occurrence thereof, neither party shall by reason of such
      events be entitled to terminate this contract nor shall either party have any claim for damages
      against the other in respect of such non performance or delay in performance under the contract
      shall be resumed as soon as practicable after such an event my come to an end or cease to exist
      and the decision of BSNL as to whether the supplies have been so resumed or not shall be final
      and conclusive, provided further that if the performance in whole or part of any obligation under
      this contract is prevented or delayed by reason of any such event for a period exceeding 60 days
      either party may, at his option terminate the contract.
16.   Arbitration:-
      That in case of any dispute or differences, breach & violation relating to the terms of this
      agreement, the said dispute or difference shall be referred to the sole arbitration of
      the Chief General Manager, Telecom. (CGMT) of Bharat Sanchar Nigam Limited (BSNL) AP
      Telecom Circle, Hyderabad or any other person appointed by him. That the award of the
      Arbitrator shall be final and binding on both the parties. In the event of such Arbitrator to
      whom the matter is originally referred to, vacates his office on resignation or otherwise or
      refuses to do work or neglects his work or being unable to act as Arbitrator for any reason
      whatsoever, the CGMT,BSNL, Hyderabad shall appoint another person to act as Arbitrator in
      the place of outgoing Arbitrator and the person so appointed shall be entitled to proceed further
      with reference from the stage at which it was left by the predecessor. The ……… (opposite
      Party name) will have no objection in any such appointment that Arbitrator so appointed is the
      employee of BSNL. The adjudication of such Arbitrator shall be governed by the Provisions of
      Arbitration and Conciliation Act 1996, or any statutory modification or reenactment thereof or
      any rules made there of.
17.   Post Tender offers will not be entertained. Provision in the Tender Schedule presently existing
      will prevail i.e. no post bid clarification at the initiative of the bidder shall be entertained and any
      effort by the tenderer to influence the BSNL will result in rejection of the bid.

      Signature of the Tenderer



                                                     6
18.    (i) The approved Tender is valid for one year from the date of finalisation of the Tender and the
       validity period can be extended upto a maximum period of one more year at the discretion of the
       General Manager, Telecom. District, BSNL, Vijayawada. The Tender awarded to the approved
       Tenderer can be terminated by the General Manager, Telecom. District, BSNL, Vijayawada at
       any time during its currency when there are valid reasons to do so. No advance payment will be
       allowed to the Tenderer for any materials ordered.
       (ii)The Tenderer has to maintain log book as a whole and also utilizing Unit wise and details of
       letters/documents copied with letter number and date and concerned Unit name should be noted
       in the log book & signatures of the concerned Unit Officials taken in the appropriate column in
       the log book. The Credit Bill may be submitted in triplicate alongwith advance stamped receipt
       & copy of log book containing the details of Photo Copying Services done during the month at
       the rates agreed upon, to the concerned Unit, who will inturn arrange the payment at their end
       on monthly basis. The payment towards the same will be made by cheque after due deductions
       of IT etc., within a month after receipt, subject to availability of funds. The claim for
       reimbursement/bill will be paid as per the number of copies noted in the log book provided for
       this purpose.
19.    Any Tenderer claiming to be an SSI unit should produce valid registration certificate from NSIC
       for getting exemption from the payment of Tender schedule cost, EMD and Security Deposit.
       Any such Tender, if NSIC Certificate is not enclosed, will be liable for rejection.
20.    Any attempt to influence any officer/official connected with this tender will result in rejection of
       the Tender.
21.   The General Manager, Telecom District, BSNL, Vijayawada reserves the right to reject any Tender
       or all Tenders without assigning any reason including the one, the Lowest bid.
22.    a) The Registered Office or one of the Branch Office of the Bidder should be located in
       Vijayawada.
       b) The Bidder should be registered with appropriate authorities under Employees Provident Fund
       and Employees State Insurance Acts. Relevant copy (ies) should be enclosed.
       c) The Bidder should have the required financial turnover per annum during the last two financial
       years. Proof of financial health of the Bidder duly certified by the appropriate authority should be
       enclosed.
23.    The engagement and employment of labourers and payment of wages to them as per existing
       provisions of various labour laws and regulations is the sole responsibility of the Contractor and
       any breach of such laws or regulations shall be deemed to be breach of this contract. BSNL may
       ask the Contractor to produce documents to verify that these provisions/laws are complied with by
       the Contractor.
       a) All wages allied benefits such as Leave, ESI, PF, Gratuity, Bonus etc., shall be paid by the
       Contractor and BSNL shall not incur any liability or additional expenditure whatsoever for the
       personnel deployed.
       (b)It is mandatory that the employees of the Tenderer must be paid through cheques only.
24.    No sub-contracting is permissible by BSNL.
25.    The Contractor shall assign the job of providing Photo Copying service only to qualified
       experienced licensed workers and also assume full responsibility for the safety and security of the
       Staff as well as essential store items while performing duties. BSNL shall have no direct or
       indirect liability arising out of such negligent, careless work which is an offence under relevant
       section under IPC and any loss caused to BSNL have to be compensated by Contractor.

       Signature of the Tenderer


                                                    7
26.    The Contractor would ensure healthy industrial relations with his staff and settle workers
       grievance without disruption of the work of Photo Copying services.

27.    The Contractor shall issue name badges to all its representatives and ensure that they wear them
       while on duty. Contractor shall issue to all its workers, Identity cards bearing their Photographs.
       This shall be ensured by the Contractor without any extra cost to BSNL.

28.    The Contractor shall be liable for any legal dispute/case/claims that have arisen or may arise
       during the currency of the contract.

29.    The Contractor shall be responsible for compliance of all the laws rules/ regulations and Govt.
       instructions that are/will be applicable to and aimed to protect the interest of the
       employees/worker engaged by it and shall ensure payment of all the statutory dues/liabilities
       as may have arisen during the past ‘or’ may arise during the course of performance of contract.

30.    Notwithstanding anything contained in the Bid document, the successful Bidder shall have to
       furnish an unequivocal and unqualified undertaking/declaration to indemnify BSNL at the time of
       signing of agreement.

31.    In case at any stage, it is found that the information given by the Contractor is false/incorrect,
       BSNL shall have the absolute right to take any action as deemed fit/ without any prior intimation
       to Contractor.

II. TENDERER’S SUPERINTENDENCE & REPRESENTATIVE ON THE WORKS:
1.0    The Tenderer shall give all necessary personal superintendence during the execution of the
       contract, and all along there after as General Manager, Telecom. District, BSNL, Vijayawada
       may consider necessary until the expiry of the contract. The Tenderer shall also during the whole
       time the works are in progress employ a competent Representative/Service Engineer
       who shall be constantly in attendance at the site while his employees are at work for any
       directions.
1.1    Instructions or notices given by General Manager, Telecom. District, BSNL Vijayawada to such
       representative shall deemed to be given to the Tenderer.
2.0 WORKMEN:
2.1    The Tenderer shall on the instruction of General Manager, Telecom. District, BSNL, Vijayawada
       immediately remove from the works any person employed thereon by him who may in the
       opinion of General Manager, Telecom. District, BSNL Vijayawada be incompetent or
       misconduct himself and such person shall not be again employed on the works without the
       permission of General Manager, Telecom. District, BSNL, Vijayawada.
3.0 ACCESS TO WORKS:
3.1    The Representative Committee of the General Manager, Telecom. District, BSNL, Vijayawada
       shall at all times have free access to the works or places where materials are lying or from which
       they are being obtained and the Tenderer shall give every facility to its Representative
       Committee necessary for inspections and examination and test of the materials.


Signature of the Tenderer




                                                   8
3.2.   Any authorized representative of General Manager, Telecom. District, BSNL, Vijayawada shall
       have power to give notice to the Tenderer or to his representative on non-approval of any work
       or materials and such work or material shall be suspended or the use of such materials shall be
       discontinued until the decision of General Manager, Telecom. District, BSNL, Vijayawada is
       obtained. The work will from time to time be examined by its Representative Committee, but
       such examination shall not in any way exonerate the Tenderer from the obligation to remedy any
       defects / quality deficiency that may be found to exist at any stage in the quality of work /
       materials.
4.0 ASSIGNMENTS AND SUBLETTING:
4.1.   Whole of the work included in the contract shall be executed by the Tenderer and the Tenderer
       shall not directly or indirectly transfer, assign or sublet the contract.
5.0.   NOMINTATED SUB-CONTRACTORS:
5.1.   No nominated sub-contractor shall be employed in connection with this contract.
6.0. GENERAL FACILITIES:
6.1    The Tenderer shall provide necessary safety measures as required so as to avoid accidents shall
       also indemnify General Manager, Telecom. District, BSNL, Vijayawada against all claims for
       compensation arising in this respect.
7.0 SECURITY DEPOSIT:
7.1    The approved Contractor has to submit Security Deposit for Rs.20,000/- (Rupees Twenty
       thousand only) in the form of DD or Bank Guarantee from any Scheduled Bank duly pledged to
       General Manager, Telecom. District, BSNL Vijayawada for a period of 15 months from the date
       of execution of the contract or may pay by cash at Cash Counter, O/o General Manager,
       Telecom. District, BSNL, Vijayawada. However, the Security Deposit may likely to be
       increased basing on the actual rates as decided by a Committee.
7.2    The Security Deposit shall be released at the end of the contract period. The Security Deposit so
       held by General Manager, Telecom. District, BSNL, Vijayawada will not earn any interest.
8.0 SAFETY REGULATIONS:
       In respect of all labour, directly employed in the work for the performance of the Tenderer’s part
       of this agreement, the Tenderer shall at his own expense arrange for all the safety provisions
       as per safety codes of CPWD, Indian Standards Institution, the Electricity Act, the Mines Act
       and such other Acts as applicable.
8.1    The Tenderer shall observe and abide by all fire and safety regulations, which are in force from
       time to time.
8.2    The General Manager, Telecom District, BSNL, Vijayawada is not responsible for any loss/
       damage/ theft/ repairs to the equipment/material or what so ever of the Tenderer. The Tenderer
       is wholly responsible for the safety and security of his material/ equipment kept/ provided for
       this purpose.


Signature of the Tenderer




                                                   9
9.0 STATUTORY REGULATIONS:
9.1 AUTHORITIES NOTICES AND PATENTS:
       The Contractor shall confirm to the provisions of any act of the Legislature relating to the
       contract and to the regulations and byelaws of any authority namely PF/ESI/APSEB statutory
       requirements etc. The Contractor shall indemnify the General Manager, Telecom. District,
       BSNL, Vijayawada authority against all claims in respect of non-compliance with laws and shall
       defend all actions arising from such claims and shall himself pay all royalties, license fees,
       damage costs and charges of every sort that may be legally incurred in respect thereof.
       Proof of the statutory payment made should be submitted along with the bills each month.
9.2 INSURANCE IN RESPECT OF DAMAGE TO PERSONS AND PROPERTY:
       The Contractor shall be responsible for all injuries to persons or things and for all structural and
       damage to property of the General Manager, Telecom. District, BSNL, Vijayawada and the
       equipments supplied by the Office of the General Manager, Telecom. District, BSNL,
       Vijayawada which may arise from the operation or neglect of himself or of any of the
       Contractor’s employees whether such injury or damage arise from carelessness accident or any
       other case whatsoever in any way connected with carrying out this contract. This clause shall be
       held to include, INTER ALIA any damage to buildings, whether immediately adjacent or
       otherwise.
       The Contractor shall reinstate all damages of every sort mentioned in this clause, complete and
       perfect in every respect and so as to make good or otherwise satisfy all claims for damage to the
       property of third parties.
       The Contractor shall indemnify the General Manager, Telecom. District, BSNL, Vijayawada against all
       claims which may be against the General Manager, Telecom. District, BSNL, Vijayawada by any
       member of the public or other third party in respect of anything which may arise in respect of the works
       or in consequence thereof and shall at his own expense arrange a policy of insurance in the joint names of
       the General Manager, Telecom. District, BSNL, Vijayawada and the Contractor against such risks and
       deposit such policy or policies with the General Manager, Telecom. District, BSNL, Vijayawada from
       time to time during the currency of the contract and indemnify the General Manager, Telecom. District,
       BSNL, Vijayawada against all the claims which may be made upon the General Manager, Telecom.
       District, BSNL, Vijayawada. The General Manager, Telecom. District, BSNL, Vijayawada shall be at
       liberty and is empowered to deduct the amount of any damage, compensation, cost, charges and expenses
       arising or accruing from or in respect of any such claims or damage from any sum or sums due to the
       Contractor.
10.0 COMPLIANCE WITH STATUTES:
       All labour laws as applicable in the State of Andhra Pradesh, the Contractor shall scrupulously
       follow in the contract. This will also include the minimum wages for various categories of
       labour to be employed by the Contractor. The Contractor shall also comply with provisions of PF
       & Misc. Act. ESI Act and with provisions of all relevant statutes and shall indemnify and keep
       indemnified the General Manager, Telecom District, BSNL, Vijayawada against any claim
       arising from failure of the Contractor to comply with such of these laws.
11.0 WAGES:
       Wages as applicable for the Contractor shall follow such works as per norms stipulated by the
       State Government. No violation of such statutory law and rules shall be permissible.


Signature of the Tenderer



                                                      10
12.0 SUFFICIENCY OF THE SCHEDULE OF QUANTITIES:
       The Contractor shall be deemed to have satisfied himself before tendering as to the correctness
       and sufficiency of his Tender for the works and of the prices stated in the Schedule of Quantities
       and or the schedule of rates and prices which rates and prices shall cover all his obligations
       under the contract and all matters and things necessary for the proper completion of the works.


13.0 VARIATION NOT TO VITIATE CONTRACT:
       No alteration, omission or variation shall vitiate this contract but in case the General Manager,
       Telecom. District, BSNL, Vijayawada thinks proper at any time during the progress of the works
       or of the award of work to make any alterations in or additions to or omissions from the works
       or any alteration in the quantity or quality of the materials to be used herein and shall give notice
       thereof in writing under his hand to the Contractor and the Contractor shall add to or omit from
       the Schedule of work in accordance with such notice but the Contractor by himself shall not do
       any work extra or to make any alterations or additions to or omissions from the works or any
       deviation from any of the provisions of the contract.


14.0   SCOPE OF WORK:
14.1   Anticipated requirement of Photostat Copies are about 2,95,000 copies (approx.) per annum from
       the Units/ Sections at O/o General Manager, Telecom. District, BSNL, Vijayawada. The above
       requirement may vary by +/- 25 % of the estimated photo copying services to be done.

       Generally the services of Photo copying will start from 09-30 hours & upto 18-30 hours on all
       working days of Office. The stay beyond working hours will only be allowed after obtaining
       prior permission from competent authority i.e. AGM(HR/A) / SDE(Genl).




                                                                Asst. General Manager (HR/Admn.),
                                                         O/o General Manager, Telecom District, BSNL
Signature of the Tenderer                                              Vijayawada-520 004




                                                    11
                                        AGENCY DETAILS
                        (Including performance records, financial viability etc.,,)

Name of the Agency/Company                   :

Owner’s Name/Director’s Name                 :

EPF Registration No.                         :

ESI Registration No.                         :

PAN Number                                   :

Proof of Financial health of the Agency, duly
certified by appropriate authority           :

Service Tax Registration No.                 :

VAT TIN No.                                  :

Telephone Numbers                            :

Residential Address                          :

Banker’s Name and Address                    :

Experience:-

Sl.No.       Name of Company/                     Period                 Value of work   Proof attached
               Organisation                                                  done
                                         From                To



Any other information/documents
Which may help BSNL in assessing
Tender’s capabilities for award of contract :

                                  Thanking you,

Station:                                                                    Yours faithfully

Date     :

                                                               Signature of the Tenderer with Seal




                                                    12
                             BHARAT SANCHAR NIGAM LIMITED
                                 (A Govt.of India Enterprise)

             Office of the General Manager, Telecom. District, BSNL, Vijayawada-4

                                                                                      ANNEXURE-A
                                       TENDER FORM
                                    ( Contains Annexures A, B,C )

From:                                              To
                                                   Sri M. VENUGOPAL,
                                                   Asst. General Manager (HR/Admn),
                                                   O/o General Manager, Telecom District,
                                                   BSNL, Chuttugunta, Vijayawada-520 004.

Sir,

      I/We have gone through and understood fully the terms and conditions detailed in the Tender
notice/ Tender Schedule for doing Photo Copying works in BSNL Bhavan, O/o GMTD, Vijayawada.

        I/We undersigned, offer to provide Photo Copying Services in conformity with the conditions of
contract and specifications for the sum shown in the Schedule of Prices attached herewith and made part
of this Bid.

        I/We enclose Demand Draft No.___________________ dtd.________ drawn in favour of
---------------------------------------------------------------------(Bank's Name) for Rs……………… (Rupees
…………………………………………………………………..only) as Earnest Money Deposit. I/We
also declare that the Security Deposit will be submitted soon after the receipt of communication of
acceptance of Tender and within the stipulated time.

                I/We also declare that I/We shall do the Photo Copying Works Services (as specified in
the Annexure 'B' of the Tender form) and at the rate specified by me/us and approved by
the General Manager, Telecom District, BSNL, Vijayawada till the expiry of the agreement. My rates
are quoted in the Tender Form. The rate quoted in the Annexure ‘B’ for doing Photo Copying services
are including the cost of materials of all sizes of paper, man power etc.,.

                I/We also declare that I/We shall abide by the terms and conditions as detailed in the
Notice Inviting Tender and the Tender Schedule. I/We understand that BSNL is not bound to accept the
lowest or any bid that may receive by the BSNL. In case at any stage, it is found that the information
given by me/us is false/incorrect, BSNL shall have the absolute right to take any action as deemed fit/
without any prior intimation to me/us. I/We shall not disclose the matters which are tendered for Photo
Copying and maintain absolute secrecy/confidential.



Signature of the Tenderer




                                                  13
                                                                                        ANNEXURE-B
                                       TENDER             FORM
From:                                                To
                                                     Sri M. VEUGOPAL,
                                                     Asst.General Manager(HR/Admn.),
                                                     BSNL. O/o G.M. Telecom District
                                                     Chuttugunta, Vijayawada – 520 004
Sir,
        Sub:- Tender for doing Photo Copying Works in BSNL Bhavan, O/o GMTD, VJ – Reg.
        Ref:- Your Tender Memo No.G-55/Photo Copying Works/Tender/2011-12/3 dt.30-03-2012.
                            **    **    **
       I have read the Tender Notice cited above carefully. The terms and conditions stipulated therein
are acceptable to me. I declare that I will abide by all the terms and conditions.
        I am herewith quoting the rates for the following Item of the Tender.
 Sl.       Name of the                                                     Rate for each copy inclusive of
 No.          Item                        Specification                    all levies/taxes etc., in Rs – Ps
                                                                           In figures         In words
  1    Per A-4 Copy       Standard Company Paper used for photo copying
       Single side        service should be of 75 GSM and Resolution of
                          the copy should be greater than 600 dpi.
  2    Per A-4 Copy       Standard Company Paper used for photo copying
       both sides         service should be of 75 GSM and Resolution of
                          the copy should be greater than 600 dpi.
  3    Per Legal (FS)     Standard Company Paper used for photo copying
       size Copy          service should be of 75 GSM and Resolution of
       Single side        the copy should be greater than 600 dpi.
  4    Per Legal (FS)     Standard Company Paper used for photo copying
       size Copy both     service should be of 75 GSM and Resolution of
       sides              the copy should be greater than 600 dpi.
  5    Per A-3 Copy       Standard Company Paper used for photo copying
       single side        service should be of 75 GSM and Resolution of
                          the copy should be greater than 600 dpi.
  6    Per A-3 Copy       Standard Company Paper used for photo copying
       both sides         service should be of 75 GSM and Resolution of
                          the copy should be greater than 600 dpi.

     The above rates are quoted including all levies/taxes, transportation / handling / door delivery
charges & also including the cost of materials of all sizes of paper, man power etc.,.
       The following are enclosed herewith:
       EMD Cash receipt no._____________ Dated __________ for Rs.______________            ( OR)

       D.D.No. _____________________ dated ___________ for Rs._______________
       Name of the Bank and Branch: _____________
                                  Thanking you,
Station:                                                                   Yours faithfully
Date :

                                                            Signature of the Tenderer with Seal


                                                   14
                                                                                ANNEXURE -C
                                      CERTIFICATE
I ____________________________________S/o_____________________________________
R/o ____________________________ here by certify that none of my relative(s) as defined in
the Tender document is/ are employed in BSNL units as per details given in Tender Schedule.
In case at any stage, it is found that the information given by me is false/ in correct, BSNL shall
have the absolute right to take any action as deemed fit/ without any prior intimation to me.


                                   Signed               :_________________________
                                                             (Signature of the Tenderer)
                                   Name (Caps )         :
                                   Date                 :


            PROFORMA OF SELF DECLARATION AS SOLE PROPRIETOR FOR
                    PROPRIETORYSHIP CONCERNED FIRMS
                              (On Firm Letter Head)


       I …………………………… S/o ……………………………. , am the Sole
Proprietor of the Firm ………………………………. at D.No…………..(With full
address) ………………………………………

                                                        Signature     :
                                                        Stamp         :
                                                        Date          :

                                    CERTIFICATE
         (to be Submitted by those who have down loaded the Tender Schedule.)

       This is to certify that the Tender Schedule submitted is the exact replica of the Original
Tender Schedule and no additions/alterations/deletions have been made to the original Schedule.

                                   Signed               : _________________________
                                                              (Signature of the Tenderer)
                                   Name (Caps )         :
                                   Stamp                :
                                   Date                 :


                                                15
 ANTICIPATED REQUIREMENT OF PHOTO COPYING SERVICES AT %GMTD,VJ FOR
                         THE YEAR 2012-2013




 Sl.No.                     Name of the Item             No.of Copies required (approx.)
                                                                  per annum


   1      A-4 Copies Single side                                    1,32,750


   2      A-4 Copies both sides                                  66375 + 66375


   3      Legal (FS) size Copies Single side                         14012


   4      Legal (FS) size Copies both sides                       7006 + 7006


   5      A-3 Copies single side                                      738


   6      A-3 Copies both sides                                    369 + 369


          TOTAL COPIES:-                                            2,95,000



NOTE: The above requirement may vary by +/- 25 % of the estimated photo copying services to be
     done.




Signature of the Tenderer




                                               16
                                     PROFORMA AGREEMENT
To be executed at the time of entering into Agreement before placing the order. Each page of this form
shall be signed by the Tenderer for acknowledging that he/she has seen the terms and conditions of the
Agreement.
                                           AGREEMENT
This agreement is entered on this day, the …………..of 2012 between the GMTD, BSNL, Vijayawada
represented by its Officer Administration hereinafter referred to as one party
                                                 AND
M/s ________________________ represented by hereinafter called the Agency which means
expression shall unless repugnant to the meaning of the context thereof is deemed to mean and include
his successors and permitted assigns, of the other party.
Whereas the General Manager, Telecom District, BSNL, Vijayawada has decided to give on contract
for doing Photo Copying Works in BSNL Bhavan, O/o GMTD, Vijayawada for the year 2012-13.
AGREEMENT WITNESSES AS FOLLOWS:
1.The contract is valid for a period of one year and extendable for a period of one year or part thereof
  that will be decided by the Competent Authority with effect from ________________ and stands
  automatically terminated on. General Manager, Telecom District, BSNL, Vijayawada may terminate
  the contract by giving one month’s clear notice in writing without assigning any reasons.
2.The Agency will provide Photo Copying Services, which would be mean that the Agency should have
  their own Photo Copier Machines & staff including the cost of materials of all sizes of Paper
  for doing the copying work at the pre-determined price, time and place for given. The Photo Copying
  Services should be done as per standards and specifications by the Agency at the accommodation
  provided for the purpose in the O/o the General Manager, Telecom District, BSNL, Chuttugunta,
  Vijayawada Building.
3.The Agency will provide upkeep services for the given accommodation at the premises.
 The total premises allotted for doing Photo Copying Services will be under the control of the Agency
 subject to the overall control and authority of General Manager, Telecom District, BSNL, Vijayawada
 should be kept clean and tidy.
4.The Agency will use best quality Paper of all sizes as per specifications and the Photo copy should be
  visible and neat as per specifications.
5.The Agency shall not disclose the matters which are tendered for Photo Copying and maintain
  absolute secrecy/confidential.
6.The Agency will not use sub-standard Paper for doing Photo Copying Services at any time.
  The Agency will immediately replace such Items, which are rejected and failure on the part of the
  Agency to do so will entitled General Manager, Telecom District, BSNL, Vijayawada to make
  alternative arrangements at the cost and risk of the Agency.
7.The contract exists between General Manager, Telecom District, BSNL, Vijayawada and the Agency.
  The Agency is not authorized to sub-contract these services to any other third party.
8.The Agency will bear all expenditure towards the cost of raw material for doing Photo Copying
  Services. Any Loss due to negligence of the Agency and its workers will be borne by the Agency
  only. The Agency will bear all expenditure towards the cost of labour needed for doing Photo
  Copying Services.
Signature of the Tenderer


                                                  17
9. The Agency will also bear all expenditure towards the cost of labour used by them for providing
   upkeep of the accommodation and for service of Photo Copying Works.
10. O/o General Manager, Telecom District, BSNL, Vijayawada will take an Inventory of all the items
    handed over to the Agency in the presence of the Agency’s representative periodically and at least
    once in a month. The replenishment of shortages reported should take place within a week from the
    date of reporting.
11. The Agency will be responsible for the compliance of all statutory provisions of various enactments
    that are applicable to them. The Agency will submit to O/o General Manager, Telecom District,
    BSNL, Vijayawada copies of Bank challans and Annual statements of Provident Fund in Form GA
    for the remittance made and list of the labour deployed in doing the services of Photo copying works
    in BSNL Bhavan, O/o GMTD, Vijayawada. The Agency will arrange to take a group Insurance
    policy for their labour against accidents and death in course of their work. The policy should be
    produced to General Manager, Telecom District, BSNL, Vijayawada within 10 days of signing the
    contract.
12. General Manager, Telecom District, BSNL, Vijayawada shall in no case be liable or responsible for
    payment of compensation under any Act in respect of the Agency’s workers. The Agency shall
    comply with all statutory obligations both under the Central and State Acts from time to time. The
    Agency will be solely responsible for the death / accidents / injuries to its labour in the course of
    their duties and will adhere to all regulations in respect thereof, such as reporting to proper
    authorities about the accidents and treatment of the injured, etc. The General Manager, Telecom
    District, BSNL, Vijayawada shall in no case be liable or responsible for payment of any damage or
    compensation to such persons or to third parties. Every worker employed by the Agency shall be
    deemed to be the Agency’s workers and no such worker shall have any claim or right whatsoever
    against General Manager, Telecom District, BSNL, Vijayawada.
13. The Agency will most particularly be held responsible to pay minimum wages every month to their
    workers deployed for the purpose of doing Photo Copying works in BSNL Bhavan, O/o GMTD,
    Vijayawada throughout the tenure of this agreement. The wages should be disbursed at O/o General
    Manager, Telecom District, BSNL, Vijayawada premises on the same pre-determined date i.e. from
    5th to 10th of every month. General Manager, Telecom District, BSNL, Vijayawada reserves the right
    to depute its representative while disbursement of wages by the Agency. The minimum wages to be
    paid to the workers by the Agency will be in accordance with the orders of the Government issued
    from time to time.
14. The Agency will ensure that it presents its workers always in a neat and tidy condition with clean
    outfit, and the cost incurred towards uniforms etc., issued to the workers will be borne by the
    Agency. Every worker deployed for the purpose of doing Photo Copying works in BSNL Bhavan,
    O/o GMTD, Vijayawada by the Agency shall have an Identity Card issued by the Agency in the
    name of its Firm.




Signature of the Tenderer




                                                   18
15. The Agency has to maintain log book as a whole and also utilizing Unit wise and details of
    letters/documents copied with letter number and date and concerned Unit name should be noted in
    the log book & signatures of the concerned Unit Officer/ Officials taken in the appropriate column in
    the log book. The Credit Bill may be submitted in triplicate alongwith advance stamped receipt &
    copy of log book containing the details of Photo Copying Services done during the month at the
    rates agreed upon, to the concerned Unit, who will inturn arrange the payment at their end on
    monthly basis. The payment towards the same will be made by cheque after due deductions of IT
    etc., within a month after receipt , subject to availability of funds. The claim for reimbursement/bill
    will be paid as per the number of copies noted in the log book provided for this purpose.
16. The rates agreed to and scheduled in Annexure for the Items of Photo Copying Services will be
    reviewed only once in a year.
17. (a)The Agency will not misuse the O/o General Manager, Telecom District, BSNL, Vijayawada
    premises in any way. The Agency’s workers will be permitted to work at the specified place of work
    only and will not be seen in any other parts of the O/o General Manager, Telecom District, BSNL,
    Vijayawada premises.
   (b) Generally the services of Photo copying will start from 09-30 hours & upto 18-30 hours on all
   working days of Office. The stay beyond working hours will only be allowed after obtaining prior
   permission from competent authority i.e. AGM(HR/A) / SDE(Genl).

18. The Agency will dispose off all the waste collected from the accommodation where the Photo
    Copying services done.
19. The Agency will be responsible to comply with all the provisions of Acts of State and Central
    Governments for providing welfare measures to its labour deployed in the service of Photo Copying
    works in BSNL Bhavan, O/o GMTD, Vijayawada. O/o General Manager, Telecom District, BSNL,
    Vijayawada will not bear any additional expenditure towards any welfare measures provided by the
    Agency.
20. In case of any dispute under this contract, the same will be referred to the arbitration of or the
    Officer deputed by him as per the clause 16 under conditions of the contract at Page-6.
21. The Tenderer should ensure that at any cost the work can not be stopped in ordinary prudence i.e.
    uninterrupted work should carried out. If the Tenderer fails to do the Photo Copying services as
    and when tendered, the General Manager, Telecom District, BSNL, Vijayawada shall be entitled to
    recover Rs.200/- for each day’s delay or part thereof up to 01 week of delay and thereafter shall be
    entitled to recover Rs.400/- per day for further 02 week's of delay. The Quantum of the liquidated
    damages will be recovered from the supplier without giving any notice in the Bill amount. In case
    there is no any bill due, the same will be adjusted from the Security Deposit.

22. The General Manager, Telecom District, BSNL, Vijayawada is not responsible for any loss/ damage/
    theft/ repairs to the equipment/material or what so ever of the Tenderer. The Tenderer is wholly
    responsible for the safety and security of his material/ equipment kept/ provided for this purpose.



 Signature of the Tenderer with date & seal                         Signed and dated: …………………
 (Name in block letters) …………………..                                  for and on behalf of
                                                                    O/o GMTD,BSNL, Vijayawada




                                                    19

				
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