SCOTTISH ASSOCIATION OF CHILDREN’S PANELS
90th Council Meeting
Saturday, October 25th, 2004 - 10.00am – 3.00pm
Ochil House, Springkerse Business Estate, Stirling
Aileen Philp (Aberdeen), Gill Bayfield (Aberdeenshire), Marilyn Stenhouse,
Secretary (Clackmannanshire), Paul Maynard (Dumfries & Galloway),
Margaret Lister (Fife), Margaret Gaughan (Glasgow, South-West), Angela
McGroarty, Vice-Chair & Minute-Taker for this meeting, (Glasgow, Central-
East), Linda Benton, Treasurer, (North Lanarkshire), David Capperauld (South
Ayrshire), Babs Paterson (South Lanarkshire), Ann Lee, Chair, (West
Chic Robertson (Angus), Joyce Noble (Argyll & Bute), George Reoch,
(Glasgow, South-East), Margaret Easton (Highland), Duncan MacArthur
(Inverclyde), Susan McMenemy (North Ayrshire), Kathleen Marshall &
Christine McKechnie, representatives from Chairs Group
90.2 Minutes of Last Meeting
With regard to the Minutes of the last meeting, the following amendments
89.5 Dates of future Child Law UK meetings – these are not available for
the year. Only the date for the next proposed meeting is made at the
end of each Child Law UK meeting.
89.5 There was no tabled report from A Lee, simply a verbal one given at
89.9 G Benton should read G Bayfield
Following the acceptance of these amendments, the Minutes of the last
meeting were proposed as otherwise correct by A Philp and seconded by A
90.3 Matters Arising
Business Plan – A Lee had added this to the Agenda before receiving
notification that M Easton would be on holiday for this meeting.
Following a brief discussion in which B Paterson informed the group
that work on this was well in hand, a fact known by the Scottish
Executive, it was agreed to hold an Executive Meeting prior to the next
SACP meeting to discuss the Plan and thereafter present it to Council.
Dates for the Executive Meeting would be decided amongst the
Distribution of Annual Report – Each area present discussed how they
might distribute this within their area. L. Benton suggested asking the
Scottish Executive to mail these out with the SACP offering to fund
postage. A Lee reported that this had already met with a negative
response. However it was decided that for future years we would write
again to the Scottish Executive asking for them to mail these to all
Panel Members with SACP funding. B Paterson suggested posting
copies to the Area Chairs of areas not represented, asking that they
post these out or leave them in their Hearing Rooms. Babs is to
approach these areas at the next Chair’s Group meeting and check
addresses for mailing. In addition, SACP members would take copies
for their members and post the package to their Area Chair. Christine
McKechnie, Glasgow Authority Chair, had previously agreed to send
out to all Glasgow members.
It was agreed that future Annual Reports should feature on the Agenda
for February meetings and therefore be ready for distribution at the
AGM. Unfortunately no SACP members were attending National
School this year and it was agreed to formally request a specific place
in the future. In relation to SACP information leaflets, Barbara Reid,
CHTO at Glasgow University, has offered to display these at training
New Members – Unfortunately Brian McCran (Fife – North-East) has
resigned from the Panel.
Meeting Dates – M Stenhouse distributed a further copy of SACP
11.12.04 – Millenium Hotel, George Square, Glasgow. NB 10am-1pm
19.02.05 – SCRA Headquarters, Ochil House, Stirling.
23.04.05 – SCRA Headquarters, Ochil House, Stirling.
04.06.05 – AGM – Venue TBA
The only other known meeting dates are:
CHRG – 1.12.04, Edinburgh
Child Law UK – 20.12.04, London
1. G. Bayfield reported an invite from the NSPCC to a meeting and
reception in London at 6pm on 9.12.04. The Committee agreed to
fund travel expenses with Gill residing overnight with relatives.
2. All Panel Members had received the Review Response Document.
3. CPAC Seminar Report finally received by A Lee.
4. Children’s Hearings at a Crossroads sent to Panel Members.
5. Workshop (attended by A Lee) - information websites:
6. M Stenhouse unfortunately informed the Committee that Dawn (who
had prepared the rooms for SACP) was very ill. Flowers and a card
had been sent by Marilyn on the Committee’s behalf.
7. Notification had been received from the Chair’s Group nominating
their 3 representatives to the SACP – C McKechnie, K Marshall & J
Blinkhorne. The Chair’s group have decided that it would not be
appropriate to have SACP observers at their meetings.
8. David Capperauld has tendered his resignation to the SACP due to a
change of career. David was thanked for his valuable contribution to
the Association and invited to attend the December meeting.
9. Consultation Document – “Antisocial Behaviour: Consultation on
Draft Guidance on Local Authority Accountability”. This was passed
to B Paterson for the Consultation Group. Members were invited to
review this and send comments to Babs well before 16.12.04. Copies
can be obtained via the Scottish Executive website or from
10. Further Consultation Document, “Draft Guidance in Respect of Child
Protection Committees”. Unfortunately the deadline for this is
5.11.04, but copies can be obtained from
90.5 Chairman Reports
Child Law UK AGM, 1.6.04 – report re this was tabled at the last
meeting and also e:mailed by A Lee to all members. M Stenhouse
will mail copies to absent committee members. It was also
requested that all conference reports be e:mailed directly to
Marilyn so that she can ensure a copy reaches all members in some
Child Law UK meeting on 12.08.04 - A. Lee did not manage to
attend (despite being minuted as present!) due to late notification.
Child Law UK meeting on 7.10.04 – These Minutes have already
been e:mailed to members. The Domestic Violence Conference
has been postponed and P Maynard indicated an eagerness to
attend. A Lee will notify the new date. Alan Miller has taken over
as SCRA representative on Child Law UK committee.
“What can you teach us?” Conference, 13.09.04, an international
event looking at juvenile justice and child welfare – members have
received e:mail information on this event where A Lee and other
members of the Forum were invited to attend the Conference
90.6 Treasurer’s Report
L Benton had recently taken over fully as Treasurer from D Capperauld and
she expressed her thanks for his assistance.
Linda informed the Committee that she had been advised by the Auditors
regarding the claiming of expenses. The following points were stressed by
It was vital for these to be paid out as carefully as possible
Claims would only be accepted accompanied by detailed receipts
No copy bank statements allowed
Claims must be within the current financial year and preferably no
longer than 4 months from date incurred
Cheques for signatories require to be signed by two other signatories.
However at the present time the SACP is solvent, with other cheques due to be
paid out shortly. The laptop and printer still require to be purchased for the
Chair and the conference season is due to start which will necessitate fees.
90.7 Consultation Documents
B Paterson informed the Committee that the Consultation Document relating
to “Sexual Harm” had been dispatched to the Scottish Executive.
The two outstanding documents are mentioned in 90.4 and comments are
90.8 Press Secretary Report & Website
Report had been sent by G Reoch indicating that 89th Council Minutes had
been forwarded by inclusion on the Extranet together with an updated
membership list. With regard to the Annual Report and the problems reported
in the last Minutes – these have been transcribed onto A4 sheets and
forwarded for the Extranet.
George quoted various press reports including those pertaining to tagging,
youth disorder in Grampian, the closure of Kerelaw Residential Unit in March
2005, Aberdeen FC assisting in the recruitment of panel members and upper
age limits for the same being scrapped.
90.9 Conferences – Updated List
This was tabled by G Bayfield and copies can be obtained from the Secretary.
Reports from Conferences attended by A Philp and G Bayfield are appended
at the end of this Minute.
90.10 Key Issues
These are the main issues to be taken back to local areas:
Annual Report to distribute
Reports from Conferences – should always be submitted after
Consultation Documents – inform areas which are being currently
reviewed and which responses are available from the SACP
Copy of Conference Diary to be given to Authority Chairs. The Secretary will
also send this out to all Chairs with a further request for representatives to the
90.11 Current Training
ASBO – still underway
National School – see under 90.3
Reporters Conference – SACP previously received an invite to this and it was
felt it would be beneficial to re-attend. B Paterson would liaise with the
Secretary as to other conferences previously attended by SACP
90.12 National School
1. Letter received from Edith Blake regarding Chair’s Group representatives
to the SACP. Invitations, agenda and directions had been mailed by the
Secretary. Discussion followed regarding which capacity these
representatives attended in and whether there was a necessity for 3 people
to attend, rather than one as in the past. It was agreed that a reply be sent
to Ms Blake informing her that the SACP would welcome one rather than
three members to attend in the role of “observer”, commenting also that
we would welcome the Chair’s Group Minutes as these had been available
to the SACP in the past. SACP Minutes will not now be sent out to any
group as they are freely available to all on the website.
2. Discussion took place re membership. There are 32 Authority Chairs and
of that Glasgow has 7 sub-areas, with currently has 3 representatives to the
SACP. A further Glasgow Chair, Charles Higgins, has expressed an
interest in sending a representative and it was felt this should be
90.14 Date of Next Meeting
Saturday 11 December 2004 at the Millenium Hotel, George Square, Glasgow,
10.00am – 1.00pm.
Please note different venue and that this is a morning meeting only.