BOROUGH OF PITMAN - DOC 1 by RmXRPbhc

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									                         BOROUGH OF PITMAN
                       COUNCIL MEETING MINUTES
                              July 13, 2009
                               8:00 P.M.
Call to Order
Time: 8:12

Salute to the Flag/Invocation
Council President Razze

Open Public Meetings Act Statement - Pursuant to the Open Public Meetings Act, I
hereby announce that adequate notice of this meeting has been provided by adopting a
schedule of regular meetings for 2009, which was posted on the Borough Hall bulletin
board, sent to the "GLOUCESTER COUNTY TIMES" and "PLAIN DEALER", and
filed with the Acting Municipal Clerk on January 4, 2009.

Roll Call
Councilwoman Higbee: Present                 Councilman Johnson: Present
Councilwoman Kelley: Present                 Council President Razze: Present
Councilman Sanders: Present                  Councilman Shoemaker: Present
Mayor Batten: Present                              Borough Solicitor Brian Duffield:
Present Acting Clerk O’Donnell: Present

Committee Reports

Councilman Shoemaker – Councilman Shoemaker reported that the library was closed
today, Monday, July 13, due to flooding of the main public area caused the heavy rainfall
over the past weekend. He thanked Kevin Ballinger of the Public Works Department for
replacing the damaged motor in the air conditioner, pumping the water out, and cleaning
the areas affected by the flood. He reported that the drains around the library were clear;
it was just too much rain in a short amount of time.
This Wednesday trees will be removed at 118 Ninth Ave, around Glen Lake, and along
Woodbury-Glassboro Road.

Councilman Johnson – Councilman Johnson reported that for the month of June Public
Works collected 415 tons for solid waste and 128 tons of trash for recycling.
Road paving work for Edsam and Florence Avenues will begin on July 15, 2009.
Contracts have been signed with Pioneer Pipe for the reconstruction and paving of Cyrus
Avenue, and Borough Solicitor Brian Duffield has requested an easement from New
Jersey Transit to accommodate the road reconstruction of Commerce Avenue.

Council President Razze – Councilman Razze reported that the Environmental
Commission, the Recreation Commission and the Channel 19 Committee did not meet
this month.
He also reported that on July 3, Gabrielle Wilson was crowned as the new Miss Pitman.
Gabrielle sang for the approximate 500 people in attendance. Emily Carr was First


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Runner-up, Eden Evans was Second Runner-up and Brooke Stokes was voted “Miss
Congeniality” by her fellow contestants. Councilman Razze congratulated all nine girls
who participated, and thanked Pageant Committee members Beryl Kane, Sue Crispin,
Sandy Razze, Stephanie Tartaglia and Walt Madison, who year after year work hard to
put on a well run pageant.
Councilman Razze reported that on the morning of the Fourth of July, 662 runners
participated in the 28th Annual Pitman Freedom Four Mile Road Race. The first place
finisher was Mark Hopely with a time of 21:15. The top Pitman finisher was Luke
Dickson. Luke finished the race in 16th place with a time of 23:41.

The annual Pitman Fourth of July Parade started promptly at 9:55 on Highland Terrace
and was one of the best yet. With the exception of one or two minor “gaps”, the parade
went off without a hitch. The Wreath Laying Ceremony in Ballard Park went well with
Mayor Batten and Mr. and Mrs. Kelly, parents of Iraqi War casualty, Sean Kelly,
participating. Thank you to parade chairwomen Dawn Ritzler and Bette Vallaster-
Stanwood, and the entire committee of Tom and Corky Pawlowski, Stephanie Kensil,
Tony Gresko, Mayor Batten, Jim Fortney, Walt Madison, Ron Stanwood and Bill Ritzler.
Councilman Razze thanked the parade sponsors, and the Borough of Pitman for
providing the financial support needed to put on a great show year after year. A special
thank you was given to Patrolman Matthew Perry and Special Officer Christine Osinski
for providing medical assistance to a young boy at the end of the parade.
This year the Gloucester County Community Church won the Best Overall Entry Award.
Councilman Razze also thanked the Hobo Band for allowing the Parade Committee the
opportunity to award prizes and to publicly thank the parade sponsors during their recent
concert at the Sunset Auditorium.

Councilman Sanders –Councilman Sanders reported that since the Code Enforcement
responsibility has been shifted to the Police Department, the process for residential and
commercial complaints has become very streamlined. He thanked the Police Department
and Ryan Pierson for their combined efforts in code enforcement.
Councilman Sanders also reported that the new pumper/ladder truck for Fire Company #1
will arrive within the next two weeks.

Councilwoman Higbee – Councilwoman Higbee reminded all in attendance to please
come out to our next council meeting where the 2009 Municipal Budget will be discussed
and a public hearing will take place.

Councilwoman Kelley – Councilwoman Kelley reported that for the month of May the
Construction Office collected $4,916.00 in fees. The Historic Commission met on June
11 and approved seven applications. She also asked Council to revisit the Outside
Seating Ordinance, passed in 2008, to determine how it addresses the placement of
advertising sandwich boards placed along the sidewalks in the downtown area.
The Planning and Zoning met on June 15, where but there was a discussion regarding the
proposed Light Rail Line through Pitman.




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Acceptance of Minutes
(Formal, Work Session and Closed Minutes of June 22)
Motion: Shoemaker                                 Second: Razze
Councilwoman Kelley abstains from voting, with all other members of Council voting to
approve all the Minutes of June 22, 2009.

Unfinished Business

Ordinance No. 12, 2009 – Ordinance of the Mayor and Council of the Borough of
Pitman Amending Chapter VII Entitled “Utilities” of the Code of the Borough of
Pitman (Johnson)
Second Reading – Public Hearing
Motion: Johnson                                 Second: Shoemaker
Motion to Open to Public: Razze                 Second: Sanders
All vote to open meeting for public discussion.
No one in attendance wished to be heard.
Motion to Close Public Portion: Razze           Second: Sanders
All vote to close public portion.
Motion to Approve Ordinance: Razze              Second: Sanders
Roll Call:
Councilwoman Higbee: Yes                        Councilman Johnson: Yes
Councilwoman Kelley: Yes                        Council President Razze: Yes
Councilman Sanders: Yes                         Councilman Shoemaker: Yes
Mayor Batten ________

Ordinance No. 13, 2009 - Bond Ordinance Authorizing Various General Projects for
the Borough of Pitman, County of Gloucester, New Jersey; Appropriating The Sum
of $325,000 Therefore; Authorizing the Issuance of General Obligation Bonds or
Bond Anticipation Notes of the Borough of Pitman, County of Gloucester, New
Jersey, in the Aggregate Principle Amount of $308,750 to Borrow With a Down
Payment of $16,250; Making Certain Determinations and Covenants; And
Authorizing Certain Related Actions In Connection With The Foregoing (Higbee)
Second Reading – Public Hearing
Motion: Higbee                                  Second: Shoemaker
Motion to Open to Public: Razze                 Second: Johnson

Alice Polocz, 138 Pitman Ave. – Asked why the Borough was authorizing a bond
ordinance for this when money was supposed to have being set aside in years past for this
project. Councilwoman Higbee replied that Borough Chief financial Officer, Stephen
Considine, recommended that it was better for long-term planning to do it this way.

Lou Granato, 509 S. Woodbury Road – Asked what became of the $150,000.00 that
was already set aside from last year. Councilwoman Higbee stated that she would speak
to our CFO to get a clearer answer.

Alice Polocz, 138 Pitman Avenue – Wondered how money set aside for one purpose



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could be used for something else, and inquired what the money was previously set aside
going to be used for. Councilman Shoemaker explained that it is not proper for a
municipality to “set aside” money, and that the 2008 money has been put into municipal
surplus.

Chris Armstrong, 501 Florence Avenue - Inquired if it would be possible to install
speed humps when Florence Avenue is repaved, as there is a problem with people
exceeding the speed limit. Mayor Batten explained the drawbacks to installing speed
humps and the Pitman Police Departments opposition to them.

Motion to Close Public Portion: Johnson            Second: Shoemaker
Motion to Approve Ordinance: Shoemaker             Second: Higbee
Roll Call:
Councilwoman Higbee: Yes                           Councilman Johnson: Yes
Councilwoman Kelley: Yes                           Council President Razze: No
Councilman Sanders: Yes                            Councilman Shoemaker: Yes
Mayor Batten ________

New Business

*Ordinance No. 14, 2009 – Ordinance of the Mayor and Council of the Borough of
Pitman Amending Chapter II Entitled “Administration” of the Code of the Borough
of Pitman (Sanders)
First Reading
Motion: Sanders                                      Second: Shoemaker
*Motion was made by Councilman Sanders to table this ordinance due to the requirement
that Mayor Batten must appoint Committee Members first. Councilman Johnson
explained that the Public Safety Committee was created in the 1960’s, and that this
ordinance will serve to reactivate the committee, and establish terms for its’ members.
All vote in favor to table ordinance at this time.

Resolution No. 136, 2009 –Authorizing Submission of an Application for the
Borough of Pitman Municipal Alliance Grant for Calendar Year 2010 In the
Amount of $11,893.00 (Higbee)
Motion: Higbee                                 Second: Kelley
Roll Call:
Councilwoman Higbee: Yes                       Councilman Johnson: Yes
Councilwoman Kelley: Yes                       Council President Razze: Yes
Councilman Sanders: Yes                        Councilman Shoemaker: Yes
Mayor Batten ________

Resolution No. 137, 2009- Resolution of the Borough Council of the Borough of
Pitman Certifying to the Local Finance Board of the State of New Jersey That the
Members of the Governing Body of the Borough of Pitman, County of Gloucester,
has Received and Reviewed the Annual Audit Report For the Fiscal Year Ending
December 31, 2008 (Higbee)



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Motion: Higbee                                   Second: Sanders
Roll Call:
Councilwoman Higbee: Yes                         Councilman Johnson: Yes
Councilwoman Kelley: Yes                         Council President Razze: Yes
Councilman Sanders: Yes                          Councilman Shoemaker: Yes
Mayor Batten ________

Resolution No.138, 2009 – Authorizing a Closed Session (Kelley)
Motion: Kelley                                     Second: Sanders
All vote in favor of authorizing a closed session.

Resolution No. 139, 2009- Resolution of the Borough Council of the Borough of
Pitman Authorizing Release of Performance Guarantee for a Project by Alan and
Christina Bowman Affecting a Parcel Known as Block 198, Lot 23 on the Official
Tax Map of the Borough of Pitman, County of Gloucester (Higbee)
Motion: Kelley                                   Second: Razze
Roll Call:
Councilwoman Higbee: Yes                         Councilman Johnson: Yes
Councilwoman Kelley: Yes                         Council President Razze: Yes
Councilman Sanders: Yes                          Councilman Shoemaker: Yes
Mayor Batten ________

Resolution No. 140, 2009 – Resolution of the Borough Council of the Borough of
Pitman Releasing the Surety and Bond No. GB8379 in the Amount of $42,900.00
For the Pitman Tennis Court Reconstruction by Frye’s Athletic Surfaces, Inc.
Motion: Razze                                    Second: Shoemaker
Roll Call:
Councilwoman Higbee: Yes                         Councilman Johnson: Yes
Councilwoman Kelley: Yes                         Council President Razze: Yes
Councilman Sanders: Yes                          Councilman Shoemaker: Yes
Mayor Batten ________

Resolution No. 146, 2009 – Resolution of the Mayor and Council of the Borough of
Pitman Authorizing Mayor Michael Batten to Appoint Members to the Borough of
Pitman Public Safety Committee
Motion: Sanders                                 Second: Razze
Roll Call:
Councilwoman Higbee: Yes                        Councilman Johnson: Yes
Councilwoman Kelley: Yes                        Council President Razze: Yes
Councilman Sanders: Yes                         Councilman Shoemaker: Yes
Mayor Batten ________
Mayor Batten appoints the following as members to the Public Safety Committee:
Councilman Jeffrey Sanders                      Sgt. Steven Ward
Councilman Russ Johnson                         Fire Chief Tony Gresko
Chief Scott Campbell                            Mayor Michael Batten
Fire Chief Clark Pierpont



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Motion to approve Mayor Appointments: Sanders Second: Razze
All vote to approve Mayor Batten’s appointments to the Public Safety Committee.

Motion was made by Mayor Batten to appoint two members to the Board of Fire
Engineers.                                        Second: Razze
Mayor Batten appoints the following members:
Councilman Jeffrey Sanders
Fire Chief Tony Gresko
All vote to approve Mayor Batten’s appointments to the Board of Fire Engineers.

Payment of Bills (Higbee)
Motion: Higbee                                     Second: Razze
Roll Call:
Councilwoman Higbee: **                            Councilman Johnson: Yes
Councilwoman Kelley: Yes                           Council President Razze: Yes
Councilman Sanders: Yes                            Councilman Shoemaker: Yes
Mayor Batten ________
**Councilwoman Higbee votes to approve payment of all bills with the exception of
#20064. She wishes to abstain from approval of that particular item as it is a
reimbursement of funds expended by her.

Event Permits (Memorialized)

Pitman United Methodist Church-Pitman Camp Meetings
Thomas Bennett, Director
Location: William Moore (Grove) Auditorium
Dates: Every Sunday from 6/28/09-9/6/09
Approved on 7/10/09 by Johnson, Kelley, Sanders, Shoemaker
Motion: Razze                                     Second: Kelley
Roll Call:
Councilwoman Higbee: Abstain                      Councilman Johnson: Yes
Councilwoman Kelley: Yes                          Council President Razze: Yes
Councilman Sanders: Yes                           Councilman Shoemaker: Yes
Mayor Batten ________

Pitman Recreation Theater-Yard Sale
Lauren Canna, Director
Location: Sunset Auditorium
Date/Time: Saturday, July 11, 2009 8:00 am – 5:00 pm
Approved on 7/10/09 by Higbee, Johnson, Kelley, Sanders, Shoemaker
Motion: Shoemaker                                 Second: Sanders
All vote in favor to approve.

Application for Raffle License
Knights of Columbus Council #6247-Our Lady Queen of Peace Church
Drawing Date: December 3, 2009 8:00 pm



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Type: 50/50 Raffle to benefit Catholic Charities
Contact person: David Grossman
Motion: Sanders                                     Second: Kelley
All vote in favor to approve.

Public Portion
Motion to Open to the Public: Razze                 Second: Kelley

Penny Hausmann, 57 Colonial Avenue - Wondered how and when residents will be
notified of construction that will affect them, and asked if they be permitted to park
elsewhere? Councilman Johnson responded that residents will be notified a week prior to
work commencing on their street and that the Pitman Police will extend courtesy to those
needing to leave their cars on the street overnight.

Lou Granato, 509 S. Woodbury Rd. – asked Council if the borough had applied for the
Main Street Grant being offered by the State of New Jersey for the redevelopment of
downtown areas. Councilman Johnson stated that we have not applied, because the
Pitman Economic Development Committee presently has a structure in place for the
redevelopment of the downtown area of Pitman.

Alice Polocz, 138 Pitman Avenue – Former Mayor Polocz stated that the Pitman
Business Association investigated this grant when it was previously offered in 1998, but
that it proved to be too costly to the Borough to commit to. Councilman Johnson agreed
that the grant only offers help and training, with no financial support.

Jim Armstrong, 501 Florence Ave – Requested that when Florence Avenue is repaved,
and if speed humps cannot be installed, if speed limit signs could be posted with frequent
monitoring by the Pitman Police Department, as motorists driving in excess of the speed
limit is a problem in that area. Councilman Johnson stated that installing speed limit
signs could be a viable option.

Motion to Close Public Portion: Razze               Second: Johnson

Miscellaneous

Mayor Batten reads a letter received from George Diem thanking the Pitman Parade
Committee for honoring him and his wife, Pearl, by selecting them as Grand Marshals for
this years Fourth of July Parade.

Motion to Enter Closed Session: Razze               Second: Johnson
Time: 9:15

Motion to Return to Open Session: Kelley            Second: Johnson
Time: 9:45

Motion was made by Councilwoman Kelley, with a second from Councilman



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Shoemaker, to reinstate the office hours of the part-time Construction Office assistant to
9:00 am – 1:00 pm. This reverses the earlier decision to change the hours to 10:00 am –
2:00 pm. This reinstatement of the original hours is a result of the full-time office
assistant changing her lunch time, thus enabling the office to remain open to serve the
public from 8:00 am – 4:00 pm without interruption.
Roll Call:
Councilwoman Higbee: Yes                              Councilman Johnson: Yes
Councilwoman Kelley: Yes                              Council President Razze: No
Councilman Sanders: Yes                               Councilman Shoemaker: Yes
Mayor Batten ________

Motion for Public Discussion: Shoemaker              Second: Johnson
No one from the public in attendance.

Adjournment
Motion: Shoemaker                                    Second: Kelley
All vote in favor to adjourn.
Time: 9:47 pm

Respectfully Submitted,


Judith O’Donnell
Acting Municipal Clerk




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