This form may be completed online but must be printed for signatures. Submit original and one (1) copy.
STUDENT STIPENDS, SCHOLARSHIPS AND FELLOWSHIPS FORM FOR CHARGING GRANTS/CONTRACTS
CONTRACT AND GRANT ACCOUNTING (C&GA)
Date: Single Payment
Agency Award Number Multiple Payment (as stated below)
Payments will be made in equal monthly installments so that refund checks will
Project Director (Name) be available at the end of the following months:
Fall Semester Awards -August through December (5 installments)
Spring Semester Awards -January through April (4 installments)
Summer Semester Awards -May through July (3 installments)
FUND ORGN ACCT PROG Payment will be processed on the 26th day of each month (or preceding
business day if on a weekend) in order to ensure that refund checks will be
available for pickup prior to the month end.
Reason for Stipend:
Important payment information! The credit will be applied to the student's account and a refund check generated unless the account is
delinquent. Transactions will appear on the student's web account. The refund check will be available for pick-up at the Student Receivables
cashier area after 1 p.m. the day after the refund transaction appears on the student's account. The student may contact the Student
Receivables office (205-348-5350) or email firstname.lastname@example.org to request that the check be mailed.
CWID Name (F/M/L) Total for Fall ($) Total for Spring ($) Summer *$) Total Award
Total Awards: 0
Project Director/Project Investigator C&GA Financial Analyst
*I authorize the above student stipends and state that they are allowable,
reasonable and allocable to the project to which they are being charged.*
For purposes of this form, stipends do not represent compensation for work performed. Stipends are not, therefore, allowable on Research
grants. Payments representing compensation should be paid to students through the Payroll process (i.e. via a Personnel Action Form, PA).
Stipends are allowable on Training Grants and must be processed through Student Receivables (not Accounts Payable or Payroll) and must be
approved by Contract & Grant Accounting (C&GA), with form as documentation.