Skip_Tracing_101 by fanzhongqing

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									Skip Tracing 101
and the New Statewide
Price Agreement
Presented by:

State Controller’s Division in collaboration with
the State Procurement Office

Date: August 12, 2009
Topics
• What is skip tracing?
• Why should I use skip tracing?
• Sources of skip tracing?
• What type of information is
  available from skip tracing?
• Where does the information come
  from?
• Legal requirements
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Topics (cont.)
•   New Statewide Price Agreement
•   Purchase order requirements
•   Buyer requirements
•   Price Agreement term
•   Pricing
•   Reports
•   Agency resources

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What is skip tracing?
•   Wikipedia definition:
     – Skiptracing (also skip tracing) is a colloquial term used to
       describe the process of locating a person's whereabouts for any
       number of purposes. The term comes from the word "skip" being
       used to describe the person being searched for, and comes from
       the idiomatic expression "to skip town," meaning to depart, perhaps
       in a rush, and leaving minimal clues behind for someone to "trace"
       the "skip" to a new location.

     – A skiptracer is someone who performs this task, which may be the
       person's primary occupation. Skip tracing tactics may be employed
       by debt collectors, bail bond enforcers (bounty hunting), private
       investigators, attorneys, police detectives, journalists or as a part of
       any investigation that entails locating a subject whose contact
       information is not immediately known.




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Why should I use skip
tracing?
• Skip tracing is a tactic used when you are
  having a very difficult time finding someone.
  This could be for a number of reasons.
  Sometimes the person does not want to be
  found, and has covered their tracks very well.
  Other times, the individual has no idea they are
  being looked for and their information has not
  been updated. The most common reasons
  people employ skip tracing is to recover debts,
  bail bonds, seeking child support, missing or
  lost relatives or loved ones.



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Why should I use skip
tracing? (cont.)
• Public sector agencies may use
  skip tracing for collection purposes,
  application processing, background
  checks, distribution of benefits or
  unclaimed property.
• Any need to obtain information
  about a person or business is a
  reason to use skip tracing as part of
  your procedures.

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Sources of skip tracing
• Free internet sites
• 411.com
• blackbookonline.info
• skipease.com
• faa.gov
• yellowbook.com
• Government public records (licensing
  agencies, business registrations, etc.)
• Fee based companies (statewide contract
  or agency specific contracts)


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What type of information is
available from skip tracing?
Some examples of skip tracing include:
• Address (current and history)
• Telephone (current and history)
• Associated individuals (roommates, neighbors, relatives)
• Public records (bankruptcy, judgments)
• SSN related information (state, multiple entries, deceased,
  etc.)
• Credit report header or full report (when allowed under
  permissible purpose of Fair Credit Reporting Act (FCRA)
• Possible employment history
• Professional licenses
• Assets (aircraft, watercraft, real estate)




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Where does the information
come from?
• Generally, data obtained from a skip tracing
  vendor is compiled from an extensive variety of
  third party sources.
• Some sources are public records such as court
  records, real estate transactions, bankruptcy
  filings, voter registration and business filings.
• Other sources include data that is purchased
  from parties such as magazine subscriptions,
  retail stores.
• It is important to remember that a vendor does
  not guarantee the accuracy of the data and it
  should not be considered 100%.



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Legal requirements
•   Section 804 of the Fair Debt Collection Practices Act states:
    Any debt collector communicating with any person other than
    the consumer for the purpose of acquiring location information
    about the consumer shall—
     (1) identify himself, state that he is confirming or correcting location information
          concerning the consumer, and, only if expressly requested, identify his
          employer;
     (2) not state that such consumer owes any debt;
     (3) not communicate with any such person more than once unless requested to
          do so by such person or unless the debt collector reasonably believes that
          the earlier response of such person is erroneous or incomplete and that such
          person now has correct or complete location information;
     (4) not communicate by post card;
     (5) not use any language or symbol on any envelope or in the contents of any
          communication effected by the mails or telegram that indicates that the debt
          collector is in the debt collection business or that the communication relates
          to the collection of a debt; and
     (6) after the debt collector knows the consumer is represented by an attorney
          with regard to the subject debt and has knowledge of, or can readily
          ascertain, such attorney’s name and address, not communicate with any
          person other than that attorney, unless the attorney fails to respond within a
          reasonable period of time to the communication from the debt collector.



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New Statewide Price
Agreement
• The Department of Administrative Services
  initiated an Request for Proposal (RFP) for
  statewide skip tracing, locate services and
  credit reporting services.
• This will allow all State Agencies and Oregon
  Cooperative Purchasing (ORCPP) members or
  (Authorized Purchaser) (AP) access to services
  to assist in activities such as application
  verification, background checks and debt
  collection.
• In order to procure services under the contract,
  each agency must issue a purchase order (or
  other similar procurement document).

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Purchase order requirements
•   Under the statewide price agreement, the following items must be
    included on each purchase order:
•   THIS PURCHASE IS PLACED AGAINST STATE OF OREGON
    SOLICITATION #102-1471-08 AND PRICE AGREEMENT #
    (ORDERING ORGANIZATION WILL INSERT PRICE AGREEMENT #).
    THE TERMS AND CONDITIONS (T'S & C'S) CONTAINED IN THE
    PRICE AGREEMENT APPLY TO THIS PURCHASE ORDER AND
    TAKE PRECEDENCE OVER ALL OTHER CONFLICTING T'S AND
    C'S, EXPRESS OR IMPLIED.
•   Service renewal date
•   Invoicing format requirements (electronic or paper). If electronic, the
    invoicing format also must include the preferred application (Excel,
    Access, Word, etc.)
•   Usage report format requirement (electronic or paper). If electronic, the
    usage report format also must include the preferred application (Excel,
    Access, Word, etc.)
•   Contractor’s product name and price per hit or user fee that Authorized
    Purchaser is authorizing access to purchase.
•   Preferred method of accessing Contractor’s product, website search or
    batch processing.



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Buyer Requirements
• AP’s shall establish an administrator to
  authorize new users and confirm access
  rights.
• Security- AP’s must meet specific
  security protocols to access specific
  databases.
• Permissible Purpose Document- Each
  vendor may require the agency to
  specify the permissible purpose for
  accessing certain types of data, this is to
  comply with federal and industry
  regulations.

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Buyer Requirements (cont.)
• AP’s shall pay Contractor within 30
  days after receipt of invoice for
  services provided.
  – If an invoice remains unpaid for over
    60 days the Contractor may terminate
    the rights of that specific AP to
    continue to access the system.




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Contract Term
• The statewide price agreement
  shall be in effect for a period of two
  years, with an option to extend for a
  total of five years.
• Reminder- purchase orders must
  be renewed by the service renewal
  date during the term of the contract.


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Pricing
• Products available under the statewide
  price agreement are available based on
  a price per search or a price per hit fee
  structure.
• For a price per hit product, there is no
  fee if no new information is provided for
  the search.
• Refer to the price agreement exhibits for
  contractor product descriptions, pricing
  and fee structure.


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Reports
•Contractor shall provide an invoice
 monthly that include a minimum:
  –Product Name
  –Total number of hits or searches
  –Price per hit or search
  –Total product charges
  –Agency invoice total for all products



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Reports (cont.)
• User Reports- Accompanying the
  invoice, Contractor shall provide a
  usage report containing the
  following:
  – User ID of staff who performed
    searches.
  – Last 4 digits of the SSN or other
    inquiry information used in search.
  – Date and time of each search
  – Type of search (product) requested
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Agency Resources
• Statewide Accounts Receivable
  Management Website:
 http://oregon.gov/DAS/SCD/SRS/SWARM_main.shtml

• Oregon Accounting Manual:
 http://oregon.gov/DAS/SCD/SARS/oam_toc.shtml

• Oregon Procurement
  Information Network (ORPIN):
 http://orpin.oregon.gov/open.dll/welcome

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Questions




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Contact Information
Gerold Floyd, State Controller’s Division
 Statewide Accounts Receivable
 Management Coordinator
 503-378-3156 X231
 Gerold.J.Floyd@state.or.us

Tim Jenks, State Procurement Office
  OPBC State Procurement Analyst
  503-378-4778
  Tim.Jenks@state.or.us

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