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Welcome Annual Meeting of School Board Trustees and Superintendents March 3, 2010 Presentation Agenda Welcome, Introductions and E2 Committee Debbie Butler Chris Carter History of Public School Districts in Marin County Debbie Butler Why are there 19 districts Linda Jackson Shared Services Past and Present Stephen Rosenthal Purpose, Next Steps and Q & A Valerie Pitts Bruce Abbott How the State Sees Efficiency & Effectiveness Today Efficiency & Effectiveness Task Force (E2) Leadership Co-Chairs Valerie Pitts - Larkspur Superintendent & Bruce Abbott - Dixie Trustee Committee Members Linda Jackson - San Rafael City Schools Trustee Tammy Murphy - Ross Superintendent Marilyn Nemzer - MCOE Trustee Mary Jo Pettegrew - Kentfield Superintendent Susan Schmidt - Tamalpais Trustee Laurie Kimbrel - Tamalpais Superintendent David Hellman - MCOE Trustee Stephen Rosenthal - Shoreline Superintendent Susan Spain - MCOE Deputy Superintendent Karen Maloney – MCOE Assistant Superintendent Debbie Butler - Novato Trustee History of Public School Districts in Marin County Debbie Butler Novato School Board Trustee President Marin County School Board Association Historical Timeline 1880 1860 Adopted CA New Thos. J. Ables Constitution County Superintendent 1862 Changes in school 1857 John Sims grants land Establishment affairs: standards, John Sims elected for San Rafael to build 1888 of public school textbooks, teachers 1st Superintendent A school house on 1st public high system and forming Total Districts: 29 of Marin Schools B & 5th for 15 students School in S.R. a county board in Fourth & Shaver Marin 1857 1862 1885 Existing 1861 Novato $25k facilities 1889 Districts: Districts begin Franklin Bond approved 2000+ students Corte Madera receiving public money Aurora by voters for S.R. 63 school teachers Tomales Districts school site $65 a mo. 6-12 First Certificated Chileno Established Total Districts: 31 $50 a mo. K-5 Public School Teacher: Julia Gilbert Total Districts: 7 Superintendent: Robert Furlong Superintendent: James Miller Total Districts: 44 Elected Nov. 1861 * The most districts at one time was 53 in 1915 Marin County School Districts Past to Present Tomales (1855) Halleck (1862) Franklin (1862) Tomales (1943) Aurora (1862) Clark (1870) Shoreline Olema (1867) West Marin (1953) Unified (1969) Black (1876) Pierce (1878) Inverness (1899) American Valley (1867) Estero (1868) Lighthouse (1897) Shafter (1903) Marin County School Districts Past to Present Larkspur/Corte Madera 1908 to Today Reed (1874) Tiburon (1887) Reed Union (1950) Lincoln 1873 to Today Belvedere (1896) San Rafael (1860-present) San Rafael Dixie 1863 to Today San Quentin (1864-1961) City San Pedro (1897-1951) Schools Novato (1862) Novato Union Black Point (1887) Elementary (1947) Novato Unified (1964) San Jose (1882) Fairfax (1876) Ross Valley (1984) Nicasio 1870 to Today San Anselmo (1893) Marin County School Districts Past to Present Tamalpais Union High S.D. 1907 to Today Lagunitas 1908 to Today Laguna Joint 1889 to Today Ross S.D. 1908 to Today Bay/Bolinas (1858) Wilkins (1907) Bolinas-Stinson Five Brooks (1915) Bolinas Union (1927) Union S.D. (1960) Little Lakes (1926) Stinson Beach (1917) Union 1903 to Today Richardson 1868 1895 Sausalito S.D. Ross Landing (1866) (1913) Kentfield Eastland District (1891) (1901) Mill Valley S.D. Marin County Student Enrollment Past to Present 50,000 46,248 45,000 40,000 35,000 29,615 30,000 25,000 Prop 13 20,000 24,437 15,000 10,000 5,000 0 1948 1950 1952 1954 1956 1958 1960 1962 1964 1966 1968 1970 1972 1974 1976 1978 1980 1982 1984 1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 2006 2008 Marin School Districts Today Larkspur School District Lincoln Ross School District Reed Union S.D. Lagunitas School District Laguna Joint Bolinas-Stinson Union S.D. Nicasio Schools Union Joint Ross Valley School District Why are there 19 districts? Linda Jackson President San Rafael Elementary School District President San Rafael High School District Vice President Marin County School Board Association Why are there so many districts in Marin Well…I’m off to the School Board meeting. . Reports Cost Effective Opportunities for Sharing Resources, MCOE (2003) History of School District Organization in Marin County, Robert J. Clemo and Robert E. Spain (n.d.) History of School District Organization in California, CDE (2009) School Governance and Consolidation Issues, MCOE (2005) Personal interviews with superintendents and trustees Demographic and Political Context Government Driven School Organization 1945 Optional Reorganization Act 1959 School District Organization Committee (MCOE) 1964 Mandatory elections reunification (Unruh Act) 1967 4 year election cycle mandated 1971 Requirement for mandatory unification elections deleted Unification/Consolidation Attempts Novato Unified in 1965 – took 10 years Shoreline Unified in 1969 – took 15 years Ross Valley in 1984 – took 10 years Tamalpais in ’64 and ’75 – did not pass San Rafael in ’66, ’72 and ‘01 – did not pass Issues to Consider Focus on Local Needs Conclusion It is not the strongest of the species that survive, or the most intelligent, but the one most responsive to change. Charles Darwin Shared Services Past and Present Stephen Rosenthal Superintendent Shoreline Unified School District Nicasio School District Purpose, Next Steps and Q & A Bruce Abbott Valerie Pitts President – Dixie School District Superintendent – Larkspur School District Efficiency and Effectiveness Task Force Purpose Statement As stewards of public funds and of the quality of education, we must continuously focus on the efficiency and effectiveness of all we do to ensure that every student has opportunities to learn and grow. The purpose of the E2 Task Force is to work with school districts in Marin to study, analyze and promote best practices related to shared services. Our goal is to maximize resources to support student learning. This includes exploring how we may leverage our collective strengths, focusing on economies of scale and reducing redundant efforts, while ensuring the benefits of local control. We will work together with superintendents and school board trustees to develop a series of recommendations for improving efficiency and effectiveness. We value the local control provided by our districts representing the diverse communities of Marin. We all value the efficiency that can be obtained by sharing services and best practices. We will consider all possible opportunities for efficiency and effectiveness provided they have strong community support and evidence for continuous improvement in student achievement. In addition, given possible changes in educational funding models in the next decade, we need to ensure long term fiscal integrity is maintained. SMART Goal #1 Analyze current shared services in Marin and compare to research-based best practices identifying possible areas for improvement and cost-benefit. Actions Identify current school district to school district shared services, and what is working. Identify barriers and/or challenges to increasing shared services practices. Discuss potential for expansion of shared services between districts and/or recommendation with superintendents. TIMELINE : December 2010 SMART Goals #2 Develop an analytical approach and financial review methodology that allow an objective view of opportunities for cost-sharing and efficiencies across districts. Actions Discuss standardization of account codes (expenses coded to specific function codes) with superintendents and business officials in order to produce comparable financial statements. Review comparable financial statements with Districts, focus on Function code 7000 – General Administration TIMELINE : December 2010 Deloitte Study “fewer students per school and fewer schools per district ..equal… higher SAT, ACT scores” “the optimal number of students in a district for total cost effectiveness was 6,000” - Syracuse University “optimal school district size strictly from a cost perspective was 3,525 students per school district” – Deloitte Study Our Challenge CAN WE ACT BIG Our Challenge But Stay Small In School Terms Can we achieve the efficiencies of a larger district while maintaining the effectiveness of our locally controlled districts? And the answer is….. YES In School Terms “Shared services can yield very real operational efficiencies around facilities, transportation, food service, real estate management, procurement, human resources, information technology, security and even instruction.” – Deloitte Study Our approach Best Practices In Marin What is working What are any existing barriers What can be extended Look Outside Marin Our approach Financial Review Functional View Review Coding Develop Comparison Review results w/Districts Why the functional view is cool Object Codes Function Codes Certificated Salaries Instruction Classified Salaries Instruction Related Services Employee Benefits Pupil Services Books & Supplies Ancillary Services Services Community Services Capital Outlay Enterprise General Administration Because Plant Services Tells us what is done with the money rather than who gets it •Discuss each topic at your table - 15 mins Table Work •Assign a scribe and record thoughts •Assign a spokesperson and be prepared to report out - 2 mins. 1. Shared Services as a priority- are we headed in the right direction and is the work of the E2 Task Force a worthwhile endeavor? 2. What next steps do you believe we need to take to further the work? 3. What commitments can we or should we make in our respective districts?
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