Welcome by jianghongl

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									   Welcome
            Annual Meeting
                  of
School Board Trustees and Superintendents
              March 3, 2010
         Presentation Agenda
   Welcome, Introductions and E2 Committee          Debbie Butler
                                                     Chris Carter

   History of Public School Districts in Marin County Debbie Butler

   Why are there 19 districts                        Linda Jackson

   Shared Services Past and Present                  Stephen Rosenthal

   Purpose, Next Steps and Q & A                     Valerie Pitts
                                                      Bruce Abbott
How the State Sees
Efficiency & Effectiveness Today
                Efficiency & Effectiveness
                      Task Force (E2)
Leadership Co-Chairs
 Valerie Pitts - Larkspur Superintendent & Bruce Abbott - Dixie Trustee
Committee Members
       Linda Jackson - San Rafael City Schools Trustee
       Tammy Murphy - Ross Superintendent
       Marilyn Nemzer - MCOE Trustee
       Mary Jo Pettegrew - Kentfield Superintendent
       Susan Schmidt - Tamalpais Trustee
       Laurie Kimbrel - Tamalpais Superintendent
       David Hellman - MCOE Trustee
       Stephen Rosenthal - Shoreline Superintendent
       Susan Spain - MCOE Deputy Superintendent
       Karen Maloney – MCOE Assistant Superintendent
       Debbie Butler - Novato Trustee
History of Public School
Districts in Marin County

            Debbie Butler
      Novato School Board Trustee
   President Marin County School Board
               Association
                Historical Timeline
                                                                                         1880
                             1860
                                                                                Adopted CA New
                        Thos. J. Ables
                                                                                Constitution
                     County Superintendent                 1862
                                                                                Changes in school
       1857                                       John Sims grants land
                      Establishment                                             affairs: standards,
John Sims elected                                 for San Rafael to build                                            1888
                      of public school                                          textbooks, teachers
1st Superintendent                                   A school house on                                          1st public high
                      system and forming                                        Total Districts: 29
of Marin Schools                                  B & 5th for 15 students                                       School in S.R.
                      a county board in                                                                        Fourth & Shaver
                      Marin




    1857                                                         1862                           1885
  Existing                           1861                      Novato                    $25k facilities                   1889
  Districts:                  Districts begin                  Franklin                  Bond approved               2000+ students
Corte Madera                  receiving public money            Aurora                   by voters for S.R.         63 school teachers
  Tomales                                                      Districts                 school site                  $65 a mo. 6-12
                              First Certificated
  Chileno                                                    Established                 Total Districts: 31          $50 a mo. K-5
                              Public School Teacher:
                              Julia Gilbert                Total Districts: 7                                        Superintendent:
                                                                                                                     Robert Furlong
                              Superintendent:
                              James Miller                                                                          Total Districts: 44
                              Elected Nov. 1861
                                                       * The most districts at one time was 53 in 1915
     Marin County School Districts
     Past to Present
Tomales (1855)

Halleck (1862)
Franklin (1862)          Tomales (1943)
Aurora (1862)
Clark (1870)                                 Shoreline
Olema (1867)
                         West Marin (1953)   Unified (1969)
Black (1876)
Pierce (1878)
Inverness (1899)

American Valley (1867)
Estero (1868)
Lighthouse (1897)
Shafter (1903)
         Marin County School Districts
         Past to Present
                                          Larkspur/Corte Madera 1908 to Today
   Reed (1874)
   Tiburon (1887)         Reed Union (1950)           Lincoln 1873 to Today
   Belvedere (1896)
                              San Rafael (1860-present)
                                                                      San Rafael
Dixie 1863 to Today           San Quentin (1864-1961)
                                                                      City
                              San Pedro (1897-1951)
                                                                      Schools
Novato (1862)           Novato Union
Black Point (1887)    Elementary (1947)       Novato Unified (1964)

San Jose (1882)
                                   Fairfax (1876)          Ross Valley (1984)
  Nicasio 1870 to Today            San Anselmo (1893)
         Marin County School Districts
         Past to Present
Tamalpais Union High S.D. 1907 to Today              Lagunitas 1908 to Today

       Laguna Joint 1889 to Today          Ross S.D. 1908 to Today

  Bay/Bolinas (1858)
  Wilkins (1907)                                               Bolinas-Stinson
  Five Brooks (1915)               Bolinas Union (1927)        Union S.D. (1960)
  Little Lakes (1926)

                  Stinson Beach (1917)
                                                       Union 1903 to Today
Richardson 1868         1895 Sausalito S.D.
                                     Ross Landing (1866)          (1913) Kentfield


      Eastland District (1891)       (1901) Mill Valley S.D.
                Marin County
                Student Enrollment Past to Present
50,000
                                                                               46,248
45,000

40,000

35,000
                                                                                                                                                                                                                29,615
30,000

25,000                                                                                                Prop 13
20,000
                                                                                                                                                24,437

15,000

10,000

 5,000

     0
         1948
                1950
                       1952
                              1954
                                     1956
                                            1958
                                                   1960
                                                          1962
                                                                 1964
                                                                        1966
                                                                                1968
                                                                                       1970
                                                                                              1972
                                                                                                     1974
                                                                                                            1976
                                                                                                                   1978
                                                                                                                          1980
                                                                                                                                 1982
                                                                                                                                        1984
                                                                                                                                               1986
                                                                                                                                                      1988
                                                                                                                                                             1990
                                                                                                                                                                    1992
                                                                                                                                                                           1994
                                                                                                                                                                                  1996
                                                                                                                                                                                         1998
                                                                                                                                                                                                2000
                                                                                                                                                                                                       2002
                                                                                                                                                                                                              2004
                                                                                                                                                                                                                     2006
                                                                                                                                                                                                                            2008
                  Marin School Districts Today
                                                                     Larkspur
                                                                     School District
                            Lincoln      Ross School District        Reed Union S.D.


Lagunitas School District



                                                                   Laguna Joint
                                      Bolinas-Stinson Union S.D.




       Nicasio Schools Union Joint                        Ross Valley School District
Why are there 19 districts?

                 Linda Jackson
    President San Rafael Elementary School District
       President San Rafael High School District
 Vice President Marin County School Board Association
Why are there so many districts
in Marin
           Well…I’m off to the
           School Board
           meeting.
           .
Reports
   Cost Effective Opportunities for Sharing Resources, MCOE
    (2003)

   History of School District Organization in Marin County, Robert
    J. Clemo and Robert E. Spain (n.d.)

   History of School District Organization in California, CDE (2009)

   School Governance and Consolidation Issues, MCOE (2005)

   Personal interviews with superintendents and trustees
Demographic and Political Context
     Government Driven School Organization

1945 Optional Reorganization Act

1959 School District Organization Committee (MCOE)

1964 Mandatory elections reunification (Unruh Act)

1967 4 year election cycle mandated

1971 Requirement for mandatory unification elections
     deleted
  Unification/Consolidation Attempts
Novato Unified in 1965 – took 10 years
Shoreline Unified in 1969 – took 15 years
Ross Valley in 1984 – took 10 years


Tamalpais in ’64 and ’75 – did not pass
San Rafael in ’66, ’72 and ‘01 – did not
 pass
Issues to Consider
Focus on Local Needs
Conclusion


It is not the strongest of the
species that survive, or the
most intelligent, but the one
most responsive to change.
                    Charles Darwin
Shared Services Past and
Present

      Stephen Rosenthal
           Superintendent
   Shoreline Unified School District
       Nicasio School District
      Purpose, Next Steps and Q & A



     Bruce Abbott                          Valerie Pitts
President – Dixie School District   Superintendent – Larkspur School
                                                District
              Efficiency and Effectiveness
             Task Force Purpose Statement
As stewards of public funds and of the quality of education, we must continuously focus on the
efficiency and effectiveness of all we do to ensure that every student has opportunities to learn
and grow.

The purpose of the E2 Task Force is to work with school districts in Marin to
study, analyze and promote best practices related to shared services. Our
goal is to maximize resources to support student learning. This includes
exploring how we may leverage our collective strengths, focusing on
economies of scale and reducing redundant efforts, while ensuring the
benefits of local control.
We will work together with superintendents and school board trustees to develop a series of
recommendations for improving efficiency and effectiveness.

We value the local control provided by our districts representing the diverse communities of
Marin. We all value the efficiency that can be obtained by sharing services and best practices.
We will consider all possible opportunities for efficiency and effectiveness provided they have
strong community support and evidence for continuous improvement in student achievement.
In addition, given possible changes in educational funding models in the next decade, we need
to ensure long term fiscal integrity is maintained.
     SMART Goal #1
Analyze current shared services in Marin and
compare to research-based best practices
identifying possible areas for improvement
and cost-benefit.
                                      Actions
  Identify current school district to school district shared services, and what is
  working. Identify barriers and/or challenges to increasing shared services practices.

  Discuss potential for expansion of shared services between
  districts and/or recommendation with superintendents.


  TIMELINE : December 2010
    SMART Goals #2
Develop an analytical approach and financial
review methodology that allow an objective
view of opportunities for cost-sharing and
efficiencies across districts.
                             Actions
 Discuss standardization of account codes (expenses coded to specific
 function codes) with superintendents and business officials in order to
 produce comparable financial statements.

 Review comparable financial statements with Districts, focus on
 Function code 7000 – General Administration

TIMELINE : December 2010
    Deloitte Study
 “fewer students per school and fewer schools per
     district ..equal… higher SAT, ACT scores”

“the optimal number of students in a district for total
      cost effectiveness was 6,000” - Syracuse University

   “optimal school district size strictly from a cost
      perspective was 3,525 students per school
                  district” – Deloitte Study
Our Challenge

CAN WE
 ACT

 BIG
Our Challenge

But Stay

Small
 In School Terms
       Can we achieve the
            efficiencies
     of a larger district while
           maintaining the
           effectiveness
of our locally controlled districts?
And the answer is…..
                     YES
In School Terms
“Shared services can yield very real operational
  efficiencies around facilities, transportation,
  food service, real estate management,
  procurement, human resources, information
  technology, security and even instruction.” –
  Deloitte Study
Our approach
             Best Practices
In Marin
  What is working
  What are any existing barriers
  What can be extended
Look Outside Marin
Our approach
            Financial Review
Functional View
Review Coding
Develop Comparison
Review results w/Districts
         Why the functional view is cool
   Object Codes                Function Codes
       Certificated Salaries     Instruction
       Classified Salaries       Instruction Related Services
       Employee Benefits         Pupil Services
       Books & Supplies          Ancillary Services
       Services                  Community Services
       Capital Outlay            Enterprise
                                 General Administration
         Because                 Plant Services
Tells us what is done with
   the money rather than
         who gets it
                     •Discuss each topic at your table - 15 mins
     Table Work      •Assign a scribe and record thoughts
                     •Assign a spokesperson and be prepared
                             to report out - 2 mins.


1.    Shared Services as a priority- are we
      headed in the right direction and is the
      work of the E2 Task Force a worthwhile
      endeavor?
2.    What next steps do you believe we
      need to take to further the work?
3.    What commitments can we or should
      we make in our respective districts?

								
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