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									                                    Ursinus College
                                   Athletic Department


Ursinus College Athletics offers 24 varsity sports that compete at the Division III Level.
Teams compete in the Centennial Conference, one of the strongest conferences in all of
Division III. Recently, the field hockey team won the NCAA National Championship in
2006, while the men's basketball team advanced to the NCAA championship round in

Titles have not been limited to the NCAA, as the gymnastics team captured the ECAC
Championship in 2008, while crowning an individual national champion in 2008. Teams
enjoy state-of-the-art facilities, including an Astroturf facility and a fitness center.
Success not only occurs on the field, but in the classroom as Ursinus places athletes on
the Centennial Conference Academic Honor Roll. The honor includes student athletes
who have a GPA of 3.4 of higher. (Ursinus Website)


Athletic Committee of the Board of Trustees:
       The purpose of this committee is to oversee the Athletic Department. The
       Committee report to the College’s Board of Trustees. The committee is made up
       of representatives from the Athletic Department (the Athletics Director, the Sports
       Information Director, and the Senior Woman Administrator), the President and
       members from the Officers of the Corporation.

Intercollegiate Athletic Committee:
       The faculty committee on athletics is composed of several full-time members of
       the faculty who are elected by the faculty; the USGA, the SWA, the Athletics
       Director and four students selected by the Athletic Director.

       The purpose of the Committee is to advise the Director of Athletics on the
       relationship of the athletics program to the academic program, on new concepts
       and progress being considered for athletics, emphasizing a basic commitment to
       the liberal arts.

Student-Athlete Advisory Committee:
      The committee shall be composed of representatives from each varsity sport who
      are in good academic standing. The role of the committee is to have a voice in the
      policy making of the athletic department. The committee will meet monthly and

       will be a liaison between the student-athlete and the athletic department. Advisor
       to the committee is the Assistant Director of Athletics.

Athletic Department Leadership

      Director of Athletics

       The Director of Athletics is the administrative head of the Athletic Department
       and supervises the entire operation. The Director of Athletics supervises the
       department's recruiting, scheduling, budgeting, purchasing, coaching, and sports

       The Director’s duties also include developing and enforcing departmental
       policies, representing the Athletic Department on various levels and serving on
       committees that concern athletics at the college level.

      Assistant Athletic Director
       The Assistant Director of Athletics is responsible for coordinating all searches for
       department positions, preparing inclement weather practice schedules, serving as
       a mentor to all coaches, serving as game-day administrator at home events,
       attending and observing games and practices and assisting in the administration of
       coach evaluations. His duties also include assisting the Director of Athletics and
       the Operations Manager in day-to-day operations of the athletic department.

      Assistant Athletic Director
       The Assistant Director of Athletics is responsible for scheduling all intercollegiate
       athletic events, SAAC Advisor and NCAA Compliance. The Assistant Athletic
       Director represents Ursinus College Women's Sports Program to other colleges,
       conferences, and athletic organizations. Her duties also include assisting the
       Director of Athletics, the Sports Manager, and working with the Assistant
       Director of Athletics and the College Deans with academic eligibility.

      Senior Woman Administrator
       The Senior Woman Administrator is responsible for gender equity in Ursinus
       College’s Athletic Department and will work directly with the Director of
       Athletics and the Assistant Athletic Director.

Assessment in Athletics

The Athletic Department is engaged in the assessment of coaches and staff, programs,
recruiting and equity on an ongoing basis. These assessments insure that the programs
sponsored by the college are in compliance with NCAA and Centennial Conference
guideline, as well as governmental guidelines. These assessments also help the Athletic
Director and the Administration insure that the athletic program supports the mission of
the college and the goal of student achievement.

Athletics is but one part of the total educational program of the College. Athletes
are students and students are athletes. The athletic program exists only because
the academic program exists, supporting it and not detracting from it.
Furthermore, the athletics program supports and reflects the mission of the
College: to enable students to become independent, responsible and thoughtful
individuals through a program of liberal education.
                                         Athletic Department Mission Statement

Assessment of Coaches:

      Coaches are assessed annually by the Director of Athletics with the help of
       the Assistant Athletic Directors. Evaluations are based on:
           o Student-Athletes annually complete a form which reflects their
              perception of the coach’s effectiveness.
           o Students are interviewed at random regarding the athletic program
              in general and the coaches in particular.
           o Ongoing observations of coaches’ as educators and as
              representatives of the College.
                   “Expectation of Coaches”
                   Athletic Department Handbook
           o Head Coaches’ evaluation of assistants

Assessment of Programs: Middle States Focus Group Discussion

      Reverend Charles Rice Interviewed each of the head coaches in the
       Athletic Department on behalf of Working Group 2. He reported the
           o Ursinus College Athletics offers 24 varsity sports that compete at
               the Division III Level. 40% of the male students and 30% of the
               female students participate in varsity sports.
           o Just as in academics, the athletic program, varsity and intramurals
               seek to develop the whole person. Intramurals offer a large variety
               of team and individual sports each year. Most of the sports are
               offered through men’s, women’s and coed leagues.
           o “The College believes that participation in athletics should be a
               constructive experience in which the physical welfare of the
               student-athlete is paramount.”
           o Sound mind and sound body go hand in hand. Coaches are
               reminded that they are teachers, mentors and recruiters. It starts
               with recruiting. The recruiters integrate a sound mind and body in
               their approach.
           o “Consequently, the primary emphasis of the athletics program is
               placed on enhancing the personal development of the student-
               athlete, through a broad-based program of spirited competition.
               However, the College recognizes that winning is also a legitimate
               objective, when achieved in an ethical manner consistent with the

         College's stated mission; we strive for excellence in the classroom
         and we strive for excellence on the field of athletic endeavor.”
       o The coaching staff uses an approach based primarily on execution,
         practice, ethics, and sacrifice. It is not all about winning or losing.
         The athlete is being developed as a whole person predicated on
         teaching life lessons.
       o The Ursinus College athletic program puts an emphasis on
         academics. A liaison program between faculty and coach was
         established to support students academically. The average gpa of
         student-athletes was higher than the overall average of the total
         student population.
       o Recommendations
          Conduct a study around the unique tension of childcare and
             women coaches
          Provide flexibility in work schedule to compensate for time
             spent during holidays working with athletes
          Continue and strengthen the faculty liaison program

   Reports to the NCAA and Centennial Conference
       o NCAA Survey PP&E 2006-2007
       o NCAA Designation of 2007-2008 Demographics
   Athletic Department: TITLE IX Issues and Alternatives
       o The 2007 study is the most recent study of compliance with Title
            IX Guidelines
       o Changes implemented by the Athletic Department include:
                Setting limits on the number of male student-athletes
                   participating on the following teams: football, wrestling,
                   men’s lacrosse and men’s soccer.
                Recommendations for improvements to the Women’s
                   Soccer facility.
                Athletic Directors response can be found in Appendix B
   College Sports Project and College Sports Project and Interpretation
       o Ursinus is one of 71 liberal arts colleges participating in the project
            which began in 2005-2006
       o The report provides important comparative information on the
            SAT, GPA and gender for sports sponsored by the college
       o Changes resulting from the College Sports Project
                The results of this report are being used to establish a
                   baseline upon which future admissions decisions could be
                Interpretation provided by Professor O’Neill can be found
                   in Appendix A
   Equity In Athletics 2007
       o The data is submitted to the OPE Equity in Athletics Disclosure
            Website database on an annually as required by the Equity in
            Athletics Disclosure Act.

o  The Web-based data collection, is required of all co-educational
  postsecondary institutions that receive Title IV funding (i.e., those
  that participate in federal student aid programs) and that have an
  intercollegiate athletics program.
o Site provides valuable comparative information on programs,
  budget and staffing
       Single institution data
       Regional, national and association data
o Hard copy documentation only in Appendix D

                          APPENDIX A

College Sports Project and College Sports Project and Interpretation

To:     John Strassburger
From:   Heather O’Neill
Re:     College Sports Project Report and Implications
Date:   January 27, 2008

Summary of findings from 2005-06 entering student cohort for year one:

       Approximately 40,000 students from 71 institutions comprise the cohort for the project.
        They are geographically diverse and many highly respected liberal arts college
        participate, suggesting worthy comparisons are available. All of the NESCAC schools are
        represented, whereas only F&M, Haverford, Muhlenberg and Ursinus submitted data
        from the Centennial Conference.
       For Ursinus, the average SAT score for incoming non-athlete males is 1222, which is 104
        points higher than the 1118 for male athletes. Breaking down the male athletes into
        recruited athletes versus walk-ons, the 1171 average score for walk-ons outstrips the
        recruited figure of 1109.
       For females, the trend is the opposite. Female athletes show an average SAT score of
        1178, which surpasses that of the non-athletes at 1155. Moreover, the recruited female
        athlete’s score of 1185 exceeds the walk-on’s average of 1140.
       Examining all schools, the male athletes have average SAT scores of 1196, which is 65
        points lower than the male non-athlete’s score. While the direction of the difference is
        the same for Ursinus and the rest in the cohort, the Ursinus gap of 104 points is
        significantly lower than that of the cohort for males. The cohort data show female non-
        athletes with slightly higher average SAT scores than female athletes, 1226 versus 1217.
        The is contrary to the Ursinus experience, wherein Ursinus female athletes dominate
        others in SAT averages.
       The findings regarding high school percentile of incoming students tend to mimic the
        SAT results for men and women. For men, non-athletes have an average high school
        class rank of 44 percentile compared to athletes slightly less at 42 percentile. Both are
        demonstrably lower than the cohort figures of 77 and 73 percentiles, respectively. For
        females, the athletes have an average high school percentile of 58 versus the non-
        athletes at 52 percentile. Both are significantly lower than the cohort figures of 82 and
        83 percentiles, respectively.
       First year classroom performance, as measured by end of the year GPA, also varies for
        men and women. The average GPA for male non-athletes places them in the 46th
        percentile, far above the male athletes at the 34th percentile. The lower figure is not
        surprising given the large disparities in average SAT and high school percentiles.
        Likewise, the higher academic credentials of the incoming female athletes help explain
        why they outperform female non-athletes with an average GAP percentile of 61 versus
       The evidence from the cohort also shows male non-athletes performing better than the
        athletes with GPA percentiles at 47 and 39, respectively. The first is similar to the
        Ursinus figure, but the athlete’s measure for Ursinus is less than the cohort by 5
        percentile points. The women’s cohort findings show the non-athletes have slightly
        higher GPA percentiles than the athletes at 55 and 51 percentiles, respectively. The
        Ursinus females outperform the cohort in both instances.

       Concentrating on male sports teams, only the baseball team shows a higher average
        GPA percentile (51) than male non-athlete’s average GPA (46). Notably, wrestling (22),
        lacrosse (24), and cross country (26) score in the 20th percentile range. The remaining
        teams are in the low 30’s range. It should be noted that some male athletes may
        compete in all three track and field seasons, thus a low academic performer would be
        counted three times in the study and bring down the averages in all three cases.
        Nationally, football (32) lacrosse (34) and wrestling (30) represent the lowest GPA
        performing teams. Ursinus football at 34 is about the same statistically as the national
        norm, but the Ursinus figures for the other two sports fall below the national figures.
        The three track and field venues are significantly below the national norms, which are in
        the 45-50 percentile ranking.
       Female sports teams at Ursinus perform above the female non-athletes in all sports
        except lacrosse and swimming/diving. The small sample sizes, however, for all female
        teams do not allow for much analysis. As the CSP project proceeds, more data leading
        to larger sample sizes will allow for better examination of trends.
       Lastly, only fourteen students (3.26%) withdrew from the college over the time period
        and none were athletes. In the cohort, 4.98% withdrew overall, and 3.79% of athletes

Implications from the study:

       The SAT differential for male non-athletes versus athletes at Ursinus is significant, about
        1.6 times higher than the differential within the cohort. Roughly speaking, the 104
        deficit for the athletes contributes to a 12 percentile point deficit in average GPAs for
        males. Interestingly, the 65 point deficit from the national cohort is associated with an
        8 point GPA percentile differential. So in a way, our “underprepared” male athletes are
        doing slightly better than the cohort’s male athletes in terms of GPAs. Based on the
        65/8 ratio for the cohort, the 104 point differential would have led to a 12.8 gap instead
        of the 12 points as noted, a very slight difference.
       The coaches of the female teams attract higher academically qualified females relative
        to other females and certainly relative to male athletes. How they are doing it and how
        it can be translated to coaches of male athletes should be examined.
       The classroom success of male athletes needs to be addressed. If male athletes are
        admitted with less academic firepower, which would make them less likely to
        outperform others in the classroom, are there structures in place to help them in this
        regard? Many coaches have mandatory study sessions, but are they effective? If so,
        how effective, and are they the best means to assist these men?

Discussion points:

       Mandating the coaches of male sports teams to raise the average SAT score significantly
        in one year will have untoward implications on admissions goals. The large size of
        several men’s teams allows Ursinus to attract enough male students to maintain the
        college’s desirable ratio of male to female students. A sudden and dramatic increase in
        admission standards for male athletes would lead to fewer men in the college.
        Increasing the minimum SAT score slightly each year for several years will enable
        coaches to attract stronger students overtime without dire enrollment effects

          immediately. Perhaps the recruiting model used by football, wrestling and men’s
          lacrosse can be re-examined to see if other models are feasible. For instance, do these
          coaches engage in the National Schools Campaign to find highly sought students? Are
          coaches able to attract the stronger students from the top 300 high school? If they tend
          to attract those in the lower quartiles, the word gets out and the stronger students from
          these schools will not seek admission to Ursinus.
         How can student athletes improve their classroom success? Casual observation of the
          hours spent in-season and out-of-season on several male sports suggests the students
          have too little time to collect their thoughts and study effectively. The use of “captain’s
          practices” to skirt the NCAA regulations regarding time spent on a sport at the Division
          III level leads to too many athletes spending too many hours per week on their sport.
          For instance, the early morning speed and agility class open the campus in the spring,
          though “mandatory” in the eyes of the football players, follows the letter of the law vis-
          à-vis the NCAA but not the NCAA’s intent. Non-traditional seasons have strict time
          constraints and partaking in the aforementioned “class” would lead to exceeding such
          limits. The same holds for captain’s practices requiring lifting at the fitness center and
          watching game films. An objective assessment of what is actually going on with each
          team is warranted. A survey of team members is one way of finding out how time is
          spent. It does not appear that the women’s teams are invoking excessive captain’s
          practices, but that too should be studied. Additionally, what is happening in the
          Centennial Conference in this regard? Is there a concern amongst our peers?
         The integration of student athletes in the life of the college is highly desirable by the
          administration. Do athletes partake in study abroad opportunities in reasonable
          numbers? Do they opt not to study abroad in their off season due to fear of
          repercussions by coaches during the season? Are athletes told by coaches that they
          cannot join Greek organizations? While not promoting one way or the other the
          inclusion into a Greek organization, one should allow athletes the opportunity to make
          their own choices without fear of reprisals. Dedicated athletes know what they have to
          do to prepare for competition; they need a coach for guidance, not to dictate to them as
          if they are not able to make adult decisions. The beauty of Division III athletics is the
          opportunity to play a sport but not be so wedded to it that it becomes a job as in the
          Division I model. How many of our athletes think of their sport participation as a job in
          an onerous sense?


         All of the above is predicated on one year’s worth of data, thus a relatively small sample
          size. As time goes on, more data will bring to light the obvious trends. In the meantime,
          it is important to stay awake at the switch and continue to participate in the CSP project.
          How to broach this subject with the athletic director, who is also a coach, is difficult.
          We have many wonderful coaches and athletes in our community who enliven the
          campus community. Making it even better, however, especially for the athletes, is the

           APPENDIX B

Response to 2007 Title IX Report

                            Response to 2007 Title IX Report
                          Brian D. Thomas, Director of Athletics

DATE:          July 3, 2008

The NCAA independent study of June 8, the EADA Financial Report for 2006-07 school
year, and the self requested Title IX review all support the fact that Ursinus College
Athletics has made tremendous strides in improving facilities, budgets, salaries ensuring
that we are basically in compliance in all areas.

Mentioned as a concern by the Title IX report (performed by an independent law firm) is
the fact that the softball field does not have a permanent fence but the baseball field does.
Also the number of male student-athletes is much greater than the number of female

The department has requested the administration consider a permanent fence for softball
and the department has capped the number of male student-athletes participating on the
following teams: football, wrestling, men’s lacrosse and men’s soccer.

An initiative to improve the softball field has been made by submitting a plan to construct
paths to the field from the banks surrounding the field.

The Athletic Director has established a system of educating and improving the coaching
staff through:

       Four mandatory meetings a year – the initial mandatory meeting being in August
        as an in-service.
                Reviewing the department manual; standard operating procedures,
                expectations and more.

       Providing additional material for their professional development and for being
        good leaders.

The department continues to provide the highest quality service and environment to all of
our student-athletes.

The new facilities are of the highest quality for student-athletes and the general student



Expectation of Coaches

                       Expectations of Coaches

You are to be:
    A teacher
    A mentor
    A counselor
    A recruiter
    Someone who can make the ‘connection’.

You are to grasp or understand the climate of our conference and our institution.

You must understand the balance between academics and athletics

You genuinely care about the overall development of the student athlete.

You should have a good knowledge of your sport.

You must be professional/collegial at all times.

You must exude:
     Integrity - self and program
     Loyalty - to UC and all athletics

You must always remember – you and your program are ‘part of a bigger whole’.


Athletic Department Handbook

A. Ursinus College Mission
The mission of Ursinus College is to enable students to become independent,
responsible and thoughtful individuals through a program of liberal education.
That education prepares them to live creatively and usefully and to provide
leadership for their society in an independent world.

The College seeks students of varied backgrounds who actively search for
meaning and purpose in their lives. It nurtures a sense of community by
engaging students and faculty in an unfinished conversation about liberal
learning- how it is grounded in fundamentals of human experience, broadens the
mind, enhances compassion, and prepares us for a life of service.

Liberal education is provided through an academic program that empowers the
intellect, awakens moral sensitivity, and challenges students to improve society.
Students gain intellectual curiosity, the capacity to think analytically, critically, and
creatively, and the skill to express thought with logic, clarity, and grace. Further,
they develop a deepened sense of human history and an understanding of who
they are as persons, what they ought to do as citizens, and how they best can
appreciate the diversity and ambiguity of contemporary experience.

The faculty is the cornerstone of our academic program. Faculty members are
dedicated to teaching and learning and set high standards for themselves and for
students. They choose to be active scholars because they are involved
teachers, seeking to transmit their enthusiasm for learning to their students.

The faculty joins with the professional staff in an educational program that
extends outside of the classroom. As a predominantly residential community, the
College fosters a shared life and provides an opportunity for the comprehensive
personal development of all students. By taking active part in the varied
programs of the campus, students have the opportunity to develop their
intellectual, creative, and physical talents and to strengthen their personal values
in the context of the principles and traditions of Ursinus.

The College adapts this mission of liberal education for full-time residential
students to the special circumstances and program needs of part-time, non-
resident students who enroll in the Ursinus College Continuing Education
program. By serving nearby communities through this program, the College
plays a responsible part in the life of its region and shares its educational
resources more widely.

B. Non-discrimination Statement
Ursinus College does not discriminate on the grounds of race, color, national
origin, sex, age, religion, veteran status, or physical or mental handicap in the
administration of any of its educational programs or activities or with respect to
employment. It is committed to providing equal opportunity to all employees and
applicants for employment in a manner consistent with applicable local, state,
and federal laws. The College is an equal employment/affirmative action

C. Harassment
The moral principles underlying the purpose of Ursinus College affirm respect for
the dignity of the individual person. It is the policy of this institution that
harassment of any member of the community on the basis of ethnic differences,
religious preferences, physical or mental impairments, or national origin is
unethical and unprofessional activity and is prohibited.

Sexual harassment: which includes sexually motivated behavior, physical
contacts, sexually derogatory statements, verbal advances or abuses,
suggestions or sexual behavior, overt or otherwise, is prohibited. Any employee
who sexually harasses another employee or student is subject to termination. All
instances of sexual harassment, whether overt or passive, should be promptly
reported to the Office of the President.
1.     Statement of Policy
       Because the moral principles underlying the purpose of Ursinus College
       reflect a respect for the dignity of the individual person, it is the policy of
       this institution that no member of the academic community may sexually
       harass another. Sexual harassment is an unethical and unprofessional
       activity, which frequently involves persons of unequal power, authority or
       influence. Sexual harassment is defined as unwelcome sexual advances,
       requests for sexual favors, and other verbal or physical conduct of a
       sexual nature when:

       a. Submission to such conduct is made either explicitly or implicitly a term
       or condition of an individual’s employment, academic or athletic
       achievement; or

       b. Submission to or rejection of such conduct by an individual is used as
       the basis for decisions affecting such individuals; or

       c. Such conduct is abusive of others and implies, in an abusive manner, a
       discriminatory hostility toward their personal or professional interests
       because of their sex; or

       d. Such conduct has the purpose or effect of unreasonably interfering with
an           individual’s performance or creating an intimidating, hostile, or
offensive                  environment.

   2.    Procedures for Bringing a Complaint Against an Employee of

   The person who believes that sexual harassment has occurred is encouraged to
   report the incident to an Assistant or Associate Dean of the College or other
   designee of the President. The Assistant/Associate Dean will then ascertain the
   relevant facts, inform the alleged offender of the nature of the complaint, and
   attempt to resolve the complaint through informal processes, including
   discussions with the concerned parties. At this informal stage, complaints will be
   handled with complete confidentiality.

   If the informal procedures do not achieve a resolution satisfactory to the
   complainant, the complainant may continue the complaint with a formal written
   charge(s). The Dean of the College or other designee of the President will
   constitute an ad hoc committee of three members, and should attempt to ensure
   that both parties find the committee members acceptable. The committee will
   hear both parties, consider the complaint and will render a judgment in writing to
   the Dean and the President.

The Dean, after consultation with the ad hoc committee, will inform both parties in
writing of the Dean’s decision on the complaint.

If the complainant or the alleged offender disagrees with the decision of the above, the
complainant or the alleged offender may appeal the decision to the President of the

D. Ursinus College Athletics Mission Statement
Ursinus College recognizes the physical, social and moral benefits derived from athletic
activity and offers a well-balanced sports program, at both the intramural and
intercollegiate levels, which is open to all. Athletics is but one part of the total
educational program of the College. Athletes are students and students are athletes.
The athletic program exists only because the academic program exists, supporting it
and not detracting from it. Furthermore, the athletics program supports and reflects the
mission of the College: to enable students to become independent, responsible and
thoughtful individuals through a program of liberal education.

The College believes that participation in athletics should be a constructive experience
in which the physical welfare of the student-athlete is paramount. Consequently, the
primary emphasis of the athletics program is placed on enhancing the personal
development of the student-athlete, through a broad-based program of spirited
competition. However, the College recognizes that winning is also a legitimate
objective, when achieved in an ethical manner consistent with the College's stated
mission; we strive for excellence in the classroom and we strive for excellence on the
field of athletic endeavor.

Equal opportunities for participation in athletics are available for all men and women.
Intercollegiate competition takes place in twelve sports for men and thirteen sports for
women. Since the ultimate objective of the athletic program is to develop in students
the recreational and social competencies for the effective lifetime use of leisure time, an
extensive program of intramural sports is in operation; students are encouraged to

Coaches are educators and coaching is a specialized form of teaching student-athletes
the values of training, strategy, hard work, team work, vigorous competition, and
winning and losing, all a part of a sound educational experience. In addition, courtesy
and sportsmanship in participants and spectators alike are fostered.

Student-athletes at Ursinus College are subject to the same policies, procedures, and
criteria as non-athletes, with respect to such matters as admission standards,
administration of financial aid, credit-granting, progress toward and achievement of
academic degrees, and transfer. Ursinus College operates in full compliance with the
rules and regulations of the National Collegiate Athletic Association and of those athletic
conferences to which the College belongs.

E. Objectives of the Intercollegiate Athletics Program
The goals of the intercollegiate athletic program should be sufficient to challenge the
abilities of the coaching profession, to merit the interest and support of the student body
and school staff, and to command the respect of civic-minded citizens. These goals are
divided into three groups: those that relate to participants, those that relate to the
student body, and those that relate to the community.

       1. That Relate to the Participant:
       - To provide the opportunity for the highly skilled to compete with opponents of
       comparable skill.
       - To develop higher levels of strength, endurance and vitality.
       - To develop desirable health habits.
       - To promote good sportsmanship.
       - To develop an appreciation for excellence in athletic performance through
       participation in interscholastic athletics.
       - To develop an attitude of respect for authority and an ability to accept decisions
       - To strengthen qualities of courage, tenacity, alertness, resourcefulness, and
       - To develop skills to deal with social, recreational, and vigorous self-expression
       - To emphasize citizenship traits such as self-control, self-discipline, cooperation,
       fairness, honesty, leadership, and respect.

       2. That Relate to the Student Body:
       - To create an atmosphere of unity and to foster school spirit.

        - To teach the students about athletics so that they can better assume the role of
        - To motivate wider sports participation from the students by providing examples
        of superior performance.

        3. That Relate to the Community:
        - To promote wholesome recreational interest.
        - To develop skills in sports that will carry over into adult life.
        - To educate the community in the educational and social values of sports.
        - To stimulate interest in the entire school program.

F. A Professional Educator-Coach will:
1.  Exemplify the highest moral character, behavior, and leadership.
2.  Respect the integrity and personality of the individual athlete.
3.  Abide by the rules of the game in letter and spirit.
4.  Demonstrate a mastery of and continued interest in coaching principles and
        techniques through professional improvement.
 5. Encourage respect for all athletes and their values.
 6. Display modesty in victory and graciousness in defeat.
 7. Promote ethical relationships among coaches.
 8. Fulfill responsibilities to provide and environment free of safety hazards and seek
        to establish good health habit through sound training rules.
 9. Encourage the highest standards of conduct and scholastic achievement among
       all athletes.
10. Strive to develop in each athlete the qualities of leadership, initiative, and good
11. Respect the integrity and judgment of sports officials.

It is significant that coaches embrace such ideals with total sincerity if they are to be
influential in the development of those students entrusted to them. Coaches bear the
greatest burden of responsibility for sportsmanship. It is essential that all coaches
subscribe to the values of sportsmanship and teach those principles through word and
deed. The Athletic Department and its participants also support the Mission of the

G. Student-Athlete Code of Conduct
1. General Principle
     a. Standards of honesty and sportsmanship: Individuals employed by (or associated
        with) a member institution to administer, conduct or coach intercollegiate athletics
        and all participating student-athletes shall act with honesty and sportsmanship at
        all times so that intercollegiate athletics as a whole, their institutions, and they, as
        individuals, shall represent the honor and dignity of fair play and the generally
        recognized high standards associated with wholesome competitive sports.
        (10.01.1, NCAA Division III Manual)
     b. Unethical Conduct: by a prospective or enrolled student-athlete or a current or
        former institutional staff member may include, but is not limited to, the following:

                   1. Refusal to furnish information relevant to an investigation of a
                      possible violation of an NCAA regulation when requested by the
                      NCAA or the individual’s institution;
                   2. Knowing involvement in arranging for fraudulent academic credit
                      or false transcripts for a prospective or an enrolled student-
                   3. Knowing involvement in offering or providing a prospective or
                      enrolled student-athlete an improper inducement or extra benefit
                      or improper financial aid;
                   4. Knowingly furnishing the NCAA or the individual’s institution false
                      or misleading information concerning the individual’s involvement
                      in or knowledge of matters relevant to a possible violation of an
                      NCAA regulation; or
                   5. Receipt of benefits by an institutional staff member for facilitating
                      or arranging a meeting between a student-athlete and an agent,
                      financial advisor or a representative of an agent or advisor (i.e.,

2. Sportsmanship

“Student-athletes of a member institution and individuals employed by, or associated
with that institution shall deport themselves with honesty and good sportsmanship.
Their behavior shall at all times reflect the high standards of honor and dignity that
characterize participation in the collegiate setting. For intercollegiate athletics to
promote the character development of participants to enhance the integrity of higher
education, and to promote civility in society, student-athletes, coaches, and all others
associated with these athletic programs and events should adhere to such fundamental
values as respect, fairness, civility, honesty and responsibility. These values should be
manifest not only in athletics participation but also in the broad spectrum of activities
affecting the athletics program. It is the responsibility of each institution to:
        “(a) Establish policies for sportsmanship and ethical conduct in intercollegiate
        athletics consistent with the educational mission and goals of the
        institution; and
        “(b) Educate, on a continuing basis, all constituencies about the policies in 2.4

Source: NCAA Council and NCAA Presidents Commission (Presidents Commission
Committee on Sportsmanship and Ethical Conduct in Intercollegiate Athletics) Effective
date: August 1, 1996.

3. Resolution: Sportsmanship and Ethical Conduct
       “Whereas, all aspects of an institution’s athletics program must be conducted in
keeping with the principles of sportsmanship and ethical conduct in order for
intercollegiate athletics to enhance the integrity of higher education, of which it should
be an integral part; and

        “Whereas, adherence to the principles of sportsmanship and ethical conduct is
best achieved by positive reinforcement of such fundamental values as respect,
fairness, civility, honesty and responsibility, through education, rather than proliferation
of rules and regulations; and
        “Whereas, emphasis on these values and adherence to principles of
sportsmanship and ethical conduct is important in the preparation of student-athletes for
a life characterized by attributes of a productive and caring citizen; and
        “Whereas, in order to accomplish these goals, it is the responsibility of institutions
to conduct for all their constituencies, on a continuing basis, appropriate educational
programs that promote the principles of sportsmanship and ethical conduct; and
        “Whereas, meaningful reform of intercollegiate athletics cannot be achieved,
without such intensive efforts to promote adherence to principles of sportsmanship and
ethical conduct;
        “Now, therefore be it resolved, that the NCAA Committee on Athletics
Certification be directed to work with the NCAA Presidents Commission Committee on
Sportsmanship and Ethical Conduct in Intercollegiate Athletics to develop legislation for
consideration at the 1997 NCAA Convention that will include “Sportsmanship and
Ethical Conduct” as a specific component of the athletics certification program, effective
in the second five-year cycle of the program.”

Source: NCAA Council and NCAA Presidents Commission (Presidents Commission
Committee on Sportsmanship and Ethical Conduct in Intercollegiate Athletics).

4. Amateurism
This is in reference to the amateur status of enrolled student-athletes. Please refer to
section 12 of the NCAA Division III Manual for information and regulations regarding this

5. Disciplinary Probation
Indicates a stringent written warning issued in response to more serious or frequent
violations of college regulations. Probationary status is issued for a stated period of
time. While on probation, the student may not represent the college in public events
(e.g. intercollegiate athletics, musical organizations, etc.), hold office in any college
organization, or work for any employer on the campus. Scholarships received from
Ursinus College will be reviewed by the College Scholarship Committee. Other specific
restrictions or disciplinary actions may be determined. Any further disciplinary problems
may result in suspension or dismissal.

*For further information, consult The Ursinus College Judiciary Board

1. Basic Purpose
The competitive athletics programs of member institutions are designed to be a vital
part of the educational system. A basic purpose of this Association is to maintain
intercollegiate athletics as an integral part of the educational program and the athlete as
an integral part of the student body and, by so doing, retain a clear line of demarcation
between intercollegiate athletics and professional sports. The purposes of this
Association are:
(1)     To initiate, stimulate and improve intercollegiate athletics programs for student-
        athletes and to promote and develop educational leadership, physical fitness,
        athletics excellence and athletics participation as a recreational pursuit;

(2)    To uphold the principle of institutional control of, and responsibility for, all
       intercollegiate sports in conformity with the constitution and bylaws of this

(3)    To encourage its members to adopt eligibility rules to comply with satisfactory
       standards of scholarship, sportsmanship and amateurism;

(4)    To formulate, copyright and publish rules of play governing intercollegiate

(5)    To preserve intercollegiate athletics records;

(6)    To supervise the conduct of, and to establish eligibility standards for, regional
       and national athletics events under the auspices of this Association;

(7)    To cooperate with other amateur athletics organizations in promoting and
       conducting national and international athletics events;

(8)    To legislate, through bylaws or by resolutions of a convention, upon any subject
       of general concern to the members related to the administration of intercollegiate
       athletics; and

(9)    To study in general all phases of competitive intercollegiate athletics and
       establish standards whereby the colleges and universities of the United States
       can maintain their athletics programs on a high level.

       Source: NCAA Division III Manual

2. NCAA Division III Philosophy Statement
Colleges and universities in Division III place the highest priority on the overall quality of
the educational experience and on the successful completion of all students’ academic
programs. They seek to establish and maintain an environment in which a student-
athlete’s athletics activities are conducted as an integral part of the student-athlete’s

educational experience. They also seek to establish and maintain an environment that
values cultural diversity and gender equity among their student-athletes and athletics

To achieve this end, Division III institutions:
(1)   Place special importance on the impact of athletics on the participants rather
      than on the spectators and place greater emphasis on the internal constituency
      (students, alumni, institutional personnel) than on the general public and its
      entertainment needs;

(2)    Award no athletically related financial aid to any student;

(3)    Encourage the development of sportsmanship and positive societal attitudes in
       all constituents, including student-athletes, coaches, administrative personnel
       and spectators;

(4)   Encourage participation by maximizing the number and variety of athletics
opportunities for their students;

(5)    Assure that the actions of coaches and administrators exhibit fairness, openness
       and honesty in their relationships with student-athletes;

(6)    Assure that athletic participants are not treated differently from other members of
       the student body;

(7)    Assure that athletics programs support the institution’s educational mission by
       financing, staffing and controlling the programs through the same general
       procedures as other departments of the institution;

(8)    Provide equitable athletics opportunities for males and females and give
       emphasis to men’s and women’s sports;

(9)    Support ethnic and gender diversity for all constituents;

(10) Give primary emphasis to regional in-season competition and conference
championships; and

(11)   Support student-athletes in their efforts to reach high levels of athletics
       performance, which may include opportunities for participation in national
       championships, by providing all teams with adequate facilities, competent
       coaching and appropriate competitive opportunities.

The purpose of the NCAA is to assist its members in developing the basis for
consistent, equitable competition while minimizing infringement on the freedom of
individual institutions to determine their own special objectives and programs. The
above statement articulates principles that represent a commitment to Division III

membership and shall serve as a guide for the preparation of legislation by the division
and for planning and implementation of programs by institutions and conferences.

Source: NCAA Division III Manual

B. Centennial Conference
1. Mission Statement
The purpose of the Centennial Conference is to provide for athletic competition among
institutions that share similar academic aspirations and are committed to the importance
of the total educational experience for students engaged in sports

The Conference comprises independent institutions whose student bodies are
academically selective, and whose missions and curricula are predominantly in the
tradition of liberal education. The member institutions share an educational culture that
seeks to foster academic excellence. Intercollegiate athletic programs are an integral
part of the life of member institutions and complement their educational objectives.
Each institution provides a comprehensive, broad-based athletics program, available to
all students. All varsity sports are to be treated equitably.

The program supervision and oversight of the athletics programs is vested in the
president of each institution. The day-to-day operation of the programs is conducted by
administrators of athletics.

Within an atmosphere of integrity and mutual trust, the member institutions pledge their
commitment to the purpose and mission of the conference. The Centennial name stems
from the fact that all the institutions are more than 100 years old.

Source: Centennial Conference Manual

2. Contacting the Centennial Conference:
Centennial Conference
563 College Avenue, Suite B-101
Lancaster, Pennsylvania 17604
(717) 399-4463
Fax: (717) 399-4480
Internet: http://www.centennial.org

Executive Director: Steven F. Ulrich            steve.ulrich@centennial.org
Assistant Director: Kim Kupec                   kim.kupec@centennial.org

*All contact regarding scheduling must be directed through Erin Fitzgerald, Assistant

D. Eastern College Athletic Conference
1. History
Founded in 1938, the Eastern Athletic Conference is the nation’s largest collegiate
athletic conference with 283 member colleges and universities ranging from Maine to

North Carolina in Division I, II, and III. ECAC member institutions sponsor over 2,500
varsity teams involving 125,000 male and female student athletes.

The ECAC manages over 100 championships in 19 men’s and women’s sports for its
membership and is responsible for over 20,000 officiating assignments, a public
relations/news bureau and legislative services department.

The ECAC headquarters, the ASA S. Bushnell Center, is located in Centerville MASS.,
on Cape Cod. The business of this non-profit organization is conducted at its annual
ECAC Fall and Spring Conventions. Over 300 athletic administrators annually attend
the fall convention, which includes tournament and membership committee meetings,
professional seminars, a schedule-making session and an awards luncheon.

A conference of conferences, the ECAC includes within its organization structure
dozens of playing leagues and other organizations. Colleges and universities from the
Atlantic 10, Big East, Colonial AA, Ivy League, MAAC, North Atlantic, Northeast, Patriot
League and Centennial Conference, along with schools from Massachusetts, New
Jersey, New York, and Pennsylvania State athletic conferences, all dual memberships
in the ECAC.

Over the years, the ECAC has exerted leadership on not only the regional level, but
also on the national scale with the NCAA. With over 25 percent of the NCAA made up
of ECAC members, the Conference plays a leading role in the national athletic policy
and legislation.

2. Statement of Purposes
1. GENERAL PURPOSES. To establish, maintain and implement the highest standards
of integrity, honesty and efficiency in the conduct, administration, policies and scope of
amateur athletics activities in member institutions.

2. BYLAWS, RULES AND REGULATIONS. To enact bylaws, rules and regulations
designed to achieve those purposes.

3. ENFORCEMENT. To provide procedures for the enforcement of those bylaws, rules
and regulations.

4. SERVICES. To render services to members of this Conference and to affiliated
organizations as defined in Article Four, Section VIII.

5. OTHER PURPOSES. To effectuate such other or additional purposes as may from
time to time be adopted and approved at meetings of its members.

6. IMPLIED PURPOSES. To take any and all actions necessary to effectuate the
purposes hereinabove set forth.

Source: Eastern College Athletic Conference Manual

The following is a brief statement about academic standards for students from the
NCAA. For further details reference the latest issue of the NCAA Manual.

To be eligible to compete, you must:
      *Have been admitted as a regular student seeking a degree according to the
      published entrance requirements of your institution;
      *Be in good academic standing according to the standards of your institution; and
      *Be enrolled in at least a minimum full-time program (not less than 12 semester
      or quarter hours) and maintain satisfactory progress toward a baccalaureate
      degree at your institution.

If you are enrolled in less than a full-time program, you are eligible to compete only if
you are enrolled in the last term of your degree program and are carrying credits
necessary to finish your degree. (Bylaw

You are eligible to practice if you are enrolled in a minimum full-time program of studies
leading to a baccalaureate or equivalent degree as defined by the regulations of the
certifying institution. (Bylaw

You are eligible to practice during the official vacation period immediately preceding
initial enrollment, provided you have been accepted by your institution for enrollment in
a regular, full-time program of studies at the same time of your initial participation, you
are no longer enrolled in your previous educational institution, and you are eligible
under all institutional and NCAA requirements. (Bylaw

You are not eligible to practice in a sport unless you are enrolled in at least a minimum
full-time program of studies leading to a baccalaureate or equivalent degree. Your
institution determines what is a minimum full-time program to be eligible to practice.

Source: NCAA Division III Manual

B. Academic Standards - Ursinus College’s Views
Ursinus College follows the guidelines set up by the NCAA.

Other regulations of the college:
--A student-athlete must be officially registered to be able to be eligible.
--If a student drops a class and falls below 12 credits, he/she becomes ineligible unless
he/she is a second semester senior.
--If a bill is not paid or the student is not officially registered, the student becomes

Any students who matriculated in or after June 1988 and who have a GPA below C
(2.00) at the end of any semester or have a semester GPA below 2.00 will be placed on
academic probation by the Committee on Academic Standing or by the faculty.
Students on academic probation may be restricted in their extra-curricular activities.
On-campus employment and Ursinus College financial aid may be restricted for a
student whose average for the preceding academic year, including summer session, is
below C (2.00).

      --The student can participate, but should be guided by the coach as to what is
      needed to achieve success academically.
      --Failure of success and being on probation for two or more consecutive
      semesters could lead to dismissal from the college.

A call to appear before the President, the Dean of the College, the Dean of Student Life,
Judiciary Board, or the Faculty of Ursinus College takes precedence over all other
duties. Students must respond promptly to such a call.

A. Admissions
Any questions regarding admissions and or eligibility of a student should be referred to
the Associate Director of Admissions for Athletics Recruiting (Joe Rulewich) or the
Compliance Coordinator (Erin Fitzgerald). Coaches are not allowed to speak to
prospective students about their chances of admission. Any questions should be
referred to the Admissions Office. (see also the section on recruiting)

B. Athletes and Absenteeism
Coaches should encourage students to attend classes. Excused absences are not
recognized. Excused absences cannot be given as a reason for missing class.
Students are given an allowed percentage of absentees. These days should be for
illness or for needed days of competition. Because of the above, it is vital that the
students attend all classes.

C. Budget
The Director of Athletics oversees all budgets. All purchases must be pre-approved by
the AD. Coaches will be held accountable for staying within his/her team’s budget. The
costs of all items purchased without approval of the AD are the responsibility of the
coach who made the purchase.

D. Building Security
There will be days and nights when the Operations Manager’s staff is not in the building,
but the coaching staff may be on duty.
It is the coach’s responsibility to make sure that main doors are secure when he/she
leaves and no athlete is in the building when the coach leaves.
Note Operations Manager’s Staff Hours:
7:00 am- 5:30 pm (fluctuating according to the day’s events)
5:30 am- 10:30 pm---Night Duty
12:00 pm- 5:30 pm---Weekend

E. Building Use
It is vitally important for you to inform the Director of Athletics directly of the following:
-changes in practice schedule and times (see section on practice scheduling)
-changes in game schedule

You should attempt to coordinate practice times around the college’s staff hours.

Monday through Friday-- completed by 9:30 pm
Saturday ------ 9 am -- 5:30 pm
Sunday----------- none
The above are current hours except for holidays.

F. Cash Advances
Requests for cash advances must be submitted two weeks in advance to the Athletic
Department Secretary for approval by the Director of Athletics. Coaches are
responsible for obtaining receipts, or the students must sign the proper forms.

G. Certifications
The following is a list of the certifications that all head coaches and all assistant
coaches must have before they are permitted to run their first practice:
1. CPR- annual process (certification/review)
2. First Aid- every 3 years
3. Blood Born Pathogens – annual process
4. Hepatitis B vaccination- series of 3 shots (optional)

H. Dormitory Regulations: Preseason/Breaks/Holidays
1.Student-athletes are expected to conduct themselves in a responsible way.
2.There will be absolutely NO alcoholic beverages permitted in facilities.
3.For scheduling and further information please contact the Assistant Athletic Director.

I. Equipment/Uniforms/Locker Rooms
1. Use of Equipment
Equipment (personal gear, clothing) will not be issued to team athletes out of season,
unless there is special permission given by the team’s coach.

2. Coaches’ Responsibility
Each coach is responsible to see that all team equipment is returned. This includes
game balls, starting guns, timers, etc. Athletes are to be instructed in the proper care,
use, and/or application of equipment.

3. Athletes’ Responsibilities
Each athlete is responsible for his or her own personal gear. Athletes are given a list of
equipment that they have and must sign a card stating such. Any equipment not
returned at the end of the season, will be paid for by the athlete (including a late fee).
It is also the responsibility of the athlete to maintain proper care of all equipment
especially safety items such as helmets, shoulder pads, etc.

4. Procedures
Coaches are to schedule a time- early in the practice season- for the equipment
manager to speak to your team regarding locker room procedures, uniforms and
equipment issues and laundry service.

-Any item issued and not returned by an individual will be charged to their account.
-You are expected to reinforce the need for individual responsibility.

J. Evaluations
The Director of Athletics and the Assistant Athletic Director will conduct annual
evaluations of the coaching staff. Periodic attendance to practices and games will aid in
this evaluation.
The evaluation process will also include the written student-athlete evaluations, senior
student-athlete exit interviews and evaluations by the entire Department Management

K. Exit Policy
For dismissal or resignation: All keys, game schedules and recruiting information must
be turned into a senior staff member prior to receiving your last paycheck. This last
paycheck will be held until the previous is completed.

L. Fund Raising
All fund raising proposals must be submitted in writing to the Athletics Director. The
Athletics Director must approve the proposal. The proposal must have a specific
purpose of why the monies are being raised. If approved, all checks and money should
be made payable to the College/Team and deposited into the agency account through
the Athletic Department Secretary, Kathy Peck. For further information please contact
the Director of Athletics.

M. Illegal Substance Abuse
The College complies with the Drug-Free Workplace Act of 1988. The manufacture,
distribution, dispensing, possession or use of a controlled substance is unlawful and is
prohibited in the workplace. Any employee found engaging in these activities is subject
to immediate discharge. Employees must notify the President of any criminal drug use
statute conviction for any violation occurring in the workplace.

For further information see the Personnel Office at Ursinus College
If the NCAA tests you for the banned drugs listed in Bylaw and you test positive
(consistent with NCAA drug-testing protocol), you will be ineligible to participate in
regular-season and post-season competition during the time period ending one
calendar year after your positive drug test, and you will be charged with the loss of a
minimum of the equivalent of one full season of competition in all sports if you test
positive during the season of competition (i.e., the remainder of contests in the current
season and the contests in the subsequent season up to the period of time in which you
were declared ineligible during the previous year). In addition, a policy adopted by the
NCAA Executive Committee establishes that the penalty for missing a scheduled drug
test is the same as the penalty for testing positive for the use of a banned drug. You will
remain ineligible until you retest negative and your eligibility has been restored by the
NCAA Eligibility Committee. (Bylaw

If you test positive for the use of any drug, other than a “street drug” as defined by
Bylaw, after your eligibility has been restored, you will lose all remaining
regular season and post season eligibility in all sports. If you test positive for the use of
a “street drug” after being restored to eligibility, you shall be charged with the loss of
one additional season of competition in all sports and also shall remain ineligible for
regular-season and postseason competition at least through the next calendar year.
Note: Ursinus College follows the NCAA guidelines for drug use-see NCAA Manual for
more information.

The possession or use of illegal drugs is not permitted at Ursinus. Students found to be
possessing or using illegal drugs, or against whom there is strong evidence of use or
possession, must face judicial procedures. For those deemed guilty, the Judicial Board
is empowered to order educational and disciplinary actions that may include community
service, counseling, rehabilitation, probation, restrictions of other rights or privileges, or

Additionally, it is the Athletic Department’s policy that no student-athlete and/or student
athletic trainer may consume alcoholic beverages with his/her team (i.e. bus ride home
or in restaurant). Any student-athlete and or student athletic trainer caught violating this
policy will be reprimanded by the department, possibly losing the privilege for
participating further in Ursinus College Athletics.

N. Laundry
Athletes in season will have laundry service. Each evening athletes will put their
laundry in their bag with their number on it in the large basket located in the locker
room. The laundry bag will be hung on their lockers according to number when it is

O. Photography
The Sports Information Office is responsible for providing a photographer to take team
pictures for archival purposes, and headshots of individual student-athletes for public
relations and publication use. Head shots will be taken each year at the awards social.
Freshman photographs will be taken on an as need basis the following year. The Sports
Information Office will arrange for action photographs in each sport to be taken for
public relations and publication needs.

Coaches, who want team photographs for their own use, must make arrangements with
the SID to obtain negatives, or contact a photographer at their own expense.

P. Pre-Season Check List
   1. All certifications for head and assistants are complete (First Aid, CPR, Blood
      Born Pathogens)
   2. Roster turned into the Assistant AD, SID, Equipment Manager, Athletics
      Department Secretaries (2), and Head Athletic Trainer.

   3.   Practice schedules approved one month in advance.
   4.   NCAA Compliance Forms completed (see the Asst. AD)
   5.   Team meeting held including the equipment manager, AD and Asst. AD
   6.   Attend physicals of student-athletes to ensure everyone is cleared to play.

Q. Security and Game Management
Security and game procedures (ticket takers, ticket sellers, etc.) are arranged through
the Operations Manager. For further information please contact the Operations

R. Student-Athlete Injuries
All injuries that occur should be referred to the Athletic Training staff even if the student-
athlete is being treated by another physician or health care provider. The goal of the
College is to protect the student athlete and to encourage the most efficient, safe, and
timely recovery. The college medical staff has the final say if an athlete is able to
return to competition. The student’s well being is more important than the contest.

S. Swimming Pool
Coaches can utilize the swimming pool if they make arrangement in advance. A
lifeguard will be required. If there is a qualified lifeguard on the team, the lifeguard
needs to be cleared by the Natatorium Director and must fulfill the role of lifeguard thus
not participating in the activity. In addition, there will be no gym shorts or cut-offs
allowed in the natatorium. For further procedures see the section on the swimming

T. Transportation
1. Please refer to the section on transportation for complete details.
2. Jeff Schepers is the contact for transportation needs. You must contact him well in
advance of games for departure times, overnight requests, etc. It is suggested that you
bring directions to your competition site even if traveling in a bus.
3.You are responsible for requesting your athletes to keep vehicles clean upon arrival
home. The driver should not be expected to police for trash.
4.Trash should be placed in a dumpster upon your return- not in/by the small container
outside on the ramp and not brought inside the lobby.
5.Traveling as a team: Teams that leave as a team must return as a team. This is for
the team and coach’s own protection. It will help develop unity as a team and will also
lower the chances of liability. Any special request for an athlete to return separately
must go through the Director of Athletics.

6. Requested Attire: Ursinus College student-athletes are treated as individual men
and women. However, they are distinct members of a well-defined group, which
represents the College both on and off campus. Out student-athletes are expected to
appear for contests in a manner which reflects positively upon Ursinus College. Proper,
clean, neat, presentable attire must be worn to all athletic events while representing the
institution (no blue jeans, cut offs, pajamas, ripped T’s, etc…). Each team’s head coach
will have discretion on type of dress for travel.

U. Video Camera
PLEASE handle camera with care. When placing camera into its case, please use
care. The camera only goes in one way.
To utilize the video equipment, please submit requests through the Sports Manager in
advance of the date needed. In addition, because of the limited use, please return
equipment on a timely matter.


A. Athletics Committee of the Board of Directors
The purpose of this committee is to oversee the Athletic Department. They report to the
College’s Board of Directors. The committee is made up of representatives from the
Athletic Department (the Athletics Director, the Sports Information Director, and the
Senior Woman Administrator), the President and members from the Officers of the

B. Intercollegiate Athletics Committee
The faculty committee on athletics is composed of several full-time members of the
faculty who are elected by the faculty; the USGA, the SWA and the Athletics Director
select four students.

The purpose of the Committee is to advise the Director of Athletics on the relationship of
the athletics program to the academic program, on new concepts and progress being
considered for athletics, emphasizing a basic commitment to the liberal arts.

C. Student-Athlete Advisory Committee
The committee shall be composed of representatives from each varsity sport who are in
good academic standing. The role of the committee is to have a voice in the policy
making of the athletic department. The committee will meet monthly and will be a
liaison between the student-athlete and the athletic department. Advisor to the
committee is the Assistant Director of Athletics.

D. Director of Athletics- Brian Thomas
The Director of Athletics is the administrative head of the Athletic Department and
supervises the entire operation. The Director of Athletics supervises the department's
recruiting, scheduling, budgeting, purchasing, coaching, and sports publicity.

The Director’s duties also include developing and enforcing departmental policies,
representing the Athletic Department on various levels and serving on committees that
concern athletics at the college level.

E. Assistant Athletic Director – Jim Buckley

The Assistant Director of Athletics is responsible for coordinating all searches for
department positions, preparing inclement weather practice schedules, serving as a
mentor to all coaches, serving as game-day administrator at home events, attending
and observing games and practices and assisting in the administration of coach
evaluations. His duties also include assisting the Director of Athletics and the
Operations Manager in day-to-day operations of the athletic department.

F. Assistant Athletic Director – Erin Fitzgerald
The Assistant Director of Athletics is responsible for scheduling all intercollegiate
athletic events, SAAC Advisor and NCAA Compliance. The Assistant Athletic Director
represents Ursinus College Women's Sports Program to other colleges, conferences,
and athletic organizations. Her duties also include assisting the Director of Athletics,
the Sports Manager, and working with the Assistant Director of Athletics and the
College Deans with academic eligibility.

G. Senior Woman Administrator – Laura Moliken
The Senior Woman Administrator is responsible for gender equity in Ursinus College’s
Athletic Department and will work directly with the Director of Athletics and the Assistant
Athletic Director.

H. Associate Director of Admissions for Athletic Recruiting – Joe
The Associate Director of Admissions for Athletic Recruiting is responsible for assisting
coaches with all recruitment of potential student athletes as well as serving as the
liaison between the Admissions Office and the coaching staff.

I. Operations Manager- Brian Laiacona
The responsibilities of the Operations Manager are to supervise equipment, custodial
and field services, and direct athletic transportation services. Supervision of equipment
will include the purchase, maintenance, distribution, collection, and inventory of all
intercollegiate, physical education, and recreational equipment. Additionally, this
position will direct all facility maintenance involving the care and preparation of all
athletic gymnasiums, courts, the stadium, and auxiliary buildings. Facility maintenance
will encompass the supervision and scheduling of all facility maintenance assigned
through the Operations Manager. The Operations Manager is also responsible for the
preparation of facilities for physical education classes, intramurals, and special
programs and events, and coordinates the use of class equipment with the faculty.
Duties will also include assistance of preparation in departmental budgets.

J. Sports Information Director (SID)- Jill Yamma
The Sports Information Director's general duties and responsibilities are as follows:
   1. Responsible for the design, editing and layout of all department promotional
      materials including media guides
   2. Update and maintain the athletics web page
   3. Distribute game stories via e-mail and press releases including hometown press

       releases for each student-athlete
   4. Maintain statistics for all varsity sports
   5. Staff all home football and basketball games
   6. Prepare weekly sports reports to the conference and the NCAA
   7. Serve on the College Relations Committee
   8. Maintain archives and databases for all sports
   9. Responsible for all department photography services and archives
   10. Serve as athletics department spokesperson
   11. Responsible for all media relations activities including hospitality
   12. Produce game-day programs for each home contest
   13. Attend weekly Philadelphia Small College Football Coaches Association
       luncheons and bi-weekly PSC Basketball luncheons
   14. Nominate student-athletes for awards and honors

K. Head Athletic Trainer- Pam Chlad, ATC, RN
Ursinus' Head Athletic Trainer is the coordinator of all injury prevention management
and rehabilitative care for all men's and women's intercollegiate teams. The Head
Athletic Trainer also recommends policies for protection of health and well-being of the
student athlete. Supervising and training student athletic trainers, maintenance of
medical records referring to athletic injuries are also responsibilities of the Head Athletic
       Positions who report to the Head Athletic Trainer:
              Assistant Athletic Trainers                 First Responders

L. Department Management Team (a.k.a. Senior Staff)
This team consists of the following members: The Director of Athletics, Assistant
Athletics Directors, Senior Woman Administrator, the Head Athletic Trainer, the
Sports/Operations Manager, the Transportation/Facilities Manager and the Athletic
Liaison with the President.

We in the Dining Service are always looking for ways to improve service, offer greater
variety, and become more responsive to our guests’ needs. For this reason, we have
written the following brief guide to assist all Athletic department personnel in making
arrangement for team meals. The following pages should clear up any confusion
surrounding meal times, arrangements, and locations. However, should you have
further questions not addressed in this guide, please feel free to call the Assistant
Athletic Director.

A. Pre-Season Meals
In order to accommodate pre-season meals during times in which the board plan is not
operating (i.e., summer training, winter break), the Dining Service office needs a
roster/training schedule for the entire relevant training period from each coach, for each
athletic team. A copy of the form is included in the Appendix and should be turned into
Peter Gallagher. Providing this information in advance will prevent costly billing of
teams for meals that are not eaten, and will also allow us to more effectively plan and

schedule our employees, and to anticipate the need for special early or boxed meals.
Pre-season meal billing rates are shown below:
      Breakfast..................................................$ 3.10
      Brunch......................................................$ 5.40
      Lunch........................................................$ 5.40
      Dinner.......................................................$ 6.80
      Daily Rate (inclusive)............................... $ 14.95

There are a few times each year in which the Dining Hall is completely shut down.
During these times, which are summarized in the Appendix, no meals will be available
through the Dining Service.

B. In-Season Meals
In order to accommodate pre-game meals, early meals, bag meals, or any meal which
replaces a board plan meal, the Dining Services office will use the meal card numbers
of the players to deduct meals. In such cases the team will not be billed.

In order to accommodate pre-game meals, early meals, bag meals, or any other special
meal which does not replace a board plan meal (i.e. weekend carb breakfast), the
Dining Services office will need to be notified of the request at least one week prior to
the day of the meal.

C. Ordering
1. All early meals and bag lunch orders must be placed through Peter Gallagher at
        least one week in advance.
2. A team list of social security numbers must be turned in one week before the start
        of games to Peter Gallagher. Please make Peter aware of drop/additions to
        your roster for meals/billing by Woods Foods Service.
3. All requests/questions with Woods Foods Service must be directed through Peter
        Gallagher. (i.e. billing)
4. Teams will be billed as follows for those not able to use the meal exchange
        through the meal plan:

Weekend Carb Breakfast --$ 5.15 per person
(Pancakes or French Toast, hot cereal, bagels, potatoes, eggs, breakfast meats,
breads, fruit, beverages)

Weekend Continental Breakfast--$3.50 per person
(Bagels, breads, cold cereal, fruit, beverages)

Bag Lunch--$4.40 per person
(Sandwiches, chips or pretzels, bagels, fruit, canned sports drink or fruit juice-other
items available upon request)

A. Swimming Pool Schedule
Monday, Wednesday and Friday................................................7:30 to 9:30 pm
Saturday....................................................................................1:00 to 4:30 pm

B. Weight Room Schedule
Posted at the beginning of each semester by the Fitness Center Coordinator.

C. Facility Scheduling
1. Priority is given to facilities for scheduled events, i.e. varsity sport intercollegiate
2. Outside groups (non college related) must obtain permission through the Director
       of Athletics and pay usage fees (see appendix for listing of fee costs)
3. Schedules are posted weekly by Jeff Schepers.

All recruiting must be done within the rules and regulations of the NCAA guidelines.
Please see the latest issue of the NCAA Coaches Recruiting Guide and the latest copy
of the NCAA Manual. All coaches involved with recruiting are required annually to take a
compliance test issued by the Assistant AD/SWA.

A. Admissions
         1. Contact: Joe Rulewich is the Director of Athletics Recruiting and is the ONLY
            Admissions Administrator a coach should contact about recruiting.
         2. Sport Reports: The Recruiting Secretary is responsible for generating sport
            reports at your request. Please see the order form in the appendix.

B. Compliance
All Coaches will take a yearly exam issued by the NCAA that covers the regulations of
the NCAA. For all questions regarding compliance, see the Assistant AD.

C. Reimbursement
    1. You may be reimbursed for recruiting expenses (i.e. phone calls from home,
       mileage) through your budget. Each coach has an allotment for recruiting. All
       recruiting trips must be pre-approved by the Director of Athletics.
    2. Cell phone bills will not be reimbursed for recruiting. Ursinus College cell
       phones are not to be used for recruiting. Coaches must account for all calls
       made on the college’s cell phones.

D. Financial Aid
As a NCAA Division III institution, no monies may be granted (merit or need) based on
athletic ability. Coaches are not to discuss financial aid with recruits. Recruits and their
families must deal directly with the financial aid office.

E. Work Study
Work Study works like financial aid. There are no special privileges given to student
athletes. It is distributed on the basis of need.

F. Transfer Students
An Ursinus coach may not speak with a student-athlete interested in transferring until
the student-athlete has been cleared through the Director of Athletics and the
Admissions Office. If you receive contact from a possible transfer, you must
immediately direct him/her to the Director of Athletics and then cease all contact until
the student-athlete has been cleared. The Director of Athletics will contact the student-
athlete’s current school to have the release form signed. The Admissions office will
clear the student-athlete as an academically viable transfer to Ursinus. If the coach
does not follow the procedures, the student-athlete will be not be permitted to
participate in Ursinus College Athletics for one year following his/her transfer to Ursinus.

1. Must have received several of the following awards:
       A. Conference All-Star Team
       B. ECAC All-Star Team
       C. Conference Player of the Year
       D. ECAC Player of the Year
       E. All-American
       F. Academic All-American
2. Must have statistical production or documented athletic performance
significantly better than those who have preceded.
3. Must possess outstanding character and demonstrated leadership abilities.

Ursinus College is committed to providing a safe competitive and learning environment
for all of our athletes. Risk management in athletics is a shared responsibility for the
athletic administration, coaching personnel, equipment managers, and student athletes.
Four major areas of risk management include equipment, indoor facilities, fields, and
sports medicine. The following guidelines are not intended to be an exhaustive listing of
risk management procedures. Rather, these guidelines should be perceived as a
starting point of minimum expectations of risk management.

A. Equipment
Each student athlete should examine his or her uniform and equipment. Helmets,
shoulder pads, kneepads, gloves, sticks, and goalie equipment are to be examined daily

by the student athlete. Unusual wear, cracks, or separation of materials should be
reported immediately to the head coach.

Head coaches should examine their equipment at the beginning and end of each
competitive season. Equipment which cannot be repaired should be reported to the
Sports Manager and/or destroyed. Baseball, football, lacrosse, and softball helmets are
to be reconditioned once a year.

B. Indoor Facilities
Head coaches for indoor sports should routinely check the equipment and facility that is
used by their sports. Protocol sheets will be followed by housekeeping, electrical, and
maintenance personnel. Coaches should initiate work orders through the Operations
Manager’s office for repairs and services.

C. Fields
Head coaches for outdoor sports should routinely check the practice and game fields for
their sports for potholes and other unsafe conditions. Protocol sheets will be followed
by the grounds keeping personnel. Coaches should initiate work orders through the
Sports Manager’s office for repairs and services.

D. Sports Medicine
See section XV. Athletic Training for all policies and procedures.

A. Centennial Conference
The Presidents’ Council encourages the following standards for Conference master

* The Conference master schedules should be drafted by the Executive Secretary,
pending approval from the Administrative Delegates.

* Conference regular-season competition should be scheduled in the latter portion of the

* Conference competition will take precedence over non-Conference competition in
scheduling. Special considerations for “traditional opponents,” or out-or-region
tournament competition may be requested and an effort will be made to accommodate
such requests.

* Every effort should be made to arrange schedules to enable teams in different sports
to travel together to the same opponent.

* Conference contests may not be scheduled during examination periods or on reading
day that is scheduled for a weekday.

* Conference competition may not be scheduled on religious holidays.

* Mid-week contests, while classes are in session, should be local in nature so as to
interfere as little as possible with class and lab time.

* Any changes in schedule must go through the institution’s scheduling coordinator.
While head coaches are welcome to make recommendations, all changes must be
agreed to by the administrator responsible. All changes or cancellations must be
confirmed in writing among the parties involved.

* A scheduling conflict between two Conference members regarding date and/or time
that has not been resolved in a reasonable time by the two schools’ Athletics Directors
(or their designees) will be presented to the Executive Secretary for review and
decision. The executive secretary will solicit information from all parties and render a
decision, which will be communicated to the parties in writing (if time allows) and will be
Source: Centennial Conference Manual
**Note: At Ursinus: For any scheduling problems or for further assistance that may be
needed, please contact the Assistant Athletic Director.

B. Guidelines for Special Trips by Varsity Teams
A “Special Trip” is defined as one that extends beyond the normal geographic area in
which Ursinus teams play.** Such trips are designed to enrich the students’ global
awareness; therefore, travel arrangements will include cultural enrichment activities for
all involved. Additionally, these trips serve as recruiting tools -for both coaches and the
College. As representatives of the College, team members should be ever mindful of
the philosophy of the College and its mission throughout the course of the “Special

1. A “Special Trip” by an athletic team must receive preliminary approval by the
Department Management Team twelve (12) months in advance of the trip. The initial
request for a “Special Trip” must include an itinerary of contests, travel arrangements,
cultural enrichment activities, recruiting activities, and the manner in which the trip is to
be funded.

       A. No team may take more than one “Special Trip” every three years if it is a trip
       abroad. This guideline is in accordance with NCAA regulations.

       B. A “Special Trip” may be requested only by an individual who has completed at
       least two years of service as a head coach at Ursinus College.

2. The specific plans for financing a “Special Trip” must be brought to the attention of
the College Development Office immediately following approval by the Department
Management Team, so that acceptance of the trip by the Club as a special project might
be obtained. A fund-raising strategy must be developed and executed well in advance
of the proposed trip. Events and solicitations in support of the trip must be placed on

the calendar established by the Development Office prior to the start of the new
academic year.

       A. Before final arrangements are made, fifty (50%) percent of the funds for
projected expenses must be raised with the balance of the funding pledged in writing.
All funds are to be deposited with the Business Office in a special account and will be
administered by the Executive Committee of the Athletic Department.

      B. Athletic Department operating budget funds are not used in support of a
“Special Trip”.

3. A “Special Trip” is generally scheduled so as to avoid the loss of class time, in
accordance with NCAA policy. If a trip, however; does result in class absence, the
student athletes must make arrangements for make-up work in all of their courses.
Students on academic probation shall be required to obtain written permission from the
Dean of the College in order to participate.
4. Please refer to the most current NCAA Manual to make sure all needed information
is in compliance with NCAA regulations.
**A trip, necessitated by climatic conditions in Southeastern Pennsylvania, which
extends beyond the normal geographic region, but which is funded by the College only
to the extent that it would be funded at the local level. This is NOT considered a
“Special Trip”. In these cases, additional monies are contributed by the players from
their own personal resources.

C. Competition
Ursinus College participates in twenty-five sports. The following will list the sports and
the maximum allowable contests as regulated by the NCAA
1. BASEBALL.............................................................40 CONTESTS
                          5 NONTRADITIONAL SEGMENT (1 Centennial Regulations)
2. BASKETBALL (M).................................................25-CONTESTS
3. BASKETBALL (W).................................................25-CONTESTS
4. CROSS COUNTRY (M)..........................................9-DATES 0F COMPETITION
5. CROSS COUNTRY (W)..........................................9-DATES 0F COMPETITION
6. FIELD HOCKEY.....................................................20-TRADITIONAL SEGMENT
                          4-NONTRADITIONAL SEGMENT (1 Centennial Reg.)
7. FOOTBALL.............................................................10 CONTESTS
8. GOLF.......................................................................20 DATES OF COMPETITION
9. GYMNASTICS........................................................13 DATES OF COMPETITION
10. LACROSSE (M/W)................................................17 DATES OF COMPETITION
11. SOCCER (M).........................................................20 TRADITIONAL SEGMENT
                         4 NONTRADITIONAL SEGMENT (1 Centennial Regulations)
12. SOCCER (W).........................................................20 TRADITIONAL SEGMENT
                         4 NONTRADITIONAL SEGMENT (1 Centennial Regulations)
13. SOFTBALL……………………………………………40 CONTESTS
                          5 NONTRADITIONAL SEGMENT (1 Centennial Regulations)
14. SWIMMING (M)....................................................16 DATES OF COMPETITION
15. SWIMMING (W)....................................................16 DATES OF COMPETITION

16. TENNIS (M)...........................................................20 DATES OF COMPETITION
17. TENNIS (W)...........................................................20 DATES OF COMPETITION
19. VOLLEYBALL (W)...............................................22 DATES -TRADITIONAL SEG.
                    4 DATES- NONTRADITIONAL (1 Centennial Regulations)
20. WRESTLING..........................................................16 DATES OF COMPETITION
Note: Ursinus College reserves the right to limit the number of contests depending on
considerations by the Director of Athletics and the athletic budget.

D. Policies
   1. All game schedules are tentative until final approval by the Assistant AD through
       the management team.
   2. No home Sunday games will be scheduled
   3. No Monday games should be scheduled (with the need to practice on the
       Sunday prior)
   4. Games will be limited and discouraged from the last day of finals of the fall
       semester until January 4.
   5. Teams sharing facilities must work together in scheduling home events to avoid
       conflicts. All conference events take precedence.
   6. Schedules are due as follows
       -Fall sport schedules: last day of classes of the spring semester prior to the
       upcoming season.
       -Winter sport schedules: June 30
       -Spring sport schedules: August 1
       *All non-conference games on any schedule not turned in by the above dates will
   not be honored/approved.
   7. Overnight Trips: Each team is permitted to have one overnight trip if the trip is
within the team’s budget or paid for via the team’s fundraising. Exceptions only
permitted by the Athletics Director. All trips must be cleared before scheduling.

E. Non-Traditional Seasons
1. NCAA manual 17.1.2-Segments of Playing Season
For all team sports and for all individual sports that do no utilize the 144-day traditional
season option, each member institution may divide the playing season into not more
than two distinct segments.
        Traditional Segment: The portion of the playing season that concludes with the
        NCAA Championship in the sport shall be known as the “traditional segment.”
        Nontraditional Segment: The remaining portion of the playing season shall be
        known as the “nontraditional segment.”

The Centennial Conference has adopted the following rules regarding the nontraditional

Practice Opportunities: A nontraditional season may have a maximum of 16 practice
opportunities with no more than four practice opportunities in any one week.
Contest/Dates of Competition: A nontraditional season may not have more than one
contest/date of competition with outside competition. The contest/date of competition is
to be counted toward the allowable 16 practice opportunities. Class/Laboratory Time:
No class or laboratory time may be missed for practice or competition.
Tennis and Golf: The sports of tennis and golf, because of the many “tournament”
competitions held in the fall and the low risk of injuries requiring a certified athletic
trainer, are excluded.

Spring Sport Non-Traditional (Fall)- Must be completed by fall break
Fall Sport Non-Traditional (Spring)- May not begin until after spring break

F. Game Cancellation/Postponement Procedures
      1. Cancellation: It is the responsibility of the Head Coach to notify Kathy Peck
         for weekday games and Erin Fitzgerald or Jim Buckley for weekend games.
         Kathy, Erin or Jim will contact the following: Jeff Schepers or the bus
         company directly (for away competitions), Sports Information, officials (for
         home competitions), ATC Staff and the Department Management Team
      2. Postponement: It is the responsibility of the Head Coach to work in
         conjunction with the Assistant AD to reschedule cancelled contests. If a new
         date is set at the time of cancellation, you must report this to the Asst. AD
         immediately so all relevant parties can be notified

   1. The Department Management Team must approve all practice schedules one
      month in advance.
   2. Practice changes may not occur at the last minute unless it is a cancellation or
      due to a game schedule change.
   3. Cancellation/change procedure: if you have a change in your practice schedule
      the following people must be notified ASAP- Brian Thomas, Erin Fitzgerald,
      Kathy Peck, and the Athletic Training Department.
   4. Scheduling for the Floy Lewis Bakes Field house for January-March will be done
      by the Department Management Team. Teams will be scheduled for 2 hour time
      slots from 3:30-10:00pm.

Call with scores:
Philadelphia Inquirer
USA Today
Call with the scores, records, and highlights:
Pottstown Mercury

Phoenixville Phoenix
Norristown Times Herald
North Penn (Lansdale) Reporter

E-Mail game stories to:
Sports Information Distribution List, which includes faculty, some staff, Centennial
Conference Office, Centennial Conference SIDs, some students, some alumni, some
coaches, and the Daily Local News in West Chester.
Scores and game stories, for home games only, are e-mailed to AP Philadelphia per
their request.

Men’s and Women’s Basketball:
Philadelphia Inquirer may take details on games if space permits.
Scores called to AP Philadelphia per their request.
Coaches are responsible for finding student statisticians and scorekeepers for all
games. Coaches and scorekeepers are responsible for getting information to the SID
for distribution to the media. Scores, statistics and game notes not received in a timely
fashion* after an event will not be published.

When playing a Philadelphia area school, the home school is responsible for calling
scores to the Philadelphia papers. (The Inquirer gets extremely upset if called twice
with the same score.)

Persons wishing to be added to the sports information e-mail distribution list and/or the
Centennial Conference e-mail distribution list, should notify the SID.

*A timely fashion is one to two hours from the completion of the event. When events
are on the road, coaches or scorekeepers are strongly encouraged to call the SID
before leaving for home.
Sports Information Office direct line: (610) 409-3612

The primary concern must be for the health, welfare, and safety of the individual in and
around the pool area. If these are accepted as common courtesies, then we will all

1. A good cleansing shower is required before entering the pool.

2. Horse play will not be permitted in the natatorium.

3. Street shoes will not be permitted on the pool deck.

4. Smoking, food, or soda will not be allowed in the natatorium

5. Conventional swimming apparel or suits approved by the Exercise & Sports Science
Department only, will be worn in the pool. (No cut-offs or gym suits).

6. A swimming test will be required of swimmers with questionable swimming ability,
before swimming in the deep area.

7. Youngsters twelve and under must have an adult present in the natatorium.
(Lifeguards are not babysitters).

8. The pool will be closed unless a member of the ESS Department Staff or lifeguards
authorized by the Department are present in the pool area.

A. Staff
Staff Physicians:
       Dr. Gary Canner, MD.- Orthopedic Surgeon
       Brookside Family Physicians-Physicians and Physicians’ Assistant
       Dr. Paul Doghramji, MD.- Medical Director for Ursinus College Wellness Center
Faculty Trainers:
       Pamela Chlad---Head Athletic Trainer, RN., M.Ed., ATC.
       Tina Wailgum, PhD., ATC
       Kathleen Wright, M.Ed., ATC
       Michelle Henry, M.S., ATC
       Todd Bartley, M.S., ATC
       Hidetomo Suzuki, M.Ed., ATC

B. Athletic Training Room Hours
Monday through Friday
1:00 - 3:00 (by appointment)     Treatments and rehabilitation
3:00 - 4:00                      Taping only
4:00 -end of practices                  Practice/Game coverage, treatment and
All Practices and games are covered by a first responder and/or certified athletic trainer
according to a previously arranged schedule.

C. Athletic Training Room Philosophy and Regulations
The Ursinus College athletic training staff faculty supports the College’s philosophy that
the health and well being of a student-athlete will not be jeopardized during a practice
and/or competition. If an athlete is injured or sick, the athletic training staff, the
coaches, or the physician shall restrict the athlete’s participation in the involved sport
until he/she is healthy and functional according to standard medical procedure.

The athletic training staff shall determine if the athlete is healthy and functional, and
may restrict the athlete until cleared by a school physician. Students, parents, coaches
and family physicians shall not and cannot assume responsibility for the student athlete.

The Ursinus College athletic training staff and faculty support the rules and regulations
established by the NCAA, American Medical Association, and the National Athletic
Trainers’ Association.

For banned substances see the list in the appendix from the NCAA Manual. Testing for
banned substances may occur during championship play. For information on dietary
supplements you may call 816-474-7321 or 877-202-0769.

D. Athletic Training Room Policies and Procedures
   Only Ursinus College students may use the Athletic Training room.
   1. Ursinus students, who are not on athletic teams, must be referred by the
       Wellness Center Physicians.
   2. All injuries must be reported to the staff athletic trainer in charge of your sport so
       that a treatment program can be instituted. This is also necessary to have
       expenses related to the injury covered by the athletic department insurance.
       Ursinus College will not cover unreported injuries and expenses.
   3. Any student-athlete receiving medical services for an injury or illness by his/her
       own physician or health care provider must have a referral form completed by
       his/her own physician or health care provider. Ursinus College physicians need
       to review the referral form with the student-athlete prior to his/her return to
       practice or competition. The referral form can be obtained in the athletic training
       room. This form provides the Ursinus Sports Medicine Staff with needed
       information about the injury or illness.
   4. All illnesses shall be reported to the Wellness Center physicians and the staff
       athletic trainer. The college physician will prescribe the appropriate treatment
       following illness. Athletes will not be permitted to participate in a practice or game
       with a fever (body temperature above 98.6).
   5. No athlete or student will be permitted in the athletic training room unless a staff
       athletic trainer is present.
   6. As a general rule, sports in season are cared for first during the hours of 3-4pm.
   7. Do not enter the athletic training room after an activity until you have showered.
   8. Please remove athletic tape outside of the athletic training room. Tape cutters
       are provided.
   9. No cleated shoes in the athletic training room at any time. No equipment in the
       athletic training room at any time.
   10. Remove shoes before getting on a table.
   11. Only a Certified Athletic Trainer is permitted to administer a therapeutic modality
       treatment when prescribed by a M.D. or D.O.
   12. No tobacco products or food are allowed in the athletic training room.
   13. No one utilizing the athletic training room is permitted to treat himself or herself
       while in the athletic training room. Wait for assistance from training room

   14. In case of an emergency: SAFETY DEPT. x2737 or WELLNESS CENTER

E. Coverage of Team Practices and Games
Practices and games will be covered by the Certified Athletic Training Staff according to
the guidelines established by the National Athletic Trainer’s Association Task Force for
Appropriate Medical Coverage for Intercollegiate Athletics.

“Sports with a moderate risk should have a certified athletic trainer, or other designated
person with the qualifications ‘of certification in cardiopulmonary resuscitation
techniques (CPR), first aid, and prevention of disease transmission (as outlined by
OSHA guidelines)’, physically present. If no certified athletic trainer is present, a
certified athletic trainer must be able to respond within four minutes.” The following
sports are considered to be of a moderate risk:
baseball                lacrosse (W)        track indoor        track outdoor
basketball (W)          soccer (W)          volleyball          tennis
cross country           swimming            field hockey

“Sports with increased risk should have a certified athletic trainer physically present for
all practices.” The following sports are considered to be of increased risk:
basketball (M)       gymnastics           soccer (M)
football             wrestling            lacrosse (M)

Sports-related activities that include strength/conditioning or individual skill sessions
must have an individual physically present who possesses certification in CPR, first aid,
and prevention of disease transmission (OSHA).

When a coach is conducting a practice without a certified athletic trainer physically
present, they are responsible for taking a first aid kit, ice for injuries and a cell phone to
the practice site. If a student athletic trainer is available, they will be assigned to
perform this duty for the team. It is the coach’s responsibility to report all injuries that
occur at practice to the athletic training staff.

F. Rosters
The head athletic trainer must receive a roster from each coach by June 1. The coach
should also notify the trainer of any changes in the roster when they occur. Without the
completed roster, students will not receive the appropriate pre-participation forms. All
athletes who participate in fall sports will receive their physicals at the start of camp in
August. Athletes who participate in Winter and Spring sports will receive their physicals
during scheduled times in September or October. One other date will be assigned
following the winter break for any new participants and transfers who wish to participate
in the spring. All coaches will be notified by memo when and where physicals will be
                       *All rosters due by June 1
If the athlete is not on the coach’s roster, the coach is responsible to get all forms to the
athlete prior to the physical exam. Forms are in the Athletic Office or Athletic Training

Room. Please give the athlete’s name to the head or assistant athletic trainer as soon
as possible.
Any athlete who does not receive a physical on the designated day and fails to notify
the athletic trainer that he/she cannot make that date will not be scheduled until their
season begins.

All student-athletes who have been cleared to participate following their pre-season
examination must present the coach with a clearance form before they begin to

G. Forms
The athlete must complete the following forms and mail them to the training room prior
to their physical:
               *Freshmen and Transfer students: Physical form from home physician (if
               not mailed into the admissions office)
               *Insurance information form
               *Parental consent and acknowledgment form
               *Medical update form from the Wellness Center
All these forms are sent to the athlete’s home address in addition to a letter from the
Director of Athletics that explains the College Insurance policy. Again these forms
should be sent in to the athletic department prior to the physical examinations.

Any upperclassman who has not participated in previous years must obtain a copy of
his/her freshman physical form prior to receiving their examination. This form should be
available from the Wellness Center. If this form is not available, the athlete must have a
physical examination from his/her home physician.

H. Policy Statement for Ursinus College Athletics Insurance
When an athlete receives medical services for a sports related injury at a facility other
than Ursinus College, the bill should be submitted to the athlete’s own personal
insurance company first. The student insurance policy at Ursinus College provides
secondary coverage for all medical expenses incurred due to injury while participating in
intercollegiate athletics. The athlete’s personal insurance numbers and home address
should be given to the hospital, physician’s office or medical facility at the time of
treatment. If treatment requires the use of more than one physician or medical facility,
please be sure the insurance numbers are submitted to all persons or facilities involved
with the care of that particular injury.

If the athlete’s insurance company refuses payment or will only provide partial payment
for medical expenses, the itemized bill from his/her insurance company should be
submitted to the Ursinus College insurance company. The athlete and his/her parents
are responsible to submit appropriate itemized bills to all insurance companies.

The following is the address and telephone number of the intercollegiate athletic
accident insurance company for Ursinus College students

Administrative Concepts, Inc.

997 Old Eagle School Rd., Suite 215
Wayne, PA 19087-1706

An accident report form will be submitted to this company by the Head Athletic Trainer
following the injury. The parent does not need to submit an accident report form to the
insurance company.

This policy does not cover illness. If the athlete is not covered under his/her own
insurance plan for illness, please have him/her contact the Business Office of the
Wellness Center for information regarding this separate, student-paid insurance policy.
Also note that HMO or PPO insurance is handled differently. Unless the situation is an
emergency, the athlete must notify his/her primary physician in order to get a referral to
see another physician.

All injuries must be reported to the Athletic Training Staff as soon as possible when they
occur. Unreported injuries and related expenses will not be covered by this policy.

I. First Responders
First Responders are under the direct supervision of a certified athletic trainer. Their
main duties are to administer first aid, apply tapings and supports for activities only after
injury evaluations by a staff ATC or doctor has been completed.

First Responders and/or coaches cannot return an athlete to participation following an
injury. Only a staff ATC or physician may evaluate and return a player to activity. No
athlete will be permitted to participate with an illness unless he/she is cleared by the
Wellness Center physician.

NOTE: For any further information regarding the athletic training room policies,
procedures, rules, etc. please refer to the Athletic Training Room Manual and/or contact
the athletic training room.

A. Purpose
A pool of college owned or leased vehicles have been provided for use by college
departments and groups. The purpose of the motor vehicle pool is to support regular
college activities for students, including student activities, participation in athletic events
and academic-related activities. The College seeks to obtain maximum utilization of
each vehicle for official purposes of the College. Cooperation by all users will make it
possible to operate the vehicle pool effectively.

B. Scheduling
All vehicles in the pool are scheduled by the Equipment Manager’s Office (Ext. 2105).
All vehicles must be scheduled at least five (5) working days in advance of planned use.

Keys must be picked up at the Equipment Manager’s office prior to 4:30 P.M. Monday
through Friday, including for weekend trips.

All vehicles are to be returned to the parking lot at Helfferich Hall at the completion of
the trip. The driver is responsible for seeing that all trash is removed from the vehicle
when it is returned to the College. The vehicle should be locked, the inside light should
be checked, and the report sheet and keys are to be placed on the door of the
Equipment Manager’s office.

You must cancel all reservations for vans or buses at least 48 hours before the
scheduled time of departure. You will be charged for the use of the vehicle if
cancellation is made less then 48 hours in advance.

Maintenance and servicing of vehicles is provided through the Sports Manager’s Office.

C. Restrictions
Use of the vehicles is for groups of 6 or more including the driver (vans) and 16-25
people (bus). The vehicles are not for individual use.

Vehicles may be used for trips within a 50-mile radius of the College. To use vehicles
for a greater distance, approval must be obtained from Win Guilmette, Vice President
for Finance & Planning.

All drivers of college-owned vehicles must have a qualified valid driver’s license
and be at least 21 years of age. Before taking a college vehicle, the driver must
present a copy of a valid driver’s license and a copy of a valid proof of
insurability. These will be kept on file with the Operations Manager and Physical
Students may drive college-owned vehicles provided they have a valid operator’s
license, are 21 years of age, and have an authorization signed by the
requisitioning department chairperson or group advisor. These authorizations
will be kept on file in the Operations Manager’s Office. Students must be
certified by the Operations Manager’s Office prior to driving a college-owned
vehicle for the first time. Certification includes instruction on proper driving
procedures and actual practice in driving the vehicle.

All drivers of leased vehicles must have a qualified valid driver’s license and be
at least 25 years of age. Before taking a leased vehicle, the driver must present
a copy of a valid driver’s license and a copy of a valid proof of insurability. These
will be kept on file with the Operations Manager.

D. Charges
Charges are made to user departments or groups for the use of all college-
owned or leased vehicles.

College-owned vehicles:
      Vans: $ .50 per mile
Personal Car Reimbursement:
      Cars: $ .35 per mile

If a college owned or leased vehicle is not available and the College rents a
vehicle for your department or organization, you must pay the cost of the rental of
the vehicle, including mileage, plus $ .10 per mile for gasoline.

Departments or groups will be charged for vehicles reserved but not canceled at
least 48 hours in advance.

E. Accidents
All drivers are reminded they must obey all motor vehicle regulations. Safe and
sane driving is very important. Drivers are accepting a significant responsibility
on behalf of the College and should exercise great care in performing their duty.

Any tickets received on the vehicle will be the responsibility of the organization
using the vehicle.

In the event of an accident, report the accident to the Sports Manager’s Office
from the nearest available telephone. The College’s insurance card is in the
vehicle glove compartment. The telephone numbers of the insurance companies
are shown on the card.

In minor accidents, report as soon as the group returns to campus. In the event
of an accident, drivers should not admit to being at fault and should not make any
statement pertaining to the accident.

Accident reports should include the following:

      A. College Vehicles
            1. Driver’s name and driver’s license number.
            2. Driver’s date of birth and age.
            3. Time, date and place of accident.
            4. Extent and nature of damage to vehicle.
            5. Purpose for which the vehicle was being used.

       B. Other Vehicle
             1. Name, address and telephone of owner(s) of the other
             2. Name, address and telephone number of the operator(s) of the
                    other vehicle(s).
             3. Make, year and license plate number of other vehicle(s).
             5. Location where other vehicle(s) can be seen.

      C. General
            1. Names of all injured persons, type and extent of injuries.
            2. Names, addresses and telephone number of all witnesses.
            3. Description of the accident.
            4. Name of investigating police officer, government unit and

F. Transportation other than college vehicles
             1. Student Self Transportation to Athletic Contests: Students who
             wish to transport themselves to away athletics contests may only
             do so for academic reasons (staying for a class after the team
             transportation has left or returning early for a class). The student-
             athlete must sign a waiver. (Forms are located in the appendix and
             in the SWA’s office.) No other student-athletes are permitted to ride
             with the student.
             2. Transportation by other sources: Student-athletes are only
             permitted to leave away contests with their parent/guardian.
             Parent/guardian must sign a waiver (see appendix or SWA). If a
             parent/guardian wishes his/her child to leave a contest with another
             person beside him/herself, a waiver must be faxed to the Athletics
             Department 48 hours in advance.

XVII. Fitness Center
A. Policies
1. The weight room is closed except during weight room hours. No one will be
permitted in the weight room without staff supervision.

2. Place the weights back on the racks, break down the bars, and wipe down the
cardio machines before you leave the weight room. Leave the room in better
condition than you found it.

3. During scheduled weight room hours, follow the instructions of the weight
room proctor.

4. Sign up for the cardio equipment with the proctor. Maximum time on the
cardio equipment is 30 minutes when others are waiting.

5. Family and friends of faculty and staff will be allowed to work out only during
scheduled times when accompanied by faculty or staff member. Additionally,
only one guest per member is permitted at a time. No guests may be under the
age of 18.

6. If questions or problems arise, contact C. Glenn Carter.

                                 APPENDIX E

         Equity in Athletics 2007 Data Submission Form (Hard Copy Only)

Comparative Data of One Institution with the Average of a Group of Institutions

                 Title IX Issues and Alternatives (Hard Copy Only)

Compare Data of One Institution with the Average of a Group of Institutions
 Your query returned the 23 institutions listed below. Click on "Continue" to proceed.

Institution                                                      City                                     State     Enrollment

Albright College                                                 Reading                                   PA             2,066
Allegheny College                                                Meadville                                 PA             2,048
Carnegie Mellon University                                       Pittsburgh                                PA             5,483
Delaware Valley College                                          Doylestown                                PA             1,612
Dickinson College                                                Carlisle                                  PA             2,344
Franklin and Marshall College                                    Lancaster                                 PA             2,184
Geneva College                                                   Beaver Falls                              PA             1,317
Gettysburg College                                               Gettysburg                                PA             2,455
Juniata College                                                  Huntingdon                                PA             1,460
King's College                                                   Wilkes Barre                              PA             1,836
Lebanon Valley College                                           Annville                                  PA             1,652
Lycoming College                                                 Williamsport                              PA             1,430
Moravian College and Moravian Theological
                                                                 Bethlehem                                 PA             1,524
Muhlenberg College                                               Allentown                                 PA             2,297
Saint Vincent College                                            Latrobe                                   PA             1,538
Susquehanna University                                           Selinsgrove                               PA             1,901
Thiel College                                                    Greenville                                PA             1,279
Ursinus College                                                  Collegeville                              PA             1,565
Washington & Jefferson College                                   Washington                                PA             1,418
Waynesburg College                                               Waynesburg                                PA             1,271
Westminster College                                              New Wilmington                            PA             1,416
Widener University-Main Campus                                   Chester                                   PA             2,417
Wilkes University                                                Wilkes-Barre                              PA             2,010


                  OPE Home | Information for Students | Planning for College | Policy & Student Aid Professionals
                                  Equity in Athletics Disclosure Act Home | OPE Program Data

Compare Data of One Institution with the Average of a Group of Institutions

Target institution: Ursinus College (216524) (Redefine Target Institution)
Comparision group: Total of 23 institutions              (Redefine Comparision Group)
Variables: Total of 4 variables       (Redefine Variable(s))
Equity Data Year: 2006       (Redefine Equity Data Year)

 Variable Description
                                                  Target Institution               Comparison Group Average

Athletics Participation-Total Participants
Men total                                                       364                                       302
Women total                                                     234                                       177
Unduplicated count of male
                                                                278                                       259
Unduplicated count of female
                                                                171                                       148

                OPE Home | Information for Students | Planning for College | Policy & Student Aid Professionals
                                Equity in Athletics Disclosure Act Home | OPE Program Data

            Variable Description
                                                     Target Institution        Comparison Group Average

            Athletics Participation-Men’s Teams
            Football                                            97                             100
            Basketball                                          12                              18
            All sports except football and

                     APPENDIX F

.Head Coach Evaluation to be completed by Student-Athletes

                     APPENDIX G

             Mandatory In-service Agendas
                  August 07, 2007
                  January 15, 2008
                    June 09, 2008

Documents Reviewed at In-service Meetings (Hard Copy Only)

                   MEETING – 15 JANUARY 08













          APPENDIX H

Student-Athlete Advisory Committee

                            APPENDIX I

                NCAA Financial Survey (Hard Copy Only)

NCAA Demographics and Sports Sponsorship Information (Hard Copy Only)


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