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Invitation of Quotation for supply of office stationary

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					                    Maharashtra State AIDS Control Society,
                                 GOVERNMENT OF MAHARASHTRA
                         R. A. Kidwai Marg, Near Wadala OverBridge,
                                     Wadala (West), Mumbai-400031
________________________________________________________
                        No: MSACS/Proc/Annual Contract / Stationery/11-12
                        Date: 07/03/2011
To,




          Sub: Invitation of Quotations for Supply office stationery and consumables for the
                period of one year.

Dear Sir/Madam,

1.      You are invited to submit your most competitive quotation for the stationery and
        consumable items enlisted in annexure 1
2.      Government of India has received a credit from the International Development
        Association (IDA) and a Grant from the Department for International Development
        (DFID) in various currencies equivalent to US $ 250/- Malian towards the cost of the
        _NACP-III Project and intends to apply a part of the proceeds of this credit to eligible
        payments under the contract for which this invitation for quotations is issued.
3.        Bid Price:
          a)      The contract shall be for all items enlisted in annexure -1. Corrections, if any,
                  shall be made by crossing out, initialing, dating and rewriting.
          b)      All duties, taxes and other levies payable by the contractor under the contract
                  shall be included in the total price.

          c)      The rates quoted by the bidder shall be fixed for the duration of the contract
                  and shall not be subject to the adjustment on any account.

          d)      The prices shall be quoted in Indian Rupees only.

          e)       The contract period will be for ONE year only.

          f)       The successful bidder has to delivered enlisted items as and when required
                  to MSACS wadala and Arogya Bhawan office or as directed by Procurement
                  section

     E-mail : procurement@mahasacs.org                         TALKING AIDS IS STOPPING AIDS
: 411 30 97,411 56 19, Fax: 24113123
                             Maharashtra State AIDS Control Society,
                                              GOVERNMENT OF MAHARASHTRA
                                     R. A. Kidwai Marg, Near Wadala OverBridge,
                                                 Wadala (West), Mumbai-400031
________________________________________________________
4.  Each bidder shall submit only one quotation in attached format only (bidder may
    take Xerox of this format on firm’s letter head / type format on firms letter head /
    quote rate on attached format Bidder has to write following matter on sealed
    envelope.
     Quotation for Supply of Stationery & consumables.
5.      Bidder has to submit copy of following documents along with the quotation.
             VAT registration certificate
             Bombay Shop act license

6.        Validity of Quotation:
          Quotation shall remain valid for a period of not less than 45 days after the deadline
          date specified for submission.

7.        Evaluation of Quotations:
          Evaluation of quotation will be done for all items together and compare the
          quotations determined to be substantially responsive i.e. which
          a.     are properly signed; and
          b.     conform to the terms and conditions and specifications.

8.        Award of Contract:
          The purchaser will award the contract to the bidder whose quotation has been
          determined to be substantially responsive and who has offered the lowest evaluated
          quotation price.

             Notwithstanding the above, the Purchaser reserves the right to accept or reject
              any quotations and to cancel the bidding process and reject all quotations at any
              time prior to the award of contract.

             The bidder whose quotation is accepted will be notified about the award of
              contract by the purchaser prior to expiration of the quotation validity period. The
              terms of the accepted offer shall be incorporated in the purchase order.

 9.       Performance Security: The successful bidder has to submit Performance Security
          of Rs. 25, 000/-(Rs. Twenty five thousand only) in the form of Bank Guarantee or
          Demand Draft within 15 days from the date of notification of award.

10.       Payment terms: Payment will be made monthly after receipt of bill along with the
          acknowledgement receipt.

     E-mail : procurement@mahasacs.org                        TALKING AIDS IS STOPPING AIDS
: 411 30 97,411 56 19, Fax: 24113123
                    Maharashtra State AIDS Control Society,
                                GOVERNMENT OF MAHARASHTRA
                         R. A. Kidwai Marg, Near Wadala OverBridge,
                                   Wadala (West), Mumbai-400031
________________________________________________________

11.     MSACS may terminate the contract by giving one month notice before completion
        of contract period.

12.     Liquidity Damages
        Liquidity damages at the rate of 0.5% per week for the delay in supply of goods
        subject to maximum of 10% computed on the value of goods supplied delayed.

13.      You are requested to submit quotation latest by 3.00 pm on or before
        14/03/2011.


14.      Quotations will be open in the presence of the bidder or representative of bidders
        at 3.30 PM on 14/03/2011in the office of the MSACS.


       We look forward to receiving your quotations and thank you for your interest in this
project.




                                                         Addl. Project Director
                                                                 MSACS




  E-mail : procurement@mahasacs.org                      TALKING AIDS IS STOPPING AIDS
: 411 30 97,411 56 19, Fax: 24113123
                    Maharashtra State AIDS Control Society,
                                GOVERNMENT OF MAHARASHTRA
                         R. A. Kidwai Marg, Near Wadala OverBridge,
                                   Wadala (West), Mumbai-400031
________________________________________________________

                                                                    Date :-
To,
The Addl. Project Director
Maharashtra State AIDS Control Society
R. A. Kidwai Marg, Near Wadala Overbridge,
Wadala (W), Mumbai – 400 031.

        Sub:- Submission of quotation for “Annul Contract for Supply Office Stationery &
              Consumables”.

        Ref :- Your inquiry no. MSACS/Proc/AC-Office Stationery & Consumables/11-12_____
               dated______________

                                      FORMAT OF QUOTATION

                                                         Unit     Add Taxes        Total
Items                                                    rate        @            Amount
                     Items Name                 U/M
 No.
                                                          in `
  1     A/3 size Xerox paper 70 gsm             Pkt
  2     A/4 Colour Xerox                        No.
  3     A/4 CD to Colour Print Out              No.
  4     A/4 J.K. Copier Paper                   Pkt
  5     A/4 lamination                          Pcs
        A/4 size Xerox Paper (70
  6                                             Pkt
        GSM/80 GSM)
  7     A/4 Xerox Black & white copy            No.
        A/4 Card Separator Pink &
  8                                             No.
        Yellow
  9     A/4 Patti Files                         Pcs
 10     Add Gel pen                             Pcs
 11     Alabaster Paper A4                      No.
 12     Ball Pen                                Pkt
 13     Battery Cell Big Size                   Pcs
 14     Board pin                               Pkt
 15     Big Poly Bag                            No.

  E-mail : procurement@mahasacs.org                      TALKING AIDS IS STOPPING AIDS
: 411 30 97,411 56 19, Fax: 24113123
                       Maharashtra State AIDS Control Society,
                                  GOVERNMENT OF MAHARASHTRA
                           R. A. Kidwai Marg, Near Wadala OverBridge,
                                     Wadala (West), Mumbai-400031
________________________________________________________
                                          Unit   Add Taxes    Total
Items                                     rate      @       Amount
            Items Name           U/M
 No.
                                          in `
 16     Box File (Regular Standard Size)      Pcs
 17     Brown Tape (size 2”)                  Pcs
 18     Brown Tape (size 3”)                  Pcs
 19     Branded Tube Light ( 11Watt)          No.
 20     Branded Tube Light ( 9 Watt )         No.
 21     Branded Tube light (40 Watt)          No.
 22     Bubble Sheet                          Mtr.
 23     Calculator (Casio MJ 120)             Pcs
 24     CD Mailer (CD Cover for carrier)      Pcs
 25     CD Marker                             Pcs
 26     Cello tape (size 1/2”)                Pcs
 27     Cello tape (size 1”)                  Pcs
 28     Cello tape (size 2”)                  Pcs
        Conference Pad (size - 5.5” x 8.5”)
 29                                           Pcs
        (40 pages)
 30     Cartaion Box Small Size               No.
 31     Cartaion Box Medium Size              No.
 32     Cartaion Box Large Size               No.
 33     Small Cutter                          Pcs
 34     Big Cutter                            Pcs
 35     DVD R                                 Box
 36     DVD R/W                               Box
 37     Empty Plastic Water Bottle            Pcs
        Envelops (Green cloth bound) 12
 38                                           No.
        x 10
        Envelops (Green cloth bound) 14
 39                                           No.
        x 10
 40     Envelops (White paper) 11 x 5         No.
 41     Envelops (Brown paper) 11 x 5         No.

  E-mail : procurement@mahasacs.org                  TALKING AIDS IS STOPPING AIDS
: 411 30 97,411 56 19, Fax: 24113123
                               Maharashtra State AIDS Control Society,
                                            GOVERNMENT OF MAHARASHTRA
                                     R. A. Kidwai Marg, Near Wadala OverBridge,
                                               Wadala (West), Mumbai-400031
________________________________________________________
                                                    Unit   Add Taxes    Total
Items                                               rate      @       Amount
                 Items Name                U/M
 No.
                                                    in `
      Envelops (White paper) 9½ x 4½
  42  with printing two colour             Box
      (MSACS)
  43  Eraser Rubber                        Box
 44     Executive Bond Paper             Pkt
 45     Exam Pad                         Pcs
        F/C Lamina Moracco Folder
 46                                      Pcs
        (both side plain)
 47     Fax Roll (30 mtr.)               Pcs
 48     Fax Toner                        Pcs
 49     Fevi Stick ( 8 g)                Box
 50     Fevi Kwik (500mg)                Pcs
        File Board with two flap &
 51                                      Pcs
        printing
 52     Form Tape 1”                    Bundle
 53     Four flag folder                 Pcs
 54     Gum Bottel (Small) 300ml         Pcs
 55     Gum Bottel (Big) 700ml           Pcs
 56     Highliter Pen                    Set
 57     Hole Guards                      Pkt
 58     HP 27 B Black Cartridge          No.
 59     HP 28 Colour Cartridge           No.
 60     HP 56A Black Cartridge           No.
 61     HP 57A Colour Cartridge          No.
        HP Colour sphere CB 540A
 62                                      No.
        Cartridge
        HP Colour sphere CB 541A
 63                                      No.
        Cartridge
        HP Colour sphere CB 542 A
 64                                      No.
        Cartridge
 65     HP Colour sphere CB 543A         No.
  E-mail : procurement@mahasacs.org              TALKING AIDS IS STOPPING AIDS
: 411 30 97,411 56 19, Fax: 24113123
                                Maharashtra State AIDS Control Society,
                                              GOVERNMENT OF MAHARASHTRA
                                       R. A. Kidwai Marg, Near Wadala OverBridge,
                                                 Wadala (West), Mumbai-400031
________________________________________________________
                                                      Unit   Add Taxes    Total
Items                                                 rate      @       Amount
                 Items Name                  U/M
 No.
                                                      in `
      Cartridge
  66  HP DeskJet Cartridge 901               No.
      HP Laserjet Printer No. 1010 -
  67                                         No.
      Cartridge (12A)
      HP Laserjet Printer No. 2400, 2420
  68                                         No.
      - Cartridge (11 A)
      HP Laserjet Printer No. 3005 -
  69                                         No.
      Cartridge (51A)
      HP Laserjet printer no. P-2015D -
  70                                         No.
      Cartridge (53 A)
  71  HP 88A Black cartridge                 No.
 72     HP 36A Cartridge                     No.
 73     HP 05A Black Cartridge               No.
        Lamino clear file ( with printing
 74                                          Pcs
        two color)
 75     Marker Pen                           Box
 76     MX 4 socket spice guard              No.
 77     Nylon Rubber Stamp                   Pcs
 78     Numeric Machine                      Pcs
        Office File with Printing (Laces
 79                                          Pcs
        file)
        Box Strapping (Plastic white
 80                                          Roll
        Packing patti)
 81     Pencil                               Box
 82     Pencil Cell                          Pcs
 83     Plastic Goni Big Size (25”x 42”)     Pcs
 84     Plastic Goni Small Size (24”x 30”)   Pcs
 85     Plastic Sutli                        Pkt
 86     Post-it-pad (1” x 3”)                Pkt
 87     Post-it-pad 3 Colour (1” x 3”)       Pkt
 88     Post-it-pad (3” x 3”)                Pkt

  E-mail : procurement@mahasacs.org                 TALKING AIDS IS STOPPING AIDS
: 411 30 97,411 56 19, Fax: 24113123
                       Maharashtra State AIDS Control Society,
                                  GOVERNMENT OF MAHARASHTRA
                           R. A. Kidwai Marg, Near Wadala OverBridge,
                                     Wadala (West), Mumbai-400031
________________________________________________________
                                          Unit   Add Taxes    Total
Items                                     rate      @       Amount
            Items Name           U/M
 No.
                                          in `
 89     Punch Machine (No. - 52)         Pcs
 90     Punch Machine DP-500             Pcs
 91     Register (Inward/Outward)       Quire
 92     Register – 1 Quire              Quire
 93     Register – 2 Quire              Quire
 94     Register – 3 Quire              Quire
 95     Register – 4 Quire              Quire
 96     Rexene Box file                  Pcs
 97     Rubber Band                      Pkt
        Samsung laserjet Printer
 98                                      No
        no.ML1640 (Samsung 108)
        Samsung – SCX 4216D3 /XIP
 99                                     No.
        Cartridge
100     Plastic Scale 12”                Pcs
101     Scissors (Large) 200 mm          Pcs
102     Scissors (Small) 175 mm          Pcs
103     Sharpner                        Box
104     Sketch Pen (Big)                 Pkt
105     Sony CD-RW 700 MB               Box
106     Sony-CD-R 700 MB                Box
107     Spiral book binding 100 pages   No.
108     Spiral Book binding 200 pages   No.
109     Spiral Pad 8 No. (80 pages)      Pcs
110     Spiral pad No. 6 (40 pages)      Pcs
111     SPS Ring File    ½”              Pcs
112     SPS Ring File 1”                 Pcs
113     SPS Ring File 1 1/2”             Pcs
114     SPS Ring File 2”                 Pcs
115     Stamp Pad (110mm x 69mm)         Pcs
  E-mail : procurement@mahasacs.org             TALKING AIDS IS STOPPING AIDS
: 411 30 97,411 56 19, Fax: 24113123
                       Maharashtra State AIDS Control Society,
                                  GOVERNMENT OF MAHARASHTRA
                           R. A. Kidwai Marg, Near Wadala OverBridge,
                                     Wadala (West), Mumbai-400031
________________________________________________________
                                          Unit   Add Taxes    Total
Items                                     rate      @       Amount
            Items Name           U/M
 No.
                                          in `
 116    Stapler Pins 10 No. – 1M                   Box
 117    Stapler pins 24 X 6 – 1M                   Box
 118    Stapler size – 10 D(Kangaroo)              Pcs
 119    Stapler Size – 24 X 6 (Kangaroo)           Pcs
 120    Stapler Remover                            Pcs
 121    Stamp Pad Ink                              No.
 122    Tachani Pins                               Box
 123    Tea Coster                               Dozzen
 124    Table Duster                               Pcs
 125    U- Pin Box (35 mm)                         Box
        White Correction Fluid & Diluted
 126                                               Set
        (Koras) 15ml
 127    White Laces                                Pkt
 128    White Basta                                Mtr.
        Xerox Machine toner (Cannon –
 129                                               No.
        IR 1600)
        Xerox Machine Toner (Cannon –
 130                                               No.
        IR3035)
                                                                  Net Total Amount
(In word Rupees                                                                                      )


       We agree to supply & delivery the above stationery & consumables as per your requirement.
       All other terms & conditions mentioned in the invitation of quotation are acceptable to us.

       We hereby certify that we have taken steps to ensure that no person acting for us or on our
behalf will engage in bribery.



Name & Address of Supplier:

                                                                             Signature of Supplier

  E-mail : procurement@mahasacs.org                            TALKING AIDS IS STOPPING AIDS
: 411 30 97,411 56 19, Fax: 24113123
                    Maharashtra State AIDS Control Society,
                                GOVERNMENT OF MAHARASHTRA
                         R. A. Kidwai Marg, Near Wadala OverBridge,
                                   Wadala (West), Mumbai-400031
________________________________________________________




  E-mail : procurement@mahasacs.org       TALKING AIDS IS STOPPING AIDS
: 411 30 97,411 56 19, Fax: 24113123

				
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