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EPP-SiteVisits-LBNL2-EMS-Challenges-rev

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					Environmentally Preferable Purchasing at
     the U.S. Department of Energy




   EMS and LBNL Purchasing Challenges
       Office of Environmental Policy and Assistance (HS-22)
                                                               1
                             Overview

    • Drivers and cost benefits
    • Overview of LBNL mission
    • Integrating EPP in LBNL’s EMS
    • LBNL Challenges




                                 DOE Policy
    Purchase designated products containing environmentally
    preferable attributes to the maximum extent practicable when
    available, affordable and effective
2
                                                           1
                Drivers Directing LBNL to
                Purchase Green Products

     Legislation:
         Resource Conservation & Recovery Act (RCRA)
         Clean Air Act Title VI (CAA)
         Farm Security and Rural Investment Act (FSRIA)
         Energy Acts of 1992, 2005, 2007

     Impact of Executive Orders: 13221, 13423
       Replace EO13101, 13123, 13134, 13148, 13149
       Specify environmental preferability in environmental management
        systems
       Add Electronic Stewardship and Sustainable Design
       Include standby power devices

     DOE contract
3
                                                            1
                Drivers Directing LBNL to
                Purchase Green Products
     Memoranda of Understanding:
      - Federal Electronics Challenge
      - High Performance and Sustainable Buildings
     Federal Acquisition Regulation (FAR)
     DOE Acquisition Regulation (DEAR)
     DOE Orders 450.1A and 430.2B and 413.3A
     DOE Acquisition Guide (Chapter 23)
     See http://www.hss.doe.gov/pp/epp/drivers_and_guidelines.html for
      information on regulations affecting Green Purchasing

4
                                                             1
                 Examples of Potential Cost
                         Savings
     Paint (latex)                                    $16.00/gal
       Recycled paint (meets commercial paint specs)   $8.25
       Potential Savings for LBNL (50% of $24,890)     $12,000/yr

     Toner cartridge (Canon Machines)                 $67.74
       Remanufactured toner cartridge                  $30.67
        Potential Savings for LBNL (50% of $261,934)   $130,000/yr
     Paper/ream (truck-load)                          $3.13
       Recycled paper                                  $2.55
       Potential Savings for LBNL (20% of $120,000?)   $24,000/yr

     Binders (3” White slant “D” /w clear covers)     $11.59
       Recycled binders                                $6.28
        Potential Savings for LBNL (50% of $8000)      $4000/yr
5
                                                           1
                Overview of LBNL Mission

    • LBNL staff description




6
                                           1
                     Integrating EPP in
                        LBNL’s EMS

     Integrate EPP in the Environmental Management System
      EPA’s Integrating Green Purchasing into Your Environmental
       Management System (http://www.epa.gov/epp/pubs/ems.htm)
      EPA’s Integrating Environmentally Beneficial Landscaping into Your
       Environmental Management System
       (http://www.epa.gov/epaoswer/non-hw/green/pubs/green-ems.pdf)
      DOE Guide 450.1-5, Implementation Guide for Integrating Pollution
       Prevention into Environmental Management Systems
         (http://www.directives.doe.gov/pdfs/doe/doetext/neword/450/g450
           1-5.pdf)
     Integrate EPP in all purchasing systems


7
                                                              1
                  Steps Toward Integrating
                     EPP in LBNL’s EMS
    • Set a goal to include the purchase of environmentally preferable
      products in your site's Environmental Management System and
      transition to at least one such product a year
    • Survey your organization's purchasing and resulting waste
    • Recognize that products purchased today often become tomorrow's
      environmental management problems
    • Identify mechanisms for buying environmental products
      o Credit card purchases - Statements of work
      o Service contracts - Requests for proposal
      o Electronic catalogs
    • Conduct pilot projects
    • Evaluate progress and renew efforts according to results
    • Communicate benefits
8
                                                                  1
                        LBNL EMS

     Site Situation?

     Challenges?

     Plans?




9
                                   1
                     LBNL Challenges

      Getting the word out (web site, news)
      High-priority categories
      DOE EPP Reporting
      DOE EMS Scorecard for Contracts




10
                                               1
                 Promotion: Getting the
                      Word Out

      Establish e-mail list of key purchasers for quick updates
      Establish website with easily accessible purchasing
       information if not purchasing of preferred products directly
      Publish in internal electronic newsletters
      Offer hotline technical assistance/problem solving
      Test products with staff
      What works for LBNL?


11
                                                         1
                   Identifying High Priority
                          Categories
     Of the designated recycled data captured:
      Construction materials: $666.252
        •   Roofing materials:     $478,115

      Non-office paper:           $514,016
        •   Toner cartridges:      $261,934
        •   Office furniture:      $214,219

      Paper products:             $197,387
        •   Uncoated printing paper $143,071

      Biobased?
      Electronics?
12
                                                 1
                            EPP Reporting

      EPP/P2 Data Website (required by HSS)
       http://www.hss.doe.gov/pp/dataentry.html

      Energy Website (required by EE)
       http://www1.eere.energy.gov/femp/about/reporting_guidance.html

      Federal Automotive Statistical Tool (FAST) (required by EE)
       https://fastweb.inel.gov

      Environmental Management System Implementation
       https://www.epa.gov/ems/

      Federal Buildings Database (required by EE)
       www.eere.energy.gov/femp/highperformance/index.cfm




13
                                                                        1
                OMB Scorecard Reports

      Environmental Scorecard – Green Purchasing
       (HSS Coordinating)

      Energy and Water Scorecard – Energy
       Efficiency Purchases (EE Coordinating)

      Transportation Scorecard – Fleet Efficiency
       Purchases (EE Coordinating)




14
                                                     1
                         FY2007 Data Capturing
                              Examples
     Reporting Results   Lawrence            Brookhaven      Fluor Hanford   Pacific Northwest
                         Berkeley National   National Lab    (3600 Emplys)   National Lab
                         Lab (3800           (3000 Emplys)                   (3000 Emplys)
                         Emplys)

     Recycled Totals     $397,417            $1,071,186      $1,795,543      $369,549

     Construction        $148,007            $103,850        $0              $0

     Landscaping         $59                 $0              $0              $0

     Non-Paper Office    $157,482            $564,583        $273,924        $208,140

     Paper               $91,869             $319,817        $628,505        $160,855

     Park & Recreation   $0                  $31,000         $0              $0

     Transportation      $0                  $0              $0              $64

     Vehicular           $0                  $18,616         $107,488        $0

     Miscellaneous       $0                  $33,320         $785,626        $490
15
                                                                             1
                Systems to Gather
                    Statistics


      Build capability into
       purchasing software/system

      Build requirement into
       service and supplier
       contracts




16
                                    1
               Build Capability into
           Purchasing Software/System


      Supplies quantity and dollar
       volume of designated products
      Supplies reasons for not
       purchasing: cost, availability,
       performance
      Identifies purchasing problems
      Does NOT verify validity of input
       – garbage in/garbage out
       principle


17
                                           1
               Build Requirement into
                Service and Supplier
               Contracts/Purchasing
                    Agreements

      Supplies valid statistics
      Does NOT supply statistics
       for all purchases—those
       without contracts or
       purchasing agreements
      Does NOT always identify
       purchasing problems


18
                                        1
             How Do We Capture Data at
                     LBNL?

      Purchase card?
      Purchasing request?
      Statements of work and requests for proposal?
      Contracts and preferred customer agreements?
      Template language for a wide variety of products
       available at:
     http://yosemite.epa.gov/oppt/eppstand2.nsf/Pages/Search.html?Open




19
                                                           1
                     DEAR Flow Down Clause
                        for Sub-Contracts
     970.5223-2 Affirmative procurement program.
        As prescribed in 48 CFR (DEAR) 970.2304-2, insert the following clause in
        contracts for the management and operation of DOE facilities, including
        national laboratories.

     AFFIRMATIVE PROCUREMENT PROGRAM (MAR 2003)
       (a) In the performance of this contract, the Contractor shall comply with
       the requirements of Executive Order 13423 and the U.S. Department of
       Energy (DOE) Affirmative Procurement Program Guidance. This
       guidance includes requirements concerning environmentally preferable
       products and services, recycled content products and biobased
       products. This guidance is available on the Internet.
       (c) The Contractor shall prepare and submit reports, at the end of the
       Federal fiscal year, on matters related to the acquisition of items
       designated in EPA's Comprehensive Procurement Guidelines that Federal
       agencies and their Contractors are to procure with recovered/recycled
       content.
       (d) If the Contractor subcontracts a significant portion of the operation of
       the Government facility which includes the acquisition of items
       designated in EPA's Comprehensive Procurement Guidelines, the
       subcontract shall contain a clause substantially the same as this clause.
       …Examples of such a subcontract would be operation of the facility
       supply function, construction or remodeling at the facility, or
       maintenance of the facility motor vehicle fleet.
20
                                                                     1
              Where Do We Have EPP
               Built into Contracts?

      Which service contracts?
      Which construction contracts?
      Which other contracts?




21
                                       1
                       Resources for Green
                       Product Information
      DOE Environmentally Preferable Purchasing
       http://www.hss.doe.gov/pp/epp/

      Alternative Fuels/Vehicles
       http://www1.eere.energy.gov/vehiclesandfuels/epact/federal/

      Biobased Products http://www.biobased.oce.usda.gov/fb4p/Catalog.aspx
      Electronic Equipment http://www.epeat.net/
      Energy/Water Efficient Product
       http://www1.eere.energy.gov/femp/procurement/
       http://www1.eere.energy.gov/femp/water/index.html

      Non-Ozone Depleting Substances http://www.epa.gov/docs/ozone/snap/
      Recycled Products http://www.epa.gov/epaoswer/non-
       hw/procure/products.htm

22
      Sustainable Buildings http://www.wbdg.org/
                                                                     1
                    Resources for Green
                    Product Information
                             (continued)
      DOE Quarterly EPP Teleconferences
       4th Thursdays: Jan, Apr, Jul, Oct:
       http://www.hss.doe.gov/pp/epp/teleconferences_tools.html

      Fed Center
       http://www.fedcenter.gov/programs/buygreen/

      Office of the Federal Environmental Executive
       http://www.ofee.gov

      EPA EPP Database
       http://yosemite.epa.gov/oppt/eppstand2.nsf/Pages/Search.html?Open

      DOE-HQ Blanket Ordering Agreements
       http://www.management.energy.gov/1364.htm

      DOE-HQ Bulk Purchasing Tool for ENERGY STAR Equipment
       http://www.quantityquotes.net/default.aspx

23
                                                                  1
                                Contacts for
                               EPP Information

        Procurement - Richard Langston / Michael Raizen, MA-61,
         202-287-1339 / 202-287-1512
        Environmentally Preferable Purchasing, Biobased and Recycled Products
         - Don Lentzen HS-22, 202-586-7428
        Construction Materials and Equipment - Anne Crawley, FEMP, 202-586-1505
        Electronic Stewardship - Jeff Eagan, HS-22, 202-586-4598
        Energy/Water Efficient Products - Cyrus Nasseri, EE-2L, 202-586-9138
        Non-Ozone Depleting Substances - Emile Boulos, HS-22, 202-586-1306
        Vehicle Efficient/Alternative Fuels - Brad Gustafson, FEMP, 202-586-5865
        Hotline Technical Support – Sandra Cannon, 509-529-1535,
         cannon@ecopurchasing


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