Tech Express & Tech Briefing Tips for Presenters Mark Branom 650.725.1717 firstname.lastname@example.org September 17, 2003 About the Drop-in Seminars Over the past several years, the Technology Training Services (TTS) group has put a great deal of effort into improving the quality of and attendance at the Tech Express and Tech Briefing drop-in seminars (formerly known as TTBBs and TGIFs). Our clients have come to expect high quality instruction, information, and materials at these sessions -- and they are getting that! The keys to continuing to deliver quality sessions are marketing and preparation. Marketing the Presentations TTS routinely emails announcements to techexpress@lists and techbriefings@lists. In addition, presenters often send email to their special interest groups (e.g., netadmin@lists, partners@lists, web-creators@lists) regarding upcoming presentations. They know their potential audience best, and get a good response. TTS has a template that can help you craft a such an email. If there are other ways in which TTS can help presenters market their sessions, just give us a ring (723-4301). Preparing the Presentations Instructors: Please plan presentations ahead of time and know what materials and equipment are needed. Let TTS know ONE WEEK in advance for special requests. Contact TTS for a pre-presentation orientation (walk- through) of the technology in the room you will be using, if necessary. To do a “dry-run” in Turing Auditorium before your presentation, contact TTS at least one week ahead. Create good visual aids. These can be PowerPoint slides or websites. Handouts are a must. They may be copies of a PowerPoint presentation, a URL to go to for more information, and/or contact information for the speaker or group. Timeline Begin marketing the presentation at least TWO weeks before the session. Contact TTS if you need assistance in crafting or sending notices to potential attendees. Provide enough time for TTS to duplicate handouts and visual aids. Please turn in visual aids no later than ONE WEEK before the presentation. This will give TTS time to review the handout(s) and make the copies. In addition, TTS will publish your handouts to the web: http://techexpress.stanford.edu or http://techbriefings.stanford.edu Resources TTS contact information: Phone: 650-723-4391 Fax: 650-725-0995 Email: email@example.com http://techexpress.stanford.edu http://techbriefings.stanford.edu ITSS PowerPoint template: https://itss.stanford.edu/staff/tools/powerpoint.html ITSS Web template: http://itss.stanford.edu/ddd/projects/templates/ Sample Email Announcement Date: Mon, 25 Aug 2003 13:54:13 -0700 To: Tech Express <techexpress@lists.Stanford.EDU> From: Phyllis Olrich <Phyllis.Olrich@stanford.edu> Subject: TECH EXPRESS: STANFORD MAILING LIST SERVICES, 8/28 Sender: owner-ttbb-announce@lists.Stanford.EDU This week's Summer Tech Express will be on: Converting Forsythe EMS Distribution Lists to Stanford Mailing List Services In this "bonus" Tech Express, Mark Branom will show you how to use the Mailing List Services available at lists.stanford.edu. An email list (also called "mailing list" or "email distribution list") lets you send a piece of email to a single email address (the address of the list), and the email is then forwarded as email to all the email addresses in the list. Learn how easy it is to use this web-based service as a replacement for the Forsythe EMS Distributions Lists that you may have been using. Thursday, August 28, 12:00 - 1:00 P.M.Pigott Hall, Room 113 Pigott Hall (Building 260, Room 113), also called the Language Corner, is located in the southeast corner of the Main quad, kitty-corner from the Clock Tower. To see a map to Pigott Hall, go to:http://campus-map.stanford.edu/campus_map/bldg.jsp?bldgID=01- 260&cx=1304&cy=1355&zoomto=100&zoomfrom=100 *************************************** The Summer Tech Express is a series of user-friendly brown-bag sessions on computing at Stanford, geared mainly toward Stanford staff, but open to everyone - including faculty and students. No registration is required -- just come on by. Cookies and drinks will be provided. To receive reminders by email, subscribe to the Tech Express mailing list. Send email to firstname.lastname@example.org with the message: subscribe techexpress end If you are already on the TTBB-announce list, you'll automatically get the Tech Express mailings. The next Summer Tech Express on September 18 will be on Secure Computing at Stanford. For more information, you may reply to this email, visit our web site at http://techexpress.stanford.edu/, or contact the Tech Express coordinator at 5-1541. Sample Supplement Handout The Summer Tech Express August 28, 2003 Mark Branom, 5-1717, email@example.com Converting Forsythe EMS Distribution Lists to Stanford Mailing List Services Resources and Contact Information http://lists.stanford.edu/ http://techexpress.stanford.edu/ems2majordomo/ HelpSU (for technical assistance) http://helpsu.stanford.edu/, 5-HELP The next Tech Express will be on Secure Computing at Stanford September 18, 2003 Do any of the following questions sound familiar? I've been hearing a lot about "information security" – what's all the hue and cry about? What is the "Security Awareness program?" Someone said that Information Security Services is scanning computers all over campus – isn't that a violation of my privacy? Stanford has ten's of thousands of computers on a very open network – doesn't that mean we can't be secure? Doesn't more or better information security mean that getting my computer work done will be harder, or even impossible to do? If these and other similar questions are on your mind, come to this session and get your questions answered. Tina Darmohray, of Information Security Services, will provide an update on programs and activities, as well as explain the value of security facilities that we all can use. Get YOUR questions answered. To receive reminders by email, subscribe to the Tech Express mailing list. Send email to firstname.lastname@example.org with the message: subscribe techexpress end If you are already on the TTBB-announce mailing list, you will automatically receive the techexpress mailings. Visit our web site at http://techexpress.stanford.edu/.
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