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					GPA -- Course 201
Presenters:

L. Russell Dixon
   – NC WISE Application Manager

Beverly B. Fedewa
  – Student Accountability Coordinator

Granville County Schools
Overview
   Review the           Run an Official
    initial school        NC GPA
    setup needed in      Run a Ranking
    order to create       Report
    a GPA
                         Run a
   Go through the        Transcript
    steps necessary
                         Run a Report
    to create an
                          Card with GPA
    Official NC GPA
                          included
School Setup
    Setting Up School Details


Path:
SCHOOL>SCHOOL INFORMATION>SCHOOL DETAILS
                School Details
All schools must complete the set up requirements regardless of
their grade level.

Click the right arrow two times until you are on the CURRENT
YEAR screen and then choose the following options:
1. GPA Calculation -- GPA Module {Choose from the
   drop down list}
2. Ranking Method – GPA Module (Grade) {Choose
   from the drop down list}
In North Carolina, these are the ones to be selected for all
schools.
 School Details




Always use GPA Module and GPA
Module (Grade) for all schools
Course Maintenance
 Setting Up Course Maintenance


Path:

SCHOOL>COURSE INFORMATION>COURSE MAINTENANCE
         Course Maintenance
Press F7 then F8 once you are on the Course Maintenance
screen.

These are usually set up at the LEA level but you should verify
this information. Most GPA calculation errors happen because of
incorrect information in this directory.

If “Enforce Standard Courses” is turned on in the company file
under SCHOOL the school will not be able to change any of the
course information that has been keyed in at the district level.
        Course Maintenance…
There are 5 important items to check:
1.  Academic Level (2-Standard 5-Honors 7-AP 8-Int.
    Baccalaureate, Q-NCVPS, I- Community…..)
2.  Times for Credit (Usually 1 – eSIS records 2nd occurrence
    with 0.0 GPA and you will have to manually adjust the GPA
    for retakes at the school or LEA level.)
3.  GPA (Make sure this is checked if the course is to be included
    in the GPA calculation.)
4.  Honor Roll (Make sure this is checked if the course is to be
    included in the honor roll calculation.)
5.  Report Card (Make sure this is checked if the course is to be
    printed on the report card.)
Course Maintenance…
      Course Maintenance…
** If you are setting this up for a high school then
   there are two other important items for you to
   look at:

1. Ranking (Make sure this is checked if the course is
   to be included in the ranking process.)
2. GPA Multiplier (Make sure this is correct for courses
   that receive less than or more than one credit. Ex.
   a .5 credit course would have a GPAM of 2 and a 2
   credit course would have a GPAM of .5)
                GPA Multiplier
High Schools intending to generate Current Reporting
Period and/or 7th Semester Transcripts must:

    1.   Evaluate the credit values assigned to courses if all
         courses are NOT of the same credit value (e.g.
         some courses are .5 credit and some are 1 credit
         or 2 credits)
    2.   When credit values are NOT the same across all
         courses, then the GPA Multiplier field must be
         populated to equalize the credits for the above
         mentioned GPA calculations.
                GPA Multiplier…
Using the Course List:
1. Evaluate the school courses based on credit value
2. Sort the Credit field to identify the various credits
   attached to courses and the number of courses
   contained within each credit value group
3. Determine the credit value having the most courses and
   use that credit value as the base value
4. All courses that do not have the base credit value need a
   GPA Multiplier entered to equalize credit. Use the
   examples on the following slides to determine the value
   to be entered in the GPA Multiplier field.
Example 1

All Courses have the same credit value
Credit Value                            GPA Multiplier
All are the same                        Value = Null
Action: None Required

Example 2


 Most courses are 1 credit but a few are 2 credit courses
 Credit Value      GPA Multiplier   Credit Value         GPA Multiplier
 1                 Value = Null     2                    Value = .5
 Action: Populate the GPA Multiplier value for the 2 credit courses with
 a .5
Example 3

Most courses are 1 credit but a few are .5 credit courses
Credit Value     GPA Multiplier   Credit Value     GPA Multiplier
1                Value = Null     .5               Value = 2
Action: Populate the GPA Multiplier value for the .5 credit courses with
a2
Example 4

Most courses are .5 credit but a few are 1 credit courses
Credit Value     GPA Multiplier   Credit Value     GPA Multiplier
.5               Value = Null     1                Value = .5
Action: Populate the GPA Multiplier value for the 1 credit courses with
a .5
Example 5




Most courses are 1 credit but a few are .5 credit courses, 2 credit
courses, and 4 credit courses
Credit Value     GPA Multiplier   Credit Value     GPA Multiplier
1                Value = Null     .5               Value = 2
Credit Value     GPA Multiplier   Credit Value     GPA Multiplier
2                Value = .5       4                Value = .25
Action: Populate the GPA Multiplier value for the 1 credit courses
Reporting Periods
 Creating Reporting Periods

Path:

SCHOOL>SCHOOL INFORMATION>REPORTING PERIODS
Creating Reporting Periods…
This must be completed once a year
1.For each of the course lengths that you will be using
  (36 wk/18 wk/9 wk,6 wk etc.)
2.For each mark that will be reported on the report card

Use reporting period abbreviations that are understandable as
some of the eSIS screens use the abbreviations when displaying
the marks.

It is recommended that you use a code that indicates the length
of the course in the beginning of the description so that the
reporting periods for the same course length sort together.
Reporting periods can have different end dates in eSIS.
Creating Reporting Periods…
When assigning numbers to each of the Report
Period Names:
   1.   DO NOT use a number in the NEXT year that was used in
        the CURRENT year
   2.   Use numbers in the order that you want the marks to be
        printed on the report card
   3.   An example would be to use Odd numbers in odd
        numbered years and even numbers in even numbered
        years

Mark Start And End Dates may be used to make sure teachers
post marks only during the time frame that you have set in the
school.
    Creating Reporting Periods…
                    Report Period Naming Convention Examples
                 LONG NAME      SHORT      END DATE    MARK CALCULATION   FINAL   REPORT
                                NAME                                      MARK     CYCLE
                                                                                  WEIGHT




                             ELEMENTARY SCHOOL 36 WEEK COURSES

2    YR – 1st Nine Weeks          Y1N    10/27/2008    Mark Entry          NO       25

4    YR – 2nd Nine Weeks          Y2N    01/16/2009    Mark Entry          NO       25

6    YR – 3rd Nine Weeks          Y3N    03/27/2009    Mark Entry          NO       25

8    YR – 4th Nine Weeks          Y4N    06/11/2009    Mark Entry          NO       25

10   YR – Final Average           YFA    06/11/2009    CALCULATED         YES
Creating Reporting Periods…
                    Report Period Naming Convention Examples
                 LONG NAME      SHORT      END DATE    MARK CALCULATION   FINAL   REPORT
                                NAME                                      MARK     CYCLE
                                                                                  WEIGHT



                               MIDDLE SCHOOL 9 WEEK COURSES

22   S1T1 – 1st Nine Weeks       1NW     10/27/2008    Mark Entry         YES



24   S1T2 – 2nd Nine Weeks       2NW     01/16/2009    Mark Entry         YES



26   S2T1 – 3rd Nine Weeks       3NW     03/27/2009    Mark Entry         YES



28   S2T2 – 4th Nine Weeks       4NW     06/11/2009    Mark Entry         YES
Creating Reporting Periods…
                  Report Period Naming Convention Examples
                 LONG NAME     SHORT      END DATE     MARK CALCULATION   FINAL   REPORT
                               NAME                                       MARK     CYCLE
                                                                                  WEIGHT

                              MIDDLE SCHOOL 18 WEEK COURSES

30   S1 – 1st Nine Weeks        S1N     10/27/2008    Mark Entry           NO       50


32   S1 – 2nd Nine Weeks        S2N     01/16/2009    Mark Entry           NO       50


34   S1 – Final Average          S1F    01/16/2009    CALCULATED          YES


36   S2 – 3rd Nine Weeks        S3N     03/27/2009    Mark Entry           NO       50


38   S2 – 4th Nine Weeks        S4N     06/11/2009    Mark Entry           NO       50


40   S2 – Final Average          S2F    06/11/2009    CALCULATED          YES
Creating Reporting Periods…
                   Report Period Naming Convention Examples
                 LONG NAME        SHORT      END DATE     MARK CALCULATION   FINAL   REPORT
                                  NAME                                       MARK     CYCLE
                                                                                     WEIGHT
                                 MIDDLE SCHOOL 36 WEEK COURSES
2    YR – 1st Nine Weeks           Y1N     10/27/2008    Mark Entry           NO       45
4    YR – 2nd Nine Weeks           Y2N     01/16/2009    Mark Entry           NO       45
6    YR – 1st Semester Exam        Y1E     01/16/2009    Mark Entry           NO       10
8    YR – 1st Semester Average     Y1A     01/16/2009    CALCULATED           NO      37.5
10   YR – 3rd Nine Weeks           Y3N     03/27/2009    Mark Entry           NO       45
12   YR – 4th Nine Weeks           Y4N     06/11/2009    Mark Entry           NO       45
14   YR – 2nd Semester Exam        Y2E     06/11/2009    Mark Entry           NO       10
16   YR – 2nd Semester Average     Y2A     06/11/2009    CALCULATED           NO      37.5
18   YR – Final Exam               YEX     06/11/2009    Mark Entry           NO       25
20   YR – Final Average            YFA     06/11/2009    CALCULATED          YES
Creating Reporting Periods…
                  Report Period Naming Convention Examples
                  LONG NAME      SHORT      END DATE     MARK CALCULATION   FINAL   REPORT
                                 NAME                                       MARK     CYCLE
                                                                                    WEIGHT
                                 HIGH SCHOOL 18 WEEK COURSES
22   S1 – 1st Nine Weeks          S1N     10/27/2008    Mark Entry           NO       80
24   S1 – 1st Nine Weeks Exam     S1E     10/27/2008    Mark Entry           NO       20
26   S1 – 1st Nine Weeks Final     S11    10/27/2008    CALCULATED           NO       42
28   S1 – 2nd Nine Weeks          S2N     01/16/2009    Mark Entry           NO       33
30   S1 – 1st Semester Exam       S2E     01/16/2009    Mark Entry           NO       25
32   S1 – Final Average           S1F     01/16/2009    CALCULATED          YES

34   S2 – 3rd Nine Weeks          S3N     03/27/2009    Mark Entry           NO       80
36   S2 – 3rd Nine Weeks Exam     S3E     03/27/2009    Mark Entry           NO       20
38   S2 – 3rd Nine Weeks Final     S23    03/27/2009    CALCULATED           NO       42
40   S2 – 4th Nine Weeks          S4N     06/11/2009    Mark Entry           NO       33
42   S2 – 2nd Semester Exam       S4E     06/11/2009    Mark Entry           NO       25
44   S2 – Final Average           S2F     06/11/2009    CALCULATED          YES
    Creating Reporting Periods…
                    Report Period Naming Convention Examples
                 LONG NAME       SHORT      END DATE     MARK CALCULATION   FINAL   REPORT
                                 NAME                                       MARK     CYCLE
                                                                                    WEIGHT


                                 HIGH SCHOOL 36 WEEK COURSES

2    YR – 1st Nine Weeks          Y1N     10/27/2008    Mark Entry           NO       40

4    YR – 2nd Nine Weeks          Y2N     01/16/2009    Mark Entry           NO       40

6    YR – 1st Semester Exam       Y1E     01/16/2009    Mark Entry           NO       20

8    YR – 1st Semester Average    Y1A     01/16/2009    CALCULATED           NO      37.5

10   YR – 3rd Nine Weeks          Y3N     03/27/2009    Mark Entry           NO       40

12   YR – 4th Nine Weeks          Y4N     06/11/2009    Mark Entry           NO       40

14   YR – 2nd Semester Exam       Y2E     06/11/2009    Mark Entry           NO       20

16   YR – 2nd Semester Average    Y2A     06/11/2009    CALCULATED           NO      37.5
18   YR – Final Exam              YEX     06/11/2009    Mark Entry           NO       25

20   YR – Final Average           YFA     06/11/2009    CALCULATED          YES
Creating Reporting Periods…

                            Notice that
                            the S1F is
                            Calculated
                            and YES
                            for Final
                            Mark and
                            all of the
                            others are
                            Mark Entry
                            (except for
                            S11) and
                            NO Final
                            Mark


  Report Cycle Weights
  show the weight of each
  mark
Creating Reporting Periods…




                      The Report Cycle Weights
                      are used when calculating
                      semester and final marks
Creating Reporting Periods…




                     The Report Cycle Weights
                     are used when calculating
                     semester and final marks
            Mark Scale

Path:

SCHOOL>MARK INFORMATION>MARK SCALE ENTRY
                Mark Scale…


Schools must set up the State Standard Weighted and
Unweighted Mark Scales in the GPA module (These
are usually pushed down from DPI.) Check the
Pass/Fail column.
               GPA

Path:

SCHOOL>GPA MODULE
School Reporting Dates
Creating School Reporting Dates
School Reporting Dates are used for three things

   1. To group Reporting Periods which occur together
   2. To connect Reporting Periods for different course
      lengths which occur together
   3. To identify the marks that should be used to
      calculate a "Current Reporting Period" GPA and a
      "Cumulative incl. Courses in Progress" GPA

School reporting dates permit the use of additional
reporting periods for non-GPA marks such as exams,
projects, behavior, and others.
Creating School Reporting Dates…

1. Add a reporting date for each date that report
  cards will be sent
2. Add each course length, start date and reporting
  period that should be reported
3. Click on Include Mark in current reporting period
  GPA for each mark that should be included in the
  GPA calculation
4. Enter the weight to apply to the course if
  calculating an alternate final mark (7th Semester)
Extra GPA Point Scales
Creating Extra GPA Point Scales
             The MARK SCALE is normally pushed down by DPI.
             This is an example of the unweighted scale that
             contains the Grade Points that are assigned to each
             mark
Creating Extra GPA Point Scales…

                  This is an example of Alpha marks
                  that are included in an unweighted
                  scale with the Grade Points that are
                  assigned to each mark
Creating Extra GPA Point Scales…

In addition to the MARK SCALE at least 2 Extra GPA POINT
SCALES must be created and a third one may be created if you
offer International Baccalaureate courses.

   1.   1 Extra Point (Honors Level)
   2.   2 Extra Points (AP Level)
   3.   2 Extra Points (IB Level)

Extra GPA point scales are used by the GPA module to assign
extra quality points to marks earned in more rigorous courses.
The extra point scales should be named 1 Extra Point and 2 Extra
Points (DO NOT Name an extra point scale Honors or AP.)
Creating Extra GPA Point Scales…
                           This is an
                           example of
                           a 1 Extra
                           Point Mark
                           Scale
Creating Extra GPA Point Scales…
                           This is an
                           example of
                           a 2 Extra
                           Points Mark
                           Scale
GPA Types Criteria
   Setting Up GPA Types Criteria
1. This gives you the ability to create categories of GPA
   calculations
2. It is mandatory that each school create an Official NC
   GPA type
3. Only one official GPA type can be created per school
4. This GPA is the one that is reported on transcripts, report
   cards and used to calculate class rank on transcripts
5. It is suggested that you put a blank space in front of the
   GPA name so that it will always be the first option in the
   drop down list of GPA types
Setting Up NC GPA Type Criteria

1. Create GPA Types
   a. Official NC GPA (Required at every school.)
   b. Athletic Eligibility GPA
2. Include in GPA box on the second tab should be
   checked. All other course indicators on the second tab
   and all course criteria on the first tab should be blank.
3. On the third tab the YES, this is the official GPA box
   should be checked. The YES, use the directions below
   to produce the weighted value for the GPA box should
   be checked.
Setting Up NC GPA Type Criteria…
4. Up to 11 records (12 if International Baccalaureate)
   should be in the Academic Level
      a. 1 Extra Point (Honors Level)
      b. 2 Extra Points (AP Level)
      c. 2 Extra Points (IB Level)
5. Extra GPA point scales are used by the GPA module to
   assign extra quality points to marks earned in more
   rigorous courses. The extra point scales should be
   named 1 Extra Point and 2 Extra Points (DO NOT Name
   an extra point scale Honors or AP.)
6. You can create extra point scales but the Official NC
   GPA require the two 1 Extra Point and 2 Extra Points
   scales
Setting Up NC GPA Type Criteria…

NOTE: For information on setting up the GPA
      Type Criteria for Athletic Eligibility in the
      GPA Module go to the Athletic Eligibility
      Course 204
GPA Calculation
    Running the GPA Calculation
   Only the official GPA should be stored in the
    student’s permanent record. These are shown in the
    Unweighted GPA and Weighted GPA fields on the
    transcript.

   Each time the Official GPA calculation is run, the new
    GPA can be updated.

   Only the final rank should be stored in the student’s
    permanent record. The student’s rank is displayed
    in the Rank and Rank Out Of fields. The stored rank
    is what is reported on the student’s transcript.
 Running the GPA Calculation…
1.   Choose Run GPA Calculation
2.   Choose Add New GPA
3.   Choose the GPA Type
4.   Choose the GPA value to calculate
5.   Choose a reporting date for the calculation
6.   For the official GPA ONLY, there is an additional
     option to store the result on the student’s
     permanent record if you choose Cummulative – All
     Years
 Running the GPA Calculation…
6.     There are four different GPA Values
     •   Current Reporting Period – Creates a GPA
         only for the Current Report Period
     •   Cumulative-Current Year – Creates a
         cumulative GPA consisting of credits for only
         the Current Year
     •   Cumulative-All Years – Creates a GPA
         consisting of all courses with final marks
     •   Cumulative including Courses in Progress –
         Creates a GPA consisting of all credits
         including alternative marks for the current
         year
eSIS Reports
     Running eSIS Reports
1.   GPA Rank report (Don’t forget to look for a
     check in YES beside of Final Rank that causes
     the rank to be stored in the student table.)
2.   Honor Roll By GPA Report
3.   Report Card
4.   Transcript
Running eSIS Reports

 GPA Ranking Report
GPA Ranking Report



          If you choose GPA/Ranking Report
          from this screen make sure you have
          highlighted the GPA calculation that
          you want to rank with
       GPA Ranking Report
If you choose GPA/Ranking
Report from this screen you
can select the GPA Calculation
you want to use to rank with
                   GPA Ranking Report

1.   Choose Mark
     Grade From
     the Reports
     Menu




2.   Choose
     General
     Student
     Ranking
GPA Ranking Report



  Click Specify Extract
  Criteria
                   GPA Ranking Report

                      2.   Choose the grade
                           level you want to rank
                           or click Run Extract




1.   Click Clear                                         3.   Click Run
     Extract                                                  Extract
     Criteria
                                                    4.   Click the
                                                         door to
                                                         Exit
                   GPA Ranking Report


                                                       2.     Choose the
                                                              GPA you
                                                              want to use
                                                              to Rank the
                                                              students



1.   Choose what
     you want to
     display on
     the report      3.   Choose Yes or No   4.   Print the
                          for Storing Rank        report
                          in Student Table
GPA Ranking Report
Running eSIS Reports

  Honor Roll By GPA
                    Honor Roll By GPA

1.   Choose
     Mark/Grade
     from the
     Reports Menu


2.   Choose
     Honor
     Roll by
     GPA
Honor Roll By GPA



Choose “Specify Extract
Criteria” to select a specific
grade level, etc. to run the
Rank for or choose “Run
Extract for All Students” to
rank all of the students
                   Honor Roll By GPA

                     2.   Choose the grade
                          level you want to rank
                          or click Run Extract




1.   Click Clear                                        3.   Click Run
     Extract                                                 Extract
     Criteria
                                                   4.   Click the
                                                        door to
                                                        Exit
     Honor Roll By GPA
                                                    1.   Choose the
                                                         Reporting
                                                         Date for the
                                                         GPA you
                                                         want to use




2.   Put a check in the box
     beside of the GPA                3.   Enter the
     Calculation you will be               GPA Range
     using




                               4.   Click the printer
                                    to print the
                                    report
Honor Roll By GPA
   Running eSIS Reports

Report Card With GPA Included
Report Card With GPA Included



                          Choose
                          the GPA
                          you want
                          on the
                          Report
                          Card
Report Card With GPA Included
Running eSIS Reports

NC Student Transcript
                  NC Student Transcript

1.   Choose
     Mark/Grade
     from the
     Reports
     Menu




2.   Choose NC
     Standardized
     Student
     Transcript
NC Student Transcript

                        This transcript
                        will include
                        Cumulative
                        Final Marks
                        only
NC Student Transcript
NC Student Transcript
                        This transcript
                        will include
                        Cumulative
                        marks though
                        the date
                        selected
NC Student Transcript
QUESTIONS?
    Reference Documents
http://www.ncwise.org/eSIScategories.html


NC Standard GPA Rank And Transcript
Marks Reporting And Transcript Generation
Honor Roll By GPA
Alternate Final Marks/7th Semester GPA
Report Cards
     Reference Documents
http://www.ncwise.org/eSIScategories.html


Adding School Reporting Dates In The GPA Module
Running The GPA Calculation And Rank Report
Printing Report Cards
NC WISE Marks, Report Cards And GPA Module
Presentation

				
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