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					                  Cochin Shipyard Limited (CSL)
             Annexure I- Functional Requirements Specifications

The vendors are required to respond to each of the work sheets in this document                   Response        Response Code   Explanation
                                                                                                  Standard        S               Supported as delivered out of the box
Instructions                                                                                                                      functionality
   1 Each worksheet contains a response column named "Response" in which the bidder               Work Around     W               Supported through modifications in
     would have to select one of the response codes from the table in right.                                                      workflow, screens Changes to standard
                                                                                                                                  configurations, GUI tailoring etc
      2 The bidder would have to provide a solution for each requirement (Specifying which        Customization   C               Supported via customization (changes to
        functionality and module will be used to meet the requirements) and no requirement                                        source code)
        response can be left blank / not provided. Bidder can use column named "Comments"
        and "ERP Module" for this.
      3 Bidders are not permitted to change Columns A and B. No changes are allowed in the        Third Party     T
        Functional Requirements specifications (FRS) Particulars.                                                                 Supported through third party solution/third
                                                                                                                                  party name to be provided
                                NOTE
                                                                                                  Not Supported   N               Not supported
i          For easy reference, under each function, the requirements are grouped / sub-grouped
           logically.
ii         Each statement is in form of ability of the solution to handle a specific functional
           requirement.
iii        Vendors are requested to fill only following three column: Response, Comments,
           Proposed ERP module

No         Functional Requirememts Specifications (FRS)
       1   Financial & Accounting
       2   Projects
       3   SB & SR Operations
       4   IQC
       5   Materials
       6   SRC
       7   U&M
       8   DMS
       9   HR
      10   Marketing
11 Fire & Safety
            Functional requirement specification for Finance &
                         Accounts Process at CSL
                                                Particulars                                                         Response Comments ERP Module
A        Establishment

A.1      General
         Ability of system to maintain history of records in the system (Example: changes made to compensation
A.1.1    structure etc)
A.1.2    Ability of system to generate employee related reports.
         Ability of system to generate statutory reports/challans/forms of the applicable statutes along with
A.1.3    relevant data of the company duly filled in.
         Ability of system to import/ export the data of all the forms as mentioned above from system to excel
A.1.4    sheets, PDF, txt etc for further calculation
A.1.5    Ability of system to group employees for reporting and processing purpose
A.1.6    Ability of system to restrict duplication of payment to employees
         Ability of system to generate various returns in the required format for filing with the IT/PF/ESE, etc
A.1.7    departments
         Ability of system to generate the annual accounts of PF trust/ Gratuity Trust during the year end (Trial
A.1.8    Balance, Balance Sheet/Income & Expenditure account, Investment Register, etc)
A.1.9    Ability of system to incorporate Investment planning of PF fund based on retirement of employees
A.1.10   Ability of system to incorporate loan processing, settlement, investment, etc of PF Trust.
A.1.11   Ability of system to incorporate the imprest account maintained with officers
A.1.12   Ability of system to have an employee wise advance and settlement details in system
A.1.13   Ability of system to incorporate the request for advance & approval process
A.1.14   Ability of system to compute the depreciation as per Income Tax Act.
A.1.15   Ability of system to generate data required for deferred tax calculation
A.1.16   Ability of system to incorporate any requirements of the company which has been missed out
A.2      Payroll Transactions
A.2.1    Ability of the system to have a payroll based on attendance data (positive payroll) only.
         Ability of system to automatically calculate salary and related statutory deductions like ESI, PF, PT,
A.2.2    GS&IS as well as other deductions opted by employees.
         Ability to calculate the salary based on Labour law, tax law, Benefit law, Civil law ,Reporting law,
A.2.3    Information law, statistics Law, etc
A.2.4    Ability to update the databases and import the master data relevant to payroll.
A.2.5    Ability to import the last payroll result
         Ability to calculate the partial period factors, lump sums and salary elements, and cumulate the gross
A.2.6    results.
         Ability of the system to calculate the net remuneration and perform retroactive accounting if specific
A.2.7    master data has subsequently been changed for the previous payroll periods
         Ability of system to automate the pay set modification in the event of any new joiner & category change
A.2.8    on promotion
         Ability of system to have automatic data retrieval on the previous employment details for tax
         computation(employee code & salary details) in the event of change in employee category within
A.2.9    CSL(contract to regular, etc), during the same financial year
         Ability of system to incorporate the individual performance rating of a person pertaining to the respective
A.2.10   grade in case of category change due to promotion in a financial year.
A.2.11   Ability to process Off cycle payroll
A.2.12   Ability to import the last payroll result into various data formats such as pdf, excel, etc
A.2.13   Ability to import only the relevant data to payroll processing
A.2.14   Ability to perform the retroactive payroll accounting for the employee
A.2.15   Ability to perform factoring of various customer specific requirements
A.2.16   Ability to Perform Bank transfers
A.2.17   Ability to processes time data and calculate the individual gross values
         Ability to lock the personnel numbers, for which payroll should be run, against master data changes that
A.2.18   affect the payroll, past or present
         Ability to lock the payroll for the period during which payroll-relevant changes are made to the master
A.2.19   data for the required personnel numbers being processed.
         Ability to correct master or time data for personnel numbers which contain errors, and which the payroll
A.2.20   program could not process.
         Ability to provide date for payroll processing and also to take into consideration the retroactive accounting
A.2.21   if applicable
         Ability to provide specific and concrete payroll periods, with a period number, start and end date and pay
A.2.22   day
         Ability to check and ensure that not every change triggers a retroactive accounting run, the changes are
A.2.23   checked for retroactive accounting relevance.
A.2.24   Ability to carry out the payroll correction run
         Ability of system to run the ad-hoc payroll run without any sequential run, i.e. for example system should
         be able run for September even if ad-hoc payroll was not run for the previous months during the financial
A.2.25   year.
A.2.26   Ability to integrate with time data & job booking data
         Ability to process the data as per the status of the employee( i.e.. regular employee, retired employee,
A.2.27   etc)
         Ability to provide the option to archive the payroll data for statistical analysis in respect of different
         employee types.
A.2.28
         Ability to automatic updates to tax tables when the need arises.
A.2.29
A.2.30   Ability of system to generate pay slips monthly with the break up of all salary components
A.2.31   Ability of system to generate payment advices to banks for payment to employees
A.2.32   Ability of system to generate NEFT instruction for salary transfer
A.2.33   Ability of system to recover amount from employee in case of short notice
A.2.34   Ability of system to provide for granting of salary advances
         Ability of system to support preparation of loan recovery schedule based on the sanctioned period and
A.2.35   interest rate to workout the interest payable if loan is foreclosed.
         Ability of system to allow multiple interest rates for different category of employees for different type of
A.2.36   loan advances.

A.2.37   Ability of system to calculate recoveries from employee periodically (Example; Salary advance, loans etc)
A.2.38   Ability of system to provide for notice period deduction in the pay slip
A.2.39   Ability of system to add additional deduction in the pay slip

         Ability of system to determine the value of perquisites (PF interest, conveyance loan interest difference,
A.2.40   medical ,accommodation perks etc) provided to employees for the purpose of Income Tax
A.2.41   Ability of system to determine & calculate the Income Tax amount for all the employees
A.2.42   Ability of system to generate XML file for online submission of employee IT returns.
A.2.43   Ability of system to pass journal vouchers in pay roll manually also
A.2.44   Ability of system to bulk uploading of Journal entries
A.2.45   Ability of system to stop payroll for one or more employees
A.2.46   Ability of system to run payroll for one or more employees (stopped earlier) at a later stage
A.2.47   Ability of system to upload limits for reimbursements of Employees
A.2.48   Ability of system to enter claims made by the employees

         Ability of system to generate consolidated claim status report with complete track of employee
A.2.49   entitlement, claims made, claims passed, claims rejected, claims paid, claims pending for payments
         Ability of system to generate automatic voucher for all recovery payments on authorization of monthly
A.2.50   payroll
A.2.51   Ability of system to enter investments made by employees
         Ability of system to define cut off date for accepting investment details and investment proof to be
A.2.52   submitted by employees
         Ability of system to capture the previous employment details, salaries, employment tax and professional
A.2.53   taxes
A.2.54   Ability of system to handle pension fund contribution, super annulations and gratuity
A.2.55   Ability of system to calculate different types of allowances applicable to different employees
         Ability of system to calculate outstanding loan amount (conveyance loan, PF loan, etc) and the interest
A.2.56   payable thereon
         Ability of system to defer the Loan instalment recovery (except for medical advance) for any specific
A.2.57   month every year.
         Ability of system to incorporate travel advances and bills settlement along with interest calculation on
A.2.58   unsettled advance.
A.2.59   Ability of system to calculate bonus and incentives as per the parameters set
A.2.60   Ability of system to update date of joining in the system
A.2.61   Ability of system to update date of relieving in the system
A.2.62   Ability of system to track unpaid wages/salary and wage arrears
A.2.63   Ability of system to compute gratuity, PF, EDLI and other statutory payments
A.2.64   Ability of system to trigger the gratuity calculation only on termination of employee master in HR module.
A.2.65   Ability of system to compute the relief under sec 89(1) of the Income Tax Act
A.2.66   Ability of system to have a detailed error log of unprocessed input data for the payroll run.
         Ability of system to have a comparative statement on the gross pay (element wise) difference between
         current month & previous month salary and report the payroll with difference if any, during the stimulation
A.2.67   run.
A.2.68   Ability of system to track the break in service for certifying the PF pension calculation
         Ability of system to incorporate SMS/Email alerts on credits to bank in case of all payments made to
A.2.69   regular/retired employees.
         Ability of system to generate a report of medical insurance claim with employee details, amount to be
A.2.70   reimbursed & bank details upon receipt of claim from insurance company.
         1/4th of the total strength of workmen are given LTA (taxable) every year. Ability of system to incorporate
A.2.71   the processing of seniority based on CSL requirement
A.2.72   Ability of system to generate report of insurance claim details of retired employees.
A.2.73   Ability of system to facilitate viewing of the PF statement of employees thru company's web site.

A.2.74   Ability of system to process payroll payment based on Over Time hours captured through HR system.
         Ability of system to allow officers/supervisors to choose perks and allowances for salary calculation
A.2.75   based on the employee selection.
A.2.76   Ability of system to calculate Interest subsidy based on given criteria
A.2.77   Ability of system to capture quarterly Dearness Allowance changes.
A.3      Employee Self Services
         Online Leave Management System; including following activities:
         • Online Leave Application and Approval
A.3.1    • Integration with the Payroll Application for accounting and payment
A.3.2    Support automated credit to employees leave accounts as per the rules and regulations
A.3.3    Restrict any credit beyond the maximum quota / limit
A.3.4    Online leave application and approval mechanism in the system
A.3.5    Enable employee to view his/ her total leaves, leaves taken and leave balance
A.3.6    Online tracking of leave by type, and tracking of holidays possible in the system
         Manage Tax Declarations and furnishing of details/documents proofs:
         • Online declaration by Employees of investments made / planned.
         • Furnishing the details of the proofs in supporting.
         • Tracking the TDS records
A.3.7    • Integration with the Payroll Application for TDS
A.3.8    Online availability of the Pay Slip View and download by Employee
A.4      Payroll Reports/Forms
A.4.1    Ability of system to generate employee salary reports with the break up of all salary components
A.4.2    Ability of system to generate employee leave register
A.4.3    Ability of system to generate Employee Loan/Advance Register
         Ability of system to generate final settlement statement(PF, gratuity, leave encashment, etc) in case of
A.4.4    exit of employee
A.4.5    Ability of system to generate a report on expenses incurred on a particular employee
A.4.6    Ability of system to generate a list of employees with their due date of retirement
A.4.7    Ability of system to generate salary particulars of employee on any given date
A.4.8    Ability of system to generate statutory reports for Profession Tax - Form 5A
A.4.9    Ability of system to generate statutory reports for Profession Tax - Form 5
A.4.10   Ability of system to generate statutory reports for Income Tax - Form 16
A.4.11   Ability of system to generate statutory reports for Income Tax - Form 24
A.4.12   Ability of system to generate statutory reports for Income Tax - Form 24Q
A.4.13   Ability of system to generate other statutory forms as required
         Ability of system to generate report for the leave encashment and account it as income of the employee
A.4.14   subject to the statutory provisions


B        Taxation

B.1      General
         Ability of the system to be in compliance with provisions all Indian tax laws. More specifically, ability to
         comply with tax deduction at source ,tax collected at source & other provisions of IT Act, Value Added
         Tax (including work contract tax), Service Tax, Excise Duty, Entry Tax, Wealth Tax, Customs Duty,
B.1.1    Income Tax, etc.
B.1.2    Ability of the system to define short forms (abbreviations) for the taxes.
B.1.3    Ability of system to maintain the period for which specific tax rate is applicable
B.1.4    Ability of system to maintain various tax rates applicable to a specified type of tax
         Ability of system to maintain different tax rates for a tax depending upon location (Example: Different VAT
B.1.5    rates, Entry tax etc)
         Ability of system to comply with various schemes available for a tax depending upon location / type of tax
B.1.6    payer / etc. (Example: Different VAT / WCT schemes, Entry tax etc)
B.1.7    Ability of the system to adapt to changes in taxation related statutes
B.1.8    Ability to generate report on various taxes in statutory formats
B.1.9    Ability of system to generate tax returns /challans in the format prescribed by the tax authorities
B.1.10   Ability of the system to generate reports having the data flowing into statutory returns / challans.
         Ability of system to facilitate the taxation setup in the system in a flexible masters so that future changes
B.1.11   in rates, introduction of new taxes does not require programming effort
         Ability of system to facilitate minimal data entry during tax related transaction and most of the tax related
B.1.12   data being defaulted from the master data
B.1.13   Ability of system to facilitate download of all tax related information in excel, PDF, .txt formats
         Ability of system to facilitate a tax calendar containing the important due dates and providing due alerts
B.1.14   and notifications
         Ability of system to generate report for the purchases made/services availed, tax amounts for the same,
B.1.15   the amount of tax exempted etc.
         Ability of the system to have a report as on any particular date for tax calculations based on different
B.1.16   category/ rates
B.1.17   Ability of the system to flag transactions so that they can be reported periodically.
         Ability of the system to provide warning/information message on the type of taxes applicable to a
B.1.18   particular transaction

B.1.19   Ability of the system to be compatible with GST (Goods & Services Tax) when it becomes applicable
         Ability of the system to capture all the purchase details(detailed breakup of taxes) for issuing various
B.1.20   statutory forms.

         Ability of the system to have a detailed database regarding the various assessment completed under
         various laws (VAT,IT,ST, etc) , demand raised by the department, actual amt disputed, tax paid against
B.1.21   disputed amt, present status of appeals/cases, contingent liability provided against a demand etc.,

         Ability of system to generate report based on TIN NO, PAN NO, Service tax registration no etc (Total
B.1.22   turnover for a period, tax paid during a period, various statutory forms issued during a period etc)

         Ability of the system to generate various kind of files (XML, Excel, XBRL) with desired details (turnover,
B.1.23   Tin no, tax paid, place, name of party etc) for uploading the same in various government website.
B.2      Income Tax

B.2.1    Ability of the system to facilitate information required for Corporate Income tax and wealth tax return
         Ability of the system to generate statutory forms required for filing Corporate Income tax and wealth tax
B.2.2    returns
B.2.3    Ability of system to recalculate tax amount as and when booked income changes
B.2.4    Ability to generate the details required for Form 3CD (Audit Certificate)
B.2.5    Ability of system to calculate Minimum Alternative Tax (MAT), capital gains tax, etc.
B.2.6    Ability of system to calculate depreciation as per the provisions of the Income tax Act, 1961
         Ability of system to calculate higher depreciation allowance under Rule 5 (2) of the Income Tax Rules,
B.2.7    1962
         Ability of system to generate report for claiming exemption under section 35 (2AB) of the Income tax Act,
B.2.8    1961
         Ability of system to generate report for the TDS receivable and actual TDS to be received so as to assist
B.2.9    in tax planning/ tax computation
B.2.10   Ability of system to generate of Statement of Total Income & Income tax return
B.2.11   Ability of system to capture assessment history of previous years.
B.3      VAT/CST
B.3.1    Ability of the system to cater to different VAT requirement of various States.
B.3.2    Ability of system to calculate VAT/CST on Sales
B.3.3    Ability of system to configure VAT credit and VAT payables as per the applicable statute
         Ability of the system to compute VAT / CST under various schemes available like composition scheme,
B.3.4    abatement scheme, etc.
         Ability of the system to identify and compute VAT credit available each month depending upon the
B.3.5    scheme adopted under VAT / CST.
B.3.6    Ability of the system to maintain various registers required under VAT / CST.
B.3.7    Ability to balance VAT credit to VAT Payable A/c at the period end based on the user discretion
B.3.8    Ability of system to generate monthly, quarterly and annual returns for the purpose of VAT/CST
         Ability of the system to provide purchase and sales data and the related VAT details (including VAT credit
B.3.9    eligibility)
B.3.10   Sales tax report with tax rate, tax base amount, tax amount due, etc

B.3.11   Ability of system to facilitate non-deduction/lesser deduction based on Statutory Forms like Form C, I etc.
B.3.12   Ability of the system to comply with TDS on VAT / WCT.
B.3.13   Ability of system to record exemption of VAT / CST
         Ability of system to have different tax codes based on the different nature of transaction (example
B.3.14   different tax codes for CST with form C, without Form C etc)
B.3.15   Ability of system to have the Input tax details on real time basis.

B.3.16   Ability of the system to compute category wise/rate wise computation of VAT/CST for monthly return filing
B.4      Works Contract Tax
B.4.1    Ability of system to generate monthly, quarterly and annual returns
B.4.2    Ability of system to enable rate wise bifurcation for claiming WCT credit
B.4.3    Ability to comply with various schemes of various States i.e. composition scheme, etc.
         Ability of system to calculate WCT by taking into account the actual material consumption for each
B.4.4    project in SR and profit margin

B.4.5    Ability of the system to rework Works Contract Tax based on reduction allowed for each project in SR

B.5      Service Tax
B.5.1    Ability of system to maintain the Service Tax register
B.5.2    Ability of system to be able to define if service tax is claimable or not in a transaction
         Ability of system to calculate Service Tax based on the following options:
         • Abatement scheme
         • Composition Scheme
B.5.3    • Other prescribed schemes

B.5.4    Ability of system to define if a particular vendor is a SEZ/EOU vendor for the purpose of Service Tax
B.5.5    Ability of system to charge service tax on line items
B.5.6    Ability of system to generate Service tax returns periodically
         Ability of system to exclude the specified amounts like value of material transferred, reimbursement
B.5.7    amounts, etc for calculation of service tax
B.5.8    Ability of the system to identify 'taxable' and 'non taxable' services
         Ability of system to calculate service tax in cases where liability of tax deduction is on the service
B.5.9    receiver.
         Ability of system to have a report on the ship wise value of taxable services and tax details at any point of
B.5.10   time
         Ability of system to calculate service tax in case of GTA wherein the applicability is based on the
B.5.11   consignment value
         Ability of the system to identify deductible and non - deductible service tax, i.e. wherever input credit can
B.5.12   be claimed and cannot be claimed.
         Ability of system to split the service tax into service tax, Education cess and special education cess (For
B.5.13   Example: 10%+2%+1%)

B.5.14   Ability of the system to compute Service Tax based on actual service rendered for each project in SR
B.5.15   Ability of the system to rework Service Tax based on reduction allowed for each project in SR
B.6      Excise Duty
B.6.1    Ability of system to classify goods as 'dutiable' and 'non dutiable'
B.6.2    Ability of system to maintain excise duty registers like RG23A, RG23C, RG1 etc
B.6.3    Ability of system to generate report on the various capital expenditure incurred during a period.
B.6.4    Ability of system to meet the excise duty requirements under applicable statutes
         Ability to set off excise duty paid against output service tax / excise duty under CENVAT Credit Rules,
B.6.5    2011.
B.6.6    Ability to generate information department/division wise for filing excise returns
B.6.7    Ability of system to generate ship wise excise duty details.
         Ability to generate information required for filing ER5 return based on the classification of materials as
B.6.8    'Principal Input'.
         Ability to generate information required for filing ER6 return based on the actual receipt and consumption
B.6.9    of 'principal input'
B.6.10   Ability to generate information required for filing ER7 return from the asset register

B.6.11   Ability of system to generate monthly, quarterly and annual returns for the purpose of Excise Duty
B.6.12   Ability to generate information required for filing ER4 return (Annual Financial Information Return)
         Ability to generate information regarding Excise duty paid on purchases ship wise/project wise at any
B.6.13   point of time
B.7      Other Taxes
         Ability to set off custom duty paid against output service tax / excise duty under CENVAT Credit Rules,
B.7.1    2011.
B.7.2    Ability of system to calculate Stamp Duty


C        Invoicing
C.1      General
         Ability of the Accounts receivables system to be fully integrated to the general ledger and
C.1.1    Cashbook/Bankbook.
         Ability to allow for the following types of transactions:
         • Customer invoices/ Bills
         • Adjustment journals
         • Collections (HO, Branches etc)
         • Employee related receipts and recoveries
C.1.2    • Adjustment of advance against invoices
C.1.3    Ability of system to generate sales invoice with automatic invoice numbering by system.
C.1.4    Ability of system to define multiple document series
C.1.5    Ability of system to generate document numbers automatically / manually
C.1.6    Ability to generate credit/debit notes to customers based on certain predefined logic
C.1.7    Ability to generate credit notes based on sales returns and sales adjustment

C.1.8    Ability of system to support reversal of credit and debit notes raised with appropriate reason codes
         Ability of system to provide analytical, summary and standard reports that reflect an accurate picture of
C.1.9    the accounts receivables
C.1.10   Ability to provide details of discounts, if any, offered to customers
         Ability to maintain single ledger for customer where partner functions such as ship to party, bill to party
C.1.11   are present
C.1.12   Ability of system to support the functionality of maintaining customer as a vendor
C.1.13   Ability of system to support automatic posting for sales accounting and invoice processing
         Ability of system to support the functionality of maintaining credit limits in both period and value and to
C.1.14   stop invoicing in case, the outstanding exceeds the credit limits fixed
C.1.15   Ability of system to provide the list of billing against a sales order

C.1.16   Ability of system to support price changes prospectively/retrospectively and to account for that difference
C.1.17   Ability of system to generate ship wise sales/revenue report.
C.1.18   Ability to record client particulars like PAN, TAN, etc in the system
         Ability of system to incorporate the accounting of proportionate income based on percentage of
C.1.19   completion and automatic reversal in the subsequent period
C.1.20   Ability of the system to ascertain Liquidated damages in respect of ship building contracts

C.1.21   Ability of the system to generate invoice based on various mile stones/stage payments for a project
         Ability of the system to generate invoice in the case of scrap sale only if a advance amount is collected
C.1.22   from the customer
C.2      Invoice Transactions
         Ability of system to invoice the customer in currency other than local/base currency, i.e. system should
C.2.1    support multi currency accounting

C.2.2    Ability of the system to identify different categories of sales like ship repair, ship building, scrap sale, etc
C.2.3    Ability of system to support item based credit and debit notes
C.2.4    Ability of system to record balances in customer’s transacting currencies
C.2.5    Ability of the system to check for double billing
         Ability of the system to generate an ageing analysis at the overall balance level and also at the individual
C.2.6    account level
         Ability of the system to provide customer line item report with a drill down feature to access the
C.2.7    transaction level details
         Ability to record late payment charges, interest, penalty from customers through invoice/ Dr memo,
C.2.8    Interest bearing advances, testing charges etc
C.2.9    Ability to record discounts and create write offs against customers based on approval
         Ability to define aging buckets and perform customer aging through the system which should suit balance
C.2.10   sheet requirements
         Ability to generate dunning letters through the system for customer balances confirmation, payment
C.2.11   follow up and TDS certificates
C.2.12   Ability to create recurring invoices for fixed and variable charges
C.2.13   Ability to conduct trend analysis of fixed and variable charges on periodic basis

C.2.14   Ability to record the booking amount and payment terms based on period or percentage of completion
C.2.15   Ability to record the percentage of completion for revenue recognition purpose
C.2.16   Ability to facilitate the definition of payment terms and reason codes
C.2.17   Ability to record the document number against which the debit note/ credit note is raised
C.2.18   Ability to maintain/record item numbers for documents against which the notes are raised
C.2.19   Ability to record relevant cost centre, analysis and sub-analysis code for each account
C.2.20   Ability to reverse credit and debit notes raised with appropriate reason codes
         Ability to generate invoices for different types of sales (scrap sales, scrap sale to employees, lab income,
C.2.21   other works revenue, sale of tender forms, etc)
C.2.22   Ability to stop the generation of invoices beyond the sale order value

C.2.23   Ability of system to calculate Interest on advances given by customers in case of cancellation of orders.
         Ability of system to have details of income ( rent/ hire charges, etc) from sub contractors for space/ tools
C.2.24   rented. Details are to be captured from concerned section/department
         Ability of system to incorporate Subsidy eligibility, subsidy receipt, subsidy advance and subsidy
C.2.25   accounting with proportionate completion accounting of income.
         Ability of the system to accommodate monthly price revisions, for example in case of MS scrap sale.
         Materials department should update the price as and when required which should be taken for the
C.2.26   preparation of invoice.
         Ability of the system to generate invoices for sale of items only against system generated sale order for
C.2.27   scrap sale.
C.2.28   Ability of system to account the stage wise payments received from the customer.
C.2.29   Ability of the system to generate invoice from the concerned section e.g. lab, SR, Marketing etc
C.3      Insurance
C.3.1    Ability of the system to track insurance initiation/expiry dates thru reminder mails.
         Insurance policy register with policy details, expiry date, accident details, amount claimed, and amount
C.3.2    admitted, etc.
C.3.3    Ability of system to capture Insurance coverage requirements for company as a whole
         Ability to provide reports for corporate insurance on fire policies, marine policies and other miscellaneous
C.3.4    policies.
C.3.5    Ability to enable the claims for the insurances
C.3.6    Ability to get a report on the status of insurance and claims
C.3.7    Ability to get a consolidated report on the status of insurance policies
         Ability of the system to lodge claim online as and when incident occurred with a provision to enter desired
         details. Which should be available to all the departments and intimate finance department through alert
C.3.8    mail

C.4      Receipts and Collection
         Ability of system to provide for manually generate and post Debit Notes/Credit Notes to customer
C.4.1    accounts
C.4.2    Ability to record cash receipts with/without reference to Invoices/ billings
         Ability of system to facilitate in adjusting more than one invoice/Credit Note/Debit Note in one collection
C.4.3    statement
         Ability of system to record various types of receipts in the form of cash, bank, credit card etc and refunds
C.4.4    by the same mode of payment
         Ability of system to apply receipts against customer debits (against invoices) and record various types of
C.4.5    receipts in the form of cash, bank and credit card.
C.4.6    Ability of system to support accounting of advance receipts from customers
C.4.7    Ability of system to support bill wise adjustments
C.4.8    Ability of system to support viewing of posting details of a particular receipt/ invoice
C.4.9    Ability to record bank receipts status as realized, unrealized, bounced etc
C.4.10   Ability to reverse bounced or voided receipts
C.4.11   Ability to facilitate the definition of different document series for different types of receipts
C.4.12   Ability to support the use of manual or system-generated serial number for receipts
         Ability to facilitate document serial numbers differentiation for receipts deposited in different bank
C.4.13   accounts
         Ability of system to support the functionality of having an intermediary account to post entries before they
C.4.14   are posted to main bank accounts
         Ability of system to generate report on the terms and conditions of sales order like stage payments,
C.4.15   freight, LD clause, Packing & Forwarding, delivery clause, Insurance, etc

C.4.16   Ability of system to adjust certain expenditures (claimed by customer) against the invoice and receipts
C.5      Tax Collected at Source & Other Taxes
C.5.1    Ability to meet the requirement of TCS for sale of scrap / other products.
C.5.2    Ability to generate TCS certificates.
C.5.3    Ability to comply with TCS requirements and generate returns.
C.5.4    Ability of system to calculate Entry Tax
C.5.5    Ability of system to meet Entry Tax reporting requirements as per various State laws.
C.6      Reports
C.6.1    Ability to generate receivables report customer wise, ship wise, etc at any point of time.
         Ability to generate report on cheque dishonoured and amount recovered from customers along with the
C.6.2    reason code and amount recoverable from customers
         Ability to provide for customer ledger balances with report on total invoice value, amount collected,
C.6.3    outstanding amounts etc
C.6.4    Ability to generate report on provision made for bad debts on year to date basis

         Ability to generate the billing statements, including beginning open items, new charges, credits and
C.6.5    payments, ending open balance and aging recap on a consolidated basis for various customer categories
C.6.6    Ability to generate report on debtors ageing for different parameters
         Ability to generate detailed Aging Balance for each customer category showing open invoice and A/R
C.6.7    activity (e.g. payments, debit and credit memos, write-off, and comments)
         Ability to generate AR Invoice Register - list of automated and manually entered invoices with control
C.6.8    totals
C.6.9    Ability to generate Credit/debit Memos Register for all memos generated
C.6.10   Ability to generate Cash Receipts Journal, list all payments received each day
C.6.11   Ability to generate report on advance payments
         Ability of the system to generate the report on sales order, the related billings, customer wise and invoice
C.6.12   wise
         Ability of the system to generate the desired customer correspondence, like balance confirmation,
C.6.13   payment reminders and the automation of the correspondence
         Ability of the system to clear the customer open items with the receipt, reversals or debit/credit notes on
C.6.14   the basis of predefined rules
C.6.15   Ability of system to download all the reports in various formats excel, PDF, flat file etc.
C.6.16   Ability to report on invoice generated during a period

C.6.17   Ability to generate report on miscellaneous invoices generation for maintenance and other charges
C.6.18   Ability to report on receipts for cheques received along with delivery address
C.6.19   Ability to mail reminder letters (dunning letters) for dues
C.6.20   Ability to generate report on customer wise outstanding with aging
C.6.21   Ability to generate reports on foreign currency receipts
C.6.22   Ability to generate report on customer charges for a specific period
C.6.23   Ability to generate Customer balance confirmation statement
         Ability of the system to have an exhaustive list of Bank Guarantees received/ Issued as on a particular
C.6.24   day.
         Ability of the system to have a track on the Earnest Money deposits (EMD) and generate report with work
C.6.25   order/purchase order/sale order and vendor code.
C.6.26   Ability to generate ship wise/ stage wise invoicing details
C.6.27   Ability to generate schedules for annual accounts.


D        Financial Planning & Cash

D.1      Payment Processing
         Ability of system to provide for the following types of transactions:
         • Cash/Bank Payments for vouchers generated by all sections (both automatic and manual)
         • Cash / Bank receipts
         • RTGS payments
D.1.1    • NEFT payments
D.1.2    Ability of the system to support outsourcing the check printing activity to Bank
D.1.3    Ability to run the open payment lists for specific banks/divisions
         Ability of system to select items for payment interactively by the following methods:
         • All items older than an input date
         • All outstanding items on an account
         • Individual items on an account
         • All items up to "X" amount in total
D.1.4    • Other options as required by business also needs to be provided
D.1.5    Ability of system to prevent payments to vendors of more than a user specified amount
D.1.6    Ability of system to show for each vendor, authorized items not yet due for payment.
         Ability of system to use the proposed payment list as the basis for selecting payments, but with facilities
         to modify or delete them as follows:
         • Specific exclusions by Vendor, Invoice
         • Inclusion of items not yet due or suspended
D.1.7    • Part payments
         Ability of system to provide for the payment approval process be mapped in the system as per the
D.1.8    delegation of authority.
         Ability of the system to support online processing of payment vouchers, bulk payment and payment
D.1.9    across multiple bank accounts and authorization through work flow
         Ability of system to provide for single/ multiple Cheque printing for single and multiple line items of Bank
D.1.10   Payment and multiple bank payments
         Ability of the system to support payment run with automatic payment by Cheque, Demand drafts,
D.1.11   including accounting for DD charges, Bank charges, Cash, ECS etc.
D.1.12   Ability of the system to include the DD number in the payment advice
         Ability of system to provide for upper limits and lower limits on payments for specific payment methods
         (e.g. Cash payments should not exceed Rs. 20,000/- with a provision to allow such payments for few
D.1.13   authorized people)
D.1.14   Ability of system to allow grouping of multiple line items in one payment
D.1.15   Ability of system to allow splitting one line item into multiple payments
D.1.16   Ability of the system to produce a remittance advice for all payments made

D.1.17   Ability to print a cheque register automatically immediately after printing of cheques from the system.
         Ability of system to post, payments to the cash book and update automatically the general ledger i.e.
         Vendor ledger control account, Bank account, Penalties accounts, recovery from vendors etc, TDS
D.1.18   account (location specific), Expense accounts (DD charges, etc.)
D.1.19   Ability of system to enable selection of multiple documents for payment through pay groups
D.1.20   Ability of system to record LC payments through the system
D.1.21   Ability of system to record bank guarantee details
D.1.22   Ability of system to make foreign currency payments for import purchases.

         Ability of system to record and track bank guarantees, mobilization advances and performance
D.1.23   guarantees through the system and generate a bank guarantee register after each addition/deletion
         Ability of system to have LC tracking as on a particular date with the following relevant details:
         • Bank details
         • LC limit and availability per bank
         • LC availed per bank
         • Payment made against LC
         • LC maturity date
         • LC maturity reminder before 30 days of expiry.
D.1.24
         Ability of system to have BG tracking as on a particular date with the following relevant details:
         • Bank details
         • BG limit and availability per bank
         • BG availed per bank
         • Payment made against BG
         • Bg maturity date
         • BG maturity reminder before 30 days of expiry.
D.1.25
         Ability of the system to track BG issued to customers and received from suppliers separately
D.1.26   Ability of system to generate alerts for non-payment of dues on due date
         Ability of system to facilitate hold/release payment to selected vendors depending on information/scheme
D.1.27   obtained from the purchasing system

D.1.28   Ability of system to support bulk authorization of documents like vouchers, payment and bulk payments
         Ability to system to have a check on the bank balance while issuing cheques; i.e. system should not allow
D.1.29   to issue cheques if balance in bank account is not sufficient to honour the cheque.
D.1.30   Ability of system to have a control number in ERP to physically track the cash/bank vouchers.

         Ability to record the following details for each bank:
         Name of the Bank, Branch, Address, Telephone number, Fax number, Contact person (Multiple), Type of
         account, Account Number Date of opening, Date of closure, CC Limits, Non-fund limits, SWIFT Code,
D.1.31   Cheque Inventory, Authorized signatories (Multiple with limits), Validity dates for authorized signatories
         Ability to track the time between cheques issued for payment and actual date of realization (Stale
D.1.32   cheques)
D.1.33   Ability to automatically generate accounting entries for collection charges payable
         Ability of system to have automatic generation of requisition letter by taking into account, the bank details
D.1.34   once bank transfer entry is made in system.
D.1.35   Ability to keep track of "bounced" cheques
D.1.36   Ability to automatically generate accounting entries for cheques bounced
D.1.37   Ability to Control and monitor Earnest Money Deposit/ Bank Guarantee for the various contracts
         Ability of system to regularize cash imprest by auto generation of recoupment Bank Payment Voucher,
D.1.38   Bank Receipt Vouchers and Journal Vouchers
         Ability to maintain records of all cheques:
         • Receipt of cheques
         • Deposited into the bank accounts on a daily basis
D.1.39   • Paid to all payees
         Ability to maintain details of all cash:
         • Deposited into bank accounts on daily basis with voucher numbers of pay-in slip/ TT (Telegraphic
         Transfer) details etc
D.1.40   • Withdrawal from the bank on a daily basis
         Ability to do bank reconciliation, using bank statements input either
         • Manual
D.1.41   • Automatic (through soft copy/third party database/spreadsheet/bank format file)
D.1.42   Ability of system to maintain approval hierarchy before the release of cash payment.
D.1.43   Ability of the system to generate notification to the originating department of the payment made.
D.1.44   Ability of the system to generate cash flow statement on a daily basis
D.1.45   Ability of the system to generate working capital requirement on a daily basis

D.1.46   Ability of the system to calculate bank wise limit considering LC, BG and Loan availed at any point of time
D.2      Receipts Processing
D.2.1    Ability of the system to account the receipts in cash book/bank book
D.2.2    Ability of the system to account the receipts based on EFT receipts
D.2.3    Ability of the system to generate 'Daily Cash Collection Statement'
D.2.4    Ability of system to generate cash flow statement at any point of time for a specified period.
D.3      Investments and Borrowings
         Ability to capture and accounting the following types of Investments/Borrowings: Loans, Cash Credit,
D.3.1    Overdraft, Foreign currency loans, Fixed Deposits etc
         Ability of system to have a detailed Investment Register in the system with all relevant details along with
D.3.2    facilities for accrued interest calculation at any point of time.
         Ability of system to have a loan register in system with the following relevant details:
         • Loan date
         • Loan purpose
         • Collateral security details
         • Currency
         • Amount
         • Interest rate
         • Part payment
         • Part payment penalty
         • Interest accrued
         • Exchange rate variation
D.3.3    • Date of commitment
D.3.4    Ability of system to have automation on the loan interest calculation.
         Ability to provide consolidated reports on various investment and tracking of overall exposure
D.3.5    (borrowings)
         Ability to automatically generate accounting entries for interest (payable or receivable) based on the
D.3.6    above investments/borrowings
         Ability of system to have a proper tracking of collateral security and its release upon initiation & discharge
D.3.7    of loan.
         Ability of system to generate reminder mails to the concerned department of the company on investment /
D.3.8    borrowing maturity dates.
         Ability of the system to have a check on the 60:40 ratio for investment between public and private sector
D.3.9    enterprises as stipulated by the Department of Public Enterprises (DPE) circular.
         Ability of system to have automatic generation of requisition letter on authorization of mutual fund transfer
D.3.10   voucher.
D.3.11   Ability of system to have automation of the FD compound interest calculation at any point of time.
         Ability of system to generate FD maturity date reminder to be sent before 15 days of maturity for initiation
D.3.12   of action.
         Ability of system to have automatic generation of FD maturity letter by taking into account, the bank
D.3.13   details once bank transfer entry is made in system
D.3.14   Ability to provide for instalment-based repayments
D.3.15   Ability to provide consolidated list of investments in joint ventures against borrowings

D.3.16   Ability to assist in working capital management by providing overview of working capital components
D.3.17   Ability to enable forecasting of working capital for current operations and future expansion
D.3.18   Ability to project cash flow for a particular period department wise and consolidated also
D.3.19   Ability to calculate Dividend income on various Investments
D.3.20   Ability to report movements in Investments fund wise
D.3.21   Ability of system to have hedging details & calculation in system
         Ability of system to have a record in ERP so that MIS reports of hedging operations can be generated
         with the following details
         • Bank wise
         • Maturity date
         • Currency
         • Ship
         • With or without underlying asset
         • Hedge availability limit
         • Calculation of un-expired premium
         • Calculation of Marked to market
         • Calculation of hedge effectiveness test
         • Generation of transaction slips after each transaction is entered into
D.3.22
D.4      Reports
D.4.1    Ability to generate payment advice through the system
D.4.2    Ability to report on foreign remittance payment details
D.4.3    Ability to generate payment due report
D.4.4    Ability to generate payments in foreign currency party wise period wise
D.4.5    Ability to generate cash book
D.4.6    Ability to generate petty cash register
D.4.7    Ability to generate bank book
         Ability to generate cash flows for:
         • Immediate/ future (considering vendor invoices and customer receipts)
D.4.8    • Medium-term and long-term requirements (considering planned purchases and sales)
D.4.9    Ability to generate Bank balance analysis (bank balances by amount slabs)
D.4.10   Ability to generate Daily Limit utilization reports
D.4.11   Ability of system to generate Cash Flow statement
D.4.12   Ability to generate reports on cash positions of the branches
D.4.13   Ability to generate bank reconciliation statement based on the inputs given
         Ability to generate bank reconciliation statement on a daily/weekly/monthly basis
D.4.14   Ability to generate bank guarantee reports bank wise, division wise, category wise
D.4.15   Ability to generate list of expired bank guarantees bank wise, division wise, category wise
D.4.16   Ability to generate fixed deposit reports including interests
D.4.17   Ability to list out loans with outstanding and interest paid/payable for a given period
D.4.18   Ability to list out the report for all receipts based on the receipt type
D.4.19   Ability to list out the report for stale cheques
D.4.20   Ability of system to have a report on the leverage of deposit vs. loan at any point of time.
         Ability to generate report on the comparison of savings/loss of INR Vs. foreign currency loans during
D.4.21   Quarter/year end.
         Ability of the system to restrict the user to pass any transaction if balance of a particular bank balance
D.4.22   goes below desired level with a alert to user.
E        Bills

E.1      General
         Ability of system to fully integrate the Accounts payables system on real time basis with the general
         ledger, cash book, accounts receivable, fixed asset, purchasing, inventory, Costing and other relevant
E.1.1    functions.
E.1.2    Ability of system to have multicurrency accounting
E.1.3    Ability of system to have the calculation & accounting of exchange rate variation
E.1.4    Ability of system to have automatic foreign currency revaluation
         Ability of system to provide for the following types of transactions:
         • Vendor invoices
         • Vendor debit / credit notes
         • Vendor advances
E.1.5    • Adjustment journals
         Ability of system to account for purchases and categorizing the purchases (Example Indigenous
E.1.6    purchases, Imports etc)

E.1.7    Ability of system to support direct and purchase order (PO) based invoice entry with payment schedules.
E.1.8    Ability of system to allow to enter invoices for ad-hoc purchases, regular and service PO
E.1.9    Ability of system to support debit/ credit note for rate differences in transactions
E.1.10   Ability of system to support different tax rates and purchase rates for different line items in the same PO
         Ability to provide for regular and automatic adjustment of invoices / credit notes with prepayments/ debit
E.1.11   notes
         Ability of system to allow to track and trace documents through the use of an document numbering
E.1.12   scheme
         Ability to allow workflow for streamlining work processes and alert for the approval, pending items for
E.1.13   approval etc
E.1.14   Ability of system to have the ability to transfer vendor balances from one vendor to another
E.1.15   Ability to provide details of discounts offered by vendors
E.1.16   Ability of the system to check double invoicing
E.1.17   Ability to scan external documents and link these to the system generated document
         Ability of system to create unlimited line items in the journal vouchers/purchase orders/sales
E.1.18   order/invoices/bills/debit note/credit note

E.1.19   Ability to record the liability with the due date of payment and providing date wise outstanding report
E.2      Masters
         Ability of the system to record the following details for each vendor master record:
         Vendor Type, Vendor code, Name, Address, Payee name (if different from the vendor), Payment address
         (if there is a different payee), Telephone number, Fax number, E-mail, Contact person, Payment terms,
         Payment method, Payment charges to be recovered, Paying Bank details, Vendor Bank details, Sales
         Tax Numbers, Service tax number, Permanent Account Number, Payment location, Payment lead time,
         TDS details, TDS exemption details, SSI details, ECS related information, RTGS related information,
E.2.1    Vendor type (Company , non company), etc.
E.2.2    Ability of system to identify local, interstate and import purchases.
         Ability of system to check and stop creation of duplicate vendor master accounts. (The system could
         check for duplicate address, PAN numbers or bank account details to avoid duplicate vendor master
E.2.3    creation).
         Ability of system to capture vendor TIN number and PAN numbers mandatory fields and further provides
E.2.4    for type of transactions where such mandatory fields are to be filled up.
E.2.5    Ability to view vendor addresses and modifying them

         Ability of system to facilitate the set up of "irregular / one-time vendors" account for processing
E.2.6    transactions for rarely used vendors so as to obviate the need to set up individual master file records.
         Ability of system to identity against each transaction on enquiry on the "irregular / one-time vendors"
         account (Example: Identification of person/representative person accounted in one time vendors
E.2.7    transactions)
E.2.8    Ability of system to provide different TDS rates for the same vendors
         Ability of system to exclude the service tax amount & other specified amounts like reimbursement
E.2.9    amounts for calculation of TDS
         Ability of system to not deduct TDS for certain vendors when a certificate of no deduction is given and to
E.2.10   comply with relevant reporting requirement in TDS return
         Ability of system to deduct TDS for certain vendors at a lesser rate when a certificate of lesser deduction
E.2.11   is given and to comply with relevant reporting requirement in TDS return
         Ability of system to provide an option to enter the "Exemption No" where no deduction or lesser deduction
E.2.12   is made for a vendor
         Ability of the system to identify 'VAT' and 'Non VAT' products for claiming input credit for VAT & Cenvat
E.2.13   Credit Rules 2011.
E.3      Invoice Entry
         Ability of the system to provide an invoice register facility by which invoices can be logged prior to
E.3.1    accounting in the general ledgers
         Ability of system to provide for the following types of invoice entry:
         • Against a purchase order or contract only
         • Against a purchase order or contract and with a goods receipt note/service receipt note
         • Against a purchase order or contract, goods receipt note/service receipt note and a quality acceptance
E.3.2    note
         Ability of the system to capture all the purchase order details with budget code
         Ability of system to have the facility of entering multiple line items – ship wise for advance payment &
E.3.3    invoicing to a single party.
E.3.4    Ability of system to have automated Good Receipt Voucher (GRV) valuation
         Ability of system to support automatic generation of the Debit/Credit notes on the vendor, based on the
E.3.5    purchase order, GRN and the quality acceptance note
         Ability of system to allow collation of purchase orders in the invoice register by Purchase order type
         (Material purchase order, Other Central Purchase Orders, Local Purchase order), Purchase order value
E.3.6    etc.
E.3.7    Ability of system to provide for Debit/Credit Notes based on proper authorization
         Ability of system to have a proper link between the GRV and the customs duty/clearing & handling
         charges, etc paid and hence to have system generated entries for accounting customs/ C&H charges for
E.3.8    a particular consignment
E.3.9    Ability of the system to generate ageing analysis for the outstanding invoices

E.3.10   Ability of system to reflect invoice wise outstanding for a particular vendor and for group of vendors.
         Ability of system to record deductions from invoices under various accounts like cash discount, rebates,
E.3.11   charges etc. with reasons for intimating to the vendor / contractor
         Ability of system to support three way checking process for processing of invoices. (Three way check
         process specifies that goods are received on the basis of purchase order and invoice is accounted on
E.3.12   the basis of goods received in the system)
E.3.13   Ability of system to account the issue(stores issue) entry on a date only after the GRV date.

E.3.14   Ability of system to record and account discrepancies arising out of physical verification of inventories
E.3.15   Ability of system to reverse stock and other related payments upon stores rejection.
E.3.16   Ability to trace for adjustments in accounts for the transfers between departments
         Ability of the system to support claim management with respect to material loss/ short supply either to the
E.3.17   account of supplier or transporter.
         Ability of system to record values of foreign currency transactions in both the currencies (foreign currency
E.3.18   and the Indian currency)
E.3.19   Ability of system to support multiple currencies for a single purchase order.
         Ability of system to support automatic generation of accounting entries for PO-based invoices from PO /
E.3.20   GRN
         Ability of system to allow only system based purchase orders for the manufacture of goods on the basis
E.3.21   of drawings provided by CSL.
E.3.22   Ability of system to provide reference and match PO-based invoices with the PO / GRN
         Ability of system to have a tolerance check on the PO value to ensure more control, i.e. there should be a
         payment ceiling on Purchase order value. For example, in case if PO value is Rs. 50000; payment should
E.3.23   not be made over and above Rs. 50000
E.3.24   Ability to record details of the associated tax and miscellaneous charges

E.3.25   Ability to specify if taxes / charges are to be calculated for each item in the invoice or the entire invoice.

E.3.26   Ability to define payment schedules for invoices together with associated discounts and penalties.
E.3.27   Ability to indicate if discounts are based on individual invoice values or gross invoice value.
E.3.28   Ability to specify if payments are to be made to third parties in case of PO-based invoices.
E.3.29   Ability to raise item based credit and debit notes.
E.3.30   Ability of system to show vendor debits in debit side and vice versa
E.3.31   Ability to track over-invoicing, return of goods and price variances
         Ability to record advances against vendor with reference to a general reference, multiple purchase orders
E.3.32   or multiple preformed invoices.
         Ability to support the functionality of maintaining vendor as customer, giving the user the option of
E.3.33   transaction set-off

E.3.34   Ability to allow for accumulating Debit/Credit notes over a period and processing them in a batch mode

         Ability of system to support for each vendor invoice, recording of following information (at invoice header
         level):
         Vendor code, Transaction reference (internal), Vendor transaction reference, Transaction date, Posting
         period, Transaction value, Order number (to which the invoice relates), Narrative (for purchase ledger
E.3.35   entry), Tax codes (Multiple), Tax amounts (Multiple), TDS details, if applicable etc.
         Ability of the system to assign default status to the transactions entered as say 'authorized for payment',
E.3.36   'Not authorized', 'New', 'Draft' etc.
E.3.37   Ability to prompt if any "advance" is outstanding against the vendor while posting the invoice.
         Ability of system to provide following types of payment terms: Advance, Number of days, Mile-stone
E.3.38   based etc.
         Ability to support entering invoices for "pre-paid" expenses and apportion the amount between prepaid
E.3.39   accounts and expense accounts on a periodic basis
E.3.40   Ability of system to allow manual entering of invoices
         Ability to support multiple approval hierarchy for invoices as per the delegation of authority of the
E.3.41   company.
         Ability of system to perform regular and automatic adjustment of invoices / credit notes with prepayments/
E.3.42   debit notes
         Ability of the system to account for all types of taxes (Service tax, WCT, VAT, CST, ED etc) where
E.3.43   applicable during invoice posting/ advance payment whichever is earlier
         Ability of system to generate the TDS certificates in prescribed formats (i.e. form 16 and Form 16A) on
E.3.44   annual as well as monthly basis
E.3.45   Ability of system to comply with the e-TDS requirements
E.3.46   Ability of the system to generate and automate the TDS return filing process
E.3.47   Ability of system to provide different TDS rates for the same vendors
E.3.48   Ability of system to account for bills under AS11
E.3.49   Ability of system to account for bills partially
E.3.50   Ability of the system to interface with one or more banks for payment processing.
E.3.51   Ability of the system to authorize the vouchers using digital signatures
E.3.52   Ability of the system to authorize the vouchers online (using workflow)
         Ability of system to exclude the service tax amount & other specified amounts like reimbursement
E.3.53   amounts for calculation of TDS
E.3.54   Ability of system to generate TDS related information in excel, PDF, .txt formats
E.3.55   Ability of system to file a revised TDS return and have the link to the original TDS return
         Ability of system to provide an option as to the gross amount or the net amount on which TDS to be
E.3.56   calculated
E.3.57   Ability of system to deduct TDS on invoice or payment whichever is earlier
         Ability of system to define the tax amount on the partial Invoice/PO where there is a consolidated
E.3.58   invoice/PO for (say) materials & service
         Ability of system to calculate TDS on foreign transaction as per the exchange rate applicable on date of
E.3.59   accrual in books, which may be different from exchange rate on date of remittance.
         Ability of the system to meet reporting requirements for foreign payments. For example, generation of
E.3.60   form 15CA, etc.

E.3.61   Ability of system to provide a warning message in cases of transactions that required tax deduction
E.3.62   Ability of system to calculate interest / penalty where TDS has not been remitted on time
E.3.63   Ability of system to add UTN (Unique Transaction Number) for each transaction subject to TDS.
         Ability of the system to meet TDS requirement while making payments to foreign parties i.e. ability to
E.3.64   apply gross up in case of net of tax contracts,
         Ability to generate following forms: (Example)
         • Form 16A
         • Form 17
         • Form 26Q
E.3.65   • Form 27Q
E.3.66   Ability to handle retrospective TDS / surcharge rate changes.
E.3.67   Ability of the system to generate a list of all foreign payments made

E.3.68   Ability of the system to apply service tax on gross amounts in case of payments to foreign vendors.
E.3.69   Ability of the system to manage payments, advances and deductions to vendors.
E.3.70   Ability of system to support receipt of money from vendors (e.g. recoveries, advances) etc.
         Ability of system to allow payment of invoices on the "irregular / one-time vendors" account through the
E.3.71   automatic payment processing function.
         Ability of system to make part payment against an invoice and balance payment process on a
E.3.72   subsequent date
         Ability of system to make advance payment to a vendor and later link it to vendor specific invoice or
E.3.73   invoices received
         Ability of system to facilitate centralized payment vouchers for all the purchases made for the various/
E.3.74   different project from the same vendor
E.3.75   Ability of system to block invoices and vendors for payment along with reason codes
         Ability of system to provide a list of proposed payments for invoices based on due dates (considering
E.3.76   early payment discounts etc)
E.3.77   Ability of system to be able to run the proposed payment lists at any time for payment decisions
         Ability of system to calculate payment date based on due date, lead time for processing the payment and
E.3.78   working calendar
E.3.79   Ability to run the payment lists for specific vendor types / classifications.
E.3.80   Ability of system to automatically take account of debit notes in determining the net amount due.
E.3.81   Ability of system to make payments as per schedule payout dates automatically

E.3.82   Ability of system to track different kinds of advance payments made to vendors in the vendor sub-ledger
E.3.83   Ability of system to give advance to vendors only on the basis of purchase order
E.3.84   Ability of system to have a record of vendor advances outstanding for a defined period.
E.3.85   Ability of system to facilitate payment to vendors after adjusting prepayments and debit notes
E.3.86   Ability of system to calculate payment due as per the terms and conditions in PO
E.3.87   Ability of system to club credit memo with invoices for consolidated payment
E.3.88   Ability of the system to monitor that payment to a vendor should not exceed the order value
         Ability of system to issue the payment in a different name than the person on the invoice (Alternative
E.3.89   Payee)
         Ability of system to record retention money/ security deposit along with details like model number, defect
E.3.90   liability etc in the system
         Ability of system to facilitate hold invoices / credit notes from payments, reverse invoices, and process
E.3.91   inter-vendor journal vouchers
         Ability of system to facilitate hold/release payment to selected vendors depending on information/scheme
E.3.92   obtained from the purchasing system
         Ability of system to facilitate to setup recurring payments and progressive payments and credit notes
E.3.93   (enabled by Electronic Clearance System)
E.3.94   Ability of system to generate various payment authorization letters to bank
E.3.95   Ability of system to enable NEFT payments to vendors, third parties, etc

         Ability of system to have the Bill of entry tracking as on particular date with the following relevant details:
         • B/E to be submitted to bank
         • B/E already submitted
         • Date of submission
         • Amount
E.3.96   • Details of LC/TT, etc
E.3.97   Ability of system to record LC payments through the system
E.3.98    Ability of system to retrieve LC details from Purchase Order
          Ability of system to have Letter of Credit (LC) tracking as on a particular date with the following relevant
          details:
          • PO number
          • Supplier details
          • Ship number
          • LC number
          • Currency
          • LC amount
          • Amount adjusted
          • LC amount outstanding
          • Maturity date
          • Bank
E.3.99    • Payment term
E.3.100   Ability of the system to update the LC status once the payment has been made
E.3.101   Ability of system to separately identify Inland and foreign LCs

E.3.102   Ability of system to trigger reminder mails to relevant people upon predefined days before LC expiry
E.3.103   Ability of system to have an online LC opening facility with banks.
          Ability of system to have the Bank Guarantee (BG) tracking with the option of sending reminder mails to
E.3.104   concerned upon predefined days before the BG expiry.
          Ability of system to incorporate the BG safe custody control number allotted by the cash department in
E.3.105   the BG register
          CSL maintains a deposit account with port trust. Ability of system to ensure recouping of deposit once a
E.3.106   particular department in CSL avails service from port trust.
E.3.107   Ability of system to have a system based ceiling on emergency purchases.
E.3.108   Ability of system to have C form tracking
E.4       Reports
E.4.1     Ability to provide for optional inclusion of open items, supporting the amount ranges etc
          Ability to provide analytical, summary and standard reports that provide an accurate picture of the
E.4.2     accounts payable including invoice, tax, payment amount
E.4.3     Ability of system to generate report on year-to-date payments made to the vendor
E.4.4     Ability to generate report on discounts availed by the company
E.4.5     Ability of the system to provide the list of invoices against a PO
          Ability of the system to provide reports on:
          • The POs generated
          • The receipts against PO
          • The open PO
          • The rejections related to a PO
          • Procurement schedule
E.4.6     • PO vendor reports
E.4.7     Ability to generate Ship wise purchase order/ work order commitments
E.4.8     Ability to generate Ship wise payment details
E.4.9    Ability to generate CIF value of imports as on a particular date
E.4.10   Ability to generate Import, Interstate, intrastate & SSI vendor line item display.
         Ability of system to generate creditors report for:
         • All creditors
         • User defined range of creditors
         • Account balances aged over 1 month, 2 months, 3 months, etc
         • Aged by transaction date
E.4.11   • Aged by due date

E.4.12   Ability to have the information on the creditors ageing report at transaction level as well as vendor level
E.4.13   Ability to have the transaction ageing periods be user definable
E.4.14   Ability to generate the reports by both vendor name as well as payee name
E.4.15   Ability to provide for all TDS related reporting
E.4.16   Ability to provide for printing vendor statements to be dispatched to vendors
E.4.17   Ability to provide report on TDS returns

E.4.18   Ability to report on retention payable vendor wise (LD, TDS, Security Deposit, Other deductions etc)
E.4.19   Ability to report on the foreign payments based on method of payment (Example LC, TT, etc)
E.4.20   Ability to report on the advances paid to the suppliers age wise
E.4.21   Ability to report on the list of 'active' vendors
E.4.22   Ability to report on status of PO/Work Orders/ Service Contracts at any given period
E.4.23   Ability to report on the vendors based on Vendor type (company, Non company)
E.4.24   Ability of system to track customs duty paid
E.4.25   Ability to meet custom duty reporting requirements
         Ability of the system to generate the desired vendor correspondence, like balance confirmation, payment
E.4.26   reminders and the automation of the correspondence
E.4.27   Ability to report on vendor payment invoice wise
E.4.28   Ability to report on mobilization advance ( prepayment) report vendor wise
E.4.29   Ability to generate item wise payable report
E.4.30   Ability of system to have a vendor wise, Purchase order wise vendor ledger.
E.4.31   Ability of system to generate Ship wise payment details
E.4.32   Reports should be exportable to excel.
         Ability of the system to track the list of Purchase orders for issuing Form C and update PO once Form C
E.4.33   issued
E.4.34   Ability of the system to automatically reconcile the vendor balance with GL

E.4.35   Ability of the system to track EMD/SD/Bank Guarantee with vendor code and purchase/work order
F        Central Accounts

F.1      General
F.1.1    Ability of the system to support the definition of multiple company codes / entities.
F.1.2    Ability of the system to club multiple company codes into a group.
         Ability of the system to support the definition of multiple units and sub-units. (Units are different
F.1.3    departments like Ship repair, ship building, IAC, etc)
F.1.4    Ability to record company details like the name, registration number, transaction currency, etc..

         Ability of the system to control the transaction processing with rules defined for each of the company
         code / units:
         • Set-up of transaction types for a unit
         • Set-up of processing and accounting rules along with GL account codes for each transaction type
         • Rules for mandatory fields for inputs
F.1.5    • Rules for overrides and workflows
         Ability of the system to support the extension of masters i.e. GL account codes, customer and vendor
F.1.6    master for use by more than one company code
F.2      Transaction Accounting - General Requirements
F.2.1    Ability of system to generate an output of all accounting entries for a user specified period
         Ability of system to identify, distinguish between realized and unrealized gain and loss (G/L) in the system
F.2.2    and report on the items.
F.2.3    Ability of system to support rounding (up, down, nearest)
         Ability of system to process, track, account and report on for the necessary range of currencies across all
F.2.4    the modules.
         Ability of system to permit entry of free format text (e.g. in the case where the accounting personnel
F.2.5    wants to provide additional information during posting of Journal entries, vouchers etc).
         Ability of system to support the user definable fiscal years with following capabilities:
         • splitting a fiscal year into multiple user-definable accounting periods
         • allow for multiple accounting periods to be "open" at any given time
         • restrict posting to specific accounting periods based on authorizations & allow for posting to prior
         periods based on authorizations
F.2.6    • not allow for posting to prior fiscal years which have been closed at corporate level
         Ability of system to have voucher processing controls with following capabilities:
         • provides for directly posting any voucher to the ledger or keeping it "on-hold"
         • should not allow for modifications of any voucher posted to the ledger
         • should allow modifications of details on a voucher kept "on-hold"
         • provides for automatically reversing any voucher:
         • Individually
F.2.7    • Collectively batch wise
         Ability of system to process voucher in faster ways and ease of data entry; in the following ways:
         • Provision to provide reference to an existing voucher with an option to copy and modify few details as
         required before posting.
         • Should provide for voucher templates
F.2.8    • Should provide for recurring vouchers
         Ability of system to automatically post and update general ledger control / main account whenever a sub-
F.2.9    ledger account is posted.
         Ability of system to maintain only balances for control accounts in the General ledger; details of such
F.2.10   transactions would be available in the respective sub-ledgers.
         Ability of system to not allow direct postings to main / control accounts in general ledger which represent
F.2.11   as control account of respective sub-ledger component.
         Ability of system to provide an option to match debits and credit when an account is posted to (e.g. all
F.2.12   collections should be matched to one or more invoices)
         Ability of system to automatically issue warning for duplicate vouchers based on same dates, same
F.2.13   references, same accounts, same party etc.

         Ability of system to record the dates of the event, accounting, preparation of the voucher, authorization of
F.2.14   the voucher, changes, if any, reference document, reversal, if any etc. on each voucher
         Ability of the system to support entering transactions for memorandum i.e. transactions which do not
F.2.15   update the ledgers.
F.2.16   Ability of system to support such memo transactions for reporting.
         Ability of system to automatically convert any of the memo transactions into regular transactions for
F.2.17   processing.
         Ability of system to keep track of all inter-related transactions e.g. Purchase order to Goods Receipt to
F.2.18   Vendor invoice to Payment
         Ability of system to support reporting for user-definable accounting periods or a period range for all
F.2.19   reports
F.2.20   Ability of the system to allow printing documents / reports on pre-printed stationery.
F.2.21   Ability of system to maintain multiple chart of accounts
         Ability of system to integrate with other modules as and when introduced without much
F.2.22   customization/modification to the existing module.
F.3      General reporting requirement
         Ability of the system to print / publish reports; and save them as viewable files in PDF, TXT, MS-Excel
F.3.1    and XML formats.
         Ability of the system to export and extract data and graphical reports to spreadsheets / databases/
F.3.2    presentations for analysis and reporting.

         Ability of the system to support customizations of reports to company's needs, as per the details listed
         below:
         • Ability to allow users to specify the exact layout of the required report including location of the fields,
         header, footer, page numbering, title etc.
         • Ability to print the customized reports and save them as viewable files in PDF, TXT, Excel and XML
         formats.
F.3.3    • Ability to export extracted data and graphical reports to spreadsheets / databases/ presentations

F.3.4    Ability of system to provide context sensitive help to guide users to form the reports required by them
         Ability of system to provide a report-writing wizard, which leads users through a step-by-step process for
F.3.5    drawing up reports
F.3.6    Ability of system to define a schedule for generation of each report. (e.g.: daily, weekly, monthly)
         Ability of system to define users to whom the report needs to be sent. The output format can be paper or
F.3.7    electronic – via email / internet / intranet etc
F.3.8    Ability of the system to be able to isolate and report on errors and exceptions.
F.4      Reporting
        Ability of the system to generate financial statements at the various defined levels of the Organization /
F.4.1   entities
        Ability of the system to support the generation of internal reports and transactional reports for each of the
        organizational units. It should be able to report at least on the following heads:
        • By revenue/ expense heads
        • By Asset/Liability heads
        • By transaction types
F.4.2   • By status in the workflow process like draft, pending approval, approved, rejected etc
        Ability of the system to generate profitability reporting across units as well as profitability for the entire
F.4.3   organization

        Ability of the system to support the definition and maintenance of alternative organizational structures for
F.4.4   internal and external reporting. (Example grouping/regrouping of entities/units for MIS reporting etc)
F.5     General Ledger
F.5.1   Ability of system to add new general ledger codes to the existing chart of accounts
F.5.2   Ability of system to support generation of voucher on serial number maintained for departments
F.5.3   Ability of the system to block and delete GL accounts not in use
F.5.4   Ability of system to create an audit trail for the GL account created and amended

F.5.5   Ability of system to ensure that only authorized person are allowed to create general ledger master data.
        Ability to add new accounts, change descriptive information on existing accounts and delete accounts no
F.5.6   longer required.
F.5.7   Ability to maintain books of accounts for multiple companies with a single chart of accounts.
        Ability to capture the following information in accounting for a transaction : cost centre, budget code,
F.5.8   project codes, department code, states, etc
F.6     Transaction input
        Ability of system to support input of following illustrative fields on transactions:
        • Voucher series, Transaction reference, Accounting period (to be automatically derived from date) etc. at
        Header level
        • Account code, Amount, Debit/credit indicator, Quantity (optional), Cost centre, Analysis code, Sub
F.6.1   analysis code, etc. at Line level
F.6.2   Ability to support 'park & post' of documents
F.6.3   Ability of system to list the 'parked' documents and option to 'post' them individually or collectively
        Ability of system to support automatic accounting entries for accounts payable accounting, fixed asset
F.6.4   accounting, accounts receivables accounting.
F.6.5   Ability to support budget preparation group wise/department wise, etc.

F.6.6   Ability of system to support accounting for security deposit and calculation of interest on security deposit.
F.6.7   Ability to reversal of vouchers with a reason code.
        Ability of system to display individual voucher wise entry for general ledger as well as consolidated total
F.6.8   for user specified period for current year as well as prior years.
        Ability of system to assist users in routine vouchers entries by creating predefined sample vouchers for
F.6.9   frequent use.
         Ability of system to identify all predefined provisional voucher, which have not been posted in the books
F.6.10   of accounts like rent, electricity etc.
F.6.11   Ability of system to drill down the report up to the user level documents
         Ability of system to support posting of expenses identified as 'recurring' on a pre-defined logic and get
F.6.12   posted automatically once the program has been executed on a specified date.

F.6.13   Ability of system to support posting of expenses identified as 'deferred entries' on a pre-defined logic
F.6.14   Ability to reverse the entry generated be reversed on the specified dates.
F.6.15   Ability of system to support clearing of all outstanding entries in the general ledger

F.6.16   Ability of system to identify separately all outstanding entries pending for clearing and all cleared entries.
F.6.17   Ability of system to allow the user to review the document before final posting.
F.6.18   Ability of system to allow entry of foreign exchange rates on a periodic basis
         Ability of system to calculate foreign exchange fluctuation at the time of financial statement closing
F.6.19   process as per the prevailing exchange rate.
         Ability to support the calculation and accounting of foreign exchange rate variation at the month and year
F.6.20   end as per accounting standards applicable

         Ability of system to restate the foreign exchange transactions at the prevailing rate at the month end and
F.6.21   post entries for foreign exchange rate variation for the purpose of monthly financial statements
         Ability of system to reverse the foreign exchange rate variation entries in the following month/or at a
F.6.22   specified date/period.

F.6.23   Ability of system to have option of compulsory data entry in selected fields as decided by the company
F.6.24   Ability of system to stop the user from further processing if the required data/field is not entered.
         Ability to support journal amount(s) entry as debits or credits, mentioning the account code, sub-
F.6.25   accounts, Cost centre/charge codes, sub-ledgers, line description, header description etc.

         Ability of the system to support the following types of journals:
         • Accrual and prepayment journals, which automatically reverse themselves in the following period.
         • Blank journals template where the bulk of the information is pre-coded with account codes and only the
         date and amounts needs to be entered.
         • Recurring journals, which are similar to blank journals template but with the values pre entered with
         capability to modify desired data.
         • Regular entry of journals
         • Recurring journals to a set of accounts with varying / same amount.
F.6.26   • Journals for the prior period items
         Ability of system to have automatic generation of accounting documents for Issue of inventory to
F.6.27   production, i.e. upon issue of Stores Issue voucher (SIV)
         Currently there is cost variation in stores issue/ inventory valuation since the valuation happens on
         weighted average method and material code being same.CSL seeks to have a system which ensures
         actual cost to be booked against the relevant vessel.
F.6.28
         Ability of system to have proper capturing and accounting of package procurement wherein the
F.6.29   components in a package are delivered and issued to production in varied intervals
         Ability of system to account the materials issued to subcontractors and their subsequent receipt in
F.6.30   shipyard
         Ability of system to have a track on the sub store stock movements.(Materials issued from main store and
F.6.31   not consumed will be kept in sub store).
         Ability of system to have a control wherein stores will be issued only after it is received in store. i.e. the
F.6.32   issue entry should be allowed only after GRN is posted.
F.7      Sub-ledgers and Integration
         Ability of system to consolidate information within and across general ledgers for month end reporting
F.7.1    purposes
         Ability to integrate G/L, accounts payable, accounts receivable with all the sub-ledgers and synchronize
         with the G/L in on-line, real-time manner. System should facilitate recording of transactions through sub-
F.7.2    ledger, e.g. employee wise conveyance, LTA, etc.

         Ability to support the functionality of financial module to be fully integrated with the logistics and payroll
F.7.3    modules thus ensuring that the operational and financial books always reflect the same results.
         Ability of system to have a common control account as a link between sub-ledgers detail and general
F.7.4    ledger summary
         Ability of system to post to control accounts in the general ledger automatically, the postings made to sub-
F.7.5    ledgers.
F.8      Period-end Closing
F.8.1    Ability of system to track period-end provisions by different voucher series.
F.8.2    Ability of system to automatically reverse all provisions in the next period.
         Ability of the system to automatically re-group accounts based on balances (i.e. creditors with a debit
F.8.3    balance or debtors with a credit balance).
         Ability of the system to identify the need of any corrective measures/ items of exceptions with respect to
         the closing the financial periods; in a scenario of multiple modules (sub-ledgers) to be closed before
F.8.4    closing the GL.
         Ability of system to ensure that all pending activities are carried out before closure and prompt any alert
F.8.5    or notification if some activities are not carried out.
F.8.6    Ability to post adjustment entries in closed period with proper audit trail and authorization.
F.8.7    Ability to make provisions for expenses at the time of period closing.
F.8.8    Ability to create provisions for all open GR before making provisions for the period
         Ability to generate automatic reversal entries on the first day of next period for provision entries created at
F.8.9    the period end

F.8.10   Ability of system to do a periodic and year end closing of accounts as per user defined closing calendar.
         Ability of system to carry forward the closing balance of the financial year as opening balance to the next
F.8.11   financial year automatically.

F.8.12   Ability of system to maintain monthly accounting periods in the financial year followed by the company.
         Ability of system to facilitate blocking of entries in a particular general ledgers during the open financial
F.8.13   period.
F.8.14   Ability of system to monitor closing provisional entries separately.
F.8.15   Ability to calculate translation profit/ translation loss on foreign exchange transactions.
F.8.16   Ability of system to post and view transactions in foreign currency as well as in local currency.
F.8.17   Ability of system to automatically carry forward of balances for balance sheet accounts
F.8.18   Ability of system to automatically reset of all profit and loss accounts for new year
         Ability of system to automatically transfer of P&L accounts for closing year to show the balance in the
F.8.19   retained earnings account
         Ability of system to keep the previous year open for a specified period while processing the next year's
F.8.20   data
         Ability of system to provide additional periods for the adjustment entries i.e. say audit entries on the last
F.8.21   day of financial year / month for any outstanding liability/ adjustments
F.8.22   Ability to write-off prepaid expenses regularly on a predefined basis
F.8.23   Ability of system to calculate interest as per predefined information.
F.8.24   Ability of system to have work in progress valuation
F.8.25   Ability of system to have relevant information for audit purpose like document journals, etc.
F.9      Financial Statements and Reporting
         Ability to generate Trial balance at periodic intervals showing opening balance, transactions and closing
F.9.1    balance for the period/ date range input by the user.
         Ability to generate Profit/Loss Account & Balance sheet in accordance with revised Schedule VI of the
F.9.2    Companies Act along with schedules for the period input by the user
         Ability to generate a report on net movement by account, showing opening balance at start of month, net
F.9.3    transactions value (or detailed transactions) and closing balance.
F.9.4    Ability of system to generate Cash flow/ Fund flow statements
         Ability of system to have a transaction listing based on:
         • By Account(s)
         • By Date(s)
         • By Voucher Number(s)
         • By Voucher series(s)
         • By User(s)
F.9.5    • By transaction type(s)
         Ability of system to allow for generating financial statements at the following levels:
         • Across Departments
F.9.6    • Across Profit Centres
F.9.7    Ability of the system to handle reporting and disclosures under all accounting standards
F.9.8    Ability of system to map sales to the related purchases
F.9.9    Ability of system to support multiple books for multi GAAP compliance.
F.9.10   Ability of system to support multiple books for IFRS compliance.
         Ability of system to maintain audit trail of documents created in the system
         (system should be able to identify the user who created the document , the user who approved the
F.9.11   document, user who edited the document and what all has been edited).
         Ability of system to generate Profit/Loss Account & Balance Sheet as per the other books maintained
F.9.12   (Example IFRS, Us GAAP etc)
          Ability to do Quarterly, half yearly and annual consolidation of Financial Statements (Balance Sheet and
F.9.13    Profit & Loss statements)
          Ability to do projections for a specified period (Balance Sheet and Profit & Loss statements) as per
F.9.14    books( IGAAP, IFRS , Us GAAP)
F.9.15    Ability of system to drill-down from the statement to the original transactions
F.9.16    Ability of system to reconcile with the general ledger on an account-to-account basis
          Ability to generate any reports, comparing against:
          • Previous periods
F.9.17    • Previous year

F.9.18    Ability of system to capture contingent liability details from various sections in finance department online
F.9.19    Ability of system to generate cash flow and funds flow as per the AS 3
F.9.20    Ability of system to generate capital commitments and approved 'spill over's'
F.9.21    Ability of system to generate Vessel wise stock balance as on a particular date.
F.9.22    Ability of system to have vessel wise scrap details as on a particular date.
          Ability of the system to provide for segmental reporting based on different geographies and business
F.9.23    segments.
F.10      IFRS
F.10.1    Ability to maintain parallel books of accounts as per multi-GAAPs such as IGAAP, IFRS.
F.10.2    Ability to adhere to the general principles underlying the preparation of financial statements.

F.10.3    Ability of the system to support multiple classification of expenses to support the analysis of expenses.
          Ability to provide details for the notes to the financial statements.
F.10.4
F.11      Costing
F.11.1    Ability of system to support the costing and internal MIS reporting based on the financial data
          Ability of system to support the creation of the following:
          • Cost centres
          • Profit centres
          • Cost Elements
          • Internal Orders
          • Profitability segments
F.11.2    • Other Cost Objects
F.11.3    Ability of system to support the allocation of costs to the cost centre/profit centres, etc
F.11.4    Ability of system to provide for a real time integration of cost & financial reconciliation.
F.11.5    Ability of system to define cost centres / units according to areas of responsibility
F.11.6    Ability of system to maintain analysis period/expiry dates for cost centre / cost units
F.11.7    Ability of system to identify the person responsible for a cost centre, profit centre etc
          Ability of system to define the nature of costs example: deferred expense, non deferred expense,
F.11.8    allocable etc
F.11.9    Ability of system to group the costs based on a certain predefined parameters
F.11.10   Ability of system to automatically calculate activity rate for activity cost element
F.11.11   Ability of system to create cost elements manually and automatically by the system
F.11.12   Ability of system to establish a mapping between the cost element and GL Account

F.11.13   Ability of system to provide for standard rate definitions / calculations from budgets for activity elements
          Ability of system to maintain multiple hierarchical structures for cost centres / units for cost aggregation
F.11.14   and analysis
F.11.15   Ability of system to allocate costs among cost centres / units/ job codes etc
F.11.16   Ability of system to support partial allocation of cost centre, cost element balances

          Ability of system to define the base on which the costs will be allocated. The basis of cost allocation
          would be different for different types of expenses and the system should be capable of defining various
F.11.17   types of cost allocation methods and calculating the allocated costs based on the predefined logic
F.11.18   Ability of system to change the basis of allocation of cost based on approval
F.11.19   Ability of system to allocate cost centre variances to cost centre / units

F.11.20   Ability of system to allocate on the basis of quantity or value, actual or budgeted for the basis element
F.11.21   Ability of system to support copying of allocation logic across periods
F.11.22   Ability of system to enable allocation postings to be done in general ledger
F.11.23   Ability of system to simulate the cost allocation
F.11.24   Ability of system to define and identify capital and revenue costs
F.11.25   Ability of system to support 'Activity Based Costing'
F.11.26   Ability of system to support 'Product Costing'
F.11.27   Ability of system to support 'Absorption Costing'
F.11.28   Ability of system to handle 'cost plus contracts'
F.11.29   Ability of system to provide a division wise job code
F.11.30   Ability of system to have a Delegation of Authority level for providing cost concurrence
F.11.31   Ability of system to classify goods as 'dutiable', 'non dutiable', 'VAT', 'Non VAT' etc
F.11.32   Ability of system to have the labour hours and labour hour rate incorporated in ERP.
F.11.33   Ability of system to have cost centre wise labour hours
F.11.34   Ability of system to have various statistical key figures for the overhead allocation
          Employees should be mapped to relevant cost centres and upon transfers during the year, the cost
          centre will be changed but cost pertaining to previous cost centre should be available in the old cost
F.11.35   centre for that relevant period.
          Ability of system to have cumulative cost centre (job cost centre) details since ship building may span
F.11.36   across more than a year.

F.11.37   Ability of the system to capture machine utilization hours booking through ERP by concerned section
F.11.38   Ability of the system to capture labour hours booking through ERP by concerned section
F.11.39   Ability of the system to provide analysis and sub analysis for budgeting purpose
F.12      Analysis and reporting
F.12.1    Ability of system to drill down the cost report to the details of the transactions
F.12.2    Ability of system to provide variance analysis reporting (cost centre variance, order variance, etc)
F.12.3    Ability of system to report cost (estimated / planned / actual) for each cost unit
F.12.4    Ability of system to generate report on the cost category wise, area wise, division wise etc
F.12.5    Ability of system to maintain allocation details
F.12.6    Ability of system to perform analysis: by cost centre/profit centre etc
F.12.7    Ability of system to support the preparation of cost sheet by cost centre / unit
F.12.8    Ability of system to provide for WIP reporting
F.12.9    Ability of the system to perform flexible budgeting – calculation and reporting

F.12.10   Ability of system to report transactions not incorporated into management accounting and controlling
F.12.11   Ability of system to generate P&L and Balance Sheet division wise, profit centre wise
F.12.12   Ability of system to give error/warning messages once it exceeds predefined % of total budget
          Ability of system to have a ship wise profitability analysis considering each category of direct and indirect
F.12.13   expenses incurred for each ship.
F.12.14   Ability to generate Cost centre wise report
F.12.15   Ability to generate Vessel wise cost estimate vs. actual
F.12.16   Ability to generate Cost ledger
F.12.17   Ability to generate Labour idle time analysis
F.12.18   Ability to generate Machine idle time analysis
F.13      Asset Accounting
          Ability of the system to support fixed asset classification as per following:
          • Support the classification by Asset category, Asset type, Asset ID, Physical ID, Asset location, Asset
          Value, Cost Centre, Put to use date, Nature of Financing (Plan/Non-Plan), Employee responsible,
          applicable rate of depreciation, terminal value of the asset, installation date, name of the vendor, any
          other user defined field etc.
          • Support asset master with the data in respect of CWIP references, Asset Classification (as per Income
          Tax Act requirements), Asset Class (User-definable), Asset Usage Status (In-use, Stand-by, etc.),
          Depreciation details, Expected Life of asset, Insurance details, AMC details, Ownership details
F.13.1    (Owned/Leased), Lease details, if Leased asset etc.
          Ability of the system to deal with the scenarios demanding conversion of a booked revenue expenditure
F.13.2    to Capital expenditure
          Ability of the system to provide restricted role based access for allowing the capitalization transactions in
F.13.3    the prior periods.
          Ability of the system to support maintaining of asset books according to IFRS in addition to Indian
F.13.4    Companies Act and Indian Taxation laws.
          Ability of the system to provide for capitalization of imported assets considering:
          • Landed cost of asset
F.13.5    • Accounting for Exchange rate gain/loss
          Ability of the system to separately identify a component of an asset and link to the main asset. For
          example, spares will be linked to concerned machine, each being maintained as a separate entry in FA
F.13.6    register.

F.13.7    Ability of the system to facilitate tracking and depreciate spare parts associated with the parent asset.
F.13.8    Ability to facilitate department wise budgetary control
F.13.9    Ability to facilitate asset category wise budget.
F.13.10   Ability to enforce budgeting control from the step of requisition / purchase order of the assets.
F.13.11   Ability to allow for modification of asset capex budgets
F.13.12   Ability to provide comparative reporting on the asset actual versus budgets
F.13.13   Ability to upload Mass Assets specifically in case initial uploading or asset acquisitions
F.14      Asset transactions
          Ability of the system to provide for transferring assets based on a transfer request; on workflow based
F.14.1    approval mechanism.
F.14.2    Ability of system to provide for transfer of assets across projects of the company
          Ability of system to automatically generate accounting entries for each transfer including for following
          account heads:
          • Capital account
F.14.3    • Accumulated depreciation
F.14.4    Ability of system to route all capital purchases thru purchase order
F.14.5    Ability of system to keep track of history of asset transfers
F.14.6    Ability of system to allow for asset splits
F.14.7    Ability of system to allow recording of the disposal of assets upon retirement
F.14.8    Ability of system to provide for additional capitalization on existing assets
          Ability of system to support physical verification of assets by generating tag numbers or an appropriate
F.14.9    list for the purpose
F.14.10   Ability to record verification details on the asset master for tracking and audit trail
F.14.11   Ability of the system to maintain the audit trail of cost data to facilitate scrap sale

F.14.12   Ability of the system to meet the requirement of asset impairment as per the accounting standards AS-28
          Ability of the system to facilitate adjustments whenever required. For example customs duty/ excise duty
          on an asset need to be capitalized & depreciated in next period because of any litigation, legal
F.14.13   requirements etc.

F.14.14   Ability of system to convert revenue and work in progress (WIP) expenditure to capital expenditure
F.14.15   Ability of system to have the settlement of capital work in progress to fixed asset
F.14.16   Ability of system to reverse capitalized expenditures
          Ability of system to integrate with maintenance application to keep track of work orders against assets
F.14.17   and related expenditure
          Ability of system to generate payment schedules for leased, hire purchased, rented assets and insurance
F.14.18   payable
          Ability of system to handle lease (both finance and operating lease) and hire purchase accounting &
F.14.19   payments
F.14.20   Ability of system to facilitate inter-department or inter-cost centre issues and transfers
          Ability of system to facilitate Inter-department and inter-cost centre transfers in two stage: Transfer-out;
F.14.21   Transfer- in
F.14.22   Ability of system to have a proper control on loose tools with automatic depreciation calculation
F.15      Depreciation
          Ability of system to support multiple depreciation rates, schedules and terms for each asset; as per
          details below.
          • As per Companies Act
          • As per Income Tax Act
          • As per IFRS requirements
F.15.1    • Compliance of Accounting standards
          Ability of asset system to track asset values / schedules as per each of the above depreciation areas
F.15.2    separately and individually.
          Ability of system to support multiple depreciation methods for each of the depreciation areas:
          • Straight-line
          • Written-down Value
F.15.3    • Remaining Life

F.15.4    Ability of the system to provide for specific depreciation treatment for assets like Low value assets, etc
          Ability of system to provide for the flexibility of changing depreciation details as follows:
          • Depreciation rate
          • Depreciation method
F.15.5    • Remaining useful life, etc
          Ability of system to allow for changing of depreciation details with retrospective effect in the current fiscal
F.15.6    year
          Ability of the system to automatically generate accounting entries for change in depreciation details giving
F.15.7    period-wise break-up
F.15.8    Ability of system to post depreciation entries automatically based on calculated depreciation
          Ability of the system to provide a flexibility of allowing a specific depreciation start date, which may be
          different from the capitalization date or date placed in service. For example depreciation may start from
F.15.9    the beginning of the period even if capitalization is mid-period
F.15.10   Ability of system to keep track of all changes to depreciation details for proper audit trail
          Ability of the system to allow for limits on depreciation. For example the leased assets cannot be
F.15.11   depreciated below 5% of the original cost
F.15.12   Ability of system to allow for assets with a minimum value of Re 1
          Ability of system to automatically stop computing depreciation for assets reaching zero-value or
F.15.13   depreciation limit; but making them available in the system for tracking and maintenance
          Ability of system to generate a comparison statement across different depreciation terms / schedules
F.15.14   along with analysis of differences in the depreciation expense
F.16      Asset Insurance
F.16.1    Ability of the system to provide data fields for recording the insurance policy details of the assets
          Ability of system to facilitate lodging of insurance claims for lost/damaged assets based on the status
F.16.2    entered in the system
F.16.3    Ability of the system to record and report on the status of various insurance claims made
F.16.4    Ability of the system to prompt the due date for making insurance premiums
F.17      Asset Revaluation and Retirements
F.17.1    Ability of system to retire the assets partially or fully
F.17.2    Ability of system to perform upward or downward revaluation of asset
F.17.3   Ability of system to link revaluation to previously performed revaluations
F.18     Physical inventory of assets
         Ability of system to maintain tag exception entry and ability to conduct verification of assets based on
F.18.1   asset category
         Ability of system to integrate with the loans payable application to enable pledging of fixed asset tags as
F.18.2   security against loans

F.18.3   Ability of system to periodically(as defined) generate list of assets (category wise) for physical verification
F.18.4   Ability of system to allow the user to enter the results of physical verification
F.18.5   Ability of system to generate the variance report (physical vs. actual)
F.19     Asset Reports
F.19.1   Ability of the system to generate a comprehensive asset register
         Ability of the system to generate the asset register reporting to meet following requirement:
         • Reports available in summary form (with only financial details) and detailed form (with all asset master
         details)
         • Flexibility in provision of reporting parameters while generating report.
         • Export the reports to excel sheet for slicing and dicing functions and useful analysis, MIS reporting and
F.19.2   legal compliances.
         Ability of the system to generate 'Depreciation forecast:
         • Based on depreciation details in the asset master
F.19.3   • Based on "what-if" changes in business scenarios for decision/policy making.
         Ability of the system to generate comprehensive set of reports to perform the asset management
         functions effectively. For example, availability of the following reports:
         • Ageing of assets
         • Insurance expiring reports
         • AMC expiring reports
         • Category wise fixed asset schedule
         • Unit wise depreciation calculation as per various Acts
         • Cost of asset
         • Asset retirement/disposal reports
         • Asset transfer reports
         • List of Assets by location
         • List of assets purchased/sold between dates
F.19.4   • User defined reports
F.19.5   Ability to report capital expenditure in a financial period / year
F.19.6   Ability to prepare a report on asset additions and deletions
         Ability of system to maintain Asset Register for IAC without depreciation since the assets procured for
F.19.7   IAC project is treated as an advance from Navy.
F.20     Budgeting - General
F.20.1   Ability to do budgeting on user-definable periodic basis in any currency
         Ability to integrate the corporate budgeting process with the budgeting and planning of individual
F.20.2   departments
          Ability to automatically convert individual budgets into a common consolidated budget based on the input
F.20.3    from various departments
F.20.4    Ability to provide for budgeting at the lowest level and any consolidation of the levels
F.20.5    Ability to prepare budget, control and monitor at project/ship level
F.20.6    Ability to prepare and track budget separately for each department
F.20.7    Ability to do automatic de-allocation of budget in case it is unused
          Ability of system to provide for the following budgets:
          • Revenue budgets for various income/ expense accounts
F.20.8    • Capital Expenditure budget
F.20.9    Ability to provide for "what-if" analysis with multiple options
          Ability to provide the following features to aid in the budgeting process:
          • Previous period actual (for more than one periods)
          • Previous period budgets
          • Copying of any previous budgets/actual with modifications
          • Historic trends extrapolated for the planning period
          • Interface with spreadsheets
          • Should allow for recording overheads budgets based on:
          • Cost centres
          • Revenue heads
          • The system should provide for recording the Capital Expenditure budget across the Headquarter and
F.20.10   other offices
F.20.11   Ability of the system to upload and download data with MS Office products like excel, word etc.

F.20.12   Ability of the budget to include quantity information (which affect the budget) in addition to financial data.
F.20.13   Ability to notify the budgeting and planning due dates and calendars using automated workflow.
F.20.14   Ability to enter specific supporting details and workings for line items.
F.20.15   Ability of the system to maintain adequate audit trails of master data and transaction data
          Ability of the system to support module based developments. It should be scalable to add new users/user
F.20.16   groups/plans/reporting hierarchy
F.20.17   Ability of the system to allow easy upload of data in manual and batch modes
F.20.18   Ability to allow users to query the GL quickly and easily to allow for planning based on actual
F.20.19   Ability of the system to ensure central maintenance of all data, meta data and computation rules
          Ability of system to enter the budgets for various account heads., once entered in the system be revised
F.20.20   and can the system maintain revised versions for future reference.
          Ability of system to revise the budgets and maintain revised versions for future reference and track all the
          changes made to the budget like date of change the authorized person who changed it and with reason
F.20.21   codes
F.20.22   Ability of system to prepare budget vs. actual report
          Ability of system to consolidate budget across departments and compare with actual at user defined time
F.20.23   intervals.
F.20.24   Ability of system to have a proper budgetary control on the actual expenditure.
F.20.25   Ability of system to generate Vessel wise committed expenses Vs. estimate
F.21      MIS Reports
          Ability of system to generate the following data: Sales data, material consumption data, WIP data, FG
F.21.1    data, Debtors data, Creditors data, Advances, Cash & Bank data, BG & LC data etc.
F.21.2    Consolidation of data from various divisions
F.21.3    Ability to generate sales, expense & profit estimation
F.21.4    Ability of system to generate capital commitments and approved 'spill over'
F.21.5    Ability of system to generate monthly stock reporting to banks
F.21.6    Ability of system to generate corporate in-house reporting and data for MoU

F.21.7    Ability of system to generate financial ratios and other data for Department of Public Enterprises (DPE)
          Ability of system to generate Consumption quantity & value of raw materials for import & indigenous
F.21.8    business

F.21.9    Ability of system to generate purchase quantity & value of raw materials for import & indigenous business
F.21.10   Ability of system to generate Stores Ledger – vessel wise (Detailed & summarized)
          Ability of system to generate Stock statement with vessel wise Quantity, value & account code & material
F.21.11   code description
F.21.12   Ability of system to generate Purchase ledger – Category wise/ material code wise.
F.21.13   Ability of system to generate List of non moving stock
          Ability of system to generate a report on ‘Annual plan on estimated capital expenditure’ and ‘actual
F.21.14   monthly capital outflow’ to be submitted to Ministry of Shipping
F.21.15   Ability of system to generate Budget variance analysis


G         Indigenous Aircraft carrier ( IAC )

G.1       General
          Ability to automatically convert individual budgets into a common consolidated IAC budget based on the
G.1.1     input from various departments
          Ability of the system to have the IAC fund estimate to be broken down into various heads including
G.1.2     various types of materials, direct expenses, overheads, etc
G.1.3     Ability to prepare budget, control and monitor for IAC project.
G.1.4     Ability of system to have a proper budgetary control on the actual expenditure.
G.1.5     Ability of system to have mapping of actual expenditure against the budget
          Ability of the system to have a track on the expenses committed (i.e. once the Indent is raised) and the
G.1.6     actual expenses incurred at any point of time.

          Ability of system to generate details of bank statement entries to be submitted to Controller of Defense
G.1.7     Accounts - CDA (NAVY) by linking the cheque number/LC reference against the vendor invoice details
G.1.8     Ability of system to generate Performa invoice/ regular invoices.
          Ability of system to have tracking of vendor wise data, i.e. invoice details and payment against a
G.1.9     particular invoice
          Ability of system to have a monthly tracking of recurring expenses incurred for IAC project. For example,
G.1.10    telephone bills, electricity bills, etc.
         Ability of system to ascertain the Mark up on bills approved by the Warship Overseeing Team - WOT (K)
G.1.11   and the amount to be withdrawn from the bank on a monthly basis.
G.1.12   Ability of system to identify material procured for cost plus or fixed price contract
         Ability of system to separately identify the expenditure incurred for IAC as Cost plus & Fixed price for
         tracking. Cost plus includes items which can be claimed from Navy with mark up and Fixed price includes
G.1.13   those which cannot be claimed from Navy.
G.1.14   Ability of system to facilitate automatic calculation and accounting of various taxes.

G.1.15   Ability of system to separately identify and account the input tax (KVAT, service tax, etc) incurred for IAC.
         Ability of system to have the breakup of invoice wise details of expenses adjusted against Navy advance
G.1.16   received
         Ability of system to calculate and identify the mark up, management fee & handling charges on the IAC
G.1.17   project which can be claimed from Navy.

         Ability of system to generate the adjustment entry automatically in system along with relevant mark up,
         upon entering the expenditure payment entry. The expenditure incurred for IAC will be adjusted along
G.1.18   with mark up against the advance receipt from CDA (NAVY) upon payment of the bills.
         Ability of system to maintain different status based upon the submission of documents to WOT (K), their
G.1.19   clearance, clearance from CDA (NAVY), etc.
         Ability of system to get the Turnover for IAC as on a particular date which includes the mark up, hull
G.1.20   preservation charges, Scrap processing charges, etc
         Ability of system to track the subcontracting charges incurred for hull preservation based on the HULL
G.1.21   UNIT NUMBER assigned to each block and also for the specified area of each Hull block.
         Ability of system to have a track on the hull preservation charges to be claimed from Navy and also the
G.1.22   status of bills already claimed with WOT (K).
         Ability of system to recognize income based on fixed rate & the production tonnage details received from
G.1.23   Production, Planning & Control (PPC) department.
         Ability of system to calculate and account 5% processing charge on IAC scrap sale to be claimed from
G.1.24   Navy as income of IAC.
         Ability of system to maintain Asset Register for IAC without depreciation since the assets procured for
G.1.25   IAC project is treated as an advance from Navy.
G.1.26   Ability of system to have the interest calculation of flexi deposit account
         Ability of system to check and stop creation of duplicate vendor master accounts. (The system could
         check for duplicate address, PAN numbers or bank account details to avoid duplicate vendor master
G.1.27   creation).
G.1.28   Ability of system to have automated Good Receipt Voucher (GRV) valuation
G.1.29   Ability of system to provide for Debit/Credit Notes based on proper authorization
         Ability of system to record values of foreign currency transactions in both the currencies (foreign currency
G.1.30   and the Indian currency)
G.1.31   Ability of system to support automatic generation of accounting entries for PO-based invoices.
         Ability of system to have a tolerance check on the PO value to ensure more control, i.e. there should be a
         payment ceiling on Purchase order value. For example, in case if PO value is Rs. 50000; payment should
G.1.32   not be made over and above Rs. 50000
G.1.33   Ability of system to facilitate matching invoice with PO and Goods receipt so that data entry is minimal
         Ability of the system to account for all types of taxes (Service tax, WCT, VAT, CST, ED etc) where
G.1.34   applicable during invoice posting/ advance payment whichever is earlier
G.1.35   Ability of system to block invoices and vendors for payment along with reason codes
G.1.36   Ability of system to make payments as per schedule payout dates automatically
G.2      Reports
G.2.1    Ability of system to generate Vendor account based & Purchase Order (PO) based reports.
G.2.2    Ability of system to generate profitability of IAC project as on a particular date
G.2.3    Ability of system to generate a report on IAC scrap sales
G.2.4    Ability of system to generate Customer & Vendor line item display
         Ability of system to generate monthly report on Funds & Bills status to be submitted to CDA (NAVY) /
G.2.5    DND (Directorate of Naval Design)/ WOT (K)
G.2.6    Ability of system to generate Annual funds requirement to be submitted to DND/WOT (K).
         Ability of system to generate Expenditure details in bank statement to be submitted to CDA
G.2.7    (NAVY)/DND/WOT (K).

G.2.8    Ability of system to generate Status of bills submitted (detailed) to WOT (K) , CDA (NAVY) & DND
         Ability of system to generate comparison of cost incurred under cost plus and the amount adjusted by
G.2.9    Navy.
         Ability of system to generate IAC Turnover (mark up, handling charges, hull preservation charges, Scrap
G.2.10   processing charges, Income recognized) as on a particular date.
         Ability of system to generate total taxes paid for IAC project as on a particular date (KVAT, Service Tax,
G.2.11   CST & Excise duty)


H        Ship Building
H.1      General
H.1.1    Ability of system to track sub contractor wise invoices and corresponding payments.
         Ability of system to capture and track advance payments to subcontractors and the corresponding
H.1.2    settlement against final bills
         Ability of system to incorporate 'Guidance Rate on Subcontract – Ship building', based on which
H.1.3    subcontract bills are settled.

         Ability of system to automatically recover employee deductions like PF,ESI, etc from the subcontractor
H.1.4    bill as received from personnel & administration department since CSL being the principal contractor.

         Ability of system to ascertain balance outstanding towards ESI/PF, etc against each sub contractor as on
H.1.5    a particular date and recoveries should be updated based on each payment vouchers.
         Ability of system to automatically recover hire charges, rent, etc from the subcontractor bill based on data
H.1.6    received from relevant departments.
         Ability of system to track the tools issued to subcontractors along with rate based on data received from
H.1.7    concerned departments.
         Ability of system to make monthly/quarterly/annual provisions and automatic write off in the subsequent
H.1.8    period.
H.1.9    Ability of system to make Ship wise, work order wise, contractor wise provisions as defined above

         Ability of system to arrive at the provision to be provided for liability for work done but not paid to
H.1.10   subcontractors based on the work completion certificate issued by SBOC (Ship building outsourcing cell).
         Ability of system to have a control on the estimated quote vs. expenditure incurred for the ship building
H.1.11   per ship.
         Ability of system to have the track of security deposit collection, Security deposit recovery and release
         details for each contractor for tracking deposits which can be written off and to be treated as
H.1.12   miscellaneous income.
         Ability of system to have work order wise details to ensure correct tracking and adjustment of advance
H.1.13   and other recoveries against invoices.
         Ability of the system to have proper tracking and accounting of temporary advance given to employees
H.1.14   and their corresponding settlement.
         Ability of system to calculate various types of taxes like VAT, Excise duty, Service tax, Works contract
H.1.15   tax, etc
H.1.16   Ability of system to set off input tax credit against tax payable to government
H.1.17   Ability of system to track actual expenditure against budgeted figures.
         Ability of system to have vendor wise balance available for the transport bills received from Utilities &
H.1.18   Maintenance Transport division.
H.1.19   Ability of system to track the expenses incurred for a capital project as on a particular date
         Ability of the system to capture CWO and PWO with vendor code and work order number

H.2      Reports
H.2.1    Ability of system to generate Purchase order/ work order based report
H.2.2    Ability of system to generate Sub - contractor wise invoice and payment details.
H.2.3    Ability of system to generate Vessel wise sub contract details.
         Ability of system to generate Work category wise subcontract details (Egs. Painting, steel fabrication, dry
H.2.4    survey, grand assembly, outfitting, etc).
         Ability of system to generate vendor line item display with party code, work order number, PO number,
H.2.5    account code, cost centre, ship number, cheque number, dates, etc
         Ability of system to generate activity wise, vessel wise, period wise, party wise & invoice wise subcontract
H.2.6    details

H.2.7    Ability of system to generate Security Deposit register/EMD Register with transaction wise details
H.2.8    Ability of system to generate payments made against work order of CWO series.
H.2.9    Ability of system to generate reports which can be exportable to excel
         Ability of the system to generate pending PWO vendor wise, department wise
I        Ship Repair

I.1      General
I.1.1    Ability of the system to have an online track on the material procurement and issue.
I.1.2    Ability of the system to have separate identification for ship repair materials.
I.1.3    Ability of the system to identify ship wise issue of Goods Received Notes
         Ability of system to separately identify different types of materials used in ship repair, i.e. materials
I.1.4    included in tariff & cost plus materials.
         Ability of the system to have the list of materials included in cost plus and that should be linked to
I.1.5    invoicing
I.1.6    Ability of system to have the inventory valuation
I.1.7    Ability of system to track sub contractor wise payments
         Ability of system to incorporate 'Guidance Rate for Subcontract work – Ship repair', based on which
I.1.8    subcontract rates are arrived.
         Ability of system to automatically recover employee deductions like PF,ESI, etc from the subcontractor
I.1.9    bill.
I.1.10   Ability of system to automatically recover hire charges, rent, etc from the subcontractor bill.
I.1.11   Ability of system to track the tools issued to subcontractors along with rate.
         Ability of system to make monthly/quarterly/annual provisions and automatic reversal in the subsequent
I.1.12   period.
         Ability of system to arrive at the provision to be provided for liability for work done but not paid to
I.1.13   subcontractors based on the work completion certificate.
         Ability of system to have a control on the estimated quote vs. expenditure incurred for the ship repair per
I.1.14   ship.
         Ability of system to have the Bank Guarantee tracking with the option of sending reminder mails to
I.1.15   concerned upon predefined days before the BG expiry.
         Ability of system to incorporate the BG safe custody control number allotted by the cash department in
I.1.16   the BG register
I.1.17   Ability of the system to control annual ceiling limit on yard items.
         Ability of the system to have proper tracking and accounting of temporary advance given to employees
I.1.18   and their corresponding settlement.
I.1.19   Ability of system to calculate various types of taxes like VAT, Excise duty, Service tax, etc
I.1.20   Ability of system to set off input tax credit against tax payable to government
I.2      Reports

I.2.1    Ability of system to generate stock register which shows ship wise balance stock as on a particular day
I.2.2    Ability of system to generate Purchase order/ work order based report

I.2.3    Ability of system to generate Ship wise cost sheet covering materials, labour, subcontract and overheads
         Ability to generate a report on materials used per ship with bifurcation of those included in tariff & those
I.2.4    with mark up ( cost plus)
I.2.5    Ability of the system to have a bank Guarantee register with relevant details.
I.2.6    Ability of system to generate ship wise invoicing and ship wise profitability.
                  Functional requirement specification for Project Planning &
                                   Execution process at CSL
                                                                Particulars                                                                         Response   Comments   ERP Module
A        Project Planning & Execution ( Planning, Civil, SSD, Ship Repair, CSR)

A.1      General and Master Data
A.1.1    Ability to manage the Master Construction Schedule (Master Plan) in the system.
A.1.2    Ability of system to generate project number in a predefined logic for tracking and reference purpose.
         Ability to assign person responsible for the proposed project and process owners of Key activities to the project, with detail of their
A.1.3    roles, responsibility and authority.
         Ability of system to categories projects. For example Tankers, Passenger Vessel, Platform Supply Vessel, High Bollard Pull Tugs, Bulk
A.1.4    Carrier, Offshore, Short/Medium/Long term (CSR), Donation/ Project (CSR) etc…
A.1.5    Ability to define dictionary of all standard tasks that are to be carried out during the process of executing a project.
A.1.6    Ability to define the Work Breakdown Structure (WBS) elements in the system against each project
A.1.7    Ability to define multiple levels of the WBS elements in the system.
A.1.8    Ability to identify the float, lead or lag time of activities.
A.1.9    Ability to merge schedules of multiple projects and to analyze the priorities w.r.t other projects.
A.1.10   Ability to identify the critical path in the network.
         Ability to raise work orders to concerned departments against requests from other departments, and to book necessary resource /
A.1.11   manpower against each work orders
A.1.12   Ability to link relevant document/ drawing against schedules issued to concerned departments / sections.
A.1.13   Ability to create the role based access to monitor the various activities in the project.
A.1.14   Ability to provide the e-mail support feature for various project reports, schedule, notification and alerts.
A.1.15   Ability to add free text to the project/ activity/ WBS.
A.1.16   Ability to allow more than one project to open simultaneously at a time.
A.1.17   Ability to maintain the periodic (Daily/Weekly/Monthly/Quarterly/Half Yearly/Yearly) progress in system
A.1.18   Ability to capture feedbacks on status of job completed against the schedule issued
A.1.19   Ability to create the management dash board in the system to track project progress as per project manager requirement.
A.1.20   Ability to create the customized reports as per the user information needs.
A.1.21   Ability to create the layouts at project level, WBS level and activity level by grouping, sorting and filtering the project data.
A.1.22   Ability to create and send the constraint based e-mails to the concerned.
A.1.23   Ability to define and track the external dependencies.
A.1.24   Ability to maintain the correspondence between the external and internal agencies for future reference.
A.1.25   Ability to set the threshold so as to generate the e-mail notification to the concerned person.
A.2      Pre-Order Project Initiation
A.2.1    Ability of the system to simulate any new inquiry coming to CSL in the project format.
         Ability to do dates planning(scheduling) considering current resource utilization level or work load. for ex: docks, machines and shops.
A.2.2
A.2.3    Ability to create project for recording/monitoring bidding activities such as cost and status.
A.2.4    Ability to track bidding process by using project type or using project versions, and search in the system.
         Ability to search project details required for the bidding using certain key inputs such as
         Project Number,
         Project manager,
         Project Type etc.
A.2.5
         Ability to manage the documents related to the projects such as Statutory requirements, approval and other internal reference (if any).
A.2.6
A.2.7    Ability to attach the design drawings and layouts.
         Ability to create a new project structure by copying existing project in system and modifying the activities to suite the requirement of
A.2.8    tender.
A.2.9    Ability to generate proposal for necessity approval and obtain approval as per DOP
A.2.10   Ability to allocate budget against each proposal on final approval by concerned authorities


A.3      Pre-Order cost estimation
A.3.1    Ability to create an estimated cost ( Men, Material, Machine etc..) for the project bidding.
         Ability of the system to schedule the project considering all the resources (Men, Material, Machine etc..) & schedule. Cost estimation
A.3.2    should also consider the duration proposed by the scheduling.
A.3.3    Ability of the system to create/capture multiple version cost estimates and to compare.
         Ability to inform and seek information from departments/sections/project manager for calculating Cost-Estimation/ Scheduling/ Capacity
A.3.4    planning/ Material planning etc. For the project.
A.3.5    Ability to print the cost sheet from the system for internal meetings.
A.3.6    Ability to prepare cost estimation with various heads under it with required details, Break ups.
A.3.7    Ability to print the cost estimation from the system for internal meetings.
A.3.8    Ability to revise, approve cost estimation in the system to arrive at the final cost.
A.3.9    Ability to capture all expenses incurred during the project Initiation and conceptualization stage.
A.3.10   Ability to attach the scanned copies of the statutory approvals to the project.
A.3.11   Ability of system to allow the approved cost estimation to be converted in to quotation for submission.
A.3.12   Ability to achieve desired level of collaboration between the various departments involved.
A.3.13   Ability of system to track the bidding process online
A.3.14   Ability to convert bidding activities into a real project and track separately in the system
A.4      Post-Order cost estimation (Bid/ Contract won)
A.4.1    Ability to the see schedule (master schedule) of all the running projects in CSL
A.4.2    Ability to plan & mobilize the resources based on the master schedule
A.4.3    Ability to re-work (if required) on the cost estimation done during pre-order.
A.4.4    Ability of the system to create multiple version cost estimates to compare.

         Ability to inform and seek information from departments/sections/project manager for calculating Cost-Estimation/ Scheduling/ Capacity
A.4.5    planning/ Material planning etc. For the project (in case there are changes in the terms & conditions post order creation)
A.4.6    Ability to inform stake holders about this estimation through the system & get approval.
A.4.7    Ability to get the budget allocation for different expense head through system based on the cost estimation.
A.4.8    Ability to release the funds for the project in stage by stage.
A.4.9    Ability to capture all expenses incurred during the project Initiation stage.
A.4.10   Ability to attach the scanned copies of the any approvals & related documents to the project.
A.5      Project Planning
A.5.1    Provision to interface with planning software's such as MS Project, Primavera etc.
A.5.2    Ability to prepare cost centre wise (Hull shop, SBOC, pipe shop etc..) monthly/weekly schedules
A.5.3    Ability of system should allow to create the project if Base line survey is done (CSR)
A.5.4    Ability to define the sequence of all project activities along with their interdependencies.
A.5.5    Ability to add/ delete various activities under the WBS element.
A.5.6    Ability to attach the resource requirements, drawings etc to an activity.
A.5.7    Ability to define various 'What-If 'scenarios in the system in order to optimize the scheduling.
A.5.8    Ability of system to define approval for different activities.
A.5.9    Ability to have user defined fields for various activities, WBS elements and projects.
A.5.10   Ability to plan and allocate project resource (men, materials and machines) requirements for execution of project activities.
A.5.11   Ability to define and track the duration of every activity.
A.5.12   Ability of system to plan the procurement activities

A.5.13   ability of system to search the items required for project execution and reserve the items as per need of the particular project
A.5.14   Ability of system to generate Indents against each project.
A.5.15   Ability to refer the past history of similar activities executed at other projects.
         Ability to take into consideration the various policies and procedures regarding the definition of the activities while deciding on project
A.5.16   framework.
A.5.17   Ability to define the estimated cost of the whole project at different levels.
A.5.18   Ability of system to assign different WBS activities to different person/section performing the work.
A.5.19   Ability of system to capture work status for different activities, which should be updated by user.
A.5.20   Ability of system to define budget (with tolerance) in the system for controlling operational expense of activities in project.
         Ability to restrict/ warn users on Budgetary controls/ projects costs during creation of Purchase Indent and/or during approval of
A.5.21   purchase requisition
         Ability to define the project review plan which includes information such as monitoring parameters, reporting mechanisms, report
A.5.22   formats, frequency of report generation, review committee and mode of communication.
         Ability to incorporate the management recommendations along with the follow up action schedule for various exceptions based on the
A.5.23   review
A.5.24   Ability to define the change control procedures along with approvals and validation of changes.

A.5.25   Ability to define the contract management framework which outline the policies for outsourcing, self execution, material planning etc.
         Ability to define the risk management plan which enables project management team to identify risks, quantify them and make an
A.5.26   appropriate mitigation plans.
         Ability to record claims & variations, in case, If there is a deviation in the work (Apart from what is signed in the contract)/ if owner
         requests CSL to do some extra work or change in originally planned work/ Idle hours of Machine &/ Manpower because of the delay
A.5.27   from Owner, a claim may be raised with the owner/ customer
A.5.28   Ability to route the claims through workflow approval process.
A.5.29   Ability to amend Sales order / issue supplementary orders (Based on the claim/ job variations).
A.5.30   Ability to amend the cost estimation.
A.5.31   Ability to amend the resource(Man/ Machine) plan
A.5.32   Ability to re-allocate funds & release based on the amendments done in cost estimation
A.5.33   Ability to release the work order, if necessary, based on the claims
A.5.34   Ability to prepare the cash inflow statement based on the statement of expected billing.
A.5.35   Ability to define the cash outflow statement for material, labor based on the program of execution.
A.5.36   Ability to prepare the net cash flow statement along with the expected percentage of profit as on date.
A.5.37   Ability to prepare the statement of closing stock of materials.
A.5.38   Ability to prepare the statement of work in progress.
A.5.39   Ability to prepare the material reconciliation statements every month.
A.5.40   Ability to prepare the fixed overhead statement for every month.
A.5.41   Ability to allow the resource sharing among the various projects.
A.5.42   Ability to create the histograms for resource usage.
A.5.43   Ability to create the resource under/ over utilization reports/ graphs for a project.
A.5.44   Ability to schedule the meetings in the system.
A.5.45   Ability to create the minutes of meeting and to track the action taken.
A.6      Project Monitoring & Execution
         Ability to share the information related to Project Charter, design and drawings between various departments (Marketing, Planning,
A.6.1    Design, Ship-building).
A.6.2    Ability to track the correspondence between various departments.
A.6.3    Ability to track the daily, weekly, monthly project progress.
A.6.4    Ability to set and track the inspection calls.
A.6.5    Ability to display the scheduling data in a graphical format indicating the total duration and start and finish dates of activities.
A.6.6    Ability to prepare and track issues, request for information, notices, non-compliance notices through system
         Ability to create a Internal work order to other departments (for services such as cutting, blasting by shipbuilding department for Ship
A.6.7    Repair).
A.6.8    Ability to post expenses to an activity.
A.6.9    Ability to create, change/ revise the budget.
A.6.10   Ability to set and issue a trigger when expenses exceed approved budget.
A.6.11   Ability to roll up expenses at activity level to WBS level.
A.6.12   Ability to enter and track all material Indents by the Projects.
A.6.13   Ability to track all material receipts against the material indents.
A.6.14   Ability to track the actual quantity consumed by production at the site/project.
A.6.15   Ability to compare the actual measurements against the weekly/ monthly targets.
A.6.16   Ability to create the automatic notification when a person is assigned to a particular activity.
A.6.17   Ability to compare the weekly, monthly, quarterly, yearly up to date expenses incurred with the planned costs.
A.6.18   Ability to compare the payments made to the contractor/ executing agency (CSR) across various periods.

A.6.19   Ability to enter the details of environmental works carried out and its compliance status with the environmental and safety plan.
A.6.20   Ability to check the status of manpower deployed along with the movement of manpower from the project.
A.6.21   Ability to report the exceptional events and their impact on the progress of the project to the management.
A.6.22   Ability to track and monitor the planned and actual quantities.
A.6.23   Ability to make available the time, material and cost information in order to check the possibility of overrun.
A.6.24   Ability to create and circulate the special report in case the time/ cost overrun is observed.
A.6.25   Ability to track time and cost against the planned and actual project activities for future analysis.
A.6.26   Ability to track and monitor the planned and actual material usage in order to monitor the deviations.
A.6.27   Ability to monitor the status of inventory of materials.
A.6.28   Ability to reconcile and update the quality checks against the quality plans.
A.6.29   Ability to check the compliance of vendor deliverables with the quality plans developed.
A.6.30   Ability to make available exceptions/ deviations logged during the quality review process to all concerned.
A.6.31   Ability to approve the exceptions/ deviations by the concerned authority.
A.6.32   Ability to issue the compliance certificate to the customer.
A.6.33   Ability to calculate the deviation in terms of quantity and value.
         Ability to create a change proposal by customer/ owner/ contractor along with justifications for the change including impact on schedule,
A.6.34   finance, design etc.
A.6.35   Ability to define details of unplanned work, reasons for carrying out unplanned work and its estimated cost.
A.6.36   Ability to approve and certify the unplanned work.
A.6.37   Ability to approve the change orders as per the scope of change and financial implications.
A.6.38   Ability to highlight the action items and important project milestones.
A.6.39   Ability to generate the ‘risk number’ for each risk to track the risk with reference to this number.
A.6.40   Ability to update the project schedule with the impact of each risk.
A.6.41   Ability to create work orders for Sub-contractor/ Services
A.6.42   Ability to check the availability of material and balances against the estimated requirement.
A.6.43   Ability to integrate the project with accounting, procurement and human resource function.
A.6.44   Ability to work out the capacity forecast in order to accurately balance the workload.

         Ability of the system to capture long range 'Loading Plans' for block fabrication, Hull Erection, Pipe fabrication, Block Outfitting etc.
A.6.45   based on 'Capacity' of the executing agency (Shops / Subcontractors) and the Master construction schedule for the Shipbuilding division
         Ability of the system to capture vessel wise/Project wise activity based 'PERT' chart, to segregate / allocate the activities to the
         concerned sections / departments and to monitor the same on periodical basis, based on feedbacks from the respective sections /
A.6.46   departments
A.6.47   Ability to capture drawing requirement schedules and Material requirement plan (vessel wise) and monitor the same.
A.6.48   Ability to capture weld length, composite pipe lengths while doing Job planning for Block Fabrication & Pipe Fabrication
         Ability of system to capture constraints/ reasons that cause slippage to the schedule issued by planning department and to track and
A.6.49   monitor the corrective action for the same.
A.6.50   Ability of the system to capture machine loading plan
         Ability of the system to identify the augmentation of the capacity (Manpower / outsourcing requirements) based on the schedules,
A.6.51   Master plan, order book position and present utilization levels of the available resources
         Ability of the system to define and track block level / subassembly level / preparation level schedules at planning department and to
A.6.52   release the same to hull dept.
         Ability to assess the performance of each job centres on a monthly basis w.r.t benchmarked capacity of respective job centres against
A.6.53   the monthly loading plan.
         Ability to generate periodical status reports/slippages against each major activity of the shipbuilding process such as preparation, block
A.6.54   fabrication, block outfitting and painting, hull erection, onboard outfitting etc.
A.6.55   Ability to capture feedbacks/ finish dates against the schedule issued by the planning department at each job centres
A.6.56   Ability to enter Job card booking by user department vessel wise / block wise / activity wise.
A.6.57   Ability to capture man-hours utilized for each activity based on job card booking.
A.6.58   System to generate reports on man-hours utilized for the activities.
         Ability to track drawing revisions from design and non-conformities from site, and to update the concerned departments on the change
A.6.59   in plan / schedules if any

A.6.60   Ability to capture drawing issue status from design department for all the vessel with details such as date and issuing officer.

A.6.61   Ability to generate report on the material availability against each MLFs / BOMs
         Ability to the generate "Standard Management Information(SMI)" reports such as Equivalent Tonnes Report' (project wise and shop
         wise), 'Man-hour / Tonne' Reports, 'Man-hour / Vessel' Reports, % completion of the vessel, 'weight age report' from system based on
A.6.62   the user inputs provided during activity status update.
         Ability of the system to manage machine logs with details such a idle hours and utilized hr to get the effectiveness report for each
A.6.63   machine
A.6.64   Ability of the system to display and generate status of surveys scheduled / completed by the Quality control department
A.6.65   Ability of the system to capture machine loading plan and to maintain job register at each machines.
         Ability to benchmark productivity at various departments and sections of Ship building, for standard comparison, planning, scheduling
A.6.66   and monitoring of activities
         Ability of system to segregate the drawings based on the production methods / production shops / executing authority like Pipe shop,
A.6.67   hull shop, grand assembly etc.

A.6.68   Ability of system to upload vessel movement plan at the berths for necessary compliance of pre-movement activities at the site
A.7      Project Closure
         Ability to settle the expenses on a partial/ periodical basis or at the end of the project so as to arrive at the completion cost of the
A.7.1    project.
A.7.2    Ability to connect the project milestone with the billing plan.
A.7.3    Ability to connect the project milestone with the vendor\ Executing agency (CSR) billing plan.
A.7.4    Ability to raise the invoice based on Financial milestone confirmation/ Fiscal milestone confirmation/ Item rates
A.7.5    Ability to adjust invoice with the down payment.
         Ability to link bill passing and payment process to project closure process so that the process recognizes the bill payment as the step
A.7.6    for partial/ periodical closure of the project.
A.7.7    Ability to refer the activity number and WBS codes during the partial/ full closure.
A.7.8    Ability to define the cost centre for every major activity in the project so as to collect and settle costs incurred.
A.7.9    Ability to prepare the Financial Closure report based on the cost incurred during each project phase.
         Ability to make available all data and documentation prepared throughout entire project lifecycle for preparation of Administrative
A.7.10   Closure Report.
A.7.11   Ability to define the project success rate based upon the analysis of the data and documentation.
A.7.12   Ability to archive the data for future reference.
         Ability to make available the data pertaining to contractor deliverables, quality of work, certification of work and its proof, any special
         condition in the contract and its performance in order to check its compliance with the terms and conditions mentioned in the contract to
A.7.13   facilitate the preparation of Contractual Closure.
         Ability to prepare the project closure report including the complete project information such as outputs from financial closure; Outputs of
         administrative closure process; Outputs of contractual/ Executing agency (CSR) closure process; Completion cost of the project;
         Deviation logs; Risk logs; Special conditions encountered and counter measures taken; Lessons that are necessary to be included in
A.7.14   knowledge repository.
A.7.15   Ability of the system to generate Intimation to concerned authority for project closure
A.7.16   Ability of the system to capture impact study for CSR projects
A.8      Provisional Work orders/Service Orders
         Ability to issue provisional work orders(PWO) / Temporary work order(TWO) to supplier/contractor for carrying work inside or outside
A.8.1    CSL for job execution at site against request from execution department
A.8.2    Ability to set limit for the value up to which the job can be offloaded through PWO / TWO
         Ability to maintain and manage master database of guidance rate against various activities being perfumed at the Ship Repair (SR) and
A.8.3    Ship Building (SB) separately. system to maintain other dates pertaining to guidance rates such as validity of rates, type of vessels,
         nature of jobs etc.
         Ability to maintain and manage contractors registration (Permanent & Temporary), with type of jobs and details to capture various
A.8.4    details such as Code, Address, PAN, TIN, etc.
A.8.5    Provision to generate report on material issued to each contractor against each work order.
A.8.6    Provision to create a work order based on pre-decided rates (Guidance Rate) or quotation
A.8.7    Ability to generate activity list with respective guidance rates against each PWO, based on WCC in case of SR projects
A.8.8    Provision to create various schedules for making payment based on progress/stage of work
         Ability to generate a work schedule for various activities along with service item number, description, completion date, status updating
A.8.9    etc.
A.8.10   Ability to monitor the work order execution with respect to time and cost budgeted v/s the time and cost left
A.8.11   Ability to record acceptance / rejection / partial acceptance of the service provided (work completion sheet)
         Ability to monitor the work order execution with respect to materials issued, payments made to the contractor , materials returned by
A.8.12   the contractor
A.8.13   Ability to evaluate the contractor performance based on pre-defined parameters, record and provide feedback
         Ability to calculate deviations in scope and time and levy penalties / Liquidated damages and deduct the same from final payment to
A.8.14   contractor
A.8.15   Ability to provide a vendors list with various jobs and job codes attached with price(Guidance Rate Chart)
A.8.16   Ability to maintain the master contractor list based on nature and scope of work executed by them
         Ability to maintain the master contractor list with their status updated along with the contractor type : active / inactive / blacklisted / and
A.8.17   approved / registered / provisional
         Ability to create and manage composite contracts (contracts involving materials as well as services) and manage relevant tax
A.8.18
         implications
         Ability to track Work Order wise performance guarantee, Bank guarantee , expiry dates, labor license requirement and all other
A.8.19
         statutory requirements
A.8.20   Ability to track work order history, search work orders by contractors, nature of job, etc.

A.8.21
         Ability to record payment terms and actual payments made

A.8.22
         Ability to capture details in work completion sheet and approve the same for raising invoice or rejection or rework
A.8.23   Ability to amend work order with required approval and maintain versions in the system
A.8.24
         Ability to route quotations/invoice submitted by contractors through the pre-specified workflow for necessary approval and further action
A.9     Reports & MIS requirements
        Ability of system to generate following reports:
        1. Plan cost, Actual cost, Budget, variance report
        2. Budget updates report
        3. Revenue reports
        4. Commitments, WIP & settlement reports
        5. Claims report
        6. Payments report
        7. Indents(Purchase requisition) report
        8. Purchase orders report
        9. Project progress report
        10. Resource/ workforce planning report
        11. Material stock report
        12. Report for evaluation under MoU (Base line survey, Identification of Execution agency, Approval by the CSR hub, Start & end date
A.9.1   of CSR project, Budget allocated & spent, monitoring agency, concurrence & final audit agency etc...)
          Functional requirement specification for Shipbuilding & Ship repair
                              operation process at CSL
                                                                 Particulars                                                                     Response   Comments   ERP Module
A        Shipbuilding

A.1      Production Master Data
A.1.1    Ability of the system to create and maintain MLF / MLP / BOM structure of drawings
A.1.2    Ability of the system to make the BOM structure active or inactive.
A.1.3    Ability of the system to attach the drawings with the BOM structure.
A.1.4    Ability of the system to modify the BOM components of a BOM
A.1.5    Ability of the system to delete the BOM created in the system.
A.1.6    Ability to include the downtime of the machineries during planning and record the actual.
A.1.7    Ability of the system to plan and capture setup, machine, labour time for every activity.
A.1.8    Ability of the system to capture resources available at any point of time.
A.1.9    Ability of the system to capture the schedule planned for the vessel.
A.1.10   Ability of the system to store the drawings and design of the vessel and to retrieve the same for viewing.
A.1.11   Ability of the system to update the revision status of the drawings.
A.1.12   Ability of the system to capture the list of activities to be performed for a block/MLF
A.1.13   Ability of the system to capture the sequence of activities performed for a block fabrication/MLF.
A.1.14   Ability of the system to capture the schedule of activates for the vessel.
A.1.15   Ability of the system to maintain the cost for activity wise for Block fabrication, Outfit, Erection activities.
A.1.16   Ability of the system to plan ship building activities as per the master project schedule
A.1.17   Ability of the system to incorporate the Quality Inspection activities in the list & sequence of activities to be performed for block
         fabrication, Outfit, Erection activities.
A.1.18   Ability of the system to plan production activities for a vessel after considering requirements from other running projects.
A.1.19   Ability of the system to check availability of materials before planning
A.1.20   Ability of the system to generate reports for identifying bottlenecks during production activities
A.1.21   Ability of the system to perform capacity planning of auxiliary equipments like cranes & its allocation.
A.1.22   Ability of the system to block production capacities for specific project requirements
A.1.23   Ability of the system to include the consumables in the list of materials available for the execution of the production order
A.1.24   Ability of the system to capture and manage the machinery capacity details.
A.1.25   Ability of the system to include the shift timings of the available resource during capacity planning.
A.1.26   Ability of the system to arrive the micro level plan of the production activities.
A.1.27   Ability of the system to include the vessel milestones like keel laying, flooding, delivery during planning.
A.1.28   Ability of the system to plan the Consumable items like welding nods, electrodes, clamps, wedges.,
A.1.29   Ability of the system to account personnel items like goggles, uniform, helmet…etc
A.1.30   Ability of the system to plan the interrelated work orders between departments like HULL, Erection and Outfit
A.1.31   Ability of the system to record the lunch breaks and other breaks during capacity planning
A.1.32   Ability of the system to change the sequences of the activities for the production order
A.1.33   Ability of the system to generate & track painting plan
A.1.34   Ability of the system to include the production tools required for the activity in the sequence check list.
A.1.35   Ability of the system to include the preventive maintenance schedule


A.2      Production Execution
A.2.1    Ability of the system to generate production orders as per the planning data for projects
A.2.2    Ability of the system to generate work orders or production orders as per planning results of scheduling for respective projects.

A.2.3    Ability of the system to generate sequence wise production orders as per the sequence of activities to be performed.
A.2.4    Ability of the system to capture start and end date of the production order
A.2.5    Ability of the system to attach the drawings with the production order
A.2.6    Ability of the system to capture the scrap quantity.
A.2.7    Ability of the system to schedule the activities forward and backward as per the milestones of the vessel.
A.2.8    Ability of the system to show the current status of the production order.
A.2.9    Ability of the system to calculate the planned cost for the production order.
A.2.10   Ability of the system to capture and show the person responsible for executing the production order.
A.2.11   Ability of the system to integrate the production order with its respective project
A.2.12   Ability of the system to record time and quantity of every activity.
A.2.13   Ability of the system to delete the production order.
A.2.14   Ability of the system to generate material issue list from the BOM for withdrawing materials from stores for production activities

A.2.15   Ability of the system to check material availability before start of production activities
A.2.16   Ability of the system to list down the list materials not available for that production activity when executing the production order

A.2.17   Ability of the system to raise a request to move the items from main stores to sub stores
A.2.18   Ability of the system to show the test results after inspection.
A.2.19   Ability of the system to raise temporary and permanent work order requests whenever required during production execution.

A.2.20   Ability of the system to arrive the micro level plan of the production activities.
A.2.21   Ability of the system to raise a request to issue the materials for the production order activities.
A.2.22   Ability of the system to include the production tools as the requirement for production activities.
A.2.23   Ability of the system to sequence the interdepartmental activities like advanced outfit, painting…
A.2.24   Ability of the system to include class and owners survey in the list of activities and automatically raise a request when the turn arrives.

A.2.25   Ability of the system to include the request like staging during planning.
A.2.26   Ability of the system to block the machinery and supportive equipments for the particular production order and it is included during
         capacity planning
A.2.27   Ability of the system to create general indents for the materials.
A.2.28   Ability of the system to create a cash purchase indents for the materials.
A.2.29   Ability of the system to account the scrap during production activities.
A.2.30   Ability of the system to raise request for utilities like gas, lighting..etc.
A.2.31   Ability of the system to report the status of any material like availability, location of the material, if it is indented; then the indent status,
         etc.
A.2.32   Ability of the system to report the reservations made for the materials against the vessel.
A.2.33   Ability of the system to report the date and quantity of the materials required for any production order, vessel.
A.2.34   Ability of the system to forecast the material requirement for production.
A.2.35   Ability of the system to automatically raise the request for the stock items when the stock level goes below the critical stock limit.

A.2.36   Ability of the system to allow the unplanned materials which are identified during production can be added in the material list and
         accounted.
A.2.37   Ability of the system to link production orders and its cost to the respective vessels.
A.2.38   Ability of the system to create, maintain and print operation list for activities for a block or for Erection or for any outfit activities during
         production execution
A.2.39   Ability of the system to identify and trigger sub contracting orders for operations to be performed by contractors including galvanization

A.2.40   Ability of the system to confirm schedules dates and quantities manufactured against a production order for Ship building process
A.2.41   Ability of the system to automatically intimate the request for inspection to Inspection & Quality control team when required.

A.2.42   Ability of the system to confirm operation performed during production as per CSL ship building process
A.2.43   Ability of the system to capture material, activity, operation, labour, machine costs and allocate the cost to particular WBS of the
         project
A.2.44   Ability of the system to generate status reports as per production order progress at any point of time.
A.2.45   Ability of the system to provide WIP status of the production
A.2.46   Ability of the system to handle in process rejections and returns after Inspection at any stage of the production process.
A.2.47   Ability of the system to request for any deviations in design changes(NCR - Non Confirmatory Report).
A.2.48   Ability of the system to return the excess materials back to stores like paint, consumables.
A.2.49   Ability of the system manage production order status as per CSL requirements
A.2.50   Ability of the system to draw material from other projects / vessels with authorization in case material is not available.
A.2.51   Ability of the system to perform rework on the quality commented items after inspection.
A.2.52   Ability of the system to settle the cost incurred for the production orders to the respective project WBS elements.
A.2.53   Ability of the system to show the cost incurred for the production order at any point of time.
A.2.54   Ability of the system to calculate the Work In Progress of a production order at any point of time.
A.2.55   Ability of the system to partially confirm the quantities when required.
A.2.56   Ability of the system to initiate the production process even when there are missing materials identified during material availability
         check during the production order creation.
A.2.57   Ability of the system to record the design changes/ suggestions from Owners, classification society, IQC and send the same to Design
         department.
A.2.58   Ability of the system to raise request for work instruction for production aid jobs.
A.2.59   Ability of the system to raise interrelated work orders between Hull, Erection, Outfit when required.
A.2.60   Ability of the system to show the current status of the stock.
A.2.61   Ability of the system to close the production order
A.2.62   Ability of the system to skip any activity and complete the production order.
A.2.63   Ability of the system to add an activity during the production execution for a order.
A.2.64   Ability of the system to report the material cost, activity cost etc.
A.2.65   Ability of the system to calculate the variance between planned and actual cost.
A.2.66   Ability of the system to change the production start and End dates.
A.2.67   Ability of the system to change the total quantity of the material in the production order.
A.2.68   Ability of the system to capture the Co - products , By - products arrived after production.
A.2.69   Ability of the system to capture the items send to the contractor for a subcontracted work order.
A.2.70   Ability of the system to account the rework for a production order, activity or for a material.
A.2.71   Ability of the system to generate a workflow for various approval process for Temporary, provisional work orders.
A.2.72   Ability of the system to attach the supporting documents, drawings along with the workflow.
A.2.73   Ability of the system to intimate the concerned person for any approval of the workflow.
A.2.74   Ability of the system to manage a vendor repository with details like price rating, transaction history with CSL.
A.2.75   Ability of the system to manage a integration between labour details and HR department.
A.2.76   Ability of the system to raise a request for the safety approval process in case of fore works, staging work.
A.2.77   Ability of the system to record and manage the damaged, defected materials identified during execution.
A.2.78   Ability of the system to raise and monitor the service requests during production including transportation.
A.2.79   Ability of the system to raise request for service engineers for commissioning activities on board vessel
A.2.80   Ability of the system to monitor revision work completion status
A.2.81   Ability of the system to communicate all IMS related activities like hazardous / Industrial waste disposal
A.2.82   Ability of the system to generate working arrangement & intimation to concerned dept.
A.2.83   Ability of the system to schedule and track the major milestones in the design activities at the stages basic design, release of
         Purchase order Specification, Key plan, Functional design, unit drawing, assembly drawing, erection drawing etc.
A.2.84      Ability of system to accept the feedbacks from the executing departments through 'non-conformity' reports and to revise the drawings
            on time-bound manner by design department
A.2.85      Ability of system to enable the system to alert and display the non-conformities projected against respective drawings for necessary
            precautions by other users
A.2.86      Ability of system to maintain checklists, track and manage documentation(manuals, drawings, certificates, etc) for delivery of the
            vessel
A.2.87      Ability of system to maintain and manage standard formats developed for commissioning activities and sea trial reports for specific
            class of vessels
A.2.88      Ability of the system to segregate the pipe pieces projected against MLPs as Non Ferrous, Ferrous, Tubes, etc. for carrying out
            different type of production operation.
A.2.89      Ability of the system to group the pipes based on type of inspection as quality plan.
A.2.90      Ability of the system to enable routing of the pipe pieces through the various process of pipe shops such as cutting, fit-up, welding,
            survey, pickling, flushing, pressure testing, painting, galvanizing, palletizing
A.2.91      Ability of the system to group the fabricated pipes in to batches for galvanizing / painting / survey and to raise request for further
            processing by production departments or by a subcontractor
A.2.92      Ability of the system to identify/record the batch of pipes cleared/returned by production/subcontractor after galvanizing / painting /
            survey and to group it back based on pallets and to release the batch for issue to outfitting depts.
A.2.93      Ability of the system to define machine loading plan on receipt of the monthly production schedules for hull shop / pipe shop from
            planning dept.
A.2.94      Ability of system to manage 'storage area' of fabricated blocks/plates/stiffener / subassemblies and to issue the blocks/plates/stiffener
            / subassemblies from storage area to the next production activity.
A.2.95      Ability of the system to track all the blocks/plates/stiffener / subassemblies based on 'storage' area at every stage of production plan.

A.2.96      Ability of system to maintain and manage the list of 'work areas', 'storage areas', hull bays, skids, major machineries and facilities at
            the shop.
A.2.97      Ability of system to raise request and track for services such as blowers, scaffolding etc at the site.
A.2.98      Ability of system to maintain the labour data of production shop with details such as grade, job category, qualification and certification,
            etc.
A.2.99      Ability of system to generate necessary intimation to the concerned user department during sea trial activities as part of production
            milestone.
A.2.100     Ability of system to capture productions activities dependency through a checklist or notification to concerned user department. For
            Example: Commission of DG set should happen only after connected job like piping and electrical etc.
A.2.101     Ability of the system to generate 'Material list by system' based on MLFs /MLPs released by the design department
A.3         Reports
    A.3.1   Ability of the system to report the progress of the production activities at any point of time with parameters like quantity, percentage,
            time for production order, vessel list.
    A.3.2   Ability of the system to report the number of production orders for a project.
    A.3.3   Ability of the system to report the block fabrication schedule
    A.3.4   Ability of the system to report the block progress control sheet
    A.3.5   Ability of the system to report the survey comments
    A.3.6   Ability of the system to generate QA Forms as per IMS
    A.3.7   Ability of the system to generate Audit Reports as per IMS
    A.3.8   Ability of the system to generate block dispatch form


B           Ship repair

B.1         Master Data
B.1.1       Ability to generate repair specifications
B.1.2       Ability to interface with multiple formats of Repair specifications, i.e. of excel, word, pdf formats
B.1.3       Ability to include the downtime of the machineries during planning and record the actual.
B.1.4       Ability of the system to plan and capture setup, machine, labour time for every activity.
B.1.5       Ability of the system to capture resources available at any point of time.
B.1.6    Ability of the system to capture the schedule planned for the vessel with respect to delivery date
B.1.7    Ability of the system to store the drawings and design of the vessel and to retrieve the same for viewing.
B.1.8    Ability of the system to update the revision status of the drawings.
B.1.9    Ability of the system to capture the list of activities to be performed for RS
B.1.10   Ability of the system to capture the repair sequence of activities
B.1.11   Ability of the system to capture the repair schedule of activities for the vessel.
B.1.12   Ability of the system to maintain the activity wise repair cost.
B.1.13   Ability of the system to incorporate the other departmental activities in the list & sequence of activities to be performed in repair
         operations
B.1.14   Ability of the system to check availability of materials at any point of time
B.1.15   Ability of the system to generate reports for identifying bottlenecks
B.1.16   Ability of the system to perform capacity planning of auxiliary equipments / machineries
B.1.17   Ability of the system to asses the performance / capacity of departmental teams w.r.t to specific jobs
B.1.18   Ability of the system to include the consumables in the list of materials available for the execution of the Repair Order
B.1.19   Ability of the system to include the shift timings of the available resource during capacity planning.
B.1.20   Ability of the system to arrive the micro level plan of the Repairing activities
B.1.21   Ability of the system to include the vessel milestones
B.1.22   Ability of the system to account tools and tackles maintained by the shops/
B.1.23   Ability of the system to plan the intersection activities.
B.1.24   Ability of the system to record the lunch breaks and other breaks during capacity planning
B.1.25   Ability of the system to change the sequences of the activities for the repair order
B.1.26   Ability of the system to include the production tools required for the activity in the sequence check list.
B.1.27   Ability of the system to add and update an activity and documents in the activity list during work execution
B.1.28   Ability of the system to arrive an report with list of added activities and drawings with the standard list.
B.1.29   Ability of the system to define the manpower required for activities
B.2      Execution
B.2.1    Ability of the system to generate production orders / provisional work orders of machinery/Electric/Carpentry/ as per the Repair
         specifications
B.2.2    Ability of the system to generate quotations against provisional work orders issued based on activities performed with reference to
         Repair specifications
B.2.3    Ability of the system to capture start and end date of the production order generated with respect to Repair specifications
B.2.4    Ability of the system to attach the drawings with the production order with reference to Repair specifications
B.2.5    Ability of the system to capture the scrap quantity.
B.2.6    Ability of the system to schedule the activities forward and backward as per the milestones of the vessel.
B.2.7    Ability of the system to show the current status of the Repair Specifications
B.2.8    Ability of the system to calculate the planned cost for the Repair Order
B.2.9    Ability of the system to segregate the jobs to the person responsible for executing the Repair Service Order
B.2.10   Ability of the system to integrate the production order with its respective project
B.2.11   Ability of the system to record time and cost activity.
B.2.12   Ability of the system to Add / Modify the Repair Service Order
B.2.13   Ability of the system to generate material issue list for withdrawing materials from stores for production activities
B.2.14   Ability of the system to show the test results after inspection.
B.2.15   Ability of the system to raise temporary and permanent work order requests whenever required during execution.
B.2.16   Ability of the system to raise a request to issue the materials for the activities.
B.2.17   Ability of the system to block the machinery and supportive equipments for the particular production order and it is included during
         capacity planning
B.2.18   Ability of the system to create general indents for the materials.
B.2.19   Ability of the system to create a cash purchase indents for the materials.
B.2.20   Ability of the system to account the scrap during production activities.
B.2.21   Ability of the system to report the status of any material l
B.2.22   Ability of the system to report the reservations made for the materials against the vessel.
B.2.23   Ability of the system to report the date and quantity of the materials required for any production order, vessel.
B.2.24   Ability of the system to forecast the material requirement based on Repair Specifications
B.2.25   Ability of the system to allow the unplanned materials which are identified during production can be added in the material list and
         accounted.
B.2.26   Ability of the system to link Repair Specifications and its cost to the respective vessels.
B.2.27   Ability of the system to create, maintain and print operation list for activities for repair
B.2.28   Ability of the system to identify and trigger sub contracting orders for operations to be performed by contractors
B.2.29   Ability of the system to confirm schedules dates and quantities executed against a repair order
B.2.30   Ability of the system to automatically intimate the request for inspection to Inspection & Quality control team when required.

B.2.31   Ability of the system to capture material, activity, operation, labour, machine costs and allocate the cost to particular Repair
         specification Order.
B.2.32   Ability of the system to generate status reports as per Repair order and progress at any point of time.
B.2.33   Ability of the system to handle in process rejections and returns after Inspection at any stage of the Repairing
B.2.34   Ability of the system to return the excess materials back to stores.
B.2.35   Ability of the system to draw material from other projects / vessels with authorization in case material is not available.
B.2.36   Ability of the system to settle the cost incurred for the Repair Orders
B.2.37   Ability of the system to initiate the production process even when there are missing materials identified during material availability
         check during the production order creation.
B.2.38   Ability of the system to record the design changes/ suggestions from Owners, classification society, IQC.
B.2.39   Ability of the system to raise request for work instruction for production aid jobs.
B.2.40   Ability of the system to close the production order
B.2.41   Ability of the system to skip any activity and complete the Repair Order
B.2.42   Ability of the system to add an activity during the repair execution for a order.
B.2.43   Ability of the system to report the material cost, activity cost etc.
B.2.44   Ability of the system to calculate the variance between planned and actual cost.
B.2.45   Ability of the system to capture the items send to the contractor for a subcontracted work order.
B.2.46   Ability of the system to account the rework for a production order, activity or for a material.
B.2.47   Ability of the system to generate a workflow for various approval process for Temporary, provisional work orders.
B.2.48   Ability of the system to attach the supporting documents, drawings along with the workflow.
B.2.49   Ability of the system to intimate the concerned person for any approval of the workflow.
B.2.50   Ability of the system to manage a vendor repository with details like price rating, transaction history with CSL.
B.2.51   Ability of the system to manage a integration between labour details and HR department.
B.2.52   Ability to capture Job card details
B.2.53   Ability to capture time of external and internal manpower on each activity
B.2.54   Ability of the system to generate the work completion certificate with all the list of activities.
B.2.55   Ability of the system to select the list of items to be displayed in the work completion certificate
B.2.56   Ability of the system to auto generate the subcontract quotation.
B.2.57   Ability of the system to raise requests and to keep track for site services
B.2.58   Ability of the system to allocate the work orders to inspections, officers, supervisors, subcontract teams, etc..
B.2.59   Ability to capture jobs undertaken by the respective contractors /departments to facilitate inclusion in Work completion certificate

B.2.60   Ability of the system to list down all activities carried out onboard a vessel and to segregate the jobs for generation of WCC for owner,
         internal WCC, contractors quotation generation
B.2.61   Ability of system to manage machine shop activities, that includes, accept the requests from execution dept, segregation of jobs to
         machines, maintain machine logs, intimation to concerned on completion of the job, etc.
B.2.62   Ability of the system to facilitate maintenance of separate tool store / material store at Machine shop for machining activities

B.2.63   Ability of the system to manage scrap disposal and maintenance activities at the machine shop

B.2.64   Ability of the system to segregate the jobs against Repair specifications based on type of job, area of execution, supervisor
         concerned, executing agency, type of quote etc.
B.2.65   Ability of system to generate weight age based progress report at any point of the project progress

B.2.66   Ability of the system to automatically update macro(within a department) and master schedules based on changes in micro
         schedules(within section) and status and vice versa
B.2.67   Ability of the system to generate report on services availed / facilities availed against each activity / project

B.2.68   Ability of the system to manage list of non-standard jigs and fixtures fabricated specifically for a project

B.2.69   Ability of the system to maintain list of specific job issues / complexities handled during execution of each project and to generate
         reports of such jobs during the next dry docking(project)
B.2.70   Ability of the system to manage (on a daily basis) the scaffolding, forklifts, casual labour, firemen, other electrical services etc, being
         provided to the site against requests raised by executing department
B.2.71   Ability of the system to maintain documentation (certificates, survey reports, inspection reports, QC reports, owner comments) etc
         against each Repair specification for future retrieval
B.2.72   Ability of the system to maintain 'QA' procedures against each standard activities being performed at the site

B.2.73   Ability of the system to schedule, and track the inspection needs against each activities being performed a the site during repairs
            Functional requirement specification for Inspection & Quality
                            Control(IQC) process at CSL
                                                            Particulars                                                                     Response   Comments   ERP Module

A.1      General
         Ability to integrate quality management function with processes in materials management, sales & distribution, production
A.1.1
         planning and plant maintenance to ensure seamless information flow
         Ability to integrate quality management with cost accounting and allocate costs to quality processes to capture costs of
A.1.2
         quality management functions
         Ability to integrate quality inspection results for performance management / rating system for
A.1.3
         vendors/suppliers/contractors.
         Ability to enter quality management data into the system in centralized and decentralized manner, from multiple locations,
A.1.4
         units and from multiple departments in each units like stores, shop floor etc
A.1.5    Ability to plan and conduct inspection & record results, at all shipping yards & division
A.2      Quality Master Data
A.2.1    Ability to record Quality Plan for different vessels
         Ability to customize standard quality activities workflow as per requirement in different project types(For Example Hull
A.2.2
         erection survey report for Aircraft carrier vessel and commercial vessel will be different)
A.2.3    Ability to define masters for quality parameter such as Hull erection, and cutting will have different parameter for testing.

A.2.4    Ability to define specifications for incoming/supplied materials and record inspection results against each specification
A.2.5    Ability of the system to create and assign sampling plan/procedures for material/job inspection
         Ability of the system to restrict creation and maintenance of QA plans and quality master data as per CSL roles &
A.2.6
         authorization
         Ability of system to generate consolidated reports of all the quality results from Inward & Testing procedures for a project
A.2.7
         WBS or Item or production order
A.3      Quality Planning
         Ability to plan for resource requirements during annual budgeting exercise (personnel of various skills, test equipments, lab
A.3.1
         facilities, outsourcing contracts etc.) for executing QM functions
         Ability to generate all documents (plans, checklists, instruction sheets for test/inspection, result records, test certificates,
A.3.2
         reports, MIS etc.) required to carry on quality management function
         Ability to prepare a Inspection and testing Plan (ITP) and Non Destructive Test (NDT) based on contract with ship owner
A.3.3
         and having details like Items/Activity, Type of test and testing responsibility.
A.3.4    Ability to send ITP & NDT for approval and subsequent changes to be recorded and updated in system before final sign off
A.3.5    Ability to record/view history of ITP & NDT revision with status as per CSL business requirement.
         Ability to define various inspection / test / analysis characteristics to describe the criteria for acceptance , rejection and
A.3.6    deviation etc. at the yard/shop floor/ stores level with details such as Activity/operations, Responsibility, Controls
         documents, and Inspection method.
         Ability to record performing party details such as ship owner, internal, Classification society(With provision for Multiple
A.3.7
         party)
         Ability to enable inspection planning along with appropriate specifications in materials master, BOM / recipes, routings,
A.3.8
         work centres, test equipment masters, customer / vendor masters etc.
         Ability to prepare inspection / test schedules for the month / week / day considering available test / inspection resources
A.3.9
         and test / inspection requirements from materials, planning, design and projects to ensure better utilization
A.3.10   Ability to allocate work instruction to quality engineers for carry out survey & report the results on-line
A.3.11   Ability to receive quality work requisition / order from various projects and division online
         Ability to upload and send quality inspection results / reports and comments after completion of quality activity to concern
A.3.12
         personnel
A.3.13   Ability to plan for urgency and priority quality procedure to be performed based on existing load and pending work orders.
         Ability to print the quality specification/procedure for a offsite inspection(Such as supplier site) and later upload the results
A.3.14
         to system
A.3.15   Ability of the system to escalate pending / unattended inspection requests based on a predefined timescale.

A.4      Quality Inspection (Incoming, In-process and Site Inspection)
A.4.1    Ability of the system to create inspection lots for inward materials (in stores) subjected to quality test after material receipt
A.4.2    Ability of the system to record quality specifications against the required characteristics
A.4.3    Ability to apply standard procedures/operations for quality check
A.4.4    Ability to enter material acceptance, rejection, partial acceptance(with reasons) status etc.
A.4.5    Ability to reject material posting to scrap or return to vendor as per the business requirement/procedures
A.4.6    Ability to record of root cause analysis of defects and causes for rejection
A.4.7    Ability to monitor materials pending for quality inspections.
A.4.8    Ability to restrict vendor invoice processing till material is cleared by qc for critical items.
         Ability to block raw material stocks of a consignment from being issued for operations, till the quality inspection is over for
A.4.9
         that particular consignment
A.4.10   Ability to inform purchasing department regarding rejections
A.4.11   Ability to map approval procedure for deviation in quality parameters
A.4.12   Ability to generate Quality analysis reports.
         Ability to define detailed steps in each inspection and assign resources to such steps with capability of monitoring the
A.4.13
         completion/ outcome of each step
A.4.14   Ability to record quality inspection when a material is expired and declared unusable.
         Ability to generate/request necessary documents to enable inspection, like checklists, report on norms / standards /
A.4.15
         benchmarks for the quality inspector as per CSL desired formats
         Ability to capture standard time for inspection, no. of resources required for inspection and to record actual inspection time
A.4.16   by the quality inspectors and consumption of resources issued to capture costs / variance for conducting quality
         inspections
A.4.17   Ability to conduct inspections at vendor's premises outside the CSL and recording results of the same
A.4.18   Ability to receive quality inspection requests / work order from production department for carrying in-process quality checks
A.4.19   Ability to link quality checks with each production operation or step
A.4.20   Ability to record quality check result through system and generate survey reports for future and offline reference.
A.4.21   Ability to record defect and rectification comments in the survey sheets
A.4.22   Ability of tracking defects for monitoring rectification activity and analysis
A.4.23   Defect wise reporting for each production steps with status monitoring such as Resolved, work in progress, closed etc.

A.5      Quality Control
         Ability to create daily worksheets / job sheets for individual inspectors / testers as per expected material receipts,
A.5.1
         production outputs expected, products expected to be dispatched on that day
A.5.2    Ability to issue checklist / instruction sheets and printing of quality certificates as per order terms and conditions
         Ability to record status(Allocated, Job Accepted, Survey in Process, Re-survey, Closed, Completed, Pending) of each
A.5.3
         inspection work order for tracking and monitoring
         Ability to design multiple formats and layouts for each type of inspection / test / analysis as per CSL formats or as per ship
A.5.4
         owners' requirements or 3rd Party Inspection requirements.
         Ability to print multiple / single / specified no. of copies of the certificate as per control defined by the quality management
A.5.5
         team
A.5.6    Ability to control the dispatch time for each test certificate as per business rules or customer requirements
A.6      Laboratory Management
A.6.1    Ability to record the details of the samples tested by the Lab and type of test parameters to be conducted.
A.6.2    Ability to configure samples to Add, Edit and Delete new parameters and samples
A.6.3    Ability to define the methods, permissible values, limits and validation of the equipment used
         Ability to generate a unique job order no. for the samples received from the internal and external customers, with the
A.6.4
         customer’s reference, types of the tests to be carried out etc.
         Ability to allocate a unique sample receipt number(register number), which distinctly shows internal or external customers,
A.6.5
         with a unique test identity number for future references.
         Ability to record the data of customers like contact person, telephone number, address, email etc with category such as
A.6.6
         internal or External
         Ability of system to segregate samples according to Sample Nature and Tests Nature based on the sample
A.6.7    configuration.(samples that require pseudo numbering and samples requiring sophisticated and special Tests shall be
         segregated accordingly)
         Ability to generate a work sheet based on the test requirement for the sample with an option to Add, Modify, Delete the
A.6.8
         parameters
         Ability to create multiple Worksheets to meet Manual Data Entry as well as Electronic Data Entry for recording various test
A.6.9
         results.
A.6.10   Ability to record manpower, equipment and materials for different type of test to be performed in Lab
         Ability to allow the Manager/Supervisors allocate work to the technician or team of the Technicians for conducting tests
A.6.11
         considering their existing workload and job status
         Ability to represent assigned works, Works to be performed, Completed works and pending works in Graphical format
A.6.12
         while allocating the Samples for Testing Team
A.6.13   Ability to permit the technicians feed the results after conducting Tests
         Ability to send test results to the users or supervisors for verification, and take decision to test or re-tests or approve and
A.6.14
         print the results on specified formats
A.6.15   Ability to permit test result modification only to the privileged users who are authorized to conduct re-tests
A.6.16   Ability to print the results after preparation of test results
A.6.17   Ability to custom designed the Test Report / Certificates according to the formats and layouts specified by CSL
A.6.18   Ability of importing a National Accreditation Board for Laboratory(NABL) Logo on the certificates that are eligible.
         Ability to generate test Reports on various Data fields or combination of Data fields with capability to transform data to
A.6.19
         MSEXCEL, MSWORD, HTML, etc This shall facilitate to dispatch Test Results to the user in Electronic format
         Ability to create total test charges customer wise, category wise (external - chargeable, internal – non-chargeable), total
A.6.20
         number of tests conducted, Deviation Index, Final Test Report, Test Results and generate Test Certificates
         Ability to print Invoices for tests to be conducted for external agencies or Credit Notes for internal departments while
A.6.21
         dispatching the results.
         Ability to record the Inventory of Chemicals, Reagents and other materials received and consumed by the Lab from main
A.6.22
         store. Facility to maintain statutory records(MSDS) for the chemicals /materials utilised by Lab.
         Ability to provide or record material wise and user wise information to maintain Stock Register of Chemicals and
A.6.23
         Consumables
         Ability to record, monitor and track the functional aspects of the Instruments acquired by the Laboratory. Further
A.6.24
         Maintenance, Repair, Warranty, Calibration, and Performance Monitoring etc. should be retrieved from the system
         Ability to record supplier details, contact address etc. to track the Repairs, Maintenance, Service Details of the Equipments
A.6.25
         and Instruments
         Ability to record or classify equipments for calibration with details such as frequency of calibration(Monthly, Quarterly,
A.6.26
         Yearly), Calibrated date, Calibration Due date, so that user can get a notification or report.
A.6.27   Ability to schedule and manage Instrument calibration through system
A.7      Welders Certificate Management
        Ability to record, monitor and track the information related to the Welders with details such as Name, position, process,
A.7.1   thickness, grade of plate, name of the contractor, Date of Issue of Certificates, Validity and its renewal due and other
        relevant information required towards the certificate issue and management
        Ability to add renewal details of the Welders Certificates and to generate reports on various Data fields or combination of
A.7.2
        Data Fields with the capability to transform the data to MSEXCEL, MSWORD, HTML, etc
        Ability to access various test certificates or inspection related test certificates issued with respect to Welding Procedure
A.7.3
        Specifications, Procedure Qualification Record and Performance Qualification Certificates issued in respect of samples.

A.8     Management Representative
        Ability to manage different documentaion related to IMS system such as 9001 standard documents for Quality
A.8.1   Management system, 14001 standrad docuements for Enviornment Management system, 18001 for OHSAS and 17025
        stand
        Ability to manage different documentaion, complete process of internal and External audit, Traking of objectives and
        targets, Montoring of legal aspects, Generation of various graphs related to datas from IMS, incident capturing by from all
        depts related to IMS system such as 9001 standard documents for Quality Management system, 14001 standrad
A.8.2
        docuements for Enviornment Management system, 18001 for OHSAS and 17025 standared.
        Ability to Data fields or combination of Data Fields with the capability to transform the data to MSEXCEL, MSWORD,
        HTML, PDF etc
           Functional requirement specification for
         materials & inventory management process at
                              CSL
                                         Particulars                                                    Response   Comments   ERP Module

         Materials & Inventory management
A        Master Data Management
A.1      Item Management

A.1.1    Ability to group all items based on category and sub category for Example, Yard Items,
         Ship building Item, Stock Item(Consumables & General stock), Project Items(Capital) etc
A.1.2    Ability to assign multiple category to a Item for different reporting requirement.
A.1.3    Ability to link items to suppliers /vendors on supplier master
A.1.4    Ability to assign standard Unit of Measurement (UoM) to items
         Ability to Refer and apply standard conversion of metric units across various metrics
A.1.5
         standard should be available
         Ability to attach multiple drawings, document, special terms to applicable items for
A.1.6
         document retrieval and reference.

         Ability to define procurement lead time including pre-order processing time, post order
A.1.7
         processing time to each material.
         Ability to calculate procurement lead time based order date, vendor shipping date and
A.1.8
         actual receipt date.
A.1.9    Ability to attach rate contract as applicable
A.1.10   Ability to allow authorized users to create, modify, Deactivate Item records.
         Ability to request addition of New Item to Item master through system and obtain requisite
         approvals with following details:
         - Item name
A.1.11   - item description / specifications
         - Reasons mentioning the need for the item
         - Approximate consumption
         - In case of replacement item, then name or code of the item being replaced
         Ability to allow authorized user to enter the required Material Master Information for the
A.1.12
         new material based on approval
         Ability to restrict / warn user adding new Items whose details are already available in the
A.1.13
         Item master (Automatic Duplication Check)
A.2      Supplier Management
         Ability to capture vendor name, address, contact, banks, payment term, business, place
A.2.1
         of origin and statutory details (Tax and Legal Entities details)
         Ability to attach certificates, clientele, references, catalogues etc regarding a supplier /
A.2.2
         vendor for document retrieval and reference.
A.2.3    Ability to add new vendor to the vendor master based on approval
A.2.4    Ability to capture suppliers' product portfolio
A.2.5    Ability to identify vendors by a unique coding system
         Ability to filter all vendors based on multiple parameters such as product code / Region,
A.2.6
         etc.
         Ability to view vendor comparison reports (rates within peer groups, vendor history, past
A.2.7
         performance)
         Ability to allow authorized users to create, modify, block/un-block transactions on vendor
A.2.8
         records.
         Ability to create standardized formats/form for
         - vendor selection
A.2.9    - evaluation of existing vendors
          - contract renewal

         Ability to maintain repository for
         - Past records /history of vendor performance for rate contracts,
A.2.10   - quality, quantity received and delivery
         - Alternate / backup vendors or debarred / blacklisted vendors

         Provision of system to request for new supplier creation with following information:
         Supplier Name
         Supplier Address
A.2.11
         Supplier Type
         Requestor Name
         Reason for Request

A.2.12   System should require approvals for creation of vendor code and ensure completion of
         mandatory fields when creating vendor code in system (such as TAN etc)
         Ability to not allow Purchase orders/Payments to un-registered vendors (not listed in
A.2.13
         Vendor Master or without vendor code).
         Ability to restrict user adding vendor whose details are already available in the vendor
A.2.14
         master (Automatic Duplication Check)
         Ability to send confirmation emails/notification/alerts to the designated users once the
A.2.15
         vendor record is created
A.2.16   Ability to Allow blocking/unblocking of Vendor based on approval for a period
         Ability to Approve any modifications of record of a blocked vendor by a separate
A.2.17
         designated authority
A.2.18   Ability to Provide view access of blocked vendors to all designated users
A.2.19
         Ability to prevent new enquiries being sent to blocked vendors during the blocked period
         Ability to automatically reactivate the blocked vendors after blocking period with an
A.2.20
         intimation/Notification to all concerned
         Ability to capture supplier feedbacks pertaining to any earlier orders. For Example:
A.2.21
         Reason for delay deliveries,
         Ability to Send a confirmation email to the designated users after blocking/unblocking the
A.2.22
         vendor record
A.3      Budgeting
A.3.1    Ability to define various types of budget like revenue, capital etc.
         Ability to define and gather requirements under revenue as Consumption and
A.3.2
         Procurement budget.
A.3.3    Ability to review actual spend v/s budgeted amount
         Ability to set limits on expenditure above budgeted amount, and send workflow alert to the
A.3.4
         concern department
B        Purchase
B.1      Requisition (Indent) Management
B.1.1
         Ability to create Material Codes ( up to 20 fields)

         Ability to create indent with Indenting Department, Section, Budget Code, Ship/Project
B.1.2    Number, Material code (if present), description, unit code, and quantity, required by date,
         probable supplier, Mode of procurement (Propriety, Nominated, Quoted and Non-Quoted)
         any additional annexure attachment features(final approved)
B.1.3    Provision of checking item (stock) availability by indenter before creation of Indent
B.1.4    Provision of system to suggest Need-by-date or any earliest available date based on the
         MRP and various lead time recorded (Procurement, Design, Delivery etc.) in the system.
         Provision of system to allow modified Need-by-date if required, due to any project delay or
B.1.5
         urgency
         Ability to segregate indents based on the category/ department of request such as Project
B.1.6
         material, Service, asset, Utility & Maintenance, etc.
         ability of system to create a indent for project related items so that the procurement cost
B.1.7
         is booked under project expenditure.
         Ability to link indent for contracted item (such as Administration, Canteen, Outfit and
B.1.8    Transport etc) to Rate Contract. i.e., system to pick up item name , rate , quality ,
         specifications etc directly from Rate Contract.
         Ability to notify or allow user departments / stores to create indents where min - max
B.1.9
         levels for items are specified and goes below the order level(Buffer Stock)
         Ability to notify or allow user departments / stores to create Indent based on material Re-
B.1.10
         order levels, Lead times associated and current inventory.
B.1.11   Ability to Review the current status and action history of Indent
B.1.12   Ability to process Indent (workflow) according to CSL Delegation of powers.
         Ability to escalate approval of Indent if no action is taken on the Indent based on a
B.1.13
         predefined rule.
B.1.14   Ability to edit Indent by creator (indenter) before approval / authorization
         Ability to review and comment on indent by the approving authority. Further Requestor
B.1.15   should get notification for changes performed by the approver or a intimation from
         approver to the requestor should be sent for modification.
B.1.16   Ability to print Indent for off-line review and approval by only authorized users
B.1.17   Ability to Perform online funds/ budget checking before creating Indent
         Ability to restrict/warn users on Budgetary controls/ projects expenditure during creation of
B.1.18
         Indent and during approval process
         Ability to create internal indent by a dept or project on another unit/dept where there is
B.1.19
         additional cost involved (interdepartmental transfer of indents)
         Ability to define multiple hierarchical approval based on user parameters such as
B.1.20
         departments / type of materials / Value etc.
B.1.21   Ability to prioritize indents based on material requirements (urgency)
         System provision to add a note with remarks/description, special instruction on Packing
         requirement, inspection requirement, sample submission (free/chargeable), legal transit
B.1.22
         needs, delivery scheduling, test certificate requirement, Pre-dispatch inspection, draw
         plan etc. with codification.
B.1.23   Ability to create a purchase Indent from an existing Indent through copy functions.
B.2      Request for Quotation/Tendering
         Ability to maintain commercial checklist for evaluation of offers
B.2.1    Ability to generate tender (RFQ/ RFP) based on approved indent
B.2.2    Ability to merge multiple indents for generation of tender
B.2.3    Ability to configure different types of tender (Global, open, limited, single, EOI, etc)
B.2.4    Ability to choose the mode of tendering - single bid, two bid etc.
B.2.5    Ability to approve tenders on-line with required DOP
         Ability to escalate approval of Tender if no action is taken on the Tender based on a
B.2.6
         predefined rule.
B.2.7    Provision to set date for publishing tender
         Ability to track EMD/Tender Document cost corresponding to particular tender and
B.2.8
         vendor.
B.2.9    Provision to set date for opening tender responses from vendors
B.2.10   Ability to manage/ track pre bid clarifications
         Ability to track tender milestones like date of pre-bid meeting, date of submission, date of
B.2.11
         opening, date of financial bid opening, etc
B.2.12   Ability to cancel enquiry and refloat the same enquiry with provision for adding new vendor
         or change in specification and generate a new enquiry and send it to the vendors.
         Ability to authorize control/handling of tenders as per Department/purchase officer
B.2.13
         wise/indenter wise/item class wise etc.
B.2.14   Ability to record vendor response based on different type of tender, online
         Ability to make Comparative Statement (CS) which includes: Basic Price, Packing and
B.2.15   forwarding Charges, Duties & Tax, Freights cost, Insurance, Documents charges etc for
         each of the vendor quote
         Ability to rank (L1, L2 etc) the offers received from vendors based on pre-defined
B.2.16
         parameters.
B.2.17   Ability to record remarks in CS and forward for approval
         Ability to evaluate offer on-line for technical and commercial aspects separate or
B.2.18
         simultaneously
         Ability to evaluate the offers with comments placed on the respective offers' evaluation /
B.2.19
         approval flow (comments from indenter, vendors etc).
B.2.20   Ability to extend the tender opening date based on approval
B.2.21   Ability to forward offers to technical department and tracking the replies
         Ability to capture comments / compliance matrix (Excel) by different supplier/section and
B.2.22
         link it to the supplier offer
B.2.23   Ability to capture the technical evaluation report against a tender
B.2.24   Ability to approve technical evaluation based on DOP
B.2.25   Ability to declare technically acceptable suppliers based on authorization
B.2.26   Ability to capture revised offers based on revised scope during technical evaluation
B.2.27   Ability to capture PNC /TNC minutes
         Ability to generate automatic alerts and reminders to indenter, buyer and vendor before
B.2.22
         tender expiry date.
         Ability to update and track technical and/or financial recommendations by various
B.2.23
         committees for the tender evaluation
         Ability to send the proposal for concurrence / approval to the respective authorities as per
B.2.24
         the Delegation of Power (DOP)
B.2.25
         Ability to separate and control the access of the techno-commercial bid from the price bid.
         Ability to link various general terms and conditions, other formats and templates to a
B.2.26
         tender (e.g. import documents, EMD, indemnity bond, BG etc)
B.2.27
         Ability to add additional bid after the bid opening due to certain delay based on approval
         Ability to add additional supplier and send the bid after bid has been published based on
B.2.28
         approval
         Ability to capture/update multi-currency information and the conversion rates on day to
B.2.29
         day basis.
B.3      Purchase Order Management
B.3.1    Ability to link PO tech spec and other relevant docs with the PO
         Ability to generate Letter of Intend (LoI) based on recommended offer of vendor, and
B.3.2
         subsequently create Purchase Order (PO)
B.3.3    Ability to generate Purchase order
B.3.4    Ability to covert a tender/proposal into a PO
B.3.5    Ability to mail PO to vendor
         Ability to segregate PO as Imported, Indigenous (interstate / intrastate), Cash Purchase,
B.3.6
         Contract etc
B.3.7    Ability to receive orders acknowledgement from the vendor
B.3.8    Ability to follow up for delivery by sending reminders to vendor
         Ability to amend PO with user's approval / financial concurrence and approval as per CSL
B.3.9
         DOP.
B.3.10   Ability to generate multiple POs against one Indent to multiple vendors
B.3.11   Ability to create a Purchase Order with staggered delivery schedule item wise
         Ability to release schedules at a later stage against a Purchase order for staggered
B.3.12
         delivery(where schedules are not known)
B.3.13   Ability to provide taxes and duties for individual items in the Purchase order
         Provision for ship-to address, bill-to address, invoice-sent-to address etc. in the purchase
B.3.14
         order
B.3.15   Ability to provide for various terms and conditions in the Purchase order
         Ability to capture payment terms in distinct parametric form e.g. full/part/advance, mode
B.3.16
         of payment, etc./address to release the payment based on PO terms.
B.3.17   Ability to capture inspection requirements and acceptance criteria in PO.
B.3.18   Ability to check for budget allocation when generating a PO
         Ability to generate PO with a unique number with pre-defined parameters for easy PO
B.3.19
         tracking
B.3.20   Ability to generate POs with quantity but no delivery schedule (contracts)
         Ability to create and manage rate contracts / agreements with unit rate with each
B.3.21
         suppliers
B.3.22   Ability to create PO based on rate contracts / agreements
B.3.23   Ability to link PO with Indent for traceability
B.3.24
         Ability to compare offered rates with estimates and/or last PO rate and report variances
B.3.25   Ability to handle delayed deliveries and the relevant Liquidated Damages.
         Ability to handle package products i.e. items whose components are not known during PO
B.3.26
         creation but are delivered to CSL in parts or components during GRN
         Ability to query on PO history by vendor, item code, PO number, Project, indent no.,
B.3.27
         Delivery date etc.
B.3.28   Ability to link the POs to rate contracts for view, update and analysis
B.3.29   Ability to track payment / refund /Recovery status against PO
         Ability to track Bank Guarantee against advance, BG against PO in terms of value, receipt
B.3.30
         and validity and raise alerts.
         Ability of the system to capture invoice details with separate entries for VAT, Service Tax,
B.3.31
         Excise duty, GST etc mentioning capital, revenue and project items
B.3.32   Provision of tracking and extension in BG due to some business reason
         Ability to specify packing, shipping, scheduling instruction, freight, insurance against item
B.3.33
         for PO (if desired unit wise packing may be asked for)
B.3.34   Provision to track insurance details PO wise
         Ability to link with price variation clause (or performance clause) PO wise/item wise as per
B.3.35
         defined parameters and perform calculations for amendment/payment.
         Ability to capture and track - work completion / performance, bonus /penalty certification,
B.3.36
         sample approval/rejection.
B.3.37   Ability to create a PO and Service Order (SO) against one Indent.
B.3.38   Ability to place order without issuing tender
B.3.39   Ability to create, track work orders for sending goods for repair or Outside services
B.3.40   Ability to receive and track Inspection Calls/Requests on-line from suppliers.
B.3.41   Ability to capture on-line the Inspection Certificate issued by supplier.
B.3.42   Ability to create a PO based on MRP as per BOM/MLP
B.3.43   System provision to link purchase orders with project number and activity
         Provision of version control in case of amendments to original Purchase Order & view
B.3.44
         purchase order history with revision/version details.
B.4      Cash Purchase
         Creation and approval of cash purchase order by User Department for emergency
B.4.1
         purchase
B.5      Import Management
         Ability to track and control documents like invoice, packing list, copy of PO, latest
B.5.1    amendments, Bill of Lading, AWB, etc. for multiple consignments against one PO for
         Custom clearance.
         Ability to capture master data for freight forwarding agents (sea, air, courier or any
B.5.2
         combination)
         Provision for recording Inco terms such as : EXW, FCA Truck, FAS vessel, FOB vessel,
B.5.3
         CFR, CIF, DEQ, DDP.(As per Inco terms)
         Ability to capture payment terms like Letter of Credit (LC), part payments, advance along
B.5.4    with PO, advance when material is ready or by TT or through LC, or Cash against
         Document (CAD)
         Ability to capture rates, duties , taxes (such as basic customs duty, service tax, entry tax,
B.5.5    CVD, special CVD, income tax, educational Cess, R&D Cess , etc.) & exemptions as
         applicable in India
         Ability to capture the freight details (sea freight/air freight against each consignment,
B.5.6
         transporter lead time etc.)
B.5.7    Ability to capture Banker's details, LC details, payment details etc.
B.5.8    Ability to capture information on insurance, bank charges, etc.
         Ability to generate LC request as per agreed terms and send to Finance/Bank for opening
B.5.9
         LC to accounts
B.5.10
         Ability to capture master data from insurance and choose the underwriter name in the PO
B.5.11   Ability to operate multiple POs against one LC and vice-versa
B.5.12   Ability to generate alert against shipment date / validity of LC (Before expiry Date)
B.5.13
         Ability to track unit wise items custom cleared and dispatched details(Consignment Wise)
B.5.14
         Ability to check the PO - item wise quantity, rate against the Invoice for custom clearance
         Ability to generate Insurance declaration on underwriter and capture premium
B.5.15
         amounts/insurance certificate
         Ability to capture agency commission payable to Indian agents in rupees and adjust PO or
B.5.16
         supplier payment
B.5.17
         Ability to plan fund/advance payment requirements for imports based on PO schedules
B.5.18   Ability to send requests for funds/advance payment through a work flow
         Ability to consolidate and raise debit/credit invoice on suppliers/Freight Forwarder/CHA
B.5.19
         agents.
         Ability to capture base exchange rate for freight and raise debit/credit invoice on supplier
B.5.20
         for Exchange Rate Variation (ERV) as per set rules
         Ability to capture and upload certificates, manuals and other relevant documents for
B.5.21
         retrieval and reference
B.5.22   Ability to capture Bill of Entry details
B.6      Supplier Evaluation
         Ability to assign vendor rating based on price attributes, quality of goods/ services,
B.6.1
         delivery etc for each PO
         Ability to use transactional data (e.g. inspection reports, delivery date/ delays, etc) to form
B.6.2
         vendor rating scales
B.6.3    Ability to generate vendor performance reports
B.6.4    Ability to configure appraisal process(qualification) for vendors
C        Stores Management
C.1      Material Receipt & Issue
         Ability to maintain and run the day book/GRN (Stores Ledger) detailing the opening and
C.1.1
         closing stock, receipts, issues, price and quantity
         Ability to record the Daily Receipts/GRN in the system (Day Book) against PO reference
C.1.2
         or contract references and generate a entry number
         Ability to generate gate pass at security gate once transporter arrives at the gate with
C.1.3    details such as Gate Entry Number, PO Details, Vehicle Number, Time of arrival,
         Transporter Type and name.
C.1.4    Ability to capture weight of consignment from weigh bridge
C.1.5
         Ability to generate SIV based on MLF / BOM / Block by user department(production)
C.1.6    Ability to book freight differential /collection/other charges of supplier
C.1.7    Ability to link SIV, GRN, PO and Indent
         Ability to issue items at actual receipt value/PO Value for each project (not averaged
C.1.8
         value)
         Ability to record non-delivery and supply/damage certificate from the transporter and party
C.1.9
         when goods delivered
C.1.10   Ability to record short supply and track till closure
C.1.11
         Ability to generate intimation to purchase officer on items diverted to any other project
C.1.12   Ability to Validate Delivery Note/Invoice details received from various sources
C.1.13
         Ability to record and intimate damaged condition of consignment on receiving at Store
C.1.14   Ability to maintain list of authorized personnel's to collect material from Store
C.1.15   Ability to register money receipt against freight bills paid by cash/cheque.
         Ability to deduct short supply from supplier and at a later date settle it by reversal(Short
C.1.16
         close of PO)
C.1.17   Ability to maintain stock transfer across stores / sub stores
         Ability to capture and manage items arrived at stores through Stores Rejection Voucher
C.1.18
         (items rejected from site after stores issue)
C.1.19   Ability to generate Inspection note for inspection from stores to Quality department
         Ability to direct and record the place/location of receipt (receiving bay, department in case
C.1.20
         Direct Delivery, Raw Material store/yard, etc.) of the goods
C.1.21
         Ability to notify indenters / inspectors /Purchase /Finance / user etc. about arrival of goods

C.1.22   Ability to generate inspection request, provide alerts to relevant departments/ users and
         record the inspection results and forward the same to purchaser/indenter etc.
         Ability to direct goods for laboratory inspection / site testing (if required) as per the PO/
C.1.23
         contract terms
         Ability to generate a Material Rejection Notes (MRN) document after inspection or through
C.1.24
         physical verification.
         Provision to enter rejection reason such as : defective, missing/short fall, not meeting
C.1.25
         specification etc
         Ability to inform or provide an alert to the purchase officer or buyer once MRN is created
C.1.26
         against a GRN.
C.1.27   Ability to track MRN with status of goods return to supplier or pending for return
C.1.28   Provision of system to define bonded stores for tracking Imported Items
         Ability to track & maintain customs bond register through system for Imported Items after
C.1.29
         GRN
         Ability to track and monitor issues based on FIFO (First In First Out)/ LIFO (Last In First
C.1.30
         Out), Shelf life expiry based, etc.
C.1.31   Ability to direct and update material to the designated bin/Bay
         Ability to raise a Materials Issue Requisition (MIR) based on inventory availability and
C.1.32
         BOM/MLF with details such as Item Code, Source Stores, Requestor Name.
C.1.33
         Ability to issue Materials against a MIR and generate Material Issue Voucher (MIV)
         Ability to issue goods by authorized personnel/indenting department to the requesting
C.1.34
         department
C.1.35   Ability to support valuation of material(Actual Costing) during receipts and issues
         Ability to update valuation of stock at the time of receipt of stock, and readjust valuation in
C.1.36
         case of returns to store (after issue)
C.1.37   Ability to trace source (vendor, lot, batch) of material.
C.1.38   Ability to track and monitor stock at various departments/ units/ shops/ sub-store
         Ability to capture fitment certificates for bonded items issued to stores with details such as
C.1.39
         : Fitment date, Custom Issue application date, Bond Register Number
C.1.40   Ability to generate Gate Pass for material movement within and outside the plant
         Ability to make accounting entries automatically on receipts, issues, adjustments, returns,
C.1.41
         etc.
         Ability to track details of entry tax / service tax / CST / state ST / VAT / c-form and furnish
C.1.42
         statutory reports and statistics to Govt authorities.
         Ability of receiving free samples / free supplies / replacement of component and tracking
C.1.43
         against a PO
C.1.44   Ability to receive and account for spare / surplus items from Projects

C.1.45   Ability to track expiry details of shelf life items (batch number, date of manufacture, brand
         name, expiry date etc.) and preservation instructions for consumables items.
         Ability to deliver part consignment at one unit/store and allow taking the rest out and
C.1.46
         delivering at other unit/stores as per PO
C.1.47   Ability to capture and receive hazardous and chemical materials
C.1.48   Ability to conduct stock accounting for specific store as and when required

C.1.49   Ability of system to calculate landed cost of the item in actual costing method which
         include insurance, tax, freight and other cost and issued to a project with same cost.
C.1.50   Ability of the system to receive excess quantity with Tool/approval
C.1.51   Cylinder / services (oil and gas) management
C.1.52   Ability to mange demurrages / port dues incurred for a shipment / items
         Ability to generate a Non Returnable gate pass with MRN details such as Item, Rejection
C.1.53
         Details and CSL Invoice for handing it to Transporter
         Ability to generate and track item through returnable gate pass for Rectification/ testing,
C.1.54
         Fabrication or Etc( Outside processing Item)
         Provision to record material return from the user department while Item is commissioned
C.1.55
         in the site through a rejection note
         Ability to track & Account issue of material to outside processing vendors and receive the
C.1.56
         processed items with scrap in stock
C.1.57   Ability to record weighbridge data with load and after unloading at stores

C.1.58   Ability to issue major package items / bulk items to the transit / sub store, and to carry out
         sub component issue of the major packaged items to the user department on need basis.
C.1.59
C.2      Tools & Equipment Management
         Ability to maintain Tools master with details such as: Category, Tools code, description,
C.2.1    Tool type (Chargeable, Non-Chargeable), Location, UOM, Safety check required options,
         etc.
         Ability to maintain Tools rent tariff linked to the tool code with details such as: Tool rent,
C.2.2
         Qty, UOM, Effective date, Rate Type, etc.
         Ability to issue/return Tools and equipment for chargeable purpose such as tools issues to
C.2.3
         sub-contractor and Contractor
         Ability of system to issue/return tools and equipment for Non Chargeable purpose such as
C.2.4
         issues to internal departments and employee
         Ability to generate a Tools Issue Note (TIN)/Tools return Note (TRN) while
         issuing/receiving the tool with details such as: Type of tool, quantity, Issued to whom
C.2.5
         (Employee or subcontract code), Issued/received by whom, code number and signatory
         note, due date for return etc.
         Ability of system to generate a invoice or Liability note with the required rent based on
C.2.6
         Tariff for adjustment to contractor payment
         Ability of system to keep track of Personal Protective Equipments (Helmet, safety shoes,
C.2.7    working dress, soap, towel etc) from general store, taken into sub-store stock and issue
         to the employees
         Ability of system to block tools issue if safety check/periodical maintenance is not done or
C.2.8
         expired, system to provide alerts on further actions
C.2.9    Ability of system to keep track of all the tools in stock and issued online.
C.2.10   Ability of system to return the damaged or scraped tools for disposal and write off
         Ability to track and follow up the tools for time bound return.(system to generate report for
C.2.11
         unreturned item based on return date in the TIN/TRN
         Ability to issue and track office assets such as containers / facilities for service engineers
C.2.12
         / agencies / subcontractors to carry out site works in CSL..
         Ability to transfer section specific tools to concerned sections and to maintain separate
C.2.13
         section-wise inventory master
C.2.14   Ability to link tools liability of the contractor to the work order issued
         Ability to maintain and track the periodical maintenance/breakdown maintenance/testing of
C.2.15
         tools (blowers, grinding machines, lifting tackles, etc.)
C.2.16   Ability to raise request for repair of tools and tackles to concerned departments

C.3      Material Control & Planning
         Ability to capture shelf life and re-order level details for items and automatically raise alert
C.3.1
         for action inventory falls below re-order level.

C.3.2    Ability to analyze the consumption pattern, present stock and ordered quantity,
         production plan, etc. to plan for inventory (for consumables and stock control items)
         Ability to maintain various review (Inventory Counting) depending upon the lead time and
C.3.3
         rate of consumption
C.3.4    Ability to generate various inventory reports like ABC, XYZ, FSN etc.
         Ability to analyze age-wise and location-wise inventory, category wise, store code wise,
C.3.5
         shop floor wise for ageing analysis
         Ability to analyze raise in inventory based on qty escalation based on change in
C.3.6
         consumption pattern
         Ability to track stocks at transit-store after it issued from main store as "consumed
C.3.7
         (consumption posting)" for projects.
         Ability to classify inventory as stock items, non-stock items, fixed assets and apply
C.3.8
         appropriate codification structures to identify each
         Ability to enter List prices of materials in the item master and update in bulk (all item one
C.3.9
         time) based on past history
C.3.10   Ability to conduct inventory verification online with relevant formats
         Ability to do Stock Verification based on perpetual / cycle / physical counting or any other
C.3.11
         defined method and periodicity
C.3.12   Ability to perform inventory verification by group wise, location wise, item wise etc.
         Ability to classify inventory based on periodicity and coverage of verification (e.g. annual
C.3.13
         verification with 100% coverage)
C.3.14   Ability to reconcile and update inventory status and valuation based on verification
C.3.15   Ability to lock inventory levels (receipt/ issue) during verification period
         Ability to post stock adjustment transactions (positive and negative adjustments) to adjust
C.3.16
         quantity and / or value after approval during inventory verification.
C.3.17
         Ability to revalue inventory, with tracking to revert back / to get original value, if required.
         Ability to facilitate diversion of items between the vessels/hull blocks/projects with
C.3.18   concurrence of concerned authority and to generate necessary alert for further action on
         item
         Ability of the system to generate list of surplus items against project, to transfer the items
C.3.19
         to the general stock, and to allocate against new request
         Ability to record, return and replace the damaged/defective/short supply/emergency items
C.3.20   as available against stock availability with concurrence of concerned authority and to
         regularize the same against MLF
         Ability to maintain and manage storage and supply of project specific-stock control items
C.3.21
         such as paint etc.
C.4      Scrap Management
C.4.1    Ability to declare scrap material with certain reason codes and attach description
C.4.2
         Ability to highlight material obsolescence / surplus/Write off to the respective stakeholders
         Ability to analyze the original value of inventory and the value realized out of scrap sale
C.4.3
         and report the difference
C.4.4
         Ability to generate a unique code to material to be scraped with a link to item code.
C.4.5    Ability to configure workflow to authorize change in status of item to "disposed"
C.4.6    Ability to apply appropriate accounting principles to disposed items
C.4.7
         Ability to suggest reserve price to the survey committee based on predefined inputs
C.4.8    Ability to support disposal process through physical auction as well as e- auction
         Ability to record the e-auction results in the system and record Tender committee
C.4.9
         acceptance /rejection based on reserve price
C.4.10   Ability to evaluate and rank offers
         Ability to record the observations of the write off committee on the proposal as well as
C.4.11
         condition and expected sale price of the materials identified for disposal
C.4.12   Ability to evaluate the proposals for write-off of the materials
C.4.13   Ability to record the scrap sale orders in the system
C.4.14
         Ability to allow the parties to lift material by generating Gate Pass and commercial invoice
         Ability to link bill of entry, duty paid and Sales order, during dispatch Note creation in the
C.4.15
         system( Bonded Items)
C.4.16
         Ability to block dispatch of Item for which duty balance in not available in the bond register
D        Reports
D.1      Tenders due for coming 'n' days
         Indents pending in various stages like tender issued, tech evaluation, commercial
D.2
         evaluation, Tender committee, Financial concurrence and approval, awaiting POTS
D.3      List of indents with present status
         List of indents for which items has been received at stores for a particular project from a
D.4
         particular section
D.5      List of Purchase orders issued for the last n days project wise
D.6      List of Purchase orders issued in the last 'n' days with value more than 'x' lakhs
         List of indents cancelled, diverted to other modes of procurement or for correction by
D.7
         indenter
D.8      Present stock of a particular item with the project allocated for the same
D.9      Indents for which PO not issued within 'n' months
         PO Status - pending Order acceptance, Pending BG, pending dispatch / pending
D.10
         insurance
         List of items in transit, pending clearance, original documents not forwarded to CHA /
D.11
         collection agent
D.12     List of items pending Inspection
D.13     List of items for which discrepancy has been recorded during inspection
D.14     Status of pending payments
D.15     List of items for which guarantee expires before dd/mm/yyyy for a project
D.16     Generate reports for Tools & Equipment with issued & Received status
D.17     Guarantee status of equipments for a particular project
D.18     Items pending issue for a particular project as on a dd/mm/yyyy
D.19     Cardinal dates for a purchase order
D.20     Service engineer availability for equipments for a project
D.21     List of items for which shortfalls reported from outfit with status
         List of request received from departments for clearing scrap for the last 'n' days with
D.22
         status
D.23     List of items pending GRV - section wise and project wise with status
D.24     List of items for which issue has not happened in the last 'n' days
D.25     List of items rejected pending correction / replacement
D.26     List of returnable gate pass pending closed in the last 'n' days
D.27     List of items pending re export / return to suppliers works
D.28     List of items for which Fitment certificate not received
D.29     Consumption pattern for a particular item
       List of items for which notice for preservation received in the last 'n' days with present
D.30
       status
       List of purchase orders issued for the last 'n' days for the item with value / qty of each
D.31
       order
D.32   Total value ordered for all item in the contract period
D.33   List of PO for which LC needs to be opened till 30th of next month + pending items
D.34
       List of PO for which dispatch happens in next 2 weeks + items pending dispatch till date
D.35   Statement of scrap sales(Monthly/Quarterly/Yearly) with value & qty (cumulative)
D35    Daily report for category wise disposal of Item
E      ALARMS / ALERTS
E.1    BG whose validity expires till 30th of next month
E.2    Renewal / revalidation limit for customs bond
E.3    Expiry date of running contracts
E.4    Tenders due for tomorrow
E.5    Offer validity
E.6    Items received at stores in the previous day
E.7    Stock status of consumables
E.8    GRV moved in previous day
E.9    Gate entry made previous night
E.10   Validity of contract, qty ordered till date for consumables
E.11   Guarantee expiry date for each equipment
E.12   List of new vendors added
E.13   Change of vendor details updated in ERP
E.14   Stock level of consumables
           Functional requirement specification for Ship repair commercial
                                  process at CSL
                                                               Particulars                                                                             Response   Comments   ERP Module
A        Ship Repair Commercials

A.1      Master data
A.1.1    Ability of the system to capture the business partners such as prospective customers, customer, customer contact person, agents
         and intermediaries
A.1.2    Ability of system to maintain customer master with specific details such as Customer Name, customer number, PAN details,
         Multiple shipping address, Multiple Paying Authority address, Service tax registration / ECC Code and Sales Tax Registration
         (CST, TIN and local registration) number etc
A.1.3    Ability to store price master for various components from manufactured by the sub contractors, OEMs and other suppliers

A.1.4    Provision in the system to record customer ship master with details such as type, size, manufacturer, year of manufacturer and so
         on
A.1.5    Ability of the system to link the ship and the customer master
A.1.6    Ability of the system to create activity master with details such as type of activity, group related activities, service area / location in
         the ship and so on
A.1.7    Provision in the system to select the activities based on the type, group and the location in the ship
A.1.8    Provision in the system to create tariff master for each activity and location on the ship for automatic calculation of the price

A.1.9    Provision in the system to have multi level approval facility for the activation of customer, activity and tariff masters
A.1.10   Ability to check the master for duplicate while creation based on unique field combination
A.2      Enquiry Management
A.2.1    Provision in the system to record the enquiries from the customer.
A.2.2    Ability of the system to record / read the repair specifications provided by the customer through upload programme
A.2.3    Provision in the system to group the repair specifications manually into related requirements / activities
A.2.4    Ability of the system to link the ship master to the repair specifications
A.2.5    Ability of system to record participation in case of bidding process with details such as Customer tender Number, Type of tender,
         participation (Yes/No), Reason for non participation, Due Date of response, Enquiry No : Tender Control Number(CSL Format),
         Date of Entry
A.2.6    Ability of the system to suggest similar enquiry / projects performed in past with following details:
         i) Components / partners associated for the project
         ii) Man hours consumed in the project
         iii) Total material cost(split of procurement, services and in-house manufactured items)
         iv) Design documents ( Drawings, BOM, System requirement, Quality documents etc)
         v) Lead time for procurement, manufacturing, delivery , Installation, commissioning etc.
         iv) Details of key activities / project task
         v) Estimated schedule vis-a-vis actual duration
         vi) Estimated price vis-a-vis the invoiced amount
A.2.7    Provision in the system to trigger notifications about the enquiry to the various departments for response to the requirement

A.2.8    Provision in the system to capture the response to the enquiry such as to “Go / No-Go” based on the CSL capabilities to provide
         the service
A.2.9    Ability of the system to record the reason for rejection and close the enquiry in case CSL decides not to proceed with the enquiry

A.3      Quotation Management
A.3.1    Ability of the system to create quotations with reference to the enquiry and copy the data automatically from the enquiry into the
         quotation
A.3.2    Provision in the system to split the repair specifications manually into activities as per the activity master and to record the
         materials required against the activities
A.3.3    Provision in the system to automatically calculate the price based on the activities and the materials required against each repair
         specification
A.3.4    Provision in the system to have multi level approval facility as per the Delegation of Power (DoP) defined by the CSL
A.3.5    Ability of the system to print and / or e-mail the quotation and the price list to the customer
A.3.6    Ability of the system to allow amendments to the quotation with appropriate restriction and version management
A.3.7    Ability of the system to record the reason for rejection and close the quotation in case the order is not received
A.3.8    Contract Management
A.3.9    Ability of the system to capture the contract / work order with reference to a quotation in the system with following specific details:
         i) Order Details- ship number, contracted repair specifications, material requirements, CSL unique project number and work order
         number / acknowledgement number, Person (Marketing & Project)
         ii) Payment Authority- Multiple Address details of Paying authority, (Owner),
         Co–coordinator
         iii) Cost Details - Contracted repair package
         iv) Delivery dates and schedule.
         v) Payment Terms- Applicable Payment terms like Advance, progress payments, hold backs, others etc., that can be different for
         each line item
         vi) Late Delivery Clause Guarantee details- Bank / Corporate guarantee details
         vii) Warranty and Inspection details

A.3.10   Ability to control the activation of the contract / work order with multi level approval as per predefined authorization matrix

A.3.11   Ability of the system to record any contract / work order amendments and reflect the same in the contract / order
A.3.12   Ability of the system to define the terms of payment / billing plan with milestone definition
A.3.13   Provision in the system to link the contract / work order to the projects and the master schedule
A.3.14   Ability of the system to upload and store planning, customer signed contract and design documents with reference to the contract
         / work order
A.3.15   Ability of the system to record the customer work order as reference in the contract.
A.3.16   Ability of system to generate order acknowledgement and send it to the customer
         online
A.3.17   Ability of system to track / monitor the advance amount received from the customer and adjustments against the invoices raised
         depending on the milestone events and according to the payment terms agreed upon in the contract / work order

A.3.18   Ability of the system to print contract / work order or save as .pdf file
A.3.19   Provision in the system to add / delete work along with the pricing identified during the execution of the order in the contract with
         status message and the ability to identify the additional works from the initial repair specifications
A.3.20   Ability of the system to generate a print all the additional works identified in the contract as per the CSL defined format for
         agreement with the customer
A.3.21   Ability of the system to facilitate activate addition / deletion of work based on the status message and trigger intimation to the
         operations team for execution
A.3.22   Ability of the system to incorporate the additional works identified in to the Master planning and reschedule the activities

A.3.23   Provision in the system to control the milestone confirmation and billing through multi level approval
A.3.24   Provision in the system to track the materials issued for a particular project and ability to generate Work-In-Progress (WIP) report
         as per the requirement
A.3.25   Provision in the system to track the resource utilization based on the resource classification and time booking for each activity /
         task for monitoring the cost and also for costing for new projects
A.3.26   Ability of the system to generate the progressive Work Completion Certificate by the operations team from the repair specification
         provided by the customer
A.3.27   Provision in the system to generate the Work Completion Certificate for activities listed in the contract and with restrictions to add /
         delete / amend
A.4      Change Request Management / Variation Order (VO)
A.4.1    Ability of the system to capture VO requests pertaining to a project
A.4.2    Ability of the system to generate VOs online for confirmation from the customer
A.4.3    Provision in the system to upload the VO agreement
A.4.4    Provision in the system to close the VOs in case it is dropped and further action is not necessary
A.4.5    Ability of the system to generate the status of project wise VOs for tracking and communication to the customer
A.4.6    Provision in the system to generate the costing sheet of the VO based on the inputs from Design / material and resource utilization
         along with mark-up
A.4.7    Ability of the system to trigger notification from the system to various departments for execution of the VOs
A.4.8    Provision in the system to track the progress of the VOs
A.5      Billing / Invoice Management
A.5.1    Ability of the system to capture the completion of milestone and trigger notifications to various departments for billing
A.5.2    Ability of the system to generate invoice on initiation / completion each of milestone, by the SRC department
A.5.3    Provision in the system to maintain all the documents such as bills, certificates, statutory clearance, testing documents etc
         required for invoicing along with the surveyor details
A.5.4    Ability of the system to maintain the cost plus (budgetary cases) pricing for components and provide supporting supplier invoices
         and documents to the customers
A.5.5    Provision in the system to generate final invoice on completion of the activities
A.5.6    Ability of the system to generate supplementary invoice for the items not covered in the main bill
A.5.7    Ability of the system to track and monitor the incoming payments against invoices
A.5.8    Provision in the system to generate customer outstanding report and aging analysis
A.5.9    Ability of the system to track the flow of documents from Enquiry to payment for tracking the end-to-end process
A.5.10   Ability of the system to facilitate dunning in case the payment from the customer is delayed
A.5.11   Provision in the system to manage disputes and trigger notifications to the various departments with the details
A.5.12   Ability in the system to settle the dispute through discount and / or close the outstanding with appropriate approvals
A.6      Warranty Management
A.6.1    Provision in the system to record the warranty information such as warranty period, warranty details for the components and
         subsystems
A.6.2    Provision in the system to record customer calls and generate intimations regarding the warranty elapsed or going to be elapsed

A.6.3    Provision of recording the technical issues with following information's:
         i) Unique customer code,
         ii) Ship number / name,
         iii) Nature of the complaint
         iv) Issue description,
         v) Type,
         vi) Date,
         vii) Time and
         viii) Priority level
A.6.4    Ability of the system to classify the claims into different types based on the nature of the issue
A.6.5    Provision in the system to track the ship repair history for reference and tracking of complaints
A.6.6    Provision in the system to intimate the supplier in case of warranty claims against OEM equipments
A.6.7    Provision in the system to assign the issues with a ticket number and expected closure date
A.6.8    Ability of the system to close the warranty claims appropriate reasons in case the claim is not accepted
A.6.9    Provision in the system to track the actions taken on a particular issues raised by the customer by the ticket number
A.6.10   Provision of system to record and store spares required for repair and maintenance services provided against the complaints

A.6.11   Provision to inform customer with a billing amount including tax if the claim is not
         covered by warranty or AMC as per the contract
A.6.12   Provision of system to generate a customer bill for the repair or maintenance services provided to the customer
A.6.13   Ability of the system to monitor the warranty cost incurred for every ship / project
A.6.14   Ability of the system to track the actual warranty cost vis-à-vis the warranty cost accounted in the costing sheet for ship

A.6.15   Ability of the system to record the OEM equipment wise warranty details such as validity period
A.6.16   Provision in the system to Track the warranty expiry for OEM items vis-à-vis the warranty period provided by CSL for claims
         management for every ship
A.6.17   Ability of the system to record the status on successful resolution of the issue along with the date of closure for future reference

A.6.18   Provision of system to record and track the payments received from the customer
A.6.19   Ability of the system to facilitate upload and link the relevant documents (such as claims, warranty, inspection, test results and so
         on) to the transaction need to be enabled.
A.7      Customer Satisfaction
A.7.1    Ability to record customer feedback in the system
A.7.2    Ability of system to record customer satisfaction level
A.8      MIS Reporting Requirements
A.8.1    List of customer master
A.8.2    List of partners against each customer
A.8.3    Report on changes in customer master
A.8.4    List of Inquiries by customer, ship type, geography
A.8.5    Percentage of open inquiries to total number of inquiries received for the period
A.8.6    Lead time between receiving of the inquiry to response
A.8.7    Quotation by customer, ship, geography
A.8.8    List of quotations by status
A.8.9    List of quotations closed without response with closure reasons
A.8.10   Number of quotations generated vis-à-vis inquiries received
A.8.11   Percentage of open quotations to total number of quotations generated.
A.8.12   Analysis of reasons for closing of quotation.
A.8.13   Lead time between quotation creation date against the inquiry receipt date.
A.8.14   List open contracts / sales orders
A.8.15   List of contracts by customer
A.8.16   Report of contract / sales order status
A.8.17   List of contracts / sales orders for a period
A.8.18   List of Incomplete contracts / sales orders
A.8.19   Lead time between customer purchase order receipt to sales order creation.
A.8.20   Percentage of sales, lost due to slot non availability or pricing.
A.8.21   List of contracts / sales orders due for delivery
A.8.22   Delivery due list by period
A.8.23   Customer wise invoice list
A.8.24   Customer sales summary report
A.8.25   Customer Revenue report
A.8.26   List of incomplete billing documents
A.8.27   Lead time between actual delivery date and promised delivery date.
A.8.28   Analysis of reasons for late delivery against customer requested date.
A.8.29   Revenue generation by channel (such as brokers, tenders and so on), type of ship and customer.
A.8.30   % of invoices reversed or cancelled due to incorrect data
A.8.31   Number of Warranty claims per ship
A.8.32   % of claims on CSL to the total claims received
A.8.33   % of claims on OEMs to the total claims received
A.8.34   Actual cost versus budget / estimation
A.8.35   Marketing cost as a % of sales
A.8.36   Marketing expenses
             Functional requirement specification for Utilities & Maintenance
                                    process at CSL
                                                                Particulars                                                                       Response   Comments    ERP
                                                                                                                                                                        Module
A        Utilities & Maintenance
A.1      Utilities & Maintenance Master Data
A.1.1    Ability to view / update the organization chart of the department hierarchically.

A.1.2    Ability to identify different maintenance sections based on yard and maintenance functionalities and locations by unique codes

A.1.3    Ability to capture details such as address, functionality etc; of each department
A.1.4    Ability to assign / update / capture maintenance department personnel to each section
         Ability to maintain procurement details, OEM / Agent details , warranty details and technical specification of the equipments (Asset
A.1.5
         Master)
A.1.6    Ability of the system to categories equipments as per their usage, criticality, maintenance function, location.
A.1.7    Ability to capture the details of bill of materials during installation/erection/relocation of equipment at specified locations
         Ability to create unique codes to identify equipments/ Major Machinery / Cranes /compressors/ Gas storage/Substations/Civil structure
A.1.8
         based on custodianship, locations and service type.
A.1.9    Ability to assign custodianship for equipments both for usage and maintenance functionalities.
A.1.10   Ability to identify the equipment based on maintenance functionalities.
A.1.11   Ability to maintain the list of spare parts required for maintenance/repair of each equipment
A.1.12   Ability to register newly installed / relocated equipments and synchronize the same data with asset masters
A.1.13   Ability to assign / capture location drawings and other information with respect to equipment
A.1.14   Ability to assign / capture manuals / drawings and other information with respect to equipment
A.1.15   Ability to record and maintain service piping layouts / cable layouts for performing U&M activity against.
         Ability to record measurement based on quantitative and qualitative factors for consumables (either manual entry or interfacing with
A.1.16
         measuring device)
         Ability to capture information of average usage of consumables (Gas, electricity etc ) on timely basis (daily, weekly, yearly) (either
A.1.17
         manual entry or interfacing with measuring device)
A.1.18   Ability to record measurements based on mileage, fuel consumption etc for movable equipments, captive power plants, etc.
A.1.19   Ability to maintain / manage tool chest for maintenance of equipments

A.1.20   Ability to record consumption patterns of consumable(acetylene, oxygen, LPG, CO2, argon, etc.) for replenishment


A.2      Preventive/Predictive Maintenance
A.2.1    Ability to plan preventive maintenance schedule with respect to equipment / custodian / maintenance functionalities.
         Ability of the system to notify maintenance team and concerned user departments before a preventive maintenance is due for an
A.2.2
         equipment
A.2.3    Ability to request change in the schedule by concerned user departments.
A.2.4    Ability to reschedule the preventive maintenance schedule by U&M department.
A.2.5    Ability to enter manpower deployment for each preventive maintenance.
A.2.6    Ability to record maintenance operations, duration, manpower deployed etc for PM.
A.2.7    Ability to differentiate items in maintenance operations executed internally by U&M sections or externally by OEM/Authorized agents.
         Ability to maintain templates/checklists/schedules for each maintenance operation which would act as a reference for maintenance
A.2.7
         activity and its subsequent sequence
A.2.8    Ability to assign and consume BOM/Spares/Components/ Assembly to each operation
A.2.9    Ability to request for materials or manufacture as per the maintenance BOM/Spares/Components/ Assembly to each operation
A.2.10   Ability to capture planned and actual cost of each operation
A.2.11   Ability to create maintenance plan based on time and strategies
A.2.12   Ability to attach maintenance strategy with responsibilities to maintenance plan
A.2.13   Ability to enter intervals to maintenance plan
A.2.14   Ability to reschedule the maintenance plan
A.2.15   Ability to start a predictive maintenance plan
A.2.16   Ability to create estimate for maintenance plans
A.2.17   Ability to record the maintenance service performed by external agencies
A.2.18   Ability to generate maintenance contract based on maintenance strategy/plan developed by the department
A.2.19   Ability of the system to capture AMC details for maintenance
A.2.20   Ability of the system to generate reports for preventive maintenance
A.2.21   Ability of the system to confirm activities and operations performed for preventive maintenance
A.2.22   Ability of the system to add the reports Maintenance History of equipment.
A.2.23   Ability to record observations during periodical inspections and preventive maintenance and to initiate necessary corrective actions
A.2.24   Ability to maintain checklists and to record equipment wise technical observations against each equipments
A.2.25   Ability to maintain schedules for inspection of service pipelines, critical equipments, etc.
A.2.26   Ability to generate historical data on performance / maintenance / repairs carried out, with regard to each equipment
A.3      Breakdown Maintenance
A.3.1    Ability to capture maintenance requests raised by other departments
A.3.2    Ability to classify requests section wise and based on malfunctions
A.3.3    Ability to enter detailed information of malfunction of equipment.

A.3.4    Ability to allocate the jobs to department / subcontract teams based on priority / criticality

A.3.5    Ability to process maintenance requests to maintenance orders

A.3.6    Ability to assign budget to maintenance order types
A.3.7    Ability to classify the order into Inspection/Maintenance/ Preventive maintenance, Refurbishment process etc;
A.3.11   Ability to do cost planning on each operation in maintenance order and ability to aggregate them at order level
A.3.12   Ability to record maintenance operations, duration, manpower deployed etc for Breakdown maintenance.
A.3.13   Ability to record actual quantities/capacities/materials consumed on each activity
A.3.14   Ability to check the stock levels of spares before executing the order
A.3.15   Ability to do scheduling taking holidays into consideration for a breakdown with longer downtime
A.3.16   Ability to assign safety and Quality checklists to breakdown order
A.3.17   Ability to record time taken to perform a breakdown maintenance by employees/external agencies/ Subcontractors
A.3.18   Ability of the system to trigger alerts for maintenance department whenever a breakdown is entered by the user department
A.3.19   Ability of the system to capture the start and end time of breakdown
A.3.20   Ability of the system to assist in root cause analysis of defects during breakdown through reports.
A.3.21   Ability to generate History of maintenance orders per machine
A.3.22   Ability to generate History of maintenance requests
A.3.23   Ability of the system to log equipment breakdowns
A.3.26   Ability of the system to generate reports for breakdown trends and analysis
A.4      Service Request
A.4.1    Ability to capture the user department request for consumables supply like oxygen, CO2, Nitrogen, Air
A.4.2    Ability to capture the consumables issued/ given to user departments
A.4.3    Ability to capture the user department request for transportation like Car, Forklift, Mobile cranes etc…
A.4.4    Ability to allocate / track / manage utilization of mobile equipments and other portable equipments in the yard
A.4.5    Ability to capture the request from user departments and external agencies for calibration of instruments
A.4.6    Ability to generate alert for equipments due for calibration
A.4.7    Ability to generate/issue calibration certificates by U&M
         Ability capture intimation from finance(Customer Invoice Number) department for carrying out calibration for external agencies in
A.4.8
         Calibration request
A.4.9    Ability to capture calibration details done for external agencies
         Ability to capture the load testing schedule of equipments, as per the statutory requirements. User should be intimated about the load
A.4.10
         testing.
A.4.11   Ability to capture the check list for load testing
A.4.12   Ability to compare the reading with the statutory requirement
A.4.13   Ability to capture the write-off/ disposal of industrial waste & hazardous substances
A.5      Sub-Contract Management
A.5.1    Ability to assign and update contractor codes, vendors list
A.5.2    Ability to capture vendor's list vendors list based on the type of works undertaken
A.5.3    Ability to carry out tender procedure for Supply/ Work Orders dealt directly by U&M department
A.5.4    Ability to request/obtain for Work permit and daily clearance from safety Department.
A.5.5    Ability to obtain Clearance for payment releasing from Safety & Admin.
A.5.6    Ability to View payment status

         Provision for emergency supply or work allocation and regularization for a limited amount without financial concurrence
A.5.7

A.6      MRS / Substation management
         Ability of system to capture data from energy meter from various substation as a flat file to ERP.(Energy consumption data will be
A.6.1
         available from SCADA software)
A.6.2    Ability of system to get approval for electrical shutdown based on user department request as per workflow.
         Ability of system to create a energy consumption bills to be collected from sub-contractor based on unit reading from energy meter
A.6.3
         and tariff
         Ability to capture the machine log(availability time, Idle Time, Running Time etc) and track the effectiveness of each equipment
A.6.4
         (Downtime analysis)
            Functional requirement specification for
            documents management system at CSL

                        Particulars                                                                 Response   Comments   ERP Module
A        Document Management System (DMS )
         Document Folder (DF)/ Document Info Record(DIR) creation and
A.1
         Document create/ change
         Ability to create Document Folder (DF)/ Document Info Record(DIR) department wise/
A.1.1
         section wise/ user group etc...
A.1.2    Ability to give access rights to users for creating/ changing/ viewing/ approving
         Ability to circulate the newly created document, depending on the importance/ need,
A.1.3
         to concerned people for approval via workflow.
A.1.4    Ability to do multi-level approval of the document, through workflow.
A.1.5    Ability to enter short notes on creation of the document
A.1.6    Ability to write comments whenever the document status is changed
         Ability to capture the user details like user name, user id & time stamp on action, on
A.1.7
         the document
A.1.8    Ability to print, based on the access rights (Only authorized person can print)
         Ability to print the certain portion of the document, based on the access rights (Only
A.1.9
         authorized person can print)
A.1.10   Ability to automatically print the user details with time stamp on the printed document.

A.1.11   Ability to view/change documents within ERP application depending the status.
A.1.12   Ability to digital water mark the documents
A.1.13   Ability to integrate with ERP application (preferably certified by the ERP OEM)
         Ability to attach the document to any relevant object in the ERP system (For Example:
A.1.14   Sales order, Purchase Indent, Purchase order, Work Breakdown Structure element
         etc..)
         Ability to search the documents based on catalog search (based on the date/ user
A.1.15
         name etc...)
A.1.16   Ability to search the documents based on Full text search
A.1.17   Ability to configure the workflow by the key user
         Ability to do redlining (without changing the original document, user can put their
A.1.18
         comments, for nest action)
         Ability to support any file format (EV: MS Word, MS Excel, JPG, BMP, TIFF, PDF,
A.1.19
         DWG, ZIP file formats etc…)
         Ability to maintain a online data bank/ knowledge repository, which can be accessed
A.1.20
         based on the access rights
A.1.21   Ability to access the DMS systems via intranet/ internet portal
A.1.22   Ability to save the documents with indexing in a secured vault/ storage area
         Ability to collaborate the documents in real-time with other department/ customers,
A.1.23
         with restrictions/ access rights
         Ability to Save & manage the content such as Sales contract, reports, Engineering
A.1.24
         drawings etc..
         Ability to capture meeting minutes, meeting participants, meeting purpose/ subject,
A.1.25
         meeting decision
         Ability to search the meeting events, with meeting minutes, meeting participants,
A.1.26
         meeting purpose/ subject & meeting decision
         Ability of system to capture standard practices in execution such as piping practice,
A.1.27   welding procedures, flooring practices, insulation practices etc for ready reference.
         System to also facilitate display of comments by the users against such practices

A.2      Document version control
A.2.1    Ability to create new version after any change to the document/ drawing
A.2.2    Ability to send workflow notification to concerned on new version creation
A.2.3    Ability to compare different versions
A.2.4    Ability to automatically propose version number as per predefined numbering logic
A.2.5    Ability to record & track the history of the document
A.3      Status Updates
A.3.1    Ability to update the status of the document
A.3.2    Ability to add notes on each status update
         Ability to track/ search the documents based on different statuses (EV: Created,
A.3.3
         Approved, Changed, etc…)
A.4      Archive & Backup
         Ability to archive the documents manually/ automatically based on the CSL archival
A.4.1
         policy
A.4.2    Ability to select the type of documents to be archived
A.4.3    Access can be selectively restricted only to authorized person
A.4.4    Ability to schedule the backup of the documents
A.4.5    Ability to restore the documents from the backup
A.5      Security
A.5.1    Ability to encrypt the document as per user credentials/ digital signature
A.5.2    Ability to nominate the person during the deactivation of the user id.
          Functional requirement specification for human resource process at
                                         CSL
                                                                 Particulars                                                                        Response   Comments   ERP Module
A        Personnel Administration
A.1      Manpower requisition & Approval
A.1.1    Ability to gather manpower requirements from the divisions and consolidate the requirement into officer cadre, workmen cadre,
         supervisory cadre , and contract employees
A.1.2    Ability to Manage headcount section wise, division wise, cadre wise, reservation wise, pay group wise and skill / trade wise. Ability to
         gather manpower requirement from the HOD with job description, requirements to be met by potential candidates for the job, list of
         cadre to select from, list of section to select from the division, and notes for recommendations and comments.

A.1.3    Ability to link manpower requirements with the short term and long term business plans of the company and status of ongoing projects
         and also the separation process to get the number of employee's retiring date by the time range specified by the user

A.1.4    Ability to send notification to the approving authority after a requisition is prepared with the consolidated manpower plan
A.1.5    Ability to send notification to the recruitment section after approval with comments
A.1.6    Ability of system to generate manpower statistical reports for various purpose
A.1.7    Ability to carry out manpower audit periodically as defined by the user
A.2      Recruitment Initiation
A.2.1    Ability of system to update the approved manpower requirement with job description, designation, qualification etc with projects
         /departments wise
A.2.2    Ability to create position catalog with job description, job specification, qualification, etc
A.2.3    Ability to provide high-performance functions for the Internet
A.2.4    Ability to manage advertisements and advertisement costs
A.2.5    Ability to assign vacancies to SC, ST , OBC Ex Serviceman/PWD as per the reservation criteria
A.2.6    Ability to maintain reservation rosters for SC, ST , OBC and PWD for various Group A,B, C and D post
A.2.7    Ability to assign vacancies and applications to advertisements
A.2.8    Ability to automate applicant correspondence, depending upon the applicant classification the system must carry out automatic bulk
         processing as per authorization and per the timescales
A.2.9    Ability to create advertisement source for carrying out recruitment activity
A.2.10   Ability to choose the employee group and proceed with advertisement
A.2.11   Ability to initiate the advertisement process by creating the same with job description, requirements to be met by the potential
         candidate for the job, location etc
A.2.12   Ability to approve/reject/change the interview panel members list and send the notification to recruitment section
A.2.13   Ability to create interview panel list for hiring employees for various levels in the company as per the directives
A.2.14   Ability to monitor individual stages of selection procedures
A.2.15
         Ability to search for applicants with particular qualifications, which enables you to restrict the number of suitable applicants.


A.2.16   Ability to distribute work and automatically forward it to the persons responsible for certain tasks with the help of workflow
A.2.17   Ability to provide the status against each applicant with the reason
A.2.18   Ability to gather information to answer any queries pertaining to recruitment under RTI 2005
A.2.19   Ability to publish the schedules of the written / practical / interview test to be conducted on the internet
A.2.20   Ability to publish the results of written / practical / interview on the internet
A.3      Create Records and Maintain HR master data and Schedule interviews
A.3.1    Ability to create new records for applicants with user defined fields
A.3.2    Ability of system to store and maintain the HR master data and provide a unique number to each applicant for tracking and reference
         purpose.
A.3.3    Ability of system to provide personnel details of applicant as and when needed as per the search criteria. (e.g. Position, qualification,
         location etc)
A.3.4    Ability to manage applicant's portfolio ,education document, citizenship, work history and letter of experience for easy and quick
         access.
A.3.5    Ability of system to generate Query based reports defined by the user
A.3.6    Ability of system to provide manpower statistical reports to the Management, Directors and MD for various purpose.
A.3.7    Ability of system to send notification to recruitment staff and section heads for scrutiny of received applications within the timeframes
         defined
A.3.8    Ability of system to update the status of scrutinized applicant and send notification to recruitment section to schedule the interview /
         test
A.3.9    Ability of system to schedule interviews/ test for selected applicants and send notification to the applicants with time/venue and other
         user defined details
A.3.10   Ability of system to send notification to the interview panel members with user defined details
A.3.11
         Ability of system to update the status of test / interview if any changes and notify the applicants and interview panel members
A.3.12   Ability to update the HR Master data and populate the report on the same after the completion of the selection process and reporting
         of the selected applicant on duty
A.3.13   Ability to update the assessment/interview results with comments/recommendations
A.3.14   Ability of system to update the status of selected applicants and send notification to the recruitment staff
A.3.15   Ability to notify the list of selected applicant to approving authority to seek for approval.
A.3.16   Ability to seek approval for the salary if it exceeds beyond the specified range for a particular designation
A.3.17   Ability to create a follow up activity for a particular decision taken on an applicant
A.3.18   Ability to roll the offer as per the terms and condition for employment defined by the user
A.3.19   Ability to send notification to recruitment staff to carry out the antecedent verification process and dispatch the list of the applicant
         joined for duty to the third party agency
A.4      Hiring and Posting
A.4.1    Ability of system to transfer the applicant data to HR Master Data
A.4.2
         Ability to create employee record with all personal details, experience, qualification etc and generate employee code number
A.4.3    Ability to record information of medical form, puff form etc and update the HR master data
A.4.4    Ability to assign the applicant to the employee group, cadre, section, division etc
A.4.5    Ability to assign a position to the selected applicant
A.4.6    Ability of system to update the HR master data and generate reports for management
A.4.7    Ability of integrate with logistics to ensure that the logistic is taken care when a candidate joins the company
A.4.8    Ability of system to notify the security department for processing the temporary / permanent ID card for the new joinee
A.4.9    Ability to request for an induction programme for the new hire as per the designation to the concerned department
A.4.10   Ability to provide information about the induction of the new employee to all departments
A.4.11   Ability to notify the Chief Vigilance Officer to verify the Sc / ST caste certificate post joining
A.5      Personal File
A.5.1    Ability to capture the personal details of each employee such as address, bank details previous company , experience and past
         employment details and so on
A.5.2    Ability to maintain documents of the employee with the help of DMS( Document Management System)
A.5.3    Ability to change any details of employee at any given point of time and also maintain the history of the same
A.5.4
         Ability to integrate with employee self service (ESS) to provide them the access which is predefined, this helps to maintain data online
A.5.5    Ability to also update attendances by the employee themselves with the half of ESS with the predefined rules
A.5.6    Ability to request for leave via ESS
A.6      Promotion And Appraisal
A.6.1    Ability to create report projecting the ratio between the nos of supervisors and workmen in selected rates
A.6.2    Ability to arrive at supervisory positions to be filled for the specified trades based on the ratio
A.6.3
         Ability to assign vacancies to SC, ST , OBC Ex Serviceman/PWD as per the reservation criteria based on the reservation roster
A.6.4    Ability to create the list of eligible employees with user defined details (Personnel Number, qualification, experience , and parameters
         for the career development policies etc)
A.6.5    Ability of system to consolidate promotion list separately for each category and generate reports as per the search criteria defined by
         the user (ex. qualification, division, experience etc)
A.6.6    Ability to receive requirements from the departments for the filling up the positions from way of promotions
A.6.7    Ability to define the promotion fixed norms for the eligible employees (period of service, qualifications, experience, unauthorized
         absence, any disciplinary actions pending/taken etc)
A.6.8    Ability to seek Vigilance clearance for the employees considered for promotion
A.6.9    Ability to verify Annual performance grading received by the employee and attendance record for the specified period of the employee

A.6.10   Ability to create , maintain, update promotion rosters for SC, ST vacancy posts
A.6.11   Ability of system to generate the report as per the search criteria defined by the user (Employees caste = SC, ST etc)
A.6.12   Ability to create a Selection Committee / Departmental Promotion Committee for promotions and the nominated list should be sent to
         the approving authority as per the DOP
A.6.13   Ability of system to send the notification to the approving authority to approve/reject/change/on hold the nomination list, and as per the
         action taken by Personnel Administration and the nominated interview panel members should be notified.
A.6.14   Ability of system to populate the most senior person in the interview panel and ability to make the most senior member as the
         chairman of the interview panel.
A.6.15   Ability of system to send the notification to the eligible employees, interview panel members with the venue, time details.
A.6.16   Ability of system to provide the search results and reports as per the search criteria [qualification, experience, (caste - SC, ST) etc] so
         that the Personnel Administration team can consolidate the eligible employees
A.6.17   Ability of the system to schedule the interview/test for the eligible employees defined by the career development and promotion
         policies
A.6.18   Ability to record the assessment / recommendations by the interview panel/DPC
A.6.19   Ability to consolidate the selected/ recommended employees for approval of CMD
A.6.20   Ability of system to send the notification to the approving authority as per the DOP to approve/reject/change/on hold the nomination
         list, and as per the action taken Personnel Administration, Vigilance should be notified.
A.6.21   Ability of the system to roll out the promotion order and update the master data and reservation roster
A.6.22   Ability of system to send the notification to payroll to confirm the pay fixation.
A.6.23   Ability to confirm the pay fixation by the payroll
A.6.24   Ability of system to generate Promotion Orders and notification should be sent to the Employee, Personnel Administration and the HR
         master data should be updated accordingly.
A.7      Appraisal
A.7.1    Ability to record part one of the self appraisal by the employee and a notification should be sent to the immediate reporting officer for
         assessment and appraisals about the employee.
A.7.2    Ability to record part two of the appraisals by the reporting officer with detailed assessment comments and recommendations

A.7.3    Ability of the system to record assessment of reporting officer on annual performance appraisal in predefined format and rating

A.7.4    Ability of the system to notify the reviewing officer as per the DOP to record the review on the APAR with comments and
         recommendations
A.7.5    Ability of system to notify the final reviewing authority as per the DOP for final recommendation/ comments/ remarks
A.7.6    Ability of system to update the HR master data with the appraisals for the employees with access to only authorized users
A.7.7    Ability of the system to modify the grading given by final reviewing authority by the moderation committee for selected categories of
         employees
A.7.8    Ability of the system to notify list of employee who have got defined grading below the specified standard and issue a memo
A.7.9    Ability of the system to restore the Appraisal history up to 5 years after the separation of the employee
A.7.10   Ability of the system to standardize the quadrants for appraisal for each category of employee
A.7.11   Ability of the system to notify the Vigilance/ and initiation of departmental action, incase of integrity issue and
A.7.12   Ability of the system to calculate the Performance related payments as defined by the user
A.7.13   Ability of the system to seek approval in the predefined workflows for the final calculated amount against performance payments

A.7.14   Ability of the system to store the scanned copies of approved documents related to PRP(performance related payments)
A.7.15   Ability of the system to update the HR master data for the payment
A.7.16   Ability of the system to notify the finance department for the inclusion in the payroll
A.8      Issue NOC, Salary certificates etc
A.8.1    Ability to generate the NOC, Salary certificate with personal details, salary details, and other certificates defined by the user with the
         predefined criteria etc
A.9      Issue Safety shoes, uniform ,Cycles etc -
A.9.1    Ability to record / create the list of employees eligible for uniform, shoes , chappals , raincoat, towels, soap etc
A.9.2    Ability of system to send the notification to the Materials Management department to carry out the procurement activity
A.9.3    Ability of the system to notify the P&A dept when the shoes, uniform, Cycles etc are stocked.
A.9.4    Ability to change the status to issued when the safety uniform, shoes, cycles are issued to the employees
A.9.5    Ability of system update the HR master data accordingly
A.9.6    Ability of system to generate the report for the employees who have been issued the shoes, uniforms etc as and when requested.

A.10     Incentives
A.10.1   Ability to define the incentives and its criteria's as defined by the user
A.10.2   Ability to create the Hindi incentive, performance incentive, family planning incentive and define its eligibility criteria
A.10.3   Ability to update the HR Master data when the employee is provided with an incentive
A.10.4   Ability to with hold temporary/ permanently any incentive for an employee or group of employee
A.10.5   Ability to create incentives with defined time parameters
A.11     Wage Administration for workmen
A.11.1   Ability to create wage structure after the rates agreed with the trade unions and ability to file the document duly signed by the parties in
         the DMS
A.11.2   Ability to run the stimulation exercise to forecast the financial impact after the desired specified increment
A.11.3   Ability to approve/reject/on hold the wage proposal and as per the action the HR master data should be updated and a notification
         should be sent to the Personnel Administration team.
A.11.4   Ability of system to send the notification to the payroll with the revised wages and the HR master data should be updated and the
         employee should be able to receive the new wages in their salary from the notified dates
A.11.5   Ability to update master data with the revised pay scales and pay fitment
A.11.6   Ability of system to send a notification to employees about the approved new wages.
A.12.1   Wage Administration for Supervisor and Officer
A.12.1   Ability to create the salary structure based on the predefined pay revision orders issued by DPE and the document must be filed in
         DMS
A.12.2   Ability to update master data with the revised pay scales and pay fitment
A.13     Discipline matters -
A.13.1   Ability to record action against the employee mentioning the reasons with employees personnel number and other user defined
         details; A notification should be sent to the approving authority
A.13.2   Ability to approve/reject/on hold the disciplinary action and as per the action taken the HR master data should be updated
A.13.3   Ability of the system to send a notification to the payroll, time management, personnel development.
A.13.4   Ability to monitor the disciplinary action process
A.13.5   Ability to update the HR master based on the disciplinary action
A.14     Medical Assistance Scheme
A.14.1   Ability to create , modify the list of emplanneled hospital and doctors and the rates for out patient and in patient treatments and the
         eligibility for the same and to be published on intranet
A.14.2   Ability to create , modify list of dependants to be covered under Medical Assistance scheme
A.14.3   Ability to notify the Material Department for procurement of medicines for CSL medical center
A.14.4   Ability to create and update medical history of employee
A.14.5   Ability to plan and monitor statutory medical check up of specified employees
A.14.6   Ability to file the medical empanelment document with the hospitals in the Document Management System
A.14.7   Ability to maintain list of qualified employees to provide First Aid in case of accidents, and publish the list on intranet
A.14.8   Ability to seek approval for any modification on the scheme from CMD
A.14.9   Ability of the system to permit employees apply for special sanction for availing treatment in hospitals other than the approved hospital
         , and the same is approved by a workflow defined by the user
A.15     Issue Photo Medical Cards / ESI Cards
A.15.1    Ability to create the photo medical card request when the employee joins, or updates the family information etc and a notification
         should be sent to the Personnel Administration team to issue the photo medical card to the employee.
A.15.2   Ability of the system to update the HR master data accordingly
A.15.3   Ability of system to generate the report as and when queried defined by user
A.16     Vehicle Advances
A.16.1   Ability to create a vehicle advance request; a notification should be sent to the Personnel Administration team to process the vehicle
         advances
A.16.2   Ability to define the eligibility criteria for vehicle advances and the limit as per the cadre defined by the user
A.16.3   Ability of system to provide the consolidated list of employees who have requested for vehicle advances and their eligibility as per their
         cadre
A.16.4   Ability of system to send the notification to the approving authority as per the DOP; the approving authority can approve/reject/ on
         hold the request and the Personnel Administration team should be notified and the HR master data should be updated accordingly.

A.16.5   Ability of system to notify the employee when the vehicle advances are approved
A.16.6   Ability of system to notify the payroll for debiting the EMI's monthly from the employees salary.
A.17     Separation
A.17.1   Ability of the system to enable the user to put the resignation online
A.17.2   Ability of the system to provide user defined workflow to approve/reject the resignation
A.17.3   Ability of the system to notify the other departments once the resignation is approved and furnish the details on liabilities if any for that
         employee
A.17.4   Ability of the system to calculate the last day of employment as per the criteria's defined by the user
A.17.5   Ability of the system to update the master data with the resignation is approved with the reason for the same
A.17.6   Ability of the system to notify the vigilance department for clearance
A.17.7   Ability of the system to settle the full and final dues of the resigned employee
A.17.8   Ability of the system to notify the time management department to deactivate the employee id
A.17.9   Ability of the system to deactivate the employee number from the next day of the retirement from any further processing and inclusion
         in payroll or time data
A.18     Retirement
A.18.1   Ability of the system to generate a report on the number of employees retiring during the period specified by the user
A.18.2   Ability of the system to notify to the employee about the retirement two months in advance
A.18.3   Ability of the system to notify the other departments and furnish the details on liabilities if any for that employee
A.18.4   Ability of the system to calculate the last day of employment as per the criteria's defined by the user
A.18.5   Ability of the system to update the master data
A.18.6   Ability of the system to settle the full and final dues of the retired employee
A.18.7   Ability of the system to notify the vigilance department for clearance
A.18.8   Ability of the system to notify the time management department to deactivate the employee id
A.18.9   Ability of the system to deactivate the employee number from the next day of the retirement from any further processing and inclusion
         in payroll or time data
A.19     Separation due to Death of the employee
A.19.1   Ability of the system to notify the other departments and furnish the details on liabilities if any for that employee
A.19.2   Ability of the system to update the master data
A.19.3   Ability of the system to settle the full and final dues of the employee
A.19.4   Ability of the system to notify the time management department to deactivate the employee id
A.19.5   Ability of the system to deactivate the employee number from any further processing and inclusion in payroll or time data
A.19.6   Ability of the system to provide the list of the dependants of the diseased employee to provide compassionate employment as per
         rules and workflow predefined by the employee


B        Time Management

B.1      Issue ID cards
B.1.1    Ability of system to notify the Approving authority of the time management when an applicant is hired
B.1.2    Ability to approve the applicants ID, after approval a notification should be sent to the time management staff for processing the ID
         card
B.1.3    Ability of system take a digital photo from a integrated cam and generate unique number when an applicant is hired and that unique
         number should be used as the ID number on the swipe card
B.1.4    For Lost ID - Ability to block the ID card of the employee when an employee complains of Lost or damaged ID card
B.1.5    Ability to record the FIR details of the lost ID card and process the ID card by performing the step 3 and for damaged ID card No FIR
         is needed.
B.1.6    Ability of system to notify the payroll system to debit the penalty amount from the employees salary for lost or damaged ID cards

B.2      Planned Work timings / Work Schedules
B.2.1    Ability of system to record the time swipe data recorded by Solus and use the same for time administration
B.2.2    Ability of system to collect the swipe data when swiped in or swiped out at all the gates (specified locations)
B.2.3    Ability of system to give a grace 5 mins for the late swipes at the beginning of the shift
B.2.4    Ability of system to calculate the loss time based on late swipes as per the predefined criteria defined by the user for shifts and work
         timings
B.2.5    Ability to prepare work schedules / work timings as defined by the users
B.2.6    Ability to monitor the general shift time swipes
B.2.7    Ability of system to download the time swipe data
B.2.8    Ability of system to generate daily / weekly/monthly/quarterly time swipe data
B.3      Regularization of Time/Attendance
B.3.1    Swipe Regularization = Ability to regularize the swipe when the employees card id is damaged/lost, employee forgets to swipe, missed
         swipe
B.3.2    Ability to regularize time for the employees who go on a official duty / personal work
B.3.3    Ability to record the OD form details and once the OD form is filled a notification should be sent to the concerned approving authority
         as per the regulation
B.3.4    Ability to approve / reject/ on hold the employees request and as per the action taken the system should be updated.
B.3.5    Ability of the system to update the regularized time/attendance of the employee
B.3.6    Ability of the system to generate daily/weekly/monthly/quarterly report of the regularized time/attendance and a notification of the
         same should be sent to the payroll
B.3.7    Ability of system to send the updated time swipe data to the payroll for processing monthly payroll to the employees.
B.3.8    Ability of system to send the notification to the approving authority to approve/reject/on hold the request and as per the action taken,
         the system should be updated
B.3.9    Ability of system to notify the payroll when the OD form is approved
B.3.10   Ability of the system to calculate absence and loss time as per the predefined rules by the user
B.3.11   Ability of system to notify the payroll with the updated time swipe data/ regularized time data/ regularized
B.3.12   Ability of system to generate the monthly updated time swipe data for payroll processing of employees.
B.3.13   Ability to record the special permission during the time of elections etc for regularizing the time for the employees.
B.3.14   Ability of system to send a notification to the time staff to regularize the time/attendance of all the employee who are attending
         pooja/election etc.
B.3.15   Ability of system to update the Time management system and a notification should be sent to the payroll, Employee Relations
         Management and employees.
B.4      Leaves Administration
B.4.1    Ability to define the leave options authorized by the CSL,
B.4.2    Ability to set up eligibility criteria for leaves in a calendar year &Maximum accrual of leaves for employees
B.4.3    Ability to request for leaves and a notification should be sent to the concerned approving authority as per the rules for approving the
         leaves requested by the employees.
B.4.4    Ability of system to send the notification to the approving authority to approve/reject the request and as per the action taken, the
         system should be updated and the employee should get a notification about his leave approval/rejection/oh hold.
B.4.5    Ability of system to update the leave balance of the employee when the employee goes on leave/encashed leaves/surrenders

B.4.6    Ability of system to send the notification to the payroll with the updated leave balance and the time data of the employee for
         processing monthly payroll
B.4.7    Ability of system to generate weekly/monthly/quarterly/half yearly/annually reports of the leave encashed/surrendered
B.4.8    Unauthorized Absence - Ability of system to generate weekly/monthly/quarterly/half yearly/annually report of unauthorized absence

B.4.9    Ability to record / request for the leave; the employee should be able to request for the leave and the notification should be sent to the
         concerned approving authority for approval as per the regulations
B.4.10   Ability of system to send the notification to the payroll with the updated leave balance and the time data of the employee for
         processing monthly payroll
B.4.11   Ability of system to send a notification to the ER section if the employee has not notified about this leave/absence for a duration of
         more than a month.
B.5      Holiday Calendar
B.5.1    Ability to set up the holiday calendar every year
B.5.2    Ability to define/set up the holidays as per the discussions with the management/employee union/officers association and the same
         must be filed in Document Management System
B.5.3    Ability of system to send a notification to concerned approving authority as per the rules for approving the proposed Holiday Calendar

B.5.4    Ability of system to update the approved Holiday Calendar and send a notification to all the employees, management, payroll, time
         staff.
B.5.5    Ability to publish the approved Holiday Calendar on intranet
B.6      Overtime/Extra Hours
B.6.1    Ability to define the Overtime options / schemes / payment related to overtime
B.6.2    Ability to set up the overtime policy for employees as per the rules and regulations on overtime
B.6.3    Ability to record / create the overtime request; The concerned section head should be able to send the list of employees working
         overtime in the section to the approving authority of the Division as per the rule
B.6.4    Ability of system to send the notification to the approving authority as defined in the DOP; Approving authority of the division should be
         able to approve/ reject the overtime request.
B.6.5    Ability of system to send a notification to the section head to allow the employees to work overtime.
B.6.6    Ability of system to send the notification to the time management staff with the time swipe data; and also send notification to the
         payroll
B.6.7    Ability of system to generate daily/monthly/weekly report etc with specified timescale by the user, for employees who have worked
         overtime
B.6.8    Ability of system to send the overtime worked time data to the payroll for processing the monthly payroll


C        Employee Self Service
C.1     General Requirements
        System should provide the ability for employees to interact with various modules and functionality of the system using a standard Web
C.1.1   based browser
        System should provide for the creation of an employee directory containing business address, business phone and e-mail. This
        directory should viewable through the use of an industry-standard web browser and through secure external connection to CSL
C.1.2
        System should support links to service providers and third party administrators as appropriate. For example, ESI and EPF
        authorities should be available at the point in the process where the service provider takes over. The data must be
        collated in the prescribed format as predefined by the user , so that the same can be uploaded to these sites
C.1.3
C.1.4   System should have the ability to produce verification reports for ESS transaction
        ESS transactions shall be integrated with workflow such that transactions requiring further attention will be routed to the appropriate
C.1.5   individual(S)
        All ESS transactions will be subject to the same edits as transactions entered through normal system functions as well as additional
C.1.6   edits as defined by the user
C.2     Applicant Service
        System makes job opening information available on a web site that is available to both internal and external applicants including
C.2.1   salary
        Creation of a job opening within the system should make the position available on the web site through a workflow for approval
C.2.2   defined in the system
        System should provide ability for applicants to establish and maintain electronic job applications through the use of an industry-
C.2.3   standard web browser
C.2.4   System should provide self-service resume preparation and posting and job application functions.
C.2.5   Ability of the system for user defined, job specific informational statements to be displayed (job spec, salary, benefits, etc.)
C.2.6   Ability of the system for applicant to view the status of their applications, including test result
C.3     Employee Maintenance
        System should support employee self-service functionality for changes to selected parts of employee records (e.g., name and
        address, marital status change, change in dependents, withholdings, benefits enrollment or changes)with predefined rules. The data
C.3.1   the employee can change online may vary by criteria
        When updating personal information, the system should inform the employee of the required supporting documentation and the
        process for submitting it (varies by organizational unit, employee group, etc.). The system should also support automated workflow for
C.3.2   the backend processes associated with the specific data change.
C.3.3   System should provide for retired employees to update their information online to avail any post retirement benefits
        System must have predefined rules and criteria's for availing these benefits by the retired employee and must also have the workflow
C.3.4   to support the back hand activities
C.4     Training and Employee Development
        System should provide the ability for employees and HODs of various departments to request training based on the type of
C.4.1   employment and training programs available i.e. officer/supervisor/workmen
        System should provide the ability for employees to request travel authorization linked to an approved training through a workflow for
C.4.2   approvals which is predefined by the user
C.4.3   Employees and HODs should be able to view and search the course catalog and schedule of training sessions.
        System should provide the ability for employees to request a tour advance (for training) linked to an approved training request and
C.4.4   travel authorization
C.4.5   System allows employees to submit a Training Reimbursement with the actual bills and supporting documents
        System allows employees and HOD s to inquire on the training schedule on particular skills if the same is not a part of the training
C.4.6   catalogue
C.4.7   Reimbursement application can be submitted.
        Employee has the ability to print their own training record; including classes:- i)They have completed, with test scores and dates (ii)In
        which they have enrolled (iii) That teach / impart a specific skill or certification (iv) Needed for career / job / level of certification
C.4.8   progression (classes and courses to address a skills / certification gap)
C.5     Reimbursement Application
         Ability of the system to enable the employees to submit their application for reimbursement expenses (medical/Business trips/Local
C.5.1    travel/incidental expenses etc) on the online system with the predefined supporting documents
C.5.2    Ability os the system to provide the workflow for the processing of the claims predefined by the user
C.5.3    Ability of the system to enable the employees to view the status of the claims submitted
C.5.4    Ability of the system to restore the history of each employee of claims submitted
         Ability of the system to be able to interface ESS with Payroll for the processing of the reimbursed amounts which are approved by the
C.5.5    way of a workflow defined by the user and also update the Master data
C.5.6    Ability of the system to track outstanding medical advances /credit facility drawn by the employee
C.6      Participant Benefits & Plan Administration
         System to provide browser based employee self service capability for the following benefits administration functions:(i) Current
C.6.1    benefits (ii)Explanation of benefit options
         Enrollment for all benefits (including insurance, retirement (multiple plans), etc.) for both employees and dependents consistent with
C.6.2    eligibility rules and enrollment periods defined in Benefits Administration
C.6.3    Enrollment options (e.g., cost of two party vs. family coverage)
C.6.4    Maintenance of dependent information with supporting documents as and when required
C.6.5    Maintenance of beneficiary information
C.6.6    Benefit package pricing worksheet (employee costs)
C.6.7    Benefit eligibility checking at time of enrollment and at the time of processing
C.6.8    Link to third party administrators as appropriate to provide detailed information as appropriate as and when required
C.7      Man Hour Booking
         Authorized employees can enter timesheet information directly into electronic timesheet and submit . The same can be monitored by
C.7.1    the time administrators
         Ability of the system to provide the electronic time sheet as pre defined by the user with required fields and the facility to modify the
C.7.2    same
C.7.3    Ability of the system to update the electronic time sheet with the actual attendance recorded for the employee
         Ability of the supervisors/officers/HOD/Project Managers to have a snap shot of the allocation of the resources and also the time
C.7.4    booking done by the employees assigned to them
         Ability of the supervisors/officers/HOD/Project Managers to manage / rearrange /reassign the resources as per the project
C.7.5    requirements
         Ability of the system to generate daily/weekly/monthly/quarterly report of the regularized time/attendance and a notification of the
C.7.6    same should be sent to the payroll
C.7.7    Ability of the system to generate reports required in the predefined format for manpower requirements
         Ability of the system to generate daily/weekly/monthly/quarterly reports for the senior management in a predefined format to have a
C.7.8    look at the resource allocation for various projects running in CSL
C.7.9    System provides an option for the audit of changes to the time sheet before submitted by the employee. Option may be set up via
         flexible user defined criteria such as organizational unit, employee group, etc.
C.7.10   Ability fo the system to capture the request for overtime and the same is approved via workflow defined by the user
C.7.11   Ability of the system to update the HR Master data for time once it is approved
C.7.12   Ability of the system to provide the employees to have a consolidate report on the overtime
         Ability of the system to provide information to authorized users about the leave taken /business trips/ training availed / time off granted
C.7.13   to the employees assigned to them
C.8      Leave Accounting
         Ability to create the leave calendar as per the entitlement for each employee for the calendar year(eg- earned leaves, sick leave
C.8.1    ,casual leave etc)
C.8.2    Ability of the system for employees to view their leave balances
C.8.3    Ability of the system for employees to view their leave accruals
C.8.4    Ability of the system for employees to view their leave usage
         Ability of the system for flexible user defined criteria, forms, and processes for submitting various types of requests for leaves
C.8.5
C.8.6    Ability of the system for employees to check on the status of all requests they submit
C.8.7    Ability of the system for employees to submit a leave buy-back request


D        Payroll

D.1      General Requirements
D.1.1    Ability to calculate the salary based on Labor law, tax law, Benefit law, Civil law ,Reporting law, Information law, statistic Law etc

D.1.2    Ability to updates the databases and import the master data relevant to payroll.
D.1.3    Ability to import the last payroll result
D.1.4    Ability to calculate the partial period factors, lump sums and salary elements, and cumulates the gross results.
D.1.5    Ability of the system to calculates the net remuneration and performs retroactive accounting if specific master data has been changed
         in previous payroll periods
D.1.6    Ability to query Off cycle payroll
D.1.7    Ability to perform the retroactive payroll accounting for the employee
D.1.8    Ability to perform factoring
D.1.9    Ability to Perform Bank transfers
D.1.10   Ability to processes time data and calculates the individual gross values
D.1.11   Ability locks the personnel numbers, for which payroll should be run, against master data changes that affect the payroll past or
         present
D.1.12   Ability to locks the payroll for the period during which payroll-relevant changes are made to the master data for the personnel numbers
         being processed.
D.1.13   Ability to correct master or time data for personnel numbers which contain errors, and which the payroll program could not process.

D.1.14   Ability to provide the exact specific date for payroll processing and also takes into consideration the retroactive accounting if
         applicable
D.1.15   Ability to provide off cycle payroll, for eg to give bonus to the employee
D.1.16   Ability to provide specific and concrete payroll periods, with a period number, start and end date and pay day
D.1.17   Ability to check and ensure that not every change triggers a retroactive accounting run, the changes are checked for retroactive
         accounting relevance.
D.1.18   Ability to carry out the payroll correction run
D.1.19   Ability to integrate with time data
D.1.20   Ability to process the data as per the status of the employee( i.e.. regular employee, retired employee)
D.1.21   Ability to provide the option to the employee to view their pay slips online and these are emailed automatically as well for their
         records and also take the print out if required

D.1.22   Ability to provide the option to archive the payroll data for statistical analysis in respect of different employee types.

D.1.23   Ability to automatically update to tax tables when the need arises.

D.1.24   Ability to generate various statutory forms
D.1.25   Ability to provide support for the computation of ESI
D.1.26   Ability to provide the claim form online
D.1.27   Ability to provide a report on professional tax and compute the same
D.1.28   Ability to process the various reimbursements applied by the employee and notified by the departments
D.1.29   Ability to recover any advances given to the employees from the pay
D.1.30   Ability to give any approved advances to the employees
D.1.31   Ability to generate various statutory forms
D.1.32   Ability to process the annual increments given to the employees
D.1.33   Ability to generate salary certificates if requested by the employee
D.1.34   Ability to recover rents for the quarters allocated to the employees
D.1.35   Ability to deduct the EMI for the conveyance loan given to the employee
D.1.36   Ability to process the Allowances and incentives defined and approved by the user
D.2      Medical Advances
D.2.1    Ability to create a medical advance request and a notification should be sent to the approving authority as per the DOP.
D.2.2    Ability to define the amount for the medical advances and the approving authority for the same.
D.2.3    Ability of the system to track outstanding medical advances drawn by the employee
D.2.4    Ability to approve/reject/on hold the medical claim request and as per the action taken the HR master data should be update and a
         notification should be sent to the Finance Department to issue a cheque to the hospital or cash to the individual as per the rules

D.2.5    Ability of the system to be linked to payroll to process these advances or the recoveries of the same
D.3      Medical Claims -
D.3.1    Ability to create a medical claim request and a notification should be sent to the Personnel Administration team to process the
         medical claims
D.3.2    Ability to send a notification to the approving authority as per the DOP for the medical claims requested by the employees
D.3.3    Ability of the system to record credit facility extended to the employee for treatment at impanneled hospital in case of availing the
         medical facility
D.3.4    Ability to approve/reject/on hold the medical claim request and as per the action taken the HR master data should be updated and a
         notification should be sent to the payroll to credit the medical reimbursement in the employees salary
D.4      Processing Medical Bills -
D.4.1    Ability to record / create the medical bills processing request; a notification should be sent to Finance department for
         processing the medical bills of employees.
D.4.2    Ability of the system to update the status after Finance department has processed the medical bills of the employee and the HR
         master data should be updated accordingly.


E        Training and Employee Development

E.1      METI
E.1.1    Ability of the system to include METI as a part of the training catalogue with a work flow defined by the user at the METI department

E.1.2    Ability of the system to carry out the admission process online
E.1.3    Ability of the system to manage the METI catalogue defined by the user
E.1.4    Ability to record Training evaluation (Training Assemenent Report-TAR book) online
E.1.5    Ability to update register of DG shipping
E.1.6    Ability of the system to publish the GME training schedule online which can be viewed by the external applicants for the training

E.1.7    Ability of the system to process all types of booking individual and group attendees for the training
E.1.8    Ability of the system to record all details of each GME trainee under his slot no. batch wise, and can be checked / recovered in any
         format.
E.1.9    Ability of the system to enable the trainees to view their training schedules
E.1.10   Ability of the system to use the standard letter/mail merge function and multiple correspondence templates
E.1.11   Ability of the system to track the expenses incurred against the METI training with the predefined workflow to approve the same

E.2      Internal Training
E.2.1    Ability to gather training needs from division heads/HOD's/APAR/ Self Appraisals/ career succession plan etc
E.2.2    Ability of the system to provide the user defined workflow to carry out the various activities involved in training programmes
E.2.3    Ability of system to generate report for the training needs as per the employee qualification, job description etc
E.2.4    Ability to create a Annual training plan and system should send a notification to the approving authority
E.2.5    Ability to approve/reject/change the programme by the approving authority
E.2.6    Ability of system to notify the programme coordinator once the Annual training plan is approved/rejected/changed
E.2.7    Ability to raise a requisition for training programme and a notification should be sent to the approving authority and to the concerned
         departments
E.2.8    Ability to create/modify/delete training programme catalog
E.2.9    Ability to define programmes and the faculty list
E.2.10   Ability of system to populate the faculties for training programmes as per their skills, qualifications, experience etc
E.2.11   Ability of system to notify the enrolled employees for training
E.2.12   Ability of system to notify the faculty for the training programmes
E.2.13   Ability to raise requisition for course materials, logistics and a notification should be sent to the Material Management and Finance
         department to carry out the process
E.2.14   Ability of system to schedule enrolled employees for training programmes and notify the enrolled employees about the venue/time and
         course details
E.2.15   Ability to record attendance and conduct of employees attending training
E.2.16   Ability to generate reports as per the search criteria defined by the user
E.2.17   Ability of system to update time / attendance of employees attending the training and a notification should be sent to the time
         management and man hour bookings on ESS
E.2.18   Ability of system to generate monthly reports for providing statistical data about the training programmes and number of employees
         attending the programme
E.2.19   Ability of system to update the HR master data/ IMS (Integrated management System) and Performance appraisal documents with
         the training programme credits to the employees who completed the training programme successfully
E.2.20   Ability of system to notify the training coordinator after the training programme ends.
E.2.21   Ability to approve / reject/ on hold the employee training certificate
E.2.22   Ability to generate training certificate to approved employees
E.2.23   Ability of system to provide search results for employees who were approved/rejected / on hold status
E.2.24   Ability of the system to get the feed back from the trainees for the various training programme
E.2.25   Ability of the system to provide post training evaluation
E.3      External Training
E.3.1    Ability to gather external training requirement from the division heads/HOD's./APAR/ Self Appraisals/ career succession plan etc

E.3.2    Ability to create external training programmes needs and identify the sponsored employees
E.3.3    Ability of the system to account the cost center for the sponsored training of an employee defined by the user
E.3.4    Ability of the system to provide the list of documents required for the eligibility of any external training (abroad training)
E.3.5    Ability to raise a external training request to the training coordinator with employee details, training programme details, fees details etc

E.3.6    Ability of system to send a notification to the training coordinator for the same
E.3.7    Ability to raise a requisition for external training and seek for approval in the predefined workflow and notify the approving authority

E.3.8    Ability to approve/reject/hold the external programme request
E.3.9    Ability of system to notify the training coordinator when the external training programme is approved/rejected/ on hold
E.3.10   Ability of system to notify the Finance department for processing payments for sponsored employee for external training
E.3.11   Ability of system to notify once the Finance department processes the external training fee request
E.3.12   Ability of system to update the HR master data with training programmes credits to the employee and nominate employee as faculty
         for other batches
E.3.13   Ability of system to update the HR master data/ IMS (Integrated management System) and Performance appraisal documents with
         the training programme credits to the employees who completed the training programme successfully
E.3.14   Ability of system to notify the training coordinator after the training programme ends.
E.3.15   Ability to approve / reject/ on hold the employee training certificate issued by the external training agency
E.3.16   Ability of system to provide search results for employees who were approved/rejected / on hold status
E.3.17   Ability of the system to store the scanned copy of the certificate in the Document Management system
E.3.18   Ability of the system to get the feed back from the trainees for the various training programme
E.3.19   Ability of the system to provide post training evaluation
E.4      Apprentices
E.4.1    Ability of the system to plan the selection of trainees as per the approved scheme
E.4.2    Ability to seek approval for the selection process and interview panels, reservation of seats
E.4.3    Ability to notify the interview planel about the interview schedule
E.4.4    Ability to seek approval for the selected candidates through the predefined workflow
E.4.5    Ability to roll out offer to the selected candidate
E.4.6    Ability of system to update the HR master when an apprentices is hired
E.4.7    Ability of the system to notify the concerned department for issue of ID card
E.4.8    Ability of system to schedule the apprentices for induction training
E.4.9    Ability of system to notify the Training center to organize the induction training to the apprentices as per their trade
E.4.10   Ability to create apprentices training catalog
E.4.11   Ability to define the training programmes and select the faculty from the list of faculty.
E.4.12   Ability to record the time/attendance for the apprentices training and notify the same to the payroll and time management
E.4.13   Ability of system to generate monthly report for the time data
E.4.14   Ability of system to provide reports as per the search criteria defined by the user
E.4.15   Ability to record the remarks pertaining to conduct of the apprentices and update the HR master data accordingly
E.4.16   Ability of system to notify the training center, Recruitment staff after the completion of training programme
E.4.17   Ability of system to generate certificate of the apprentices training
E.4.18   Ability of system to update the HR Master data with training credits to the apprentice candidate
E.4.19   Ability of the system to create performance report of the trainees from the user department as defined by the user
E.4.20   Ability to create performance report of the trainees by the training center
E.4.21   Ability of the system to notify the Finance department to claim the reimbursements from government for expenses incurred for
         Apprentices training as defined by the user


F        Career and Succession

F.1      General Requirements
F.1.1    Ability of the system to ensure that the staff qualification requirement are met as per the standard and predefined and planned for
         further enhancement by the user
F.1.2    Ability of the system to implement specific personnel and training measures to promote the professional development of your
         employees as per the criteria's predefined by the user
F.1.3    Ability of the system to change the career plan once the employee is transferred to another post
F.1.4    Ability of the system to define , structure and manage qualification catalogue
F.1.5    Ability of the system to create profile based on qualification catalogue
F.1.6    Ability of the system to compare an employee’s qualifications / competency at a specific point in time with the requirements of his or
         her present or future occupation.
F.1.7    Ability of the system to 'use profile to show both the competency / requirement of a position and the qualifications and career goals
         (preferences) of an employee
F.1.8    Ability of the system to do Profile / competency matchups to find out how suitable certain persons are for a certain position in the
         company
F.1.9    Ability of the system to assign a different proficiency scale to each qualification group.
F.1.10   Ability of the system to provide a a depreciation meter value for qualifications/ competency. The depreciation meter enables you to
         simulate scenarios whereby qualifications/competency become outdated, or are forgotten if they are not used.
F.1.11   Ability of the system to specify a validity period for qualifications (licenses for eg)
F.1.12   Ability of the system to provide succession plan containing all suitable employees listed and sorted by suitability
F.1.13   Ability of the system to provide editing options for the succession plan and ranking list
F.1.14   Ability to provide simulation for the vacancies that arise as the result of an employee transfer, and analyze the resulting staffing
         requirements
F.1.15   Ability of the system to provide Information on the requirements for the position can be acquired and also restricting the selection to
         particular groups of people to assimilate the number of employee applying for that post
F.1.16   Ability of the system to establish who the potential successors should be for a vacant position
F.1.17   Ability of the system to state if the eligible successor is available within the company or is there a need to recruit a new employee if so
         then automates the process to request for a new hire to the recruitment team
F.1.18   If the Employee within the company is the successor for the position then in that case transfer of that employee is initiated and the
         required approvals in the workflow is automated in ERP
F.1.19   Ability of the system for the employee transferred has a change in career plan.


G        Organizational Management

G.1      General Requirements
G.1.1    Ability of the system to represent the functional structure of the company based on tasks/projects/functional requirements
G.1.2    Ability of the system to evaluate headcount, current division of tasks, reporting structures in the company according to department

G.1.3    Ability of the system to identify the responsible user for carrying out Business Workflow tasks
G.1.4    Ability of the system to provide task-oriented authorizations
G.1.5    Ability of the system to provide an intuitive interface for creating and editing organizational plans.
G.1.6    Ability of the system to provide managers with data on the organizational plan of their area of responsibility and enables them to edit
         this information.
G.1.7    Ability of the system to provide several organizational plans in different plan versions, one plan version, you depict your current valid
         organizational plan which you use for your current business processes (evaluations, Workflow, personnel planning, for example).In
         additional plan versions, you can depict organizational plans as planning scenarios (for Business Process Re-Engineering, for
         example).
G.1.8    Ability of the system compare current organizational plan with the planning scenarios and transfer data from the simulated structures
         into the current organizational plan.
G.1.9    Ability of the system to create Organizational unit/Positions/Jobs/Task in Organizational Management and also define the workflow

G.1.10   Ability of the system enables Staff assignment for each organizational unit and provides the list of current persons (employees),
         users and vacancies
G.1.11   Ability of the system to provide characteristics that can be assigned for each position which can be evaluated using reports
G.1.12   Ability to create positions that are similar or the same, as you will not have to assign tasks and characteristics to each individual
         position.
G.1.13   Ability of the system to assign employee to a position and determine, where a employee is functionally assigned in the company &
         which tasks employee performs
G.1.14   Ability of the system to create a Task catalogue as it defines the activity which is performed within an organizational unit
G.1.15   Ability of the system to assign validity period to position or assignment so that it can be restricted or terminated by the authorized user



H        Reports

H.1      Performance Management System
H.1.1    Report of Performance Appraisal
H.1.2    Report of Moderation Committees
H.1.3    Report of Performance Grading
H.2      Promotion & Transfers
H.2.1    List of Eligible Employees in consideration for advancement/promotion as per the respective policies
H.2.2    Report on Grading obtained by employees in APAR
H.2.3    Report on Absence on loss of pay of the employees
H.2.4    Report on Vigilance Clearance on disciplinary
H.2.5    Report on Disciplinary Actions/Court cases
H.2.6    Report of Departmental Committee /Selection Committee
H.3      Training & Development/ Apprenticeship
H.3.1    Contract Registration Card for each trainee to be forwarded to BAT in prescribed format
H.3.2    Contract of Apprenticeship Training to RDAT/BAT for Number of trainees engaged in each trade with the details in prescribed format

H.3.3    Quarterly return to RDAT in prescribed format
H.3.4    Half Yearly Return to RDAT in prescribed format
H.3.5    Once in year an Inspection report to be sent to RDAT in prescribed format
H.3.6    Training Completion Certificate to BAT
H.3.7    Quarterly information to CMD in Ms Excel regarding the intake of trainees
H.3.8    Report on Working days and hours of trainees/staff
H.4      METI
H.4.1    Report on Working days and hours of trainees/staff
H.4.2    Report on Training Schedule
H.4.3    Report Weekly Training Master Plan
H.4.4    Report Weekly Training Schedule for Theory/Practical Classes
H.4.5    Report on Check List for Admission for GME trainees
H.4.6    Report on Allotment of Subjects
H.4.7    TAR Book Report
H.4.8    Report on evaluation of trainees on Theory/practical/Afloat Training/Work Dairy/Attitude/Final evaluation
H.4.9    Report on Selection of Best House
H.4.10   Report on Master file sent to DG shipping
H.4.11   Report on Performa A/B to DG shipping
H.5      Time Management System
H.5.1    Daily Report on Attendance and Absence required for various activities
H.5.2    Monthly Report on Attendance and Absence
H.5.3    Annual Report on Attendance and Absence
H.6      Recruitment
H.6.1    Quarterly Returns to Employment Exchange
H.6.2    Half Yearly and Annual Returns to Ministry on Reservation for SC/ST/OBC/PWD/Ex Serviceman/Minority respectively
H.6.3    Quarterly Report to CMD on New Joinees
H.6.4    Monthly Report on Manpower to CMD
            Functional requirement specification for Marketing
                             Process at CSL
                                                         Particulars                                                   Response   Comments   ERP Module

 A     Master data
       Ability of the system to capture the business partners such as prospective customers, customer, customer
A.01
       contact person, agents and intermediaries
       Ability of system to maintain customer master with specific details such as Customer Name, customer
A.02   number, PAN details, Multiple shipping address, Multiple Paying Authority address, Service tax registration /
       ECC Code and Sales Tax Registration (CST, TIN and local registration) number etc
       Ability to capture the competitor information, Industry information and important events relating to ship
A.03
       building industry
       Ability to store price master for various components internally manufactured and from OEM suppliers, along
A.04
       with back up quotations/ documents
A.05   Ability to create and store costing templates with index of component based on the type of ship
A.06   Provision in the system to define the components as groups based on the type / related activities.
       Ability of the system to add components / sub components and defines logic for calculation of pricing at each
A.07
       level including the overall price for the order
A.08   Ability of the system to store standard shipbuilding contract templates
A.09   Ability of the system to store standard Delivery Protocol documents
       Ability of the system to store standard documents/checklists for inclination test /light ship survey/standard
A.10
       surveys during sea trials.
A.11   Ability of the system to capture ballasting plans required at the time of launching and sea trials
 B     Sales Activities
B.01   Ability to record sales activities along with date and response to the activities
       Provision in the system to forecast based on current project schedule and future delivery schedules planned
B.02
       based on the enquiries and quotations submitted
B.03   Ability of the system to upload and link reference documents to the forecast for future analysis
B.04   Ability to generate resource availability and utilization report for sales planning
B.05   Ability to track the sales activities based date, type and geography
B.06   Provision in the system to record the sales target for the period
 C     Tender Enquiry and Quotation Management
C.01   System to record Customer tenders(Enquiry) received from customers.
C.02   Provision in he system to categorize the enquiry based on the seriousness of the customer
C.03   Ability of the system to upload and store the tender documents with reference to the enquiry
       Ability of the system to record participation in bidding process with details such as Customer tender Number,
C.04   Type of tender, Marketing person names, Project persons name, participation (Yes/No), Reason for non
       participation, Due Date of response, Tender File Number(CSL Format), Date of Entry.
       Ability of the system to suggest similar enquiry / projects performed in past for the bidding process with
       following details:
       i) Components / partners associated for the project
       ii) Man hours consumed in the project
C.05
       iii) Total material cost(split of procurement, services and in-house manufactured items)
       iv) Design documents ( Drawings, BOM, System requirement, Quality documents etc)
       v) Lead time for procurement, manufacturing, delivery , Installation, commissioning etc.
       iv) Details of key activities / project task



C.06   Provision in the system raise requisition for purchase of the tender
       Ability to request for EMD through the system against a particular Tender document with appropriate multi
C.07
       level approval
       Provision in the system to cumulate and allocate the expenses pertaining to enquiry and quotation against a
C.08
       particular project
       Provision in the system to close the enquiry with appropriate reasons in case decision is made not to respond
C.09
       to the enquiry
       Ability of the system to create costing sheet against the enquiry. The costing to be created based on the index
C.10
       of components defined as part of the template master
       Provision in the system to add components / sub components to the costing sheet along with quantity, rate
C.11
       and currency
       Ability of the system to record the rate for the components / sub components in any currency and provision to
C.12
       convert the same into other currencies based on the exchange rates defined in the system
       Provision in the system to view the historical costing data, material consumption for similar projects and offers
C.13
       from suppliers, in a time sequenced format
C.14   Ability of the system to create and store costing templates based on the type of ship / requirements

       Provision for linking budgetary offers and cost worksheets to the respective component in the costing sheet,
       with provision thereof to link revised versions of such budgetary offers across revised costing sheets

       Provision in the system to print the costing sheet for internal use and the quotation for submission to the
C.15
       customer
C.16   Ability to restrict the access authorization to the quotations
C.17   Provision in the system to capture the status of the quotation for tracking and reporting
       Ability of the system to trigger notifications based on the status of the quotation to Finance, Planning and
C.18
       Design department
C.19   Provision in the system to have multilevel approval based on the status of the quotation
C.20   Ability of the system to maintain quotation response online
       Provision in the system to amend and submit the revised cost sheet and the quotation with reference to
C.21
       original documents and version control.
       Ability of the system to record lost bid, the details such as lowest Bid amount and the competitor details are
C.22
       captured and is recorded in the lost order list for future analysis
       Ability of the system to track marketing expense such as hospitality which includes Guest house booking, Taxi
C.23
       Booking, Food and snacks etc.
C.24   Provision in the system Track EMD along with Quotation.
       Alerts for Tender Due(As per customer) dates to Marketing and Projects for submission of Quotation before a
C.25
       predefined no. of Days
C.26   Provision in the system upload the E-Tender documents in the system along with the enquiry
       Provision of system to provide data/Documents to be submitted for the Tender floated by customer in a
C.27
       Electronic method(E-Tenders)
C.27   Ability to prepare a proposed preliminary WBS for each projects

 D     Contract / Sales order Management
       Ability of the system to generate a contract / sales order with reference to a quotation in the system with
       following specific details:
       i) Order Details- ship type, sector, Product Group, unique project
       number and acknowledgement number, Person (Marketing & Project)
       ii) Payment Authority- Multiple Address details of Paying authority, Consignee,
       Co–coordinator
D.01   iii) Cost Details
       iv) Insurance details
       vi) Delivery dates and schedule.
       vii) Payment Terms- Applicable Payment terms like Advance, progress payments, hold backs, others etc., that
       can be different for each line item
       ix) Late Delivery Clause, Liquidated damages, Guarantee details- Bank / Corporate guarantee details
       x) Warranty and Inspection details
       Ability to control the activation of the contract / sales order with multi level approval as per predefined
D.02
       authorization matrix
D.03   Ability to make changes in draft contract document and track with version control
       Ability of the system to record any contract / sales order amendments/ addendums and link the same to the
D.04
       original contract, in chronological order
D.05   Ability of the system to define the terms of payment / billing plan with milestone definition
       Ability of system to update terms of payment/ billing plan when an addendum to the contract is signed, with
D.06
       clear tracking of the changes
D.07   Provision in the system to control the milestone confirmation and billing through multi level approval

       Ability of the system to upload and store planning, Material package information, customer signed contract,
       technical specification, GA drawing, Makers list, guarantee forms, design documents and other relevant
D.08
       documents with reference to the contract / sales order, ability for version control of such documents, and
       ability to transmit any of these documents to other departments

       Ability of system to issue unique chronological Yard No., based on authority, and then link this to all activities
D.09
       for the project
       Ability of system to view the stage payments received from the customer and adjust the same over multiple
D.10   invoices raised depending on the milestone events and according to the payment terms agreed upon in the
       contract / sale order
D.11   Ability of the system to print contract / sales order or save as .pdf file
D.12   Ability to capture advance procurement requirements such as DNV charges , Bunkering charges etc.
 E     Contract / Sales Order Execution
       Ability of the system to track resource utilization based on the resource classification and time booking for
E.01
       each activity / task for monitoring the cost and also for costing for new projects
       Ability of the system to monitor and track the actual value of procurement (of items / goods) against the
E.02
       costing sheet.
       Ability of the system to monitor and track the actual value of all subcontract (of works) against the costing
E.03
       sheet.
       Ability of the system to monitor and track the actual value of all direct expenses (Port, Insurance, brokerage,
E.04
       miscellaneous expenses etc) against the costing sheet.
       Ability of system to continually provide updated cost estimate for each project based on original cost estimate
E.05
       updated with actual costs incurred
       Provision in the system to view the materials issued for a particular project and generation of Work-In-
E.06
       Progress (WIP)
       Ability of system to create Material Consumption Certificate for the Project\Job Number which are cost plus
E.07
       types.
       Ability of the system to generate packaging number for certificates and documents to be delivered as part of
E.08
       the vessel, and all documents to be available for easy retrieval
       Ability of system to record the packing label with following details ship / project number, project details and
E.09
       attached to the Consignment.
E.10   Ability of the system to record the Delivery Protocol documents against a particular project

 F     Billing / Invoice Management
       Ability of the system to capture the completion of milestone and trigger notifications to various departments for
F.01
       billing
       Ability of the system to generate invoice requisition on initiation / completion each of milestone, by the
F.02
       marketing department
       Ability of the system to maintain all the documents such as customer invoices, supplier invoices, certificates,
F.03
       statutory clearance, testing documents etc required for invoicing along with the surveyor details
F.04   Ability of the system to track and monitor the incoming payments against invoices
F.05   Provision in the system to generate customer outstanding report and aging analysis
       Ability of the system to track the flow of documents from Enquiry to payment for tracking the end-to-end
F.06
       process
 G     Change Request Management / Variation Order (VO)
G.01   Ability of the system to capture VO requests pertaining to a project
G.02   Provision in the system to define the payment terms and the billing plan for the VO
G.03   Ability of the system to generate VOs online for confirmation from the customer
G.04   Provision in the system to upload the VO agreement
G.05   Provision in the system to close the VOs in case it is dropped and further action is not necessary
       Ability of the system to generate the status of project wise VOs for tracking and communication to the
G.06
       customer
       Provision in the system to generate the costing sheet of the VO based on the inputs from Design / material
G.07
       and resource utilization along with mark-up
G.08 Ability of the system to trigger notification from the system to various departments for execution of the VOs

G.09 Provision in the system for controlling the access to the VO to various departments based on requirement
G.10   Provision in the system to track the progress of the Vos, project wise
G.11   Ability of the system to store and link the supplier invoices to the VOs
G.12   Ability of the system to capture the actual expenditure of the V.O
 H     Warranty Management
       Provision in the system to record the warranty information such as warranty period, warranty details for the
H.01
       components and subsystems
       Provision in the system record customer calls and generate intimations regarding the warranty elapsed or
H.02
       going to be elapsed
       Provision of recording the technical issues regarding with following information's:
       i) Unique customer code,
       ii) Ship number / name,
       iii) Nature of the complaint
H.03   iv) Issue description,
       v) Type,
       vi) Date,
       vii) Time and
       viii) Priority level
H.04   Ability of the system to classify the claims into different types based on the nature of the issue
H.05   Provision in the system to intimate the supplier in case of warranty claims against OEM equipments
H.06   Provision in the system to assign the issues with a ticket number and expected closure date
H.07   Ability of the system to close the warranty claims appropriate reasons in case the claim is not accepted
       Provision in the system to track the actions taken on a particular issues raised by the customer by the ticket
H.08
       number
       Provision of system to record and store spares required for repair and maintenance services provided against
H.09
       the complaints
       Provision to inform customer with a billing amount including tax if customer is not
H.10
       covered by warranty or AMC as per the contract
       Provision of system to generate a customer bill for the repair or maintenance services provided to the
H.11
       customer
       Ability of the system to track the actual warranty cost vis-à-vis the warranty cost accounted in the costing
H.12
       sheet for ship
H.13   Ability of the system to record the OEM equipment wise warranty details such as validity period
       Provision in the system to Track the warranty expiry for OEM items vis-à-vis the warranty period provided by
H.14
       CSL for claims management for every ship
       Ability of the system to record the status on successful resolution of the issue along with the date of closure
H.15
       for future reference

       Provision in the system to record final status of all warranty claims on vessel wise basis, and to record final
       commercial closure of all warranties on the vessel, with link to signed agreement/ documents

H.16   Provision of system to view the payments received from the customer
H.17   Ability of the system to capture the insurance policy details for the warranty period
H.18   Ability of the system to capture the details of guarantee engineer
  I    Customer Satisfaction
I.01   Ability to record customer feedback in the system
I.02   Ability of system to record customer satisfaction level
  J    MIS Reporting Requirements
J.01   List of customer master
J.02   List of partners against each customer
J.03   Report on changes in customer master
J.04   List of Inquiries by customer, ship type, geography
J.05   Percentage of open inquiries to total number of inquiries received for the period
J.06   Lead time between receiving of the inquiry to response
J.07   Quotation by customer, ship, geography
J.08   List of quotations by status
J.09   List of quotations closed without response with closure reasons
J.10   Number of quotations generated vis-à-vis inquiries received
J.11   Percentage of open quotations to total number of quotations generated.
J.12   Analysis of reasons for closing of quotation.
J.13   Lead time between quotation creation date against the inquiry receipt date.
J.14   List open contracts / sales orders
J.15   List of contracts by customer
J.16   Report of contract / sales order status
J.17   List of contracts / sales orders for a period
J.18   List of Incomplete contracts / sales orders
J.19   Lead time between customer purchase order receipt to sales order creation.
J.20   Percentage of sales, lost due to slot non availability or pricing.
J.21   List of contracts / sales orders due for delivery
J.22   Delivery due list by period
J.23   Customer wise invoice list
J.24   Customer sales summary report
J.25   Customer Revenue report
J.26   List of incomplete billing documents
J.27   Lead time between actual delivery date and promised delivery date.
J.28   Analysis of reasons for late delivery against customer requested date.
J.29   Revenue generation by channel (such as brokers, tenders and so on), type of ship and customer.
J.30   % of invoices reversed or cancelled due to incorrect data
       VO's per ship and status details
J.31   Number of Warranty claims per ship
J.32   % of claims on CSL to the total claims received
J.33   % of claims on OEMs to the total claims received
J.34   Actual cost versus budget / estimation
J.35   Marketing cost as a % of sales
J.36   Marketing expenses
           Functional requirement specification for Fire & Safety process at CSL

                                                                 Particulars                                                                            Response   Comments   ERP Module

A        Fire & Safety
A.1      Master data
         Ability of the system to record the safety equipments / items with details such as type, category, date of purchase. Warranty, supplier,
A.1.1
         service due date, AMC renew date and so on
A.1.2    Ability of the system to record the employee details with details such as department, shift, blood group and so on
         Provision in the system to record fire equipments with details such as type, category, supplier, date of purchase, warranty, service due
A.1.3
         date, AMC renew date
A.1.4    Ability of the system to capture the vehicle details with registration number, service history, location, in charge and so on
         Ability of the system to capture details of PPEs (Personal Protective Equipments) and equipment protective items issued to workmen
         through store with ref to date of tech approval , expiry dt of certification, present stock , inventory levels etc
         Ability of the system to capture details of production aids (lifting tools & shackles), used in yard pertaining to safety features like load
         testing
A.2      Safety
A.2.1    Ability in the system to record and edit incident / accident data
         Provision in the system to record accidents/incidents with details such as incident category, criticality of the incident, location of the
A.2.2
         incident, work area, damage type and general description about the incident
         Ability of the system to record the employee data such as name, personnel number, marital status from the employee database in case
A.2.3
         of personal injury
A.2.4    Ability of the system to generate and trigger notifications of the accident required by law for reportable accidents
         Provision in the system to record details on the injury and on the body part injured with the option of setting an indicator for main injury
A.2.5
         and old injury.
         Provision in the system to record treatment details such as the first physician to give treatment, further treatment and fields to enter
A.2.6
         remarks for internal and external purposes
A.2.7    Ability of the system to generate Incident/accident log entries and accident reports and control edit with the appropriate authorization
A.2.8    Ability of the system to facilitate amendment to the incident, with version management for tracking
A.2.9    Provision in the system to generate incident report with all relevant details for reporting to internal and external agencies
         Ability of the system to capture, manage and close the incident / accident record with root cause, actions taken and comments by the
A.2.10
         authorized personnel
A.2.11   Ability in the system to plan periodic work area inspection by the safety personnel and assign safety personnel to the inspection plan
A.2.12   Provision in the system to conduct inspection as per the plan and record the observations with severity by the safety personnel
A.2.13   Ability of the system to generate notifications based on the observations to the concerned departments for action
         Ability of the system to record the remedial actions against each observation in case the item is pending for action and close the
A.2.14
         observations
         Provision in the system to escalate the observations in case the action has not been initiated within the specified period by the
A.2.15
         concerned department
         Provision in the system to capture and recommend permits against requisition for work permit initiated from various departments for
A.2.16
         certificates and safety clearances
         Ability of the system to trigger notifications to the concerned departments, based on the requisitions created for permission to execute
A.2.17
         the activities
A.2.18   Provision in the system to capture the remarks / recommendations by the related departments
A.2.19   Provision in the system to define the multi level approval for the requisition based on the type, criticality and department
A.2.20   Ability of the system to record and update the status of the requisition
A.2.21   Ability of the system to allow amendment of the requisition based on access control
A.2.22   Ability of the system to record the inspection remarks by the Safety personnel against the requisition
A.2.23   Provision in the system to record the completion of the activities and trigger notifications to the concerned departments / personnel
         Provision in the system to grant permission with validity period, reporting requirements, frequency of reporting, department in charge
A.2.24
         and employee in charge for the activity
A.2.25   Provision in the system to upload and link certificates / forms to the requisition necessary for the approval by the safety department
A.2.26   Ability in the system to request for the extension of the permission with appropriate reasons by the initiator / department
A.2.27   Ability in the system to provide extension by the concerned departments with comments and to a specific date
         Provision in the system to upload and store documents pertaining to observations, approvals, discussions, certificates and so on with
A.2.28
         appropriate access controls
         Ability of the system to capture internal/ external safety audit comments, trigger notifications, corrective actions taken with time frame,
A.2.29
         close the events upon completion with authority levels and evaluates departments performances.
A.2.30   Ability of the system to record points raised in safety committee , assign points to DEPT heads , follow up and close comments.
         Ability of the system to escalate those points from departmental committees which are not closed beyond the specified time frame to
A.2.31
         apex committees for further action
         Ability of the system to record work place environment details such as air quality monitoring, heat stress monitoring, sound level
A.2.32
         monitoring etc
A.2.33   Ability of the system to generate graphs, compare with statutory values and trigger notifications based on it.
A.2.34   Ability of the system to maintain a record of CSL staff who has attended/ yet to attend various types and levels of training programmes.
A.2.35   Ability of the system to conduct online evaluation of persons who has attended various types of training programmes.
A.3      Fire Services
A.3.1    Ability of the system to record the fire safety drill plan with location and participating personnel details
A.3.2    Ability of the system to update the status of the activity in the plan
A.3.3    Provision in the system to record the observations with reference to the drill executed
A.3.4    Ability of the system to generate report on the execution of the plan
         Provision in the system to track the fire equipments with details such as the type of equipment, capacity, date refilled, next refill due
A.3.5
         date, AMC and so on
A.3.6    Ability of the system to record the maintenance plan for fire equipments
A.3.7    Provision in the system to generate reports of the fire equipments due for maintenance at a given period of time
A.3.8    Ability of the system to record fire training requirements and the plan for the personnel from various departments
A.3.9    Ability of the system to track the completion of the training and evaluation / feedback on the training
A.4      Reports
A.4.1    Incident reporting and investigation
A.4.2    Safety Inspection
A.4.3    Permit of Work System
A.4.4    Safety Committees
A.4.5    New Equipments safety certificate
A.4.6    Mock drill records
A.4.7    Yearly Training Schedule & its Monitoring
A.4.8    Updating of training attended with report generation of various type of individual or type of training programmed
A.4.9    Online training modules and evaluation for all CSL staff which will be reflected in the individual HSE performance
A.4.10   HSE performance of individual –link with individual confidential reports
A.4.11   HSE performance of contractors-link with contractors’ yearly evaluation reports.

				
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