DA SPS IC for Importers by fanzhongqing


									              Automation of the
 Application and Issuance of the
SPS Import Clearance

      Francis Norman Lopez

• Introduction
• BOC e2m Import Procedures
• DA Automated SPS Import Clearance
• National Single Window
• Moving Forward
• Q&A
    About InterCommerce

•   IT, Value Added Network Services company
     – with more than 22 years experience in B2B transactions, and
     – more than 12 years in eCustoms Services – accredited as EDI VAN in
       1998 and now Accredited by Customs, PEZA, Clark and Subic
       Freeports, the Board of Investment and the Department of Agriculture:
       BAI, BPI and BFAR - as Value Added Service Provider (VASP)              PEZA

•   A distributor of Global Exchange Services – GXS, the largest
    global B2B eCommerce services provider
•   Member, Pan Asian eCommerce Alliance (PAA)
                                                                               Department of Agriculture
•   Independent IT Company - No Affiliation with any logistics
    company (broker, forwarder, warehouse operator), thus no
    potential conflict of interest with client logistics providers, and
                                                                                 BPI            BAI
    ensuring data confidentiality and integrity
•   InterCommerce . . . YOUR Value Added Service Partner                                BFAR

          Local Focus – Global Reach !
Pan Asian eCommerce Alliance

 Established in 2000
 12 Members VASP
  accredited by
  authorities; INS –
  12th Member
 Legal framework,
  PKI mutual
  recognition, and
  secure cross
  border transaction
             Import Entry Workflows – e2m IAS

                                         Application to Import Clearance      SPS Import                             National
                                         DA: BAI, BPI, BFAR                   Clearance Data                         Single Window

                 Shipping Line
                                         (BOL, GEN CTN)
                Import Entry SAD
               (Formal/Wrhouse)      Internet

Broker                 Response:                                           VASP                                                      e2m IAS
                     Assessment            Importers’                                                             VASP
                 Final/Temporary           Online Visibility:                                                     Gateway
  Invoice,                                 Import Entry,                   Release
 BL/AWB                                    Assessment                      Instruction
                                           Statement of Settlement
                    CPRS                   Of Duties and Taxes (SSDT)
                    Approved                                                       Arrastre, Whse,
                    COR w BOC CCN                                                      CY-CFS
                                                                                   BOC Final Payment Instruction
             Certificate of
                                                 Debit from                        (Net: duties, taxes, fees – IPF, CSF, others)
                                                 Importer Account
                                                                                         AAB Final Payment Confirmation

                                   AAB                              BAP/PASS5
             BRN + Auto Debit
             Agreement (ADA)
Role of Value Added Service Provider -

 Enabler for electronic transactions with Customs and other
  government agencies
   – Provide front-end ICT systems available to registered
     importers, exporters and designated brokers, and
     infrastructure and telecommunications facilities, to allow
     electronic transactions with back-office system of Customs
     and OGAs,
   – Conduct orientation and user training
   – Provide customer support and helpdesk
 Adopt to global best practices to facilitate trade,
  particularly cross border information exchange
VASP Role in SPS IC Implementation

• InterCommerce enabling the importers
   – Orientation on automated permit processes and
     requirements, and assistance for compliance to agency
   – Provision of an online system (24/7) for the preparation of
     the permit application to agency accredited importers
   – Hands-on user training and initial implementation
   – Integration of data for other trade processes and generation
     of reports
   – Technical support and Helpdesk (8:00am to 10:00pm,
     Monday to Sunday)
  Import Workflows – eg BAI

                     Start         • Accreditation of regular importer of import
        SCM: PO,
                                     products regulated by DA Agencies
 Proforma Invoice                  • Import product may require registration or be
                                     subject to laboratory tests and BFAD
BAI: Import Permit                   Certificate
                                   • Copy of approved Import Permit submitted to
                                     supplier as a requisite prior to export (BAI)
       BIR: ATRIG
                                   • Ship-out date must be within 60 days after
                                     Import Clearance approval
     BOC: Import
    Entry, Release                 • Import Permit/Clearance and Certificate
                                     required by BIR for issuance of ATRIG (BAI)
                                   • Import Permit/Certificate and ATRIG required
                                     by BOC for processing import entry and
                                     release of goods
BAI Import Clearance, Permit

                              • Application Forms
       Application Form
                                 – NVQS Import Clearance                    Harmonize
                                 – AFSD Import Permit
                                 – LSD-VBSS Permit
                Application   • BAI Product Groups
                                 – Animal and Animal Products
              Pay Import            • Live animals, Animal by-products,
    Permit/Clearance Fee               Animal products                       Pre-Qualify
             BAI Review,         – Feeds and Feedstuff                    Importer, Products
                                    • Feed ingredients and components,
       Process, Endorse                Veterinary drugs and products
                                 – Veterinary Biological Products
Print Import Clearance for
       Approval/Signature     • Cycle Time
                                 – Average 3 days
                                                                          Reduce Cycle
          Approve, Sign
        Import Clearance      • Fees
                                 – P100, P125, P200, P250 and P500

                              • Other Expenses
                                 – Man-hours
                                 – Transportation
                                                                           Reduce Costs
                                 – Other expenses due to delays in the
                                   approval of the permit
Automated Import Permit Model

• Accreditation and Registration
   – Importers and respective products
   – Online repository, database and maintenance

• Electronic Processing by Agency
   – Automated validation of mandatory data eg only accredited
     importers and registered importables
   – Automated/online review, endorsement and approval
   – Autodebit payment of agency/permit fees
   – Online printing of approved permits with reference number
     and barcode
 DA SPS Import Clearance - Overview

                                          BPI Plant,
                                          Plant Products

                                          BAI Live Animal

                                          BAI Animal

Importer,                                 BAI Veterinary
Authorized                                & Biologicals
Rep/Broker              DA Trade System
                                          BFAR, Fisheries
                                          and Aquatic
                                          BPI, BAI, BFAR
                                          Quarantine Offices

                                          DA ITCAF
                                          (System Administrator)
Importer Procedures

  Registration             Application             Utilization

• Registration with     • Online preparation,   • Send copy of SPS
  DA Agency               via Internet/INS        Import Clearance
• Submission of the     • Electronic              to supplier (origin)
  List of Importables     submission of SPS     • Submit SPS IC +
                          Application             Certification to BIR
• Remittance of
  Advances for SPS      • Receipt of BAI          for ATRIG
  Fees to DA Agency       Response              • Attach SPS import
  Cashier                                         Clearance doc to
                        • Printing of the
                          Approved SPS            Import Entry
                          Import Clearance,       Declaration
                          Import Certificate
  Agency Procedures

    Registration             Processing              Quarantine

• Approve importer      • Automated validation of    • Quarantine Officer
  registration            data                         access to approved
• Approve the List of  • Review of application,        SPS Import Clearance
  Importables            determine other             • Validate SPS
• Receipt of Advances    conditions of import          document vs
  for SPS Fees,        • Autodebit payment of SPS      approved SPS online,
  issuance of Official   Fee                           cargo
  Receipt              • Endorsment and Approval     • Approve clearance
                                                       and release of cargo
                        • Agency transmits
                          response to Importer and
                          approved SPS data to
Changes in Procedures

• Use of online forms for preparation, support documents
  (scanned documents) attached to application, 24 / 7
• Harmonized SPS Import Clearance form for BAI, BFAR and BPI
• Eliminate manual steps:
   – Submission of application form and support documents
   – Manual, over the counter payment of SPS Fees
   – Manual typing of NVQS Import Clearance, AFSD Import Permit,
     LSD-VBSS Permit and BAI Certificate for BIR ATRIG
   – Physical signature on document
   – Notarization of Import Permit
• Electronic submission of approved SPS data to NSW for
  Customs automated validation vs import declaration
• Advanced information on approved SPS Import Clearance to
  Quarantine Officer

• Agency
   –   Focus on substantive functions, less clerical tasks
   –   Faster cycle time on processing and issuance of permit
   –   Advance information to quarantine officers assigned at ports
   –   Online databases, real time reports and statistics

• Importer
   –   Faster, predictable response time to permit applications
   –   Improved compliance to policies and procedures
   –   Less clerical task and document handling
   –   Cost savings on trade processes
Importers : Next Steps

• With DA
   – Accreditation with respective agencies
   – Registration of importables for agency approval
   – Advances for SPS Import Clearance Fee

• With InterCommerce
   – Registration for DA SPS IC Services, Online Visibility
   – Attend User Training of online preparation and submission of
     SPS Import Clearance, Online Visibility (Transactions with
     DA and Customs)
   – Advances for INS Transaction Charges
Questions and Answers

                           Unit 2203, 88 Corporate Center
                              Sedeno St., Salcedo Village
                                         Makati City 1227
                                 Telephone: +02 843 2792
                                       Fax: +02 843 8160
               Email: marketing@intercommerce.com.ph
Registry of Importers
Online Registration of Importer
List of Importables of Importers
Importer Access to InterCommerce
Select WebCWS Application
Preparation of the Application for SPS
Select Agency
Confirm Importer Data
Add Purpose and Supplier Data
Add Import Shipping Data
Add Item
Add Item Details
Attach Support Documents
Submit SPS Application
Monitor Balance of Advances with Agency
Application Received by Agency
Login as Reviewer
Select Application for Review
View Details
Add Conditions
Login for Endorsement to Director
Select SPS Application
View Details,
Conditions and
Login as Director for Approval
Select SPS Application
View Details,
and Approve
                      WORLD TRADE                                                                G/SPS/GEN/1001

WTO Notice            ORGANIZATION
                                                                                                 8 March 2010


                      Committee on Sanitary and Phytosanitary Measures                           Original: English


                                                      Communication from the Philippines

                             The following communication, received on 3 March 2010, is being circulated at the request of
                     the Delegation of the Philippines.


                     1.       The Philippine Department of Agriculture has adopted a procedural shift from manual to
                     automated application and issuance of Sanitary and Phytosanitary (SPS) Import Clearance. It has
                     started the pilot implementation of the INS Trade Software System which automates the application
                     and issuance of SPS Import Clearance since 16 December 2009 until the month of March 2010. SPS
                     Import Clearance is a document that shall be used by the selected pilot importers to undertake
                     importations with their foreign suppliers, replacing the Veterinary Quarantine Clearance (VQC), Plant
                     Quarantine Clearance (PQC), and Import Permit (IP) issued by the Bureau of Animal Industry (BAI),
                     Bureau of Plant Industry (BPI), and Bureau of Fisheries and Aquatic Resources (BFAR), respectively.

                     2.      One of the highlights of this activity is the pilot dry run/test of the system where the selected
                     pilot importers will do live transactions from application, processing, approval of the SPS import
                     clearance, up to the arrival and inspection of the imported commodity at the port.

                     3.      In this regard, we would like to inform the entire membership of the WTO that the SPS
                     Import Clearance issuing agencies, i.e., BAI, BPI, and BFAR and pilot importers shall be using the
                     attached harmonized forms1 of the SPS Import Clearance for the entire duration of this exercise.
                     Please note, however, that while the system is in pilot mode, import permits issued to other importers
                     through the manual processing and issuance procedure are still valid for importation and inspection.

                     4.      Furthermore, we would also request the cooperation of WTO Members in informing their
                     relevant agencies and suppliers of this exercise, in order to facilitate and ensure the smooth
                     implementation of this activity.


       Back to
    BAI Procedures
                                 In English only.
Login as Quarantine Officer at Port
View Approved SPS Import Clearance
View SPS
as Used
Input Data on Actual Inspection
Record of Actual Inspection
  Importer Registration with InterCommerce

   1. Importer registers with InterCommerce online
      (www.intercommerce.com.ph), providing UserID, password
   2. Submit accomplished and submits Registration for CPRS and
      Online Visibility
   3. Upon validation, InterCommerce activates UserID, password

      With registration with InterCommerce, importers have
FREE access to eCustoms Services: CPRS preparation, submission,
   Online Visibility on trade transactions, download SSDT and
  Management Reports eg Monthly Statement of VAT payments
Questions and Answers

                           Unit 2203, 88 Corporate Center
                              Sedeno St., Salcedo Village
                                         Makati City 1227
                                 Telephone: +02 843 2792
                                       Fax: +02 843 8160
               Email: marketing@intercommerce.com.ph

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