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					Introduction

   Welcome
  Welcome to the inaugural University of Bristol Green Impact Awards! Green Impact is an environmental accreditation scheme with an
  awards element bespoke designed for departments. The scheme is being run by the Energy and Environmental Management Unit, the
  University of Bristol Union and NUS Services. It is hoped this scheme will become an annual initiative that is supported by the majority
  of departments at the University of Bristol.

   Purpose
  To reduce the environmental impact of the University of Bristol by encouraging, rewarding and celebrating environmental good practice
  within departments.

   Guidance for departments
  Any department can take part in Green Impact regardless of their size. In this first year we are allowing departments to find their own
  level. Some larger departments may want to split down and take part as a number of smaller divisions. Conversely smaller
  departments may want to team up with other departments that they share space with.
  Green Impact is not aimed at any one type of post holder, and anyone can lead on Green Impact on behalf of their department. In many
  cases it is anticipated that the departmental lead will be a member of staff or student that is keen to help green their department.

  Green Impact is all about greening departments and embedding good environmental practice. As such it is hoped that individuals
  leading on Green Impact will engage a cross section of staff from across the department rather than in isolation. It is suggested that
  departments set up a Green Impact working group to manage the project with one named member of staff as the project lead.

   The Green Impact model
  Green Impact is based around a number of predetermined criteria, each relating to a practical action that will help make a department
  greener. The criteria were determined through a series of environmental audits of departments and interviews with staff over summer
  2008. All the criteria are listed in this workbook.
  There are a total of 138 criteria broken down into four types (see table, below). Departments only need to attempt to meet the twenty
  Bronze criteria. All of the other criteria are entirely optional.
                                              Closed
                          How       Points             Mandatory
              Criteria                       or open-                                            Description of criteria
                         many?     available          or optional?
                                             ended?
              Bronze       20        105      Closed   Mandatory         Needed to obtain the entry-level Bronze standard
               Silver      15         93      Closed    Optional         Needed to obtain the Silver standard
              Bonus        100       427      Closed    Optional         Bonus marks are needed if going for Silver standard or Gold award
              Special
                            3         75         Open    Optional        Bonus marks available through three open-ended questions
              awards
              TOTAL        138       700

  Although the Silver, Bonus and Special awards criteria are optional, departments are encouraged to complete as many of the criteria as
  they can. For every criteria you implement your department will be slightly greener and your Green Impact score slightly higher. Your
  overall score is important as it will form your benchmark from which you can improve in future years, as well as potentially helping you
  on your way to a Silver standard or Gold award.
  All departments entering the scheme will be awarded one of four qualifications. Additionally each department has an opportunity to
  scoop one of five special awards:

                         Standard / award                                                      Requirement
                 Working towards accreditation            Department not met all 20 applicable Bronze criteria
                 Bronze standard                          Department has met all 20 applicable Bronze criteria
                                                          As for Bronze, plus the department has met all 15 applicable Silver criteria, plus gained
                 Silver standard
                                                          at least 150 Bonus points
                 Gold award                               The top three scoring departments will win a Gold award
                 Special award - Innovation               Submit text to be judged by panel
                 Special award - Best energy saving       Submit text to be judged by panel
                 Special award - Environmental hero       Submit text to be judged by panel
                 Special award - Site Services            No submission required - all participating departments are automatically entered in for
                                    recycling award       award where Site Services decide which department is best at recycling
                 Special award - Site Services award      No submission required - all participating departments are automatically entered in for
                                    for energy            award where Site Services decide which department is best at turning lights and
                 efficiency                               equipment off out of hours

  For a variety of reasons it is likely that a number of departments taking part will not be able to meet all twenty Bronze essential criteria
  and therefore will not be eligible for the Bronze standard. If this applies to your department then there really is nothing to worry about –
  all it means is that your department will be classed as Working towards accreditation. Green Impact is all about continual improvement
  rather than a one-off ranking exercise. The process of application has been designed to help departments develop individual action
  plans, and aiming for a Bronze standard the following year could be a positive and tangible goal to aim at. With the exception of the top
  ten scorers, the individual scores of every applicant will be kept confidential.
  It should be noted that the bar will be raised slightly each year to foster continuous improvement, and that one additional Bronze criteria
  and one additional Silver criteria will be added annually.

   Completing the workbook
  Getting started
  The first thing to note is that this workbook has been designed to be completed and returned digitally, so there is no need to print it!
  Because of this you will need to save this file somewhere safe on your computer/server, giving it the file name ‘2009/10 GIA -
  Department name ’ where the department name is the name of your department.
  Next please complete the details box below:
   Name of dept:                                                        Lead person completing:
   Number of staff?                                                                   Position:
   No of students?                                                                       Email:
   Date submitted:                                                               Phone number:

You are now ready to start working through the criteria.
Layout and scores
All of the Bronze criteria are in the worksheet called 'Bronze criteria ', Silver in 'Silver criteria , and all of the others in 'Bonus criteria '. To
access these worksheets simply click on the tabs at the bottom of your screen.

With the exception of the open-ended questions, each criterion is worth between one and ten points. The number of points available for
each criterion can be found in the 'SCORE' column. The score for each criterion has been calculated by adding a given value for the
potential environmental benefit of the action to a value to reflect the difficulty of implementing it. So, as an example, a criterion that has
a big impact on climate change that is difficult to implement will have a higher score than one that has little impact and is easy.
Responding to criteria

All you need to do is respond to each predetermined statement in the ‘Criteria’ column so that we know whether or not your department
is in compliance with each criterion. Additionally the three open-ended questions are right at the end of the 'Bonus criteria' section
(C.101, C.102 and C.103). Please only enter responses into the empty cells with blue borders. All your text should appear in a red font.
   · For each criterion that you feel your department is in compliance with, put a ‘1’ into the ‘Department compliance’ box for that criterion.
   · If you feel your department is not in compliance with a criterion, put a ‘0’ into the ‘Department compliance’ box.
   · Some of the criteria might not be applicable to your department. If they do not contain the phrase 'Either... or...' (see below) then leave the
   'Department compliance' box empty and enter ‘NA’ into the ‘Not applicable’ box. As the criterion is not applicable to your department you will
   not need to meet it to gain the Bronze of Silver standard. However your department will not gain the points for any criteria you mark as not
   applicable.
   · If you have decided not to answer a criterion, or do not know the answer, simply leave the ‘Departmental compliance’ box blank for that
   criterion.
   · If your department has started doing the action required as part of the Green Impact scheme, please put a '1' in the 'Done as result of GIAs?'
   box (the box shaded in green).
   · If you want to make a note about how or why you have answered any individual criterion, you can do so in the ‘Department
   comment’ box. Departments are specifically encouraged to use this box to make notes on where the evidence can be found, and
   for criteria containing 'and/or ' (see below), to specify which statement applies to the Department. Information in the ‘Department comment’
   column will not affect your points but may help both parties when we carry out our Green Impact audits.
   · Every word or phrase in italics that is accompanied by an asterisk denotes that there is an accompanying definition in the
   glossary. The glossary can be found as a separate worksheet in this workbook. The glossary is there to help you understand our
   definitions in relation to what we require.
   · You should answer each criterion as a standalone question. In other words, if applicable, there is nothing to stop you from gaining
   points from two separate criteria for the same commitment, as demonstrated by the same evidence.
Either... or... criteria
Some of the individual criteria statements contain a choice of options. These criteria start with the word 'Either'... and go on to offer one
or more options divided by the word '...or...' For example, the criteria statement for B.007 specifies:
       'Either the department does not have any portable or fixed air conditioning or , if it does, within the last 12 months it has
      proactively taken action to ensure that the doors and windows in all air conditioned rooms are kept closed when the air
      conditioning is on.'
This means that a department without any air conditioning can claim the criteria and should put a '1' in the 'Department compliance'
box.
...and/or criteria
Further choices are offered by the words 'and/or '. For example, the criteria statement for B.002 specifies:
       'The department sends all of its used printer and/or toner cartridges to a charitable reuse scheme and keeps a log of the
      numbers and dates sent.'
This means that a department can put a ‘1’ in the ‘Department compliance’ box if it is:
• Sending its used printer cartridges to a charitable reuse scheme and keeping a log of the numbers and dates sent.
• Sending its used toner cartridges to a charitable reuse scheme and keeping a log of the numbers and dates sent.
• Sending both its used printer and toner cartridges to a charitable reuse scheme and keeping a log of the numbers and dates sent.
Note that if you are meeting two or more of the mini-statements in any one criterion, you still only put a '1' in the 'Department
compliance' box.
Self-calculating scoring system
The Workbook worksheet is fitted with a self-calculating scoring system. Entering a '1' into the ‘Department compliance’ box will
automatically award the department all the points available for that criterion, and this will be shown by an increase in the 'Marks gained'
box at the bottom of the worksheet, and also in the totals table in the worksheet called 'Score'. For your information, the maximum
achievable score, including the bonus points available through the open ended questions, is 700.
Evidence and audits
We do not need you to provide any supporting evidence in your application. After you have submitted your workbook we will contact you to arrange
a date for our auditors to visit your department. The auditors will focus on the Bronze, and Silver if applicable, criteria, plus any bonus criteria that
have a score of 8 or more or have been selected by 5 or less departments. The Green Impact team reserves the right to adjust final scores, either
higher or lower, at our discretion based on the evidence provided at the audits.

                                                                                                   April 2009
      Departments                 27 February 2009                  March 2009
                                                                                                  Confidential                      Awards
       complete                   Deadline to return                Departments
                                                                                                feedback sent to                   ceremony
       workbook                       workbook                        audited
                                                                                                  departments
                                                                                          April 2009
      Departments              27 February 2009               March 2009
                                                                                         Confidential                   Awards
       complete                Deadline to return             Departments
                                                                                       feedback sent to                ceremony
       workbook                    workbook                     audited
                                                                                         departments

What you should get out of it
·   An independent benchmark of how green your department is
·   A framework for how you could green your department
·   Recognition of the positive environmental actions the department is already taking
·   Motivate staff and students
·   An opportunity to achieve!
·   Part of an annual process that will help foster continual improvement

Deadline for returning this workbook
You need to email the whole of this workbook as an attachment to green-impact-awards@bristol.ac.uk by noon on 27 February 2009.
All applications will be acknowledged by a return email. All participating departments will also be emailed a link to an online feedback
form so that we can learn from your experiences and improve the scheme for next year.

If you have any questions…
If you get stuck with any aspect of this form, or are having trouble with any of the criteria, please do contact us and we will do our best
to help you. We can be contacted as follows:
green-impact-awards@bristol.ac.uk or 0117 331 7235 (internal x17235)
www.bristol.ac.uk/environment/green_impact




                      The Green Impact Awards are an environmental initiative run by a consortium of interested
                       parties led by the Energy and Environmental Management Unit, the University of Bristol
                                                      Union and NUS Services
                                                                                                                                              v1
 Awards
ceremony
 Awards
ceremony




           v1.02
  Bronze criteria
  You need to complete the 'Department compliance' box for these twenty criteria as a minimum.

                                Score




                                                                                                                                                                                                                                          Department compliance



                                                                                                                                                                                                                                                                                   Done as result of GIAs?
                                 Difficulty to implement

                                                           POINTS AVAILABLE
        Environmental benefit




                                                                                                                                                                                                                                                                  Not applicable
                                                                                         Why are we asking, and
                                                                                                                                                               Criteria                                         Evaluation                                                                                   Department comment
                                                                                         what help is available?




Reducing waste
B.001                                                                         The waste hierarchy* states that you should           There is clear guidance on how staff can double-side print posted   View each photocopier and
                                                                              always try to reduce the amount of waste material     within readable distance of each photocopier.                       check guidance is present.
             2                        1                       3               you generate in preference to reusing it or
                                                                              recycling it.
Reusing waste
B.002                                                                         Many charities, such as Action Aid, raise money       The department sends all of its used printer and/or toner           Speak to staff responsible for
                                                                              by collecting used printer and toner cartridges for   cartridges to a charitable reuse scheme and keeps a log of the      collecting the cartridges. View
                                                                              reuse schemes. All departments can send their         numbers and dates sent.                                             log of numbers dispatched.
                                                                              used cartridges to Action Aid by putting them in
             3                        1                       4               their original boxes and sending them via internal
                                                                              mail to Senate House Porters.
                                                                              www.recyclingappeal.com/actionaid/.


B.003                                                                         Many charities, such as the RSPB and Guide            The department has a scheme in place to collect used postage        View collection point.
                                                                              Dogs for the Blind, raise money by collecting         stamps from staff, and students if applicable, and donates them
                                                                              used postage stamps for resale to stamp dealers.      to a charitable reuse scheme.
                                                                              Used overseas postage stamps are worth around
             1                        1                       2               four times more to charities than UK or mixed UK
                                                                              and overseas stamps.
                                                                              www.rspb.org.uk/supporting/campaigns/albatross
                                                                              /support.asp.
Recycling waste
B.004                    Blue paper recycling bins can be requested by         There are enough blue paper recycling bins throughout the          Tour department and check
                         emailing environment-office@bristol.ac.uk. The        department for all staff to easily recycle their waste paper.      that there are enough blue
                         bins will be emptied by Site Services.                                                                                   bins for all staff to easily
                         It is recommended that:                                                                                                  recycle their waste paper. Use
                         • There is at least one blue bin per office;                                                                             ratios in the box to the left as a
                         • In open plan offices there is at least one blue                                                                        guide.
        1   1   2
                            bin per five desk-based members of staff;
                         • There are blue bins by each photocopier and
                            networked printer.



B.005                    Battery recycling bins can be requested from          Within the last 6 months all departmental staff have been          View recycling area. Check it
                         environment-office@bristol.ac.uk. There should        reminded how they can recycle batteries, including reference to    is well-labelled. Check that the
                         be one bin per building rather than per               the location of their building battery bin.                        reminder includes reference to
                         department. The bins will be emptied by the                                                                              the location of the battery bin.
                         Energy and Environmental Management Unit.
        3   1   4
                         For a list of sites with battery bins visit
                         www.bris.ac.uk/environment/safe/location-of-
                         battery-collection-facilities.pdf.


Electricity - Awareness
B.006                    Don't be fooled by myths about fluorescent            The department has energy-awareness stickers and posters in        Tour offices and communal
                         lighting - it is good practice to switch off office   place in the majority of offices and communal facilities           facilities to view stickers and
                         lights if the room is going to be empty for five      encouraging staff to switch off lights and/or equipment when not   posters. Communal areas to
                         minutes or more.                                      needed.                                                            include staff kitchens,
                         Lights in staff kitchens and single-occupancy                                                                            common rooms and single-
                         washrooms should be switched off when the                                                                                occupancy washrooms. Note
                         rooms are empty. For corridors and stairwells                                                                            that some listed buildings will
        3   2   5        consider health and safety before putting up                                                                             be exempt from this criteria..
                         switch off stickers and posters.
                         Free stickers and posters can be ordered from
                         the Carbon Trust *.
                         www.carbontrust.co.uk/energy/startsaving/staffaw
                         arenessposters.htm.

Electricity - Air conditioning
B.007                    Air conditioned rooms should be treated as            Either the department does not have any portable or fixed air      Evidence could include
                         fridges - all doors and windows should be shut to     conditioning or , if it does, within the last 12 months it has     emails or notices, or speaking
                         prevent the chilled air from flowing out. If the      proactively taken action to ensure that the doors and windows in   to members of staff
        4   2   6        chilled air can flow out the units will work harder   all air conditioned rooms are kept closed when the air             responsible for individual
                         and use more energy as they attempt to meet           conditioning is on.                                                rooms. View rooms to ensure
                         their target temperatures.                                                                                               compliant on the day.


Electricity - Lighting
B.008                 It is good practice to label banks of light switches   All banks of three or more light switches within the department       View banks of light switches
                      so staff and visitors know which switches to turn      have been labelled to identify which lights each switch operates.     and ensure each is correctly
        3   2   5     on, rather than switching them all on.                                                                                       labelled.

B.009                 The Energy and Environmental Management Unit           Either the department does not have any tungsten filament             Walk around department and
                      (EEMU) has a programme to replace tungsten             bulbs* in ceiling or wall lights or , if it does, replacements have   look for tungsten filament
                      filament bulbs * with compact fluorescent (energy      been requested through the EEMU.                                      bulbs* in ceiling or wall lights.
                      efficient) bulbs * - departments can apply for                                                                               If tungsten filament bulbs* are
        5   3   8     lighting replacements by contacting environment-                                                                             found contact the EEMU to
                      office@bristol.ac.uk.                                                                                                        check that the replacement
                                                                                                                                                   work has been booked in.


Electricity - Switching off
B.010                 Some of the most efficient departments are those       The department has an up-to-date written lighting and equipment       A dated document outlining
                      that have formally assigned a clear responsibility     responsibility plan* covering all the main areas and key              who is responsible for
                      to specific individuals to ensure that lighting and    equipment within the department and the plan is embedded              switching off lighting and
                      equipment is not left on unnecessarily. This is        within the roles of operational staff.                                equipment in specified areas.
                      especially useful for communal areas and                                                                                     Interviews with staff to ensure
                      important for major energy users such as air                                                                                 it is embedded.
        5   3   8     conditioning and fume cupboards.
                      A specimen lighting and equipment responsibility
                      plan* can be downloaded from
                      www.bristol.ac.uk/environment/green_impact.



B.011                 It is good practice to develop a shut-down             The department has a comprehensive shut-down checklist for            A dated document outlining
                      checklist for vacations to ensure that equipment       vacations to ensure all non-essential equipment and services are      which equipment is to be
                      that is usually on when the department is open         not wasting energy.                                                   switched off prior to each
                      (such as photo copiers, vending machines,                                                                                    vacation, and who is
                      ventilation equipment and heating) is not left on                                                                            responsible for ensuring it is
                      unnecessarily. Out of hours the University still                                                                             switched off. Interviews with
        5   2   7     uses half of the energy it uses on its busiest day.                                                                          key staff.
                      A specimen shut-down checklist for vacations
                      can be downloaded from
                      www.bristol.ac.uk/environment/green_impact.



Heating
B.012                Energy is often wasted by unnecessarily heating        The department has carried out a basic survey to identify any         1) View survey findings. 2)
                     predominantly unused areas such as stock               areas that might be being heated unnecessarily or overheated          Tour the department and look
                     rooms, store rooms, corridors. Note that if turning    and taken action to save energy as required.                          for additional areas being
                     down radiators thermostatic radiator valves                                                                                  heated unnecessarily or
                     should be put onto the frost settings rather than                                                                            overheated.
                     fully switched off to provide some frost protection.
                     Energy is often wasted by heating work spaces
                     above the recommended temperature of 21
                     degrees Celsius. The Energy and Environmental
                     Management Unit (EEMU) gives out free
         4   2   6   awareness-raising wall thermometers to help staff
                     identify whether they are overeating their work
                     spaces. Order yours by emailing environment-
                     office@bristol.ac.uk.
                     Any problems with heating should be reported to
                     Estates via university-building-
                     services@bristol.ac.uk or calling 89898.




Travel
B.013                Departments are encouraged to promote                  The department proactively advises the majority of external           Examples include emails to
                     sustainable transport to visitors.                     visitors for meetings, and if applicable students for lectures, how   visitors pointing them to the
                                                                            they can get to the department via public transport, walking, or      University's travel webpage.
                                                                            cycling.                                                              This could be through a
         4   2   6                                                                                                                                standard note added as part
                                                                                                                                                  of email signatures. Also
                                                                                                                                                  Information or links on the
                                                                                                                                                  department's webpage.
                                                                                                                                                  Interviews with staff.
Procurement
B.014                Buying paper products made from recycled paper         All plain A4 white copier paper bought by the department meets        View paper in stationary store.
                     ensures that there is less need for commercial         at least one of the following:                                        Examine invoices or delivery
                     environmentally-damaging forestry and helps            • Made from 100% recycled paper;                                      notes.
                     increase the demand for recycling.                     • Made from NAPM* accredited recycled paper;
                                                                            • Made from pulp from certified sustainable sources* .
         3   2   5
                                                                            NB: 'Premier's 'Earth' brand is often thought to be made from
                                                                            recycled paper but is actually made from fibres from North
                                                                            American forests and therefore does not count towards this
                                                                            criterion.

B.015                Many departments provide bottled mineral water         Tap water is provided for the majority of departmental meetings       Interview a cross-section of
                     for meetings. Bottled mineral water has a              instead of bottled water.                                             staff. Look in meeting rooms.
         3   2   5   substantially greater carbon footprint * than tap
                     water.
B.016               Fairtrade* products guarantee a fixed price for       Either the department does not buy any tea or coffee for                   Look in kitchen areas and
                    some of the lowest paid farmers in the developing     consumption at internal meetings or , if it does, it is all Fairtrade *.   meeting rooms.
                    world. There is also a fixed community premium        NB: This criterion does not refer to tea and coffee ordered
        2   1   3   that goes towards community development               through The Hawthorns or bought by individuals, or groups of
                    projects.                                             individuals, for personal consumption.


Greening teams, action plans and results
B.017               As part of the Green Impact Awards the Energy         The department has one or more member of staff registered as a             Contact EEMU and obtain list.
                    and Environmental Management Unit (EEMU)              formal departmental environmental champion for the current
                    has set up a voluntary environmental                  academic year. For large departments there should be one
                    championing scheme.                                   champion registered per 60 members of staff.
                    The environmental champions are volunteers and        Please ensure they have submitted their contact details via the
                    can do as much or as little as they like. They will   form on www.bris.ac.uk/environment/forms/gia-echampion.html .
                    have a motivational role, disseminating               Upon submission the EEMU will make contact with the champion
        5   2   7   information about Green Impact, raising               to offer support.
                    awareness and encouraging staff to do their bit.      For more information please contact environment-
                    Anyone can be an environmental champion - the         office@bristol.ac.uk .
                    only requirements are an enthusiasm for the
                    environment and a willingness to encourage
                    others to get involved.



B.018               Every department causes negative                      The department has identified, ranked and documented what it               Examine list and cross-
                    environmental impacts*. The most significant          believes are its five most significant negative environmental              reference against
                    impacts will depend on what the department does       impacts* .                                                                 observations form tour of
                    but may include energy use in its offices,                                                                                       department.
        3   2   5   production of chemical wastes, air travel by staff,
                    car travel by visitors visiting the department, the
                    printing of publications and the associated use of
                    energy, paper and oil for inks, etc.


B.019               Every department can take action to reduce its        The department has identified and documented its ten main                  Examine list and cross-
                    negative environmental impacts* . This could          greening opportunities. These should address some or all of the            reference against the five
                    include any of the actions suggested in this          department's five most significant negative environmental                  most significant negative
                    workbook or could be department-specific issues       impacts* (see B.018). These can be opportunities that the                  environmental impacts * listed
        4   4   8   such as asking Estates to fix or upgrade draughty     department can do itself and/or opportunities for Estates in               for B.018.
                    windows; training staff on the importance of          relation to building infrastructure.
                    keeping fume cupboard sashes closed when not          Also see C.102.
                    in use; reusing envelopes in administrative
                    departments.
Departmental embedding and communications
B.020                 Encouraging new staff to do their bit right from the   All new staff are formally inducted on relevant environmental   Evidence could include a staff
                      start will help to ensure that environmental           issues within their role.                                       handbook; staff induction
                      initiatives are successful. This could include                                                                         checklist or equivalent;
                      recycling policy and procedures, individual                                                                            interviews with new staff.
        4   2    6    responsibility for conserving energy, how to
                      duplex* print, environmental-friendly travel
                      schemes and policies, switching off appliances,
                      etc. .



                Bronze marks:
                Marks available                                                                           105
                Marks gained                                                                               0
                Percentage marks gained                                                                   0%
  Silver criteria
  All the silver criteria are optional.

                                Score




                                                                                                                                                                                                                                            Department compliance



                                                                                                                                                                                                                                                                                     Done as result of GIAs?
                                 Difficulty to implement

                                                           POINTS AVAILABLE
        Environmental benefit




                                                                                                                                                                                                                                                                    Not applicable
                                                                                        Why are we asking, and
                                                                                                                                                                Criteria                                         Evaluation                                                                                    Department comment
                                                                                        what help is available?




Reducing waste
S.001                                                                         It is good practice to ask individuals if they need   Within the last 6 months the majority of staff responsible for       Interview a cross-section of
                                                                              hard copies of papers prior to meetings rather        organising meetings within the department have taken proactive       administrative staff. Evidence
                                                                              than assuming all present will need them.             measures to reduce the number of handouts they take to               could include: emails to
                                                                              However we do not recommend that you only             meetings.                                                            participants asking who needs
                                                                              circulate papers by email as attendees may single-                                                                         hard copies; printing more
             2                        1                        3              side print and this may lead to more paper and                                                                             than one page per sheet;
                                                                              energy being used.                                                                                                         encouraging attendees to
                                                                                                                                                                                                         bring the documents digitally
                                                                                                                                                                                                         on PDAs.


S.002                                                                         Several departments have invested in glasses          The department provides reusable cups and glasses for the            Speak to staff and look at
             3                        2                        5              instead of using disposable cups.                     majority of visitors to use in preference to single-use disposable   water coolers and in kitchens.
                                                                                                                                    drinking vessels.
Recycling waste
S.003                                                                         The University pays over £100,000 a year on           The department has run its own recycling campaign within the last    View campaign. Campaign
                                                                              disposal of waste to landfill. It is therefore        6 months.                                                            should include more than one
                                                                              important that each department is recycling as                                                                             initiative. Examples include: A
                                                                              much of its waste as possible.                                                                                             feature in a departmental
                                                                                                                                                                                                         newsletter; putting up
                                                                                                                                                                                                         awareness posters or notices;
                                                                                                                                                                                                         an email to staff; a note on the
                                                                                                                                                                                                         department's webpage;
             3                        3                        6                                                                                                                                         running an awareness event; a
                                                                                                                                                                                                         staff competition.
                                                                                                                                                                                                         Communications to be dated
                                                                                                                                                                                                         or posted within 6 months of
                                                                                                                                                                                                         the date of the submission of
                                                                                                                                                                                                         this application.
Waste legislation
S.004                 The types of wastes listed in the box to the right      Either the department hasn't generated any hazardous waste* /             View the waste transfer
                      need to be collected and disposed of by licensed        chemical waste* / clinical waste* / waste electrical and electronic       notes* and check they date
                      contractors. Every time a licensed contractor           equipment* / refrigeration equipment for disposal / waste catering        back at least 12 months.
                      collects these wastes they are required to provide      or machine oil in the last 12 months or , if it has, all relevant waste
        3   2   5     you with a waste transfer note * or consignment         collection documentation for the last 12 months is filed within the
                      note *. The University's procedures for the storage     department.
                      and disposal of hazardous wastes can be found at
                      www.bristol.ac.uk/environment/waste.


Electricity - Awareness
S.005                 The University spends about £14,000 on                  The department has run its own energy-saving campaign within              As for S.003.
                      electricity every day. According to the Carbon          the last 6 months.
                      Trust* , most businesses can save 20% of the            Also see C.045.
        3   3   6     energy they use through good house keeping.
                      That would equal £2,800 per day.
                      www.carbontrust.co.uk/energy/startsaving/staffaw
                      arenessposters.htm.
Electricity - Audit
S.006                 All departments are responsible for conserving          The department has had a basic energy audit within the last 24            1) Documented findings or
                      energy in their facilities. It is recommended that      months resulting in a written report or action list that has been         recommendations, including
                      each department carries out its own energy audit        considered by departmental managers.                                      evidence that the evaluation
                      at least every two years to identify energy-saving      Also see B.019.                                                           happened within two years of
                      opportunities.                                                                                                                    the date of the submission of
                      • Departments can download a pro-forma for a                                                                                      this application. 2) Check that
                        basic energy audit from                                                                                                         the report has been seen by
                        www.nus.org.uk/About-NUS/Ethical--                                                                                              departmental managers.
        3   4   7     Environmental/The-Carbon-Academy/.
                      • A training course on environmental auditing
                        will be run by the Energy and Environmental
                        Management Unit in December 2008. More
                        information to appear on
                      www.bristol.ac.uk/environment/green_impact
                        in due course.


Electricity - Appliances and other equipment
S.007                 It is good practice to defrost freezers periodically    Either the department does not have any freezers or combined              Speak to member of staff and
                      to ensure that ice does not build-up. Ice build-up      appliances or , if it does, someone is responsible for defrosting, or     look in a selection of
                      makes freezers inefficient and wastes energy. If        there is a written procedure for periodic defrosting. For appliances      appliances.
        2   1   3     freezers get iced up quickly it is likely that a door   used for food and drink, none have more than 15mm of ice build-
                      seal needs replacing.                                   up at any one point.


Electricity - Switching off
S.008                Occupancy sensors* can be used to ensure that         Either the department does not have any areas suitable for               1) Tour department looking for
                     lights in intermittently-used corridors and           installing occupancy sensors* or , if it does, they have been            areas suitable for occupancy
                     communal areas are only on when the area is in        installed in the majority of suitable communal areas, or the             sensors* . 2) View existing
                     use. Departments can apply for occupancy              installations have been requested through the EEMU.                      sensors. 3) Contact EEMU to
         4   3   7   sensors* to be installed by contacting the Energy                                                                              check that sensors have been
                     and Environmental Management Unit (EEMU) via                                                                                   requested for the most
                     environment-office@bristol.ac.uk.                                                                                              suitable areas.


S.009                Most University buildings are on the campus           Either the department is not the only occupant in its building or , if   Speak to member of staff
                     Building Management Systems* (BMS) system. It         it does, a member of staff in the department is responsible for          responsible and examine
                     is important that the BMS settings reflect building   ensuring that the Building Management Systems* (BMS)                     systems in place.
                     occupancy times and that building services come       operating times reflect building usage.
                     on and go off 'just in time'. For example, if the
         5   3   8   department occasionally has evening events it
                     needs to ensure that the building services only
                     come on for the nights that the events are held.
                     The campus BMS Manager is Jeff Lock,
                     Jeff.Lock@bristol.ac.uk.


Heating
S.010                If the department owns any portable electric          Either the department does not own any portable electric heaters         View booking system.
                     heaters it is important to keep track of them so      or , if it does, all that are owned by the department are on
         4   1   5   that they can be collected in as soon as heating      controlled distribution through a booking system.
                     problems have been fixed or periods of cold
                     weather end.
Travel
S.011                Simple training in efficient driving techniques can   The department has offered advice and/or training to all staff that      Examples include emails to
                     save up to 20% in fuel consumption.                   drive on University business on how they can maximise fuel               staff, a note in a staff
         4   2   6   www.bristol.ac.uk/transportplan/transport/car/eco-    efficiency.                                                              handbook or evidence of a
                     driving.html.                                                                                                                  formal training event.
S.012                About 6% of carbon emissions in the UK are from       Either the department has imposed restrictions on or banned staff        View policy, travel booking
                     aviation.                                             using domestic air travel* , or the department proactively offers        system or guidance. Speak to
         5   4   9                                                         incentives to encourage staff to use alternatives to domestic air        staff administering travel
                                                                           travel* .                                                                booking. Speak to a cross-
                                                                                                                                                    section of staff.
Procurement
S.013                In February 2008 the Prime Minister banned bottle-    The department does not have any bottle-fed water coolers.               Tour department looking for
                     fed water coolers in Whitehall. Bottle-fed water                                                                               water coolers. Check that they
                     coolers are typically 150 times more expensive to                                                                              are mains-fed.
                     run than mains-fed water coolers (34.0 pence per
         3   2   5   litre vs. 0.22 pence per litre respectively) and
                     have significant additional environmental impacts
                     through food miles.


Greening teams, action plans and results
S.014                 One of the most effective ways of reducing the      The department has a greening team that is made up of two or         Meet members of the group or
                      environmental impacts of a department is to get a   more people that has met at least once in the last 6 months. For     see agendas or minutes.
                      small group of staff together to form a             large departments the team should be made up of a cross-section
        5   3    8    departmental greening team.                         of relevant stakeholders. This could include administrative staff,
                                                                          managers, academics or students.

S.015                 All departments are encouraged to develop their     The department has a SMART action plan* for implementing the         Examine the plan and check
                      own plans for greening their operations and         ten main greening opportunities referenced in B.019 and can          that it covers the ten main
        5   5   10    reducing their negative environmental impacts* .    demonstrate that they have started to deliver the actions.           greening opportunities listed
                                                                                                                                               for B.019.




                Silver marks:
                Marks available                                                                         93
                Marks gained                                                                             0
                Percentage marks gained                                                                 0%
  Bonus criteria
  All the bonus criteria are optional.

                                Score




                                                                                                                                                                                                                                                Department compliance



                                                                                                                                                                                                                                                                                         Done as result of GIAs?
                                 Difficulty to implement

                                                           POINTS AVAILABLE
        Environmental benefit




                                                                                                                                                                                                                                                                        Not applicable
                                                                                         Why are we asking, and
                                                                                                                                                                 Criteria                                            Evaluation                                                                                    Department comment
                                                                                         what help is available?




Reducing waste
C.001                                                                         Many new photocopiers can be linked to                 The department has made printing from PCs to one or more               Speak to staff.
                                                                              computing networks, allowing staff to print directly   networked printer, and/or photocopier, duplex* by default.
                                                                              to a single photocopier. Having a single central
             4                        2                       6               machine, instead of numerous local printers, can
                                                                              reduce overall running costs and allow staff to
                                                                              duplex* print.
C.002                                                                         The underlying principle of resource efficiency is     The department has calculated the total number of photocopies          A document recording the
                                                                              that, if you can't monitor it, you can't manage it.    made in the last financial year (01 August - 31 July).                 number of copies made over
                                                                              Although many departments are unable to                                                                                       a given period.
             1                        1                       2               monitor utility usage, all can monitor the number
                                                                              of photocopies they make through the copier's
                                                                              digital counter.
C.003                                                                         Reducing the number of photocopies made will           The total number of photocopies made by individual members of          Look at copier records for at
                                                                              save both paper and energy.                            staff last financial year is less than the total number made in the    least the last two full financial
             3                        3                       6                                                                      previous financial year (financial year runs from 01 August - 31       years.
                                                                                                                                     July).
C.004                                                                         A number of environmental audits of departments        Either the department does not produce any publications for            Interview production team,
                                                                              were carried out to determine the criteria for this    circulation beyond the department or , if it does, it has effective    and examine systems. This
                                                                              scheme. During the audits it was noted that            systems in place to ensure that it does not significantly over-order   could include analysis of
                                                                              several departments significantly over order           the number of copies.                                                  actual distribution numbers for
                                                                              publications causing them to recycle large                                                                                    previous print runs. Look for
             4                        2                       6               quantities of unused publications. Producing                                                                                  piles of unused copies in
                                                                              publications uses significant quantities of energy                                                                            storage areas or recycling
                                                                              and resources and over ordering should be                                                                                     bins.
                                                                              avoided.
C.005               Some departments encourage electronic                  Either the department is a non-academic department or , if it is an      Speak to relevant member of
                    submission to reduce the amount of paper used.         academic department, within the last 6 months the department             staff and find out what
                                                                           has reviewed opportunities for the electronic submission of              opportunities have been
        3   1   4                                                          assignments in preference to hard copies.                                considered. Review current
                                                                                                                                                    submission practice and any
                                                                                                                                                    plans.
C.006               To organise milk deliveries in glass bottles for the   The majority of milk used for refreshments internally in the             Speak to staff and look in
                    main precinct and surrounding buildings call 0117      department is delivered in reusable glass bottles in preference to       fridges.
        1   1   2   968 1006; for the Langford site call 01934 415         recyclable plastic bottles or cardboard cartons.
                    300; for general enquiries call 0800 615 715.

C.007               Several departments serve food on crockery in          The department requests reusable crockery and cutlery for the            Speak to staff and look in
        2   1   3   preference to single-use disposable items.             majority of buffets in preference to paper, polystyrene and plastic      kitchens.
                                                                           disposable items.
C.008               Over 600 million disposable household batteries        Where the department requires domestic batteries, those                  Find out what the batteries are
                    are bought in the UK every year with all but 5% of     purchased are rechargeable wherever possible.                            used for. Ask to see battery
        2   1   3   them ending up in landfill sites at the end of their                                                                            recharges.
                    life.
C.009               Many products are over packaged by suppliers.          In last 12 months the department has engaged with one or more            Speak to relevant member of
                    As consumers we have a good opportunity to             of its suppliers to reduce the amount of packaging supplied with         staff and establish which
        2   1   3   encourage suppliers to reduce packaging waste          their products.                                                          supplier has been approached
                    rather than just accepting it.                                                                                                  and why.
Reusing waste
C.010               Departments can recycle their unwanted                 Either within the last 12 months the department hasn't disposed          Speak to staff responsible for
                    departmental mobile phones by putting them in          of any unwanted departmental mobile phones or, if it has, they           collecting the phones. View
                    the internal mail in envelopes marked 'Phone           have all been sent to the EEMU for reuse or recycling.                   log of numbers dispatched.
                    recycling' addressed to 'Energy and                                                                                             Check with EEMU.
                    Environmental Management Unit, 1-9 Old Park
                    Hill'. Departments need to enclose a completed
        1   1   2   phone recycling form, available from
                    www.bristol.ac.uk/environment/safe/mobile-phone-
                    disposal.pdf. The Energy and Environmental
                    Management Unit (EEMU) will send all phones
                    received to a charity for reuse or recycling.



C.011               A4 paper printed on one side only can be of use        The department has a scheme in place to collect A4 paper                 View collection points. Speak
                    to children's charities or play groups.                printed on one side only and, rather than sending it for recycling,      to relevant member of staff to
        1   1   2   www.childrensscrapstore.co.uk/.                        the department reuses it itself or donates it to an organisation for     establish what the paper is
                                                                           reuse. If sent externally the department keeps a log of                  used for.
                                                                           approximate amounts and dates sent.
C.012               The Energy and Environmental Management Unit           Either within the last 12 months the department hasn't got rid of        Speak to relevant member of
                    (EEMU) can help departments re-house furniture.        any unwanted office furniture or , if it has, it successfully re-homed   staff to establish what furniture
        1   1   2   Please contact them on 0117 331 7070.                  it rather than send it for recycling or disposal.                        was re-homed and where it
                                                                                                                                                    went. Check with EEMU.


Recycling waste
C.013               In a recent waste survey across campus it was         The department has worked with their Site Services                      View cardboard recycling
                    found that 7% of all waste disposed of was            representatives to establish one or more well-labelled designated       area. Check it is well-labelled.
                    cardboard despite there being a campus-wide           area for cardboard recycling.
                    cardboard recycling scheme. A poster for
        2   1   3   cardboard recycling areas can be downloaded
                    from
                    www.bristol.ac.uk/environment/documents/cardbo
                    ard-collection-poster.pdf.
C.014               A poster on cardboard recycling can be                Within the last 6 months all desk-based departmental staff have         1) View reminder. These could
                    downloaded from                                       been reminded how they can recycle waste cardboard including a          include: an email to all staff; a
                    www.bristol.ac.uk/environment/documents/cardbo        note that any boxes must be flattened prior to leaving for              note in a departmental
                    ard-recycling.pdf.                                    recycling.                                                              newsletter; a notice on a staff
                                                                                                                                                  notice board. Reminder
        1   1   2                                                                                                                                 should be dated within 6
                                                                                                                                                  months of the date of the
                                                                                                                                                  submission of this application.
                                                                                                                                                  2) Check a cross-section of
                                                                                                                                                  staff know how they can
                                                                                                                                                  recycle.

C.015               Posters on paper recycling can be downloaded          Within the last 6 months all desk-based departmental staff have         As for C.014. This could also
                    from                                                  been reminded what can and cannot be recycled thorough the              include putting up awareness
        2   1   3   www.bris.ac.uk/environment/waste/paper%20rec          blue paper recycling bins, including a note that any contamination      notices or labelling bins.
                    ycling%20guide.                                       in the bins is likely to lead to the contents being sent to landfill.

C.016               Aluminium can recycling bins can be requested         The department has one or more centrally-located aluminium can          View recycling points.
                    by emailing environment-office@bristol.ac.uk.         recycling point per 100 members of staff and/or one in the
        2   1   3   The bins will be emptied by Site Services.            majority of staff kitchens / communal areas / common rooms.

C.017               All departments can send unwanted CDs for             Within the last 6 months all departmental staff have been               As for C.014.
                    recycling by putting them in the internal mail in     reminded how they can recycle CDs via the Energy and
        1   1   2   envelopes marked 'CD recycling' addressed to          Environmental Management Unit.
                    'Energy and Environmental Management Unit, 1-
                    9 Old Park Hill'.
C.018               The Energy and Environmental Management Unit          Either the department participates in all University recycling          Check that department has all
                    (EEMU) has developed a number of recycling            schemes that apply to the waste streams they produce or , if it         applicable University recycling
                    schemes and is looking to develop more in the         doesn't, the department has contacted EEMU within the last 6            schemes. Speak to EEMU.
        2   2   4   near future. For details of all available reuse and   months to request the implementation of additional applicable
                    recycling schemes visit                               recycling systems.
                    www.bris.ac.uk/environment/waste/a-
                    zrecyclingguide.pdf.
C.019               For large departments the Energy and                  Within the last 6 months all departmental staff have been               As for C.014.
                    Environmental Management Unit can provide             reminded how they can recycle glass, including reference to the
                    external glass recycling bins. Smaller                location of their nearest glass recycling bin.
        1   1   2   departments can use these bins - for a list of
                    locations visit
                    www.bristol.ac.uk/environment/documents/glass-
                    recycling-locations.pdf.
Waste legislation
C.020                 Any hazardous waste* / chemical waste* /             Either the department hasn't generated or stored any of the              View waste storage areas and
                      clinical waste* / waste electrical and electronic    wastes listed in the box to the left in the last 12 months or , if it    check that they meet the
                      equipment* / refrigeration equipment for disposal    has, all of the wastes have been stored in a secure, safe and well-      requirements of the
                      / waste catering or machine oil should be suitably   labelled storage area prior to collection by an authorised               University's waste procedures.
        4   3   7     stored if they cannot be collected immediately.      contractor, as per the University's waste procedures.
                      The University's procedures for the storage and
                      disposal of hazardous wastes can be found at
                      www.bristol.ac.uk/environment/waste.


C.021                 Departments are advised to use the University's      Either the department has not ordered any skips or other waste           Check all skip documentation
                      approved supplier for waste disposal and skips.      disposal services within the last 12 months or , if it has, all have     for at least the last 12 months.
                      Should an alternative supplier be used,              been through the University's approved suppliers or all have             For any that are not approved
        2   1   3     departments must check the supplier's waste          been checked to ensure they have the relevant licences, and this         suppliers check that the
                      management licensing on www2.environment-            information has been subsequently stored with the waste transfer         relevant licence information
                      agency.gov.uk/epr/search.asp?type=register.          notes* .                                                                 has been obtained.


Electricity - Awareness
C.022                 To continually get messages across it is important   All posters with energy efficiency messages on have been                 Check posters for expiry
                      to refresh and move awareness posters at least       refreshed within the last 12 months and all new posters have an          dates.
                      once a year.                                         expiry date written on them of 12 months from the date of putting
                      Free posters can be ordered from the Carbon          up.
        1   2   3
                      Trust *.
                      www.carbontrust.co.uk/energy/startsaving/staffaw
                      arenessposters.htm.

C.023                 Staff know their departments better than anyone      Within the last 12 months the department has invited all staff to        View feedback mechanism.
                      else - the best energy-saving ideas tend to come     feedback ideas for saving energy.                                        This could include: discussion
                      from within departments.                                                                                                      at a departmental meeting; an
        2   1   3                                                                                                                                   email to all staff; an item in a
                                                                                                                                                    staff newsletter or on a staff
                                                                                                                                                    notice board.


Electricity - Air conditioning
C.024                 Air conditioning is very energy-intensive and can    Either the department has not installed any new portable or fixed        Tour department and look for
                      double the energy use of a building.                 air conditioning in the last 12 months or , if it has, it has all been   air conditioning. Ask staff
                      It is important that air conditioning units are      procured through Estates.                                                when it was installed.
                      serviced regularly to maintain energy efficiency -
                      poorly maintained units can use up to 30% more
                      energy than they need to.
        1   1   2     As per the University's air conditioning protocol
                      (www.bristol.ac.uk/environment/energy) all new
                      air conditioning should be procured through
                      Estates so that it is added to the campus-wide
                      maintenance contract.
C.025                    It is possible to save as much as £10,000 per           Either the department does not have any portable or fixed air              Ask staff about servicing.
                         year by regularly servicing a combined heating,         conditioning or , if it does, all units are regularly serviced.            Check servicing records if
        3   1   4        ventilation and air conditioning system (based on                                                                                  applicable.
                         a 100,000 square foot building).

C.026                    It is good practice to prevent direct sunlight from     Either the department does not have any portable or fixed air              Evidence could include
                         entering air conditioned areas.                         conditioning or , if it does, all windows in air conditioned spaces        emails or notices, or speaking
                                                                                 receiving direct sunlight are fitted with working blinds, curtains or      to members of staff
        4   2   6                                                                a reflective or tinted covering. If blinds or curtains are fitted, staff   responsible for individual
                                                                                 actively ensure they are used to reduce solar heat gains.                  rooms. View rooms to ensure
                                                                                                                                                            compliant on the day.


C.027                    Cooling costs increase by 10-12% for every 1            Either the department does not have any portable or fixed air              Evidence could include a
                         degrees Celsius decrease in target temperature.         conditioning or, if it does, within the last 12 months it has              reference in a policy or
                         The Carbon Trust* recommends that office                proactively taken measures to encourage staff to keep the                  procedure, notices in place
                         thermostats are set to 24 degrees Celsius when          temperature settings at 24 degrees Celsius and the temperature             near to the control panels, or
        4   1   5        cooling.                                                settings are regularly checked to ensure they have not been                an email sent to all staff dated
                                                                                 adjusted.                                                                  within 12 months of the date
                                                                                                                                                            of the submission of this
                                                                                                                                                            application.
Electricity - Lighting
C.028                    It is good practice to provide desk lamps for office    The department has provided at least one desk lamp containing              Identify how many desk-based
                         staff so they can be used instead of switching the      a compact fluorescent (energy efficient) bulb* per ten desk-               members of staff there are in
                         main lights on. Desk lamps can be especially            based members of staff.                                                    the department. Count up the
                         beneficial in open plan offices and areas where                                                                                    number of desk lamps
        2   2   4        the switching arrangements result in lights being                                                                                  checking that each contains a
                         on unnecessarily.                                                                                                                  compact fluorescent (energy
                                                                                                                                                            efficient) bulb* .


C.029                    Tungsten filament bulbs* are highly inefficient,        All mains voltage* desk and laboratory lamps are fitted with               Walk around department and
                         converting only about 5% of the energy they use         compact fluorescent (energy efficient) bulbs* .                            look for tungsten filament
                         into light. Compact fluorescent (energy efficient)                                                                                 bulbs * in desk lamps and
        2   2   4        bulbs* are much more efficient, converting                                                                                         laboratory lamps.
                         around 40% of the energy they use into light.

C.030                    The wider a fluorescent tube is the less energy         Either the department does not have any T12 tubes* or, if it               Walk around department. If
                         efficient it will be. T12 tubes* are the widest tubes   does, replacements have been requested through the EEMU.                   any T12 tubes* are found
                         used at the University. They can be upgraded to                                                                                    contact the EEMU to check
                         thinner T8 tubes* or T5 tubes* to save energy.                                                                                     that the replacement work has
                         The Energy and Environmental Management Unit                                                                                       been booked in.
        3   2   5        (EEMU) has a programme to replace T12 tubes*
                         with slimmer versions - departments can apply for
                         lighting upgrades by contacting environment-
                         office@bristol.ac.uk.


Electricity - Appliances and other equipment
C.031               IT Support say that there is no reason to leave        Either all desk-based staff in the department are aware that they     Interview a cross-section of
                    PCs on overnight as any software updates will be       should be switching PCs and monitors off overnight to save            staff about awareness,
                    received and installed when switching on each          energy, and the vast majority do so, or all PCs in the department     practice and IT settings.
                    day.                                                   are set up to automatically hibernate then subsequently shut          Speak to Site Services to see
        2   1   3   Monitors should be switched off when you are not       down after no more than 30 minutes of inactivity when no user is      if they have noticed any
                    using your PC for 5 minutes or more - don't be         logged in.                                                            machines that are regularly
                    fooled by screensavers, they do not save energy!                                                                             left on. Speak to departmental
                                                                                                                                                 IT manager.

C.032               Laser printers typically use double the energy an      Either the department has less than one laser printer per ten         Count the number of laser
                    inkjet printer uses to print a page and use a lot      desk-based members of staff or it has plans to reduce the             printers throughout the
                    more energy when left on standby. From an              number of laser printers within the next 6 months.                    department. If there is more
                    energy efficiency perspective it is good practice to                                                                         than 1 per 10 members of
                    have a few shared networked laser printers                                                                                   staff, view the plans to reduce
        3   4   7   instead of many localised personal laser printers.                                                                           the number - evidence could
                                                                                                                                                 include agreements by email
                                                                                                                                                 or orders for new shared
                                                                                                                                                 network printers or
                                                                                                                                                 photocopiers.


C.033               Some departments have recently bought large            Either the department hasn't bought any large flat screen TVs in      View the TVs and check the
                    flat screen TVs. LCD flat screen TVs are usually       the last 24 months or , if it has, they have all been LCD not         type.
        1   0   1   more energy efficient than plasma flat screen          plasma screens.
                    TVs.
C.034               Investing in the cheapest fridges can be a false       Either the department doesn't have any domestic refrigerators or      Speak to member of staff that
                    economy as they are very often the least efficient,    combined appliances or , if it has, they are all graded as A, A+ or   ordered the piece of
                    wasting hundreds of pounds of energy over the          A++ in the EU energy label* scheme or have all been fitted with       equipment. Look at receipt,
                    life of the product. All new refrigerators, freezers   Fridge Saver Plugs *.                                                 manual or warrantee card, or
                    or combined appliances are ranked for energy                                                                                 take model details to look up
                    efficiency through the EU energy label* scheme.                                                                              on the internet. View Fridge
        1   2   3
                    For existing domestic fridges, a Fridge Saver                                                                                Saver Plugs*.
                    Plug * can reduce the energy consumed by a
                    fridge by over 20%, giving a typical return of £140
                    over 10 years.


C.035               A common area of bad practice is the placing of        All domestic, commercial and research refrigerators, freezers and     Look in kitchens, retail areas
                    refrigerators, freezers or combined appliances         combined appliances are positioned at least 1 metre away from         and research areas and
                    near to sources of heat such as radiators, ovens       equipment that generate significant quantities of heat such as        observe the location of the
        4   2   6   or driers. Ideally all refrigerators, freezers or      radiators, dishwashers, glass driers and ovens.                       appliances in relation to heat
                    combined appliances will be kept in a relatively                                                                             sources.
                    cool, well vented location.
C.036                 According to the UK Tea Council, as a nation we      The majority of hot drinks made by staff in the department are     Visit staff kitchen areas and
                      drink 165 million cups of tea and 70 million cups    made through instant water boilers* or in environmentally-         view water boilers and kettles.
                      of coffee each day. Instant water boilers* are       friendly kettles*.
        3   3   6     over three times more energy efficient than urns
                      and use less energy than kettles.

C.037                 Staff should be discouraged from having their        The department has banned staff from bringing or using personal    Tour a selection of offices
                      own personal appliances in their own work areas.     kettles, fridges and microwaves and/or has had an appliance        looking for personal
        3   3   6     It is much more efficient to have a small number     amnesty in the last 6 months.                                      equipment. If applicable view
                      of shared energy-efficient appliances.                                                                                  policy or evidence of an
                                                                                                                                              amnesty event.
Electricity - Switching off
C.038                 The average vending machine uses over £800 of        Either the department does not have any vending machines in        Tour building to find
                      energy each year. All hot drink and cold drink       non-24 hour access areas or , if it does, all those that can be    equipment. Look at timer
                      vendors should be switched off at the plug when      switched off are switched off when the department is closed        plugs. Check that times reflect
                      departments are closed for 8 hours or more.          overnight, at weekends and on holidays.                            building usage.
                      Food vendors should also be switched off so long
                      as they do not contain perishable foods such as
                      sandwiches and are not in areas that become too
        3   1   4     warm through direct sunlight or other heat gains.
                      Some vendors have built-in timers that can be
                      programmed by their service engineers.
                      Alternatively seven-day timer plugs* can be used
                      to switch them off when they are not needed.
                      Check with suppliers to see if this will affect
                      service agreements.


C.039                 Water coolers, both bottled and mains-fed,           All water coolers, networked printers and photocopiers in non-24   As for C.038.
                      contain small fridge units and should therefore be   hour access areas of the department are switched off when the
                      switched off at the plug when departments are        department is closed overnight, at weekends and on holidays.
                      closed. Similarly printers and photocopiers still
        3   2   5     use energy when on sleep / power-save modes
                      and should be switched off at the plug when
                      departments are closed.


C.040                 Mobile phone chargers, laptop holsters and some      The department has taken action to ensure that laptop holsters,    Interview staff to identify what
                      desktop printers use energy regardless of            personal printers and mobile phone chargers are not left on        action has been taken and
                      whether they are charging or not because the         unnecessarily.                                                     how widely it is implemented.
                      voltage transformers on the plug consume
                      energy. If every member of staff at the University
        2   2   4     left a phone charger switched on it would waste
                      around £10,000 of energy each year causing 54
                      tonnes of carbon to be released into the
                      atmosphere. A range of gadgets are now
                      available to help eliminate small-scale electrical
                      leakage* .

Heating
C.041               Portable electric heaters and radiators typically     Either the department does not have any areas where portable          Tour department looking for
                    use around 3,000 Watts of energy making them          electric heaters are regularly used or , if it does, staff in those   portable electric heaters. If
                    one of the most energy consuming pieces of            areas have ensured that any central heating radiators are not         any are found, check radiators
                    equipment within an office environment. They are      blocked by furniture and have reported that there is a heating        are not blocked and check
                    a very inefficient method of heating and can make     problem to Estates.                                                   with Estates that the heating
        3   1   4   things worse by influencing existing thermostats                                                                            problems have been logged.
                    and heating systems. Portable electric heaters
                    are a sign that there is a heating problem that
                    needs fixing.


C.042               As for C.041.                                         Either there are no personally-owned portable electric heaters in     Check with staff that any
                                                                          the department or the department has banned, or is in the             portable electric heaters are
                                                                          process of banning, staff from bringing in their own portable         not owned by staff. If the
                                                                          electric heaters.                                                     department has a policy
        4   2   6                                                                                                                               preventing staff from bringing
                                                                                                                                                in their own heaters, view
                                                                                                                                                policy. If the policy is being
                                                                                                                                                developed, view evidence.


C.043               Heating costs increase by 8-10% for every 1           Either the department does not have any room heating                  Evidence could include: A
                    degree Celsius increase in target temperature.        thermostats or, if it does, within the last 12 months it has          reference in a policy or
                    The Carbon Trust* recommends that office              proactively taken measures to encourage staff to keep the             procedure; notices in place
                    thermostats are set to 21 degrees Celsius when        temperature settings at 21 degrees Celsius and the temperature        near to the control panels; or
        4   1   5   heating.                                              settings are regularly checked to ensure they have not been           an email sent to all staff dated
                                                                          adjusted.                                                             within 12 months of the date
                                                                                                                                                of the submission of this
                                                                                                                                                application.
C.044               For maximum efficiency Thermostatic radiator          The department has calculated the optimal settings for at least       View notices by thermostatic
                    valves* should be left on a pre-determined            half of the rooms that are heated by thermostatic radiator valves*    radiator valves*.
                    setting and not altered. The exact setting for each   and put up notices by each radiator advising staff and visitors of
                    room will depend on the size of the radiator, the     the optimal setting and asking them not to alter it.
                    size of the room and the number of doors and
                    windows. It is good practice to determine the
        2   3   5   optimal thermostatic radiator valve* setting for
                    each room by running the radiator(s) on full and
                    then gradually reducing them until an average
                    room temperature of 21 degrees Celsius is
                    reached.
C.045               It is good practice to wear warm clothing in the      Within the last 6 months the department has encouraged staff to          View campaign. Campaign
                    winter rather than wearing summer clothing and        wear appropriate clothing for the weather conditions as part of an       should include more than one
                    turning the heating up.                               energy awareness campaign.                                               initiative. Examples include: A
                                                                                                                                                   feature in a departmental
                                                                                                                                                   newsletter; putting up
                                                                                                                                                   awareness posters or notices;
                                                                                                                                                   an email to staff; a note on the
                                                                                                                                                   department's webpage;
        1   1   2                                                                                                                                  running an awareness event;
                                                                                                                                                   a staff competition.
                                                                                                                                                   Communications to be dated
                                                                                                                                                   or posted within 6 months of
                                                                                                                                                   the date of the submission of
                                                                                                                                                   this application.



C.046               Many departments have some staff using their          The department has an occupancy plan that ensures that main              See plan. Interview staff.
                    offices and facilities out of hours and at            heating, ventilation and other infrastructural systems are switched      Review times of Building
                    weekends. It is very wasteful to heat a whole         off whenever possible out of hours.                                      Management System* .
                    building for just a few members of staff and it is
        3   2   5   recommended that, where possible, main heating
                    systems be switched off out of hours and staff
                    asked to book out portable electric heaters from a
                    central store if required (see S.009 and S.010).


C.047               Patio heaters are expensive to run and                Either the department doesn't have any form of outdoor space             View outdoor areas to check
                    exceptionally wasteful of energy to the extent that   heaters or , if it does, it has not used them within the last 12         there are none in use.
        5   0   5   there are suggestions they will be banned.            months.                                                                  Interview relevant staff.

C.048               When heating water, energy costs increase by          Either the department doesn't have any taps that appear to               Check temperatures of a
                    15% for every 10 degrees Celsius temperature          supply water that is too hot or , if it does, within the last 6 months   selection of hot taps using
                    increase. The Health & Safety Executive               the department has reported them to Estates.                             catering thermometer. If any
                    recommend that hot tap water should be                                                                                         found to settle at 60 degrees
                    distributed at no less than 50 degrees Celsius                                                                                 Celsius or more check with
                    and no more than 60 degrees Celsius.                                                                                           Estates that they have been
        3   1   4   Departments can report any tap water that                                                                                      reported.
                    appears to be too hot to Estates via university-
                    building-services@bristol.ac.uk or calling 89898.
                    For further support or advice contact environment-
                    office@bristol.ac.uk.


Water
C.049                Most of the good practices for reducing water          The department has run its own water-saving campaign with the           View campaign. Campaign
                     waste have already been implemented centrally          last 6 months.                                                          should include more than one
                     by estates. However there are still some things                                                                                initiative. Examples include: A
                     you can do!                                                                                                                    feature in a departmental
                     It takes energy to purify and distribute water and                                                                             newsletter; putting up
                     to process waste water. Water supply companies                                                                                 awareness posters or notices;
                     usually take the cost of the water you use and                                                                                 an email to staff; a note on the
                     double it to reflect the costs of the waste water                                                                              department's webpage;
         3   3   6   treatment. Reducing water consumption therefore                                                                                running an awareness event;
                     produces a double saving for both the                                                                                          a staff competition.
                     environment and the University's water bill.                                                                                   Communications to be dated
                                                                                                                                                    or posted within 6 months of
                                                                                                                                                    the date of the submission of
                                                                                                                                                    this application.



C.050                A dripping tap can waste up to 5,000 litres of         The department has a process for staff to report dripping taps          1) Look for dripping taps on
                     water a year. Departments can report dripping          and the majority of staff are aware of the process.                     tour of department. 2) Speak
                     taps to Estates via university-building-                                                                                       to relevant member of staff to
                     services@bristol.ac.uk or calling 89898.                                                                                       review procedure (verbal or
         2   1   3
                     For further support or advice contact environment-                                                                             written).
                     office@bristol.ac.uk.


Travel
C.051                Lifts are major energy users. Using the stairs         Either the department does not have any lifts or , if it does, within   Communications examples
                     instead of the lift, if you can, will help to reduce   the last 12 months the department has proactively encouraged            include: A note in a
                     your own carbon footprint *.                           people to use the stairs instead of the lift if they can.               departmental newsletter;
                                                                                                                                                    putting up awareness posters
                                                                                                                                                    or notices; an email to staff; a
                                                                                                                                                    note on the department's
         1   1   2                                                                                                                                  webpage. Communications to
                                                                                                                                                    be dated or posted within 12
                                                                                                                                                    months of the date of the
                                                                                                                                                    submission of this application.



C.052                The University has a comprehensive flexible            The department has encouraged all staff to make use of the              See communications to staff.
                     working policy that can help reduce the number of      University's home and flexible working policies within the last 12-     Communications to be dated
                     miles travelled by staff.                              months.                                                                 or posted within 12 months of
         3   1   4   www.bristol.ac.uk/personnel/policies/FlexWorkMa                                                                                the date of the submission of
                     nagers.html.                                                                                                                   this application.
C.053               Encouraging staff that normally travel into work in    Within the last 12 months the department has proactively                As for C.052.
                    their own cars to share their travel with a            promoted any three of the following to the majority of its staff:
                    colleague or to travel in by public transport will     • The University's car-sharing scheme -
                    help reduce one of the department's                       www.bristol.ac.uk/transportplan/transport/car/.
                    environmental impacts* .                               • The University's jointly operated staff shuttle bus service
                    • The University has its own car-sharing                  (Hospital and University Bus Shuttle: HUBS)
                       scheme -                                               www.bristol.ac.uk/transportplan/transport/bus/hubs.html.
                    www.bristol.ac.uk/transportplan/transport/car/.        • The University’s interest free loan scheme for bus passes -
        3   2   5
                     • The University also has an interest free loan          www.bristol.ac.uk/transportplan/transport/bus/loans.html.
                        scheme for bus passes -                            • The University’s personalised journey planning service and
                    www.bristol.ac.uk/transportplan/transport/bus/loan        transport mailing groups. www.bristol.ac.uk/transportplan.
                    s.html.




C.054               The University has a number of incentives to           Within the last 12 months the department has proactively                As for C.052. Additionally
                    encourage staff to cycle to work. Visit                promoted any four of the following to the majority of its staff:        communications relating to the
                    www.bristol.ac.uk/transportplan/transport/cycling/     • The nearest cycle storage to the department;                          cycle mileage allowance could
                    for information on all of the schemes in the box to    • The nearest shower & changing facilities to the department;           be made through the
                    the right.                                             • The free cycle training offered by the Energy and                     department's expenses policy
        3   2   5                                                             Environmental Management Unit;                                       or forms.
                                                                           • The tax benefit scheme for buying a new bike;
                                                                           • The cycle mileage allowance for travelling by cycle on
                                                                              University business.


C.055               The Energy and Environmental Management Unit           The department has contacted the EEMU with suggestions for              Speak to EEMU.
                    (EEMU) has a small budget for providing new            additional cycle parking facilities where appropriate.
        1   1   2   cycle parking facilities. The EEMU can be
                    contacted via environment-office@bristol.ac.uk.

C.056               Departments can arrange their own                      The majority of members of staff in the department that attend          Interview a cross-section of
                    teleconferences* through the University's              external meetings are aware of how they may be able to use              staff involved with external
                    teleconferencing account - for more information        teleconferencing facilities, and/or video conferencing facilities,      meetings.
                    look in the glossary or contact telephone-             and/or Skype*, as an environmentally-friendly alternative to
        4   1   5   services@bristol.ac.uk or visit                        travelling to face-to-face external meetings.
                    www.bris.ac.uk/Depts/Bursar/Telephones/. There
                    are video conferencing facilities at the University.


C.057               About 20% of all carbon emissions in the UK are        Either the department does not have any departmental cars or , if       Find out makes and models
                    from road transport.                                   it does, at least 25% are either in Vehicle Excise Duty bands* A        and look up banding on
        5   4   9                                                          or B (emission figures of up to 120 g/km CO2).                          www.vcacarfueldata.org.uk.

C.058               A 2-psi drop in tyre pressure can increase fuel        Either the department does not have any departmental vehicles           Examine pre-journey
                    consumption by 3%.                                     or , if it does, checking tyre pressures is listed on the pre-journey   checklist.
        2   1   3                                                          checklist with a note linking it to energy efficiency.
C.059                With cheap domestic air travel widely available it      The department has an active system in place to monitor and             A relevant procedure and
                     is important to monitor the number of miles             record the number of business miles travelled on University             reporting mechanism for staff
                     travelled by air.                                       business by different modes of transport to include departmental        (e.g. expenses form). Cross-
                                                                             vehicles, private vehicles, trains, planes and bicycles.                reference with staff to ensure
        1   4   5                                                                                                                                    they are aware of procedures
                                                                                                                                                     for recording miles travelled.
                                                                                                                                                     Examine the central record.


C.060                If you know the number of miles travelled in each       The department has calculated its total carbon footprint* for           View document and workings.
                     mode of transport you can calculate your carbon         business miles travelled on University business in the last
                     footprint* . There are a number of carbon               financial year (financial year runs from 01 August - 31 July).
        3   4   7    calculators you can use online, such as                 Also see C.059.
                     www.nef.org.uk/greencompany/co2calculator.htm
                     .


C.061                Reducing the department's carbon footprint* for         The total carbon footprint* for business miles travelled on             Look at travel date for at least
                     business miles over a given period is a                 University business in the last financial year is less than for the     the last two full financial years.
        5   5   10   noteworthy achievement and demonstrates that            previous financial year (financial year runs from 01 August - 31
                     the department has taken effective action on            July).
                     resource efficiency.
C.062                Providing a pool bicycle may encourage staff that       The department has purchased a departmental pool bicycle and            Speak to relevant staff. See
        2   1   3    cannot bring in their own bicycle to cycle whilst at    has an active booking system in place.                                  booking system.
                     work.
C.063                Once a department has established effective             Either the department does not receive visits from external             View system for collecting
                     systems for monitoring and reducing its own             visitors for meetings or , if it does, it has an effective system for   data.
        3   2   5    travel impacts it can start to examine the travel       collecting data for how visitors travelled to meetings in the
                     impacts of its visitors.                                department.
C.064                Departments are encouraged to promote                   Either the department does not arrange seminars or conferences          View communications to
                     sustainable transport to delegates attending its        or , if it does, it makes sure that all delegates receive information   delegates. Interview relevant
        3   2   5    events.                                                 about sustainable travel to and from the events.                        staff.

Procurement
C.065                The University has been awarded Fairtrade               Either the department does not have any externally-franchised           View products on sale in any
                     University * status by meeting five basic criteria      catering outlets or , if it does, all tea, coffee, hot chocolate and    catering franchises.
                     set by the Fairtrade Foundation* . One of the           sugar served is Fairtrade* .
        2   1   3    criteria is only serving Fairtrade* tea and coffee in
                     retail outlets. www.fairtrade.org.uk.
C.066               Fairtrade Fortnight is the official Fairtrade event of   The department actively supported the last Fairtrade Fortnight          View campaign. Campaign
                    the Fairtrade Foundation * and happens in                campaign and has plans to support the next one (Feb - Mar               should include more than one
                    February or March each year.                             2009).                                                                  initiative. Examples include: A
                                                                                                                                                     feature in a departmental
                                                                                                                                                     newsletter; putting up
                                                                                                                                                     awareness posters or notices;
                                                                                                                                                     an email to staff; a note on the
                                                                                                                                                     department's webpage;
                                                                                                                                                     running an awareness event;
        2   2   4                                                                                                                                    a staff competition.
                                                                                                                                                     Communications to be dated
                                                                                                                                                     or posted within 6 months of
                                                                                                                                                     the date of the submission of
                                                                                                                                                     this application. Look at plans
                                                                                                                                                     for the next Fairtrade
                                                                                                                                                     Fortnight.



C.067               Healthy eating* is part of the corporate social          Either the department doesn't have any hot drink or food vending        View vending machines.
                    responsibility agenda.                                   machines or , if it does, it has at least one machine offering
        1   1   2                                                            Fairtrade*, and/or a selection of healthy eating* options.

C.068               The International Labour Organisation* has               Either the department does not buy any clothing for internal use        Find out all the brands
                    produced nine core conventions* that describe            or selling on or , if it does, it has asked all clothing suppliers to   purchased and ask to see the
        3   1   4   humane working standards for production                  guarantee that all have been manufactured within the                    evidence sent in by clothing
                    facilities overseas.                                     International Labour Organisation's* nine core conventions* .           suppliers.

C.069               The majority of uniforms and work wear products          All clothing bought in the last 6 months has been certified as          Find out all the brands
                    are now available as certified Fairtrade* or             Fairtrade* or organic *.                                                purchased and check that
        2   3   5   organic*.                                                                                                                        they are certified as Fairtrade*
                                                                                                                                                     or organic*.
C.070               Environmentally-friendly versions of most                The department preferentially buys any four of the following on a       Look at products in stationary
                    stationary products are now widely available.            regular basis:                                                          store. Examine delivery notes
                                                                             • Refillable writing pens and refills in preference to one use          or invoices.
                                                                               disposable biodegradable or plastic biros;
                                                                             • Refillable highlighters and refills in preference to one use
                                                                               disposables;
        2   1   3                                                            • Pencils made from FSC* certified sustainable wood in
                                                                               preference to wood from unaccredited sources;
                                                                             • Stationary ranges made from a majority recycled content;
                                                                             • Biodegradable cellulose sticky tapes* in preference to
                                                                               acetate or polypropylene sticky tapes;
                                                                             • Water-based correction fluid in preference to solvent-based.
C.071               Tens of millions of envelopes are sent to landfill   The majority of post sent out by, or on behalf of, the department        As for C.070.
                    each year because they contain plastic windows       is in envelopes that do not contain plastic windows and/or the
                    and are therefore not recycled. While these can      majority of items sent in poly-wrap* are in biodegradable poly-
                    be recycled through our paper recycling scheme       wrap *.
                    (see B.004), this may not be possible elsewhere.
        3   2   5
                    For departments that do large mailings
                    biodegradable poly-wrap* is now widely available.



C.072               Unlike conventional printing technologies,           Either the department has not contracted out any significant             Interview staff responsible for
                    waterless offset printing* does not use large        quantities of printing in the last 12 months or, if it has, it met any   producing the publications.
                    quantities of water in the printing process.         two of the following:                                                    Identify which publications
                    www.waterless.org.                                   • More than 50% by volume was waterless offset printed* .                have been sent to print
                                                                         • More than 50% by volume was printed with vegetable-                    externally and which printing
                                                                           based inks* .                                                          companies they have been
        2   2   4                                                                                                                                 sent to. View publications and
                                                                         • More than 75% by volume was printed on either 100%
                                                                           recycled paper, NAPM* accredited recycled paper, or paper              contact printing companies if
                                                                           made from pulp from certified sustainable sources*.                    necessary.
                                                                         Also see C.004.


C.073               It is good practice to have a minimum                The department has developed their own minimum specification             View specification list.
                    specification list for new office electrical         list based on energy efficiency for new office electrical equipment
                    equipment to ensure that all new equipment is as     that includes all of the following appliances as applicable:
        3   2   5   energy efficient as possible.                        Printers; photocopiers; kettles, domestic refrigerators, freezers or
                                                                         combined appliances; desk lamps.

C.074               Over the lifecycle of a typical appliance total      Either the department does not buy research or commercial                Look for evidence of taking
                    appliance costs will be 15% procurement cost,        equipment or , if it does, it regularly uses the Government's            energy efficiency into account
                    75% energy costs and 10% maintenance costs.          technology lists and/or calculates whole lifecycle costings* as          through procurement - this
                    Departments that buy research or commercial          part of the procurement process.                                         could be communications to
                    equipment should be taking into account energy                                                                                procurement staff,
                    and water efficiency as part of their procurement                                                                             departmental procurement
        4   3   7   process. This can be done through published                                                                                   policy or guidance, or
                    lists, such as the Government's Energy                                                                                        calculations or reports created
                    Technology List* and Water Technology List* , or                                                                              through whole lifecycle
                    by manually calculating the running cost of                                                                                   costing* exercises.
                    products over their whole life through whole
                    lifecycle costing* .
C.075               It is not just tropical rainforests being logged for     The department has processes in place to ensure that any new          Evidence could include a
                    timber; the felling of natural forests in Russia,        furniture, and/or wood products used in refits, is made from wood     procurement policy, standard
                    northern Europe & North America is a real                from certified sustainable sources*.                                  text for refit briefs, or a list of
                    problem. Some of this wood ends up in the UK as                                                                                suppliers that sell products
        2   2   4   timber in furniture and in composite materials                                                                                 containing wood from certified
                    such as chipboard.                                                                                                             sustainable sources* . Look
                                                                                                                                                   for logos on recently procured
                                                                                                                                                   furniture.


C.076               Most fridges contain hydrofluorocarbons (HFCs).          The department has one or more HFC-free fridge* .                     Look at HFC-free fridge* .
                    HFCs have a global warming potential* of around
                    3,200 times that of carbon dioxide* . It has been
        2   2   4   estimated that, by 2050, HFCs will contribute as
                    much to global warming as all the private cars on
                    the planet. HFC-free fridges* are now available.

C.077               The fluorescent lighting installed as part of            Either the department hasn't had any lighting refits in the last 12   View tubes as part of audit.
                    standard departmental refits is relatively efficient     months or , if it has, at least half of the new fluorescent tubes
                    T8 tubes* . For a small premium departments can          installed were highly-efficient T5 tubes* .
        3   2   5   have highly-efficient T5 tubes* installed during
                    scheduled refits as an efficiency upgrade. For
                    more information contact environment-
                    office@bristol.ac.uk.
Biodiversity and community
C.078               There are many ways departments can support              Within the last 12 months the department has taken one or more        Look at initiative; speak to
                    biodiversity* , from buying rainforest-grown wildlife-   proactive initiative to sustain or encourage biodiversity* .          relevant member of staff or
                    friendly coffee, organic or wildlife-friendly milk* ;                                                                          volunteer.
                    buying Christmas cards produced by a wildlife
                    conservation charity; collecting printer cartridges
        2   1   3   for elephant research; creating a wildflower
                    meadow around office spaces; putting up bat or
                    bird boxes on or around buildings; the regular
                    feeding of birds in the winter.


C.079               The Energy and Environmental Management Unit             Within the last 6 months the department has produced a                1) Contact EEMU to identify
                    (EEMU) is developing a scheme to compost                 comprehensive list of the locations of tea rooms and kitchens         which departments have
                    organic waste produced by departments and                within the department and submitted it to the EEMU.                   submitted a list of the location
                    intends to launch it within the next 12 months.                                                                                of all kitchens and tea rooms
                    The EEMU is currently researching the location of                                                                              within their department. 2)
        1   1   2   all kitchens and tea rooms within departments to                                                                               View list as part of audit.
                    identify where organic waste bins could be
                    located and is asking departments to send the list
                    to environment-office@bristol.ac.uk.
C.080               The Gardens and Grounds team are keen to                The department has one or more member of staff registered as a            Contact EEMU and obtain list.
                    work with departments to improve the natural            contact with the Gardens and Grounds team.
                    spaces around departmental buildings.                   Please ensure they have submitted their contact details via the
        1   0   1                                                           form on www.bris.ac.uk/environment/forms/gia-grounds.html .
                                                                            Upon submission the Gardens and Grounds team will make
                                                                            contact to introduce themselves.


C.081               Pot plants* remove pollutants from the                  The department has one pot plant* per five office-based                   Count the number of pot
                    atmosphere and give out oxygen, making a                employees.                                                                plants * in office spaces.
        1   1   2   healthier and more pleasant working                                                                                               Count the number of office-
                    environment.                                                                                                                      based employees.
C.082               The University allows all staff to donate a day of      At least three staff in the department used their volunteer day last      Contact Centre for Public
                    their work time each year to a charitable or            calendar year.                                                            Engagement to check data.
                    community initiative. In 2007 only 101 staff used
                    their volunteer day. If the volunteer day was used
                    by all 6,000 University staff, in terms of hours of
                    work, it would deliver the equivalent of 25 full time
                    members of staff to the third sector. The
        3   1   4   volunteer day has the potential to deliver great
                    social and environmental benefits and should be
                    used by all staff. For more information contact the
                    Centre for Public Engagement outreach-
                    ce@bristol.ac.uk or visit www.bris.ac.uk/cms/cpe.



C.083               A small number of departments have developed            The department has developed its own community engagement                 Interview relevant member of
                    their own positive community initiatives to support     initiative.                                                               staff.
                    and engage the local community in the work of
        2   2   4   the department. For more information visit
                    www.bris.ac.uk/cms/cpe.

C.084               There are a number of charitable events aimed at        Staff in the department have participated in three or more charity        See certificates of donations -
                    office staff including Wear it pink day                 initiatives in the last 12 months.                                        all dated within 12 months of
                    (www.wearitpink.co.uk); Jeans for Genes day                                                                                       the date of the submission of
        3   1   4   (www.jeansforgenes.com/) and the World's                                                                                          this application.
                    biggest coffee morning (www.macmillan.org.uk).


Greening teams, action plans and results
C.085               Students can bring enthusiasm and energy to             Either the department is not directly involved with students or , if it   Interview relevant member of
        2   3   5   greening initiatives.                                   is, the department has actively involved students in the Green            staff.
                                                                            Impact Awards.
C.086                Some departments have created their own              The department has its own environmental statement and/or               View the statement and/or
                     environmental statements and policies that are       policy that has been published within the last 6 months and/or is       policy and check that it has
                     used to embed good practice. An environmental        displayed in the department and/or or is available on the               been published or displayed
                     statement usually lists the department's most        department's webpage.                                                   within 6 months from the date
                     significant negative environmental impacts * and                                                                             of submission of this
        5   3   8    says why it wants to reduce them. An                                                                                         application.
                     environmental policy usually states what staff in
                     the department should be doing to reduce its
                     most significant negative environmental impacts *.



C.087                Reducing consumption of electricity over a given     Either the department is not separately metered for electricity in      Contact the EEMU to verify
                     period is a noteworthy achievement, and              any of its facilities or , if it is, the department can demonstrate a   data. Contact HR or personnel
                     demonstrates that the department has taken           decrease in the annual consumption of electricity in the last           for staff numbers.
                     effective action on resource efficiency.             financial year (financial year runs from 01 August - 31 July). To
        5   5   10   Energy data for individual buildings can be          take into account growth this can include units used per member
                     obtained by contacting John Brenton in the           of staff.
                     Energy and Environmental Management Unit
                     (EEMU) on 0117 331 7070.

C.088                Carbon offsetting* can be an effective way of        Either the department is not separately metered for electricity in      View offsetting certificate.
                     neutralising some of our negative environmental      any of its facilities or , if it is, the department offset the carbon   Cross reference against utility
                     impacts. However carbon offsetting* should be        emissions it generated through the electricity and gas it used last     data from the Energy and
        1   1   2    used as a bonus action rather than a core            financial year (financial year runs from 01 August - 31 July).          Environmental Management
                     solution. It should not replace energy efficiency                                                                            Unit.
                     and other greening solutions.


C.089                As for C.088.                                        The department offset the carbon emissions it generated through         As for C.088.
                                                                          business miles travelled on University business last financial year
        1   1   2                                                         (financial year runs from 01 August - 31 July).
                                                                          Also see C.060.


Departmental embedding and communications
C.090                Some departments have run their own events to        Either the department has run its own environmentally-themed            Evidence could include emails
                     raise awareness of environmental issues              event for departmental staff within the last 12 months or it has        to staff, an agenda or photos
                     amongst staff and students. Examples include         one planned to take place within the next 6 months.                     from the day.
                     group showings of An Inconvenient Truth*, team       NB: You may be able to claim the points for this criterion if you
        3   3   6
                     building days based on an environmental theme        have selected S.003, S.005, C.045, C.049 or C.066. It should be
                     or events based on a national environmental          different to C.084.
                     event.
C.091               Departments can use a range of communication            Within the last 6 months a member of staff from within the          See communications and
                    vehicles to communicate with staff on                   department has sent out a series of environmentally-themed          check that they are dated
                    environmental issues including having an                communications aimed at all staff within the department.            within 6 months from the date
                    environmental notice board, a section in a staff        NB: You may be able to claim the points for this criterion if you   of submission of this
        3   3   6
                    newsletter, a presentation at a staff meeting, or       have selected S.003, S.005, C.045, C.049 or C.066. It should be     application.
                    email bulletins.                                        different to C.084.


C.092               The greenest departments tend to be those with          There is a demonstrable commitment to environmental good-           This could be determined by a
                    senior managers championing environmental               practice from senior management within the department.              straw poll of staff. Additional
                    good practice.                                                                                                              evidence could include
                                                                                                                                                minutes of environmental
                                                                                                                                                meetings that show that a
                                                                                                                                                senior manager regularly
                                                                                                                                                attends, the job description of
        5   3   8                                                                                                                               a relevant senior manager
                                                                                                                                                that references environmental
                                                                                                                                                issues or responsibilities, or
                                                                                                                                                interviews with senior
                                                                                                                                                managers or relevant officers.




C.093               Departments need to be addressing equality and          The department has carried out any three of the following within    Look at documentation for
                    diversity if they are to get a cross-section of staff   the last 12 months:                                                 each of the actions and check
                    onboard with environmental schemes. The                 • An Equality Risk Assessment on all current policy and             that each is dated within 12
                    University actively supports the principle of equal       activity 'owned' by the department;                               months of the date of the
                    opportunity and champions diversity. For more           • The department is working to implement actions arising            submission of this application.
                    information visit                                         from the completion of a recent Equality Risk Assessment;
                    www.bristol.ac.uk/equalityanddiversity.                 • The department has encouraged staff to attend a centrally-
        1   2   3                                                             run diversity training course, or has arranged for the delivery
                                                                              of training on a bespoke basis;
                                                                            • The department has taken part in an independent equal
                                                                              opportunity initiative (e.g. Athena SWAN Charter);
                                                                            • The department ensures that equality and diversity is
                                                                              an agenda item at all departmental meetings.



C.094               A Positive Working Environment* (PWE) is crucial        The department has carried out any either of the following within   As for C.093.
                    to getting staff onboard with environmental             the last 12 months:
                    schemes. If staff are not happy they are unlikely       • Completed a Staff Stress Survey and developed an action
        1   2   3   to engage in positive initiatives. For more               plan to address issues raised;
                    information about the PWE scheme at the                 • Participated fully in the Staff Review and Appraisal process.
                    University visit www.bristol.ac.uk/pwe/.
C.095               Departments are encouraged to invest in training        The department has provided environmental training for one or           Interview relevant member of
                    for staff on environmental issues. The Carbon           more of its staff within the last 6 months, or it is booked in within   staff.
                    Trust* and the Environmental Association for            the next 6 months.
                    Universities and Colleges* both run a number of         Note this may be for any member of staff, not just the champion
        2   1   3   full-day courses on energy management and               referenced in B.017 or the greening team referenced in S.014.
                    greening. www.carbontrust.co.uk/events.
                    www.eauc.org.uk/events.


Wider communications and impact
C.096               Student-facing departments have an important            The department has a series of positive proactive                       View communications.
                    opportunity to raise awareness of good                  communications aimed at raising awareness of the good
                    environmental practice amongst future decision-         environmental practice in place within the department's facilities.
                    makers through positive communications.                 NB: Communications must be for educational purposes only
                    Examples include interpretation about some              rather than requesting individual action such as stickers on light
        3   1   4   locally-sourced timber used in the building, an         switches or notices on recycling.
                    awareness-raising poster about lighting sensors
                    in corridors, or some information about the
                    benefits of organic paint used throughout the
                    department.


C.097               Departments can use their own webpages to               Either the department does not have its own webpage or , if it          View website.
                    raise awareness of environmental issues in the          does, it contains up-to-date information and advice on one or
                    department and celebrate what the department is         more environmental issue and specifically references what the
        3   2   5   doing to become greener.                                department is doing to reduce its own environmental impacts* . It
                                                                            includes links to the Energy and Environmental Management
                                                                            Unit's webpages on greening the University.


C.098               Some staff in certain departments play a key role       Staff in the department play an important role in greening other        Identify which staff and find
                    in greening other departments, or people. This          departments, other members of staff, students or wider society.         out what role they play.
                    could include the cleaners for their role in
                    managing recycling, the porters for saving energy
        5   3   8   by switching off any lights accidentally left on, the
                    Vice Chancellor for encouraging departments to
                    get involved with this scheme, academics for
                    teaching environmental programmes, etc.


C.099               The School of Geographical Sciences runs an             Either the department is a non-academic department or , if it is an     See communications to
                    open module Sustainable Development available           academic department, it has actively promoted the Sustainable           students.
        4   1   5   to all students.                                        Development Open Unit to the majority of its students.
                    www.bris.ac.uk/esu/unitprogcat/UnitDetails.jsa?u
                    nitCode=UNIV10001.
C.100               Academic departments can play a pivotal role in         Either the department is a non-academic department or, if it is an      Speak to relevant academics
                    greening future generations through their               academic department, it has proactively incorporated                    and view course or research
        5   3   8   teaching.                                               sustainability into its teaching and/or research.                       literature.

Special awards
C.101        Special award - Innovation                Please use the box below to tell us about any environmental or
                                                       community initiative in place within the department that you think
                                                       has been particularly innovative and successful.
                                                       This could be a recycling scheme you have set up, an energy
                                                       efficiency project that has saved energy, new environmental
                                                       content in an existing module, greening your information and
                                                       communications technology, etc. The initiative you tell us about
                                                       does not necessarily need to be big - a small but effective
        25                                             initiative is just as likely to win!
                                                       Maximum total word count is 300 words. All submissions will be
                                                       judged by an independent panel of environmental experts. The
                                                       winning department will receive a special award and some high
                                                       profile publicity.
                                                       Up to 25 bonus points available.




C.102        Special award - Best energy saving idea   Please use the box below to tell us about any novel ideas your
                                                       department has for saving energy on campus.
                                                       Your ideas can be as specific as you like - they may involve just
                                                       one area of a corridor in your department or they may be
                                                       applicable across campus. Your ideas do not necessarily need to
                                                       be no or low cost - the award will be based on most innovative
                                                       idea with the greatest potential saving with the shortest payback
        25                                             period.
                                                       Maximum total word count is 300 words. All submissions will be
                                                       judged by the Energy and Environmental Management Unit. The
                                                       department with the winning idea will receive a special award and
                                                       some high profile publicity.
                                                       Up to 25 bonus points available.
C.103         Special award - Environmental hero   Please use the box below to nominate anyone in your
                                                   department, or another department, that your department thinks
                                                   is a real environmental hero.
                                                   The person you nominate may have helped staff in your
                                                   department realise the importance of taking action on global
                                                   warming, inspired people to get involved through their
                                                   enthusiasm, or be very good at their environmental role.
        25
                                                   Maximum total word count is 300 words. All submissions will be
                                                   judged by the Green Impact Awards steering group. The winning
                                                   individual will receive a special award and some high profile
                                                   publicity.
                                                   Up to 25 bonus points available.




        Bonus marks:
        Marks available                                                        502
        Marks gained                                                            0
        Percentage marks gained                                                0%
Score summary

       Bronze criteria
 105     Marks available
   0     Marks gained
 0%      Percentage marks gained

       Silver criteria
  93       Marks available
   0       Marks gained
 0%        Percentage marks gained

       Bonus criteria
 502     Marks available
   0     Marks gained
 0%      Percentage marks gained

       TOTAL
 700     Total marks available
   0     Total marks gained
 0%      Overall percentage marks gained
Glossary


An Inconvenient Truth                  An Inconvenient Truth is an American documentary film about global warming, presented by former United States Vice President Al
                                       Gore. The film was released on DVD on 21 November 2006. www.climatecrisis.net.
Biodegradable                          A biodegradable substance can be readily broken down by natural organisms in the natural environment. Biodegradable materials
                                       tend to be made of organic materials, rather than synthetic materials.
Biodegradable cellulose sticky tapes   A sticky tape that is made from cellulose making it biodegradable *. Sellotape is the best known brand made from cellulose. Many
                                       other brands are made from synthetic materials such as polypropylene or polyester.
Biodegradable poly-wrap*               Biodegradable poly-wrap* is made from cellulose from wood pulp making it biodegradable*. The majority of poly-wrap* used
                                       commercially is made from synthetic polythene as is not biodegradable*.
Biodiversity                           The number of different animal and plant species within a given area.
Building Management Systems            Building Management Systems (BMS) are programmable automated controls that switch on and off key equipment services such
                                       as ventilation, air conditioning and heating.
Carbon dioxide                         Carbon dioxide (CO2) is the major gas contributing to global warming* . The gas is generated through the burning of fossil fuels *.
                                       Most organisations contribute to global warming directly through transport, and indirectly through buying electricity and gas.

Carbon footprint                       A carbon footprint is a measure of the impact on the environment in terms of the amount of greenhouse gases produced, usually
                                       measured in tonnes of carbon dioxide *. For an individual it typically includes the per-person electricity and gas used at home, the
                                       fuel used in a car and any air travel. For all of these the values there is an attributable amount of carbon released per unit (e.g. KWh
                                       electricity, M3 gas, miles driven in a car, miles travelled in a plane). There are many conversion websites to help you calculate your
                                       carbon footprint, such as www.nef.org.uk/greencompany/co2calculator.htm. A typical carbon footprint for an individual in the UK is
                                       12 tonnes of carbon dioxide* a year.

Carbon neutral                         Carbon neutral is regarded as the point at which given carbon dioxide* emissions from a defined activity or series of activities have
                                       been offset through investments in renewable energy, energy efficiency or forestry projects.
Carbon offsetting                      Usually involves making a payment to an organisation to become carbon neutral *. Carbon offsetting should be used as a bonus
                                       action rather than a core solution, and should not replace energy efficiency and other greening solutions. The Government has
                                       backed a Gold Standard scheme for credible carbon offsetting schemes - www.cdmgoldstandard.org/.

Carbon Trust                           The Carbon Trust provides free, practical advice and resources to business and public sector organisations in the UK to help
                                       reduce energy use. www.carbontrust.co.uk. To access the free resources you will need to log in and provide the following
                                       information about the University: Annual electricity spend: £7,681,000; Number of employees: over 5,000.
Certified sustainable sources          Where a material is guaranteed to have originated from a sustainable source. There are two main certified sustainable source
                                       schemes in place for timber-based products. The first is operated by the Forest Stewardship Council (FSC), which has developed a
                                       system of forest certification and product labelling that allows consumers to identify wood and wood-based products from well-
                                       managed forests. Over a million hectares of forest and woodland in the UK are now FSC certified. www.fsc.org. The second is the
                                       scheme run by the Tropical Forests Trust (TFT). TFT aims to expand the area of natural tropical forest that is Forest Stewardship
                                       Council certified, helping to ensure that forest management is environmentally appropriate, socially beneficial and economically
                                       viable. www.tropicalforesttrust.com.
Chemical waste                                            Chemical waste is a waste that is made from harmful chemicals. Chemical waste may fall under regulations such as Control of
                                                          Substances Hazardous to Health Regulations 2002 (COSHH) in the UK. Chemical waste may or may not be classed as hazardous
                                                          waste* .
Clinical waste                                            See hazardous waste* .
Compact fluorescent (energy efficient) bulbs              Compact fluorescent lamps (CFLs), also known as energy saving light bulbs, are fluorescent lamps that screw into a regular light
                                                          bulb socket. CFLs work in much the same way as a fluorescent strip light: the inside is coated with a phosphor that gives off the light
                                                          and there is an electronic ballast to start the lamp operating. In comparison to tungsten filament bulbs* , CFLs have a longer rated
                                                          life and use less electricity. Typically, CFLs save enough money in electricity costs to cover their higher initial price within about 500
                                                          hours of use.
Consignment note                                          A consignment note is like a waste transfer note* but is specifically for hazardous wastes* . A consignment note must be completed
                                                          to accompany hazardous waste when it's moved from any premises, including premises that are exempt from registration.
                                                          www.environment-agency.gov.uk/subjects/waste/1019330/1217981/1219538/.
Domestic air travel                                       Defined as any domestic flights from a UK mainland airport to a UK mainland airport, excluding flights to or from Northern Ireland
                                                          and any flights over 450 miles one way. For mileage calculations use the route planner at www.rac.co.uk.

Duplex                                                    Printing on both sides of a sheet of paper.
Electrical leakage                                        The electric power consumed by electronic appliances while they are switched off or in a standby mode. Often caused by power
                                                          adapters on computers or mobile phone chargers. Numerous devices can be used to reduce electrical leakage including the
                                                          Intelliplug or Powerdown (www.oneclickpower.com/store/), Bye Bye Standby (www.byebyestandby.co.uk) and seven-day timer
                                                          plugs *.
Energy Technology List                                    A list of energy-efficient equipment that qualifies for the Government's Enhanced Capital Allowance (ECA) scheme.
                                                          www.eca.gov.uk/etl.
Environmental Association for Universities and Colleges   EAUC is the membership organisation that champions the environment and sustainability within further and higher education in the
                                                          UK. www.eauc.org.uk.
Environmental aspects                                     An environmental aspect is defined as any part of an organisation's activities / products / services that has a negative effect on the
                                                          environment. Example of environmental aspects include a running a central heating boiler; printing a leaflet for a mailing; running an
                                                          event for external visitors.
Environmental impact                                      An environmental impact is the negative effect on the environment from a given environmental aspect *. Using the examples from
                                                          the environmental aspects* , above:
                                                          • The main environmental impact of the boiler would be the emission of carbon dioxide contributing to global warming* .
                                                          • The environmental impacts of the mailing could include the destruction of old growth forests to produce the paper; the
                                                            release of volatile organic compounds in the production of synthetic inks (see vegetable-based inks* for more
                                                            information); the environmental problems associated with landfill;
                                                          • The environmental impacts of the event could include the carbon emissions from any air-freighted food served contributing
                                                            to global warming* ; the disposal of single-use plastic drinking vessels and the environmental problems associated with
                                                            landfill; the energy used to provide lighting at the event resulting in powers stations emitting carbon dioxide, contributing to
                                                            global warming* ; and the carbon dioxide emitted from people driving to the event contributing to global warming* .




Environmentally-friendly kettles                          Kettles that only boil the amount of water required. Examples include the Eco Kettle (www.ecokettle.com/) and Tefal Quick Cup
                                                          (www.quickcup.co.uk/).
EU energy label                                           By law, the EU energy label must be shown on all refrigeration and laundry appliances, dishwashers, electric ovens and light bulb
                                                          packaging. The label rates the products from A (the most efficient/least energy used), down to G (the least efficient/most energy
                                                          used). www.est.org.uk/myhome/efficientproducts/energylabel/.
Fairtrade                  The Fairtrade Mark guarantees that a minimum price has been paid to the independent grower that has grown the product, or part
                           of the product, displaying the Mark. A guaranteed price helps address the negative implications for small growers of fluctuating
                           commodity prices on the world market, as well as preventing unscrupulous middle men from exploiting small growers. All Fairtrade
                           products also carry a small social levy that allows growers to invest in their communities and businesses, contributing to sustainable
                           livelihoods. Fairtrade products commonly available include tea, coffee, sugar, cocoa, fruit, wine and chocolate. For more
                           information, visit www.fairtrade.org.uk or www.fairtrade.net.
Fairtrade Foundation       The Fairtrade Foundation manages the promotion of Fairtrade* products in the UK, and organises the annual Fairtrade Fortnight
                           campaign, and the Fairtrade University* accreditation. www.fairtrade.org.uk.
Fairtrade University       A Fairtrade Foundation* accreditation. To gain the accreditation, an Institution and its Students' Union need to be able to
                           demonstrate that they meet five basic criteria that support Fairtrade*. In September 2008 a total of seventy Universities and
                           Colleges had gained the accreditation. www.fairtrade.org.uk/get_involved/campaigns/fairtrade_universities/default.aspx.

Fossil fuels               Naturally occurring combustible resources such as crude oil, natural gas and coal. When burnt, fossil fuels provide energy and
                           carbon dioxide (a contributor to global warming* ). On a global perspective, the majority of the power stations currently run on fossil
                           fuels. However, fossil fuels are finite, meaning that our reserves of them will eventually run out (see renewable energy* ).

Fridge saver plug          A saver plug works on the basis that when a fridge is running, its compressor is not fully loaded all the time. The plug
                           senses this and cuts out power to the motor in rapid short bursts without changing the operation of the fridge, saving
                           considerable amounts of energy. The plugs are only suitable for fridges up to 350W, and the manufacturer
                           recommends that they are not used in commercial environments. It is especially worth considering for older fridges in
                           staff kitchens or catering areas. For more information, visit www.savawatt.com.
FSC                        The FSC is an independent non-governmental organisation established to promote the responsible management of the world’s
                           forests. It provides standard setting, trademark assurance and accreditation services for companies and organisations interested in
                           responsible forestry. www.fsc.org.
Global warming             Greenhouse Gases* , such as carbon dioxide* and methane, trap the Sun's heat in the upper atmosphere causing a warming of the
                           Earth's atmosphere. Although this 'greenhouse effect' is a natural phenomenon, it is now widely accepted that this process is being
                           sped up by humans, primarily as a result of the burning of fossil fuels*, leading to an increase in the overall temperature of the
                           atmosphere. As our atmosphere warms, it is predicted that global sea levels will rise (through thermal expansion and through the
                           melting of polar ice) causing flooding, and changes to established weather patterns including more severe weather.

Global warming potential   Global warming potential (GWP) measures the influence a greenhouse gas* has upon the 'greenhouse effect'. Carbon dioxide has
                           a GWP of 1 and all other greenhouse gases are measured against this. Other greenhouse gases have a much higher GWP than
                           carbon dioxide (e.g. methane has a GWP of around 21), but because their concentration in the atmosphere is much lower, carbon
                           dioxide is still the most important greenhouse gas.
Greenhouse gas             Natural greenhouse gases include: carbon dioxide, methane, nitrous oxide, water vapour and ozone. There are also a range of
                           man-made greenhouse gases including chlorofluorocarbons (CFCs), hydrochlorofluorocarbons (HCFCs) and hydrofluorocarbons
                           (HFCs), which can be thousands of times more effective at absorbing heat than carbon dioxide (see global warming potential *).
                           Despite CFCs being banned because they were found to destroy the ozone layer * they will remain in the atmosphere for at least
                           another 50 years. Their replacements, HCFCs and HFCs, whilst being relatively harmless to the ozone layer, are equally potent
                           greenhouse gases. The amounts of these gases are increasing in the atmosphere contributing to global warming *.

Hazardous waste            Some wastes are harmful to human health or to the environment, either immediately or over an extended period of time. These are
                           called hazardous wastes. If your department produces hazardous waste you have a 'duty of care' to make sure it's disposed of
                           properly. www.environment-agency.gov.uk/subjects/waste/1019330/1217981/1384307/?version=1&lang=_e.
Healthy eating                                      Healthy eating involves managing your diet to improve or maintain good health. This usually involves consuming nutrients by eating
                                                    the appropriate amounts from all of the food groups, including an adequate amount of water. For people in the UK the main dietary
                                                    issues relate to obesity. The NUS runs the five a day campaign to encourage healthy eating.
                                                    www.5aday.nhs.uk/topTips/default.html.
HFC-free fridge                                     HFC-free fridges are also labelled as 'CFC & HFC-Free', or 'hydrocarbon fridges'. They do not contain HFCs (hydrofluorocarbons),
                                                    greenhouse gasses * with a global warming potential * of around 3,200 times that of Carbon Dioxide* .

Instant water boilers                               A type of water heater that boils on demand rather than boiling a fixed amount of water. Instant water boilers use less energy than
                                                    conventional hot water urns or kettles. Examples include Zip hydroboils (www.zipheaters.co.uk) and the and Tefal Quick Cup
                                                    (www.quickcup.co.uk/).
International Labour Organisation                   The International Labour Organisation (ILO) is the UN specialised agency which seeks the promotion of social justice and
                                                    internationally recognised human and labour rights. The ILO formulates international labour standards in the form of conventions
                                                    that set minimum standards of basic labour rights (see below for the nine core conventions*). For more information, visit
                                                    www.ilo.org/public/english/.
Lighting and equipment responsibility plan          A written plan stating which individual is responsible for ensuring that specified lighting and electrical equipment is not left on
                                                    unnecessarily. The plans are usually organised by building layout and cover all significant areas lit by artificial lighting (bars, shops,
                                                    individual offices, washrooms, etc.), as well as electrical equipment that has a high energy consumption (air conditioning, ventilation
                                                    equipment for bars, heating, CRT or cathode ray tube PC monitors, etc.).
Mains voltage                                       Mains voltage is the voltage that the electric power supply is delivered into homes and most businesses. In the UK this is around
                                                    240 volts (compared to 220 volts on the continent). Some appliances in homes and businesses run on low voltage, meaning that a
                                                    small transformer on the plug or cabling reduces the voltage to around 20 volts so that if there is an electrical fault any electrical
                                                    shock will not be life threatening. This is typically the case for items that are regularly handled, such as laptops, printers, and mobile
                                                    phone chargers, and also lights in bathrooms where contact with water could create an electrical shock. Voltage transformers use
                                                    energy all the time that they are plugged in to a switched on socket and are a major cause of electrical leakage*.

NAPM                                                The National Association of Paper Merchants (NAPM) has an accreditation scheme for recycled paper. For paper to gain the
                                                    'recycled paper mark', it must be manufactured from a minimum of 75% genuine paper and board waste fibre, no part of which
                                                    should contain mill produced waste. For more information, visit www.napm.org.uk/recycled_mark.htm.
Nine core conventions of the International Labour   1) Employment is freely chosen; 2) Freedom of association and the right to collective bargaining are respected; 3) Working
Organisation*                                       conditions are safe and hygienic; 4) Child Labour shall not be used; 5) Living wages are paid; 6) Working hours are not excessive;
                                                    7) No discrimination is practised; 8) Regular employment is provided; 9) No harsh or inhumane treatment is allowed.

Occupancy sensors                                   Sensors that detect movement. Occupancy sensors (also known as motion sensors) are often used to ensure that lighting in
                                                    communal areas only comes on when it is needed.
Organic                                             Organic foods are produced without the use of conventional pesticides or artificial fertilisers and are not genetically modified.
                                                    Livestock are reared without the routine use of antibiotics and without the use of growth hormones. In the UK organic produce is
                                                    legally regulated and requires organic certification in order to market food as organic. This certification is managed by the Soil
                                                    Association. www.soilassociation.org/.
Poly-wrap                                           Poly-wrap is the clear material often used as an alternative to envelopes.
Positive Working Environment                        A process run by the University of Bristol that describes the things the University believes are important as an employer and a series
                                                    of actions to help staff deliver them. www.bris.ac.uk/pwe/what_is_PWE.html.
Pot plants                                          Defined as all the plants growing in a single pot or container.
Seven-day timer plugs          Timer plugs can be programmed to switch the power supply to appliances on and off at set times. Seven-day digital timer plugs,
                               such as the Timeguard ETU17, are particularly useful for switching off office appliances that are not needed overnight and at
                               weekends, such as tea urns and laser printers. They can also be used to switch off bottle chillers in bars that are used only
                               occasionally, but are used on the same evenings on a regular basis. The plugs have battery back-up for power cuts. It is best
                               practice to set the plugs to come on at least an hour before required, and to go off at least an hour later than required so that you do
                               not have to reset them when the clocks go forward or backwards. www.timeguard.com.

Skype                          A webpage that allows you to make free calls from your computer to other people on Skype. www.skype.com/intl/en-gb/.
SMART action plan              A written action plan that contains targets that are Specific, Measurable, Achievable, Resourced and Timed.
T5 tubes                       The 'T' number refers to the diameter * of the tube. The lower the 'T' number, the more modern and efficient the tube is. T5 is simply
                               a collective term for 16mm diameter* fluorescent light tubes. T5 tubes are the most efficient light tubes currently available for office
                               lighting (there are T2 tubes available, but these are not used for office lighting), and are not very common yet. T5 tubes are
                               noticeably thinner than T8 tubes.
T8 tubes                       T8 tubes are the most common fluorescent tube used in offices. Although they come in various different lengths, they all have a
                               diameter* of 26mm (1"). T8 fluorescent tubes typically provide 40% energy savings with no loss of light over T12 tubes.

T12 tubes                      T12 tubes are the most inefficient type of fluorescent tube and are noticeably thicker than T8 tubes. Although they come in various
                               different lengths, they all have a diameter* of 38mm.
Teleconference                 A teleconference is a phone call comprising three or more participants on separate lines. You do not need a special phone to join a
                               teleconference, you just need dial a pre-arranged number also given to other participants. For further information, or to obtain the
                               teleconference to dial-up numbers, please contact telephone services on:
                               • www.bris.ac.uk/Depts/Bursar/Telephones
                               • telephone-services@bristol.ac.uk
                               • Telephone Services Manager 0117 928 9809
                               • Switchboard Supervisor 0117 928 7923
                               • Co-ordinator 0117 928 7925
Thermostatic radiator valves   A thermostatic radiator valve (TRV) is usually located on the pipe work at the top or bottom of your radiator. It gives you greater
                               control over the heat from each individual radiator. Each TRV can be set to a temperature to suit you, so you can have different
                               temperatures in different rooms. If one room warms up quickly (such as if the sun is shining into the room), the TRV will reduce the
                               flow of hot water to the radiator and prevent the room from being overheated.
Tube adaptor                   A small adaptor fitting that allows you to fit an efficient thin T5 tube into an existing wider T8 or T12 fitting. There are many
                               manufacturers that supply these such as www.brittronic.com or http://senergysolution.com/sEnergySolution/T5Adapter.aspx.

Tungsten filament bulbs        An electric light in which an electric current is passed through a metal filament to make it heat up and giving out light. Tungsten
                               filament bulbs are much less efficient than compact fluorescent bulbs* .
Vegetable-based inks           Some of the pigments used in ink contain metallic substances, such as cadmium, lead and mercury, which are harmful to the
                               environment. Conventional printing inks are petroleum-based used with alcohol-based solvents leading to the release of Volatile
                               Organic Compounds (VOCs). VOCs are an atmospheric pollutant reacting with nitrogen oxides to create ozone pollution and smog.
                               Vegetable-based inks are made from plant products and have lower rates of VOC emissions, are biodegradable* and are easier to
                               remove from paper for recycling.
Vehicle Excise Duty bands      All new cars are classed in one of six bands based on their fuel efficiency (bands A to F, with A being the most fuel efficient). These
                               bands have been used to create a Fuel Economy Label for all new cars similar to the European Energy label. Visit
                               www.direct.gov.uk/en/Environmentandgreenerliving/Greenershopping/DG_064874 and www.vcacarfueldata.org.uk for more
                               information.
Waste electrical and electronic equipment   The Waste Electrical and Electronic Equipment (WEEE) directive came into force fully in 01 July 2007 and puts the responsibility for
                                            disposal of electrical equipment with the manufacturers of electrical and electronic equipment, requiring them to dispose of
                                            unwanted items in an environmentally-friendly manner. There are 10 different categories of equipment defined as WEEE: Large
                                            household appliances; Small household appliances; IT and telecommunications equipment; Consumer equipment; Lighting
                                            equipment; Electrical and electronic tools; Toys, leisure and sports equipment; Medical devices; Monitoring and control equipment;
                                            Automatic dispensers. For more information visit www.environment-agency.gov.uk/business/1745440/444663/1106248.

Waste hierarchy                             The waste hierarchy states that it is better to reduce than reuse, to reuse than recycle, to recycle than to dispose.
Waste transfer note                         A waste transfer note is a document which must be completed and accompany any transfer of waste between different holders.
                                            Also see Consignment note* .
Water Technology List                       A list of water-efficient equipment that qualifies for the Government's Enhanced Capital Allowance (ECA) scheme. www.eca-
                                            water.gov.uk.
Waterless offset printing                   A relatively new printing technology that does not use a fountain solution, thus not using the vast quantities of water
                                            used in conventional printing. www.waterless.org. www.seacourt.net.
Whole lifecycle costings                    A method of determining the costs associated with a given product over the expected lifecycle of that product. The method is
                                            especially useful in justifying investment in high efficiency or high quality technology. The method can include examining any direct
                                            running costs, indirect costs, administration costs, and costs of disposal. For more info, visit
                                            www.ogc.gov.uk/implementing_plans_introduction_life_cycle_costing_.asp.
Wildlife-friendly milk                      Milk from farms that actively sustain and encourage biodiversity. Examples include White and Wild
                                            (www.whiteandwildscotland.co.uk) and Waitrose Select Farm Milk (www.wildlifebcnp.org/whats-new-story125.htm).

				
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