2010 EOY Templates (Excel)

					                                                         UNIVERSITY OF NEW SOUTH WALES
                                                        2010 Year End - ACCRUAL JOURNAL

                                                  Authorised Signatory
                                      I certify that these accruals have not been
    Requested By          Phone
                                           processed through the University                                        Faculty/School/Dept             Date          Journal No.
                                          Accounts Payable System in 2010.

                                      Signature

                                      Name:

                                                                                     Reason for Request




                                                                          Accounting Distribution                                                                   Amount $
                                                                                                                                     Tax
Details (Short Description, Maximum
                                       Budget     Business                                                            Project /    Invoice     Excluding GST         GST           Total
          of 30 Charecters)                                  Account     Fund       Dept. ID        Prog   Class
                                       Period       Unit                                                               Grant         Held            Dr               Dr            Cr
                                                                                                                                   Yes/No




                                                                                                                    Total Debits/Credits           0.00              0.00          0.00


                                                                                                                                                      Corporate Finance use only
                                                                                                                                                    Checked By                     Date

                                                                                                                                  Signature:
Forward to Anne Harvey, Room 222 Chancellery Building
Due by Tuesday 11th January 2011                                                                                                  Name:
Remember to attach a copy of the invoice/supporting documents with this form

Note: Where Tax Invoice held, GST as per Tax Invoice should be shown separately in Amount $.
                                                      UNIVERSITY OF NEW SOUTH WALES

                                                           2010 Year End - Prepayments

   Requested By         Tele No.             Authorised Signatory                         Faculty/School/Dept            Date            Journal No.
                                   Signature
                                   Name:

                                                                    Reason for Request




   Details (Short Description,
                                                                     Accounting Distribution                                                 Amount $
                                    Budget     Business
   Maximum of 30 Charecters)                              Account    Fund      Dept. ID       Prog         Class    Project / Grant    Dr          Cr (-)
                                    Period       Unit




                                                                                           Total Debits/Credits                       0.00          0.00

                                                                                                                   Corporate Finance use only
                                                                                                                   Checked By                      Date
Forward to Anne Harvey, Room 222 Chancellery Building                                                 Signature:
Due by Tuesday 11th January 2011                                                                      Name:
Remember to attach a copy of the invoice with this form
                                                        UNIVERSITY OF NEW SOUTH WALES

                     2010 Year End - Provisions, Contingent Liabilites and Contingent Assets


I am not aware of any events that may affect the University's accounts.                                                                                please check



The following actions/events may affect the University's accounts and should be noted for audit purposes: -

Provisions..............................................................................................................................................

...............................................................................................................................................................

Estimated $ involved............................................................................................................................

Contingent Liability.................................................................................................................................

...............................................................................................................................................................

Estimated $ involved............................................................................................................................

Contingent Asset...................................................................................................................................

...............................................................................................................................................................

Estimated $ involved............................................................................................................................


Signed:          …………………………………………………

Faculty / Division: ...................................................

Print Name: ………………………………………………

Date: ……………………………………………………..


Forward to Andreas Haufe, Room 222 Chancellery Building
Due by Tuesday 11th January 2011
Remember to attach any supporting evidence or separate page if required
                                                                                                                                                                                                                                                                                                                                                                     This section is only applicable for Lease Agreement
                                                                                                                                                                                                                                                                                                                                                  Minimum Lease Payment for Non-Cancellable Leases (exc GST)                                                  Any
                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Does the Contract                                             Does this
                                                                                                                                                                                                                                                                            [A]                     [B]      [A] x [B]          2011              2012               2013               2014                2015               >2015          Any        restriction                                    Any bank
                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Value change in                                              contract/l
                                                                                                                      Is this a            Type of                                                                                                                                   Monthly                                                                                                                                               purchase     imposed by                                     guarantee     Performance
                                                                                                                                  Is this                                                                                                                                                                                                                                                                                                                               response to       Number &                                    ease
                                                                                                                     Supplier               Lease                                                                                                                        Length of   Cost in                                                                                                                                                 option          lease                                      issued? If   Management
                                                                                                     Trim File No./                  a                                             Asset Serial                                                                                                    Monthly                                                                                                                                                            change in Forex      length of                                result in
                                                                                                                    Agreement             (Operating   Description of Contracts                                                             Purchase    Start            Contract/   original               Total Value No of             No of              No of              No of               No of              No of              available? If arrangement                                    yes, please   Framework?
No   Faculty/Division   School/Department   Finance Manager   Contact in School   Contract Manager     Contract                   Lease or Finance/                               /Registration   Supplier's Trade Name   ABN of Supplier                       End Date                        Cost in AUD                      Amount            Amount             Amount             Amount              Amount              Amount                              Rate, CPI, etc? If   Options to                                   a
                                                                                                                     or UNSW                              or Assets Leased                                                                  Order No.   Date             Lease (in currency (if              (ex GST)   Mths              Mths               Mths               Mths                Mths               Mths                 yes, pls       ? If yes,                                   specify the       (Y/N)
                                                                                                        Number                    Agree                                              number                                                                                                      (excl GST)                                                                                                                                                             yes, please       extend the                                'commit
                                                                                                                     standard              Capital)                                                                                                                       months) applicable)                                                                                                                                               specify         please                                       amount
                                                                                                                                  ment?                                                                                                                                                                                                                                                                                                                               specify the rate    agreement                                  ment'?
                                                                                                                                                                                                                                                                                                                                                                                                                                                           specify
                                                                                                                    Contract?                                                                                                                                                      (excl GST)
No           Word                                                Definition

1    Bank guarantee         An indemnity letter in which a bank promises to repay the liabilities of a debtor in
                            the event that the debtor is unable to pay or or if any other form of default
                            occurs.

2    CPI or Consumer        CPI measures a price change for a constant market basket of goods and
     Price Index            services from one period to the next within the same area. The percent change
                            in the CPI is a measure estimating inflation. The CPI can be used to index (i.e.,
                            adjust for the effects of inflation) wages, salaries, pensions, and contracted
                            prices.

3    Forex or Foreign       The exchange rates between two currencies specifies how much one currency is
     Exchange rate          worth in terms of the other, e.g. between Australian Dollar and US Dollar.


4    GST                    The Goods and Services Tax as per the Tax Invoice. The GST should only be
                            accrued where a Tax Invoice is held.
5    Lease Agreement        An agreement whereby the lessor conveys to the lessee in return for a payment
                            or series of payments the right to use an asset for an agreed period of time, for
                            example photocopier rental, hardware/software rental, building and office rental.

                            An operating lease is a lease other than a finance lease.
                            A finance lease is a lease that transfers substantially all the risks and rewards
                            incidental to ownership of an asset. Title may or may not eventually be
                            transferred.


6    Make good provision The obligation to restore the leased premises. The liability will usually arise at the
                         point the lease is signed, since it is generally at this point that an entity incurs the
                         obligation to place the leased property back to its original state at some time in
                         the future.

7    Supply Contract or     An agreement between UNSW and an external supplier for the delivery of a
     Agreement              defined set of products and services, whether that would be the supplier’s
                            document or a university contract. A Supplier Contract is a legal agreement and
                            is used as the basis upon which to measure the supplier’s performance. In
                            addition to listing the items to be supplied, the Supply Contract states the
                            timeframes, responsibilities, pricing and payment clauses needed to administer
                            the relationship.

				
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