IMDB Administered Item Layer

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					                       IMDB

STC Knowledge Sharing Enabler
           ARB
        May 8, 2007
             IMDB Strategic Direction
                                 Data Warehouses

          Operations     Quality
                                                Analysis        Dissemination
         Management     Assurance


                               Metadata                         IMDB




                                                                                 CANSIM
Design    Collect      Edit          Estimate        Tabulate       Publish


         Operational                            Survey          Administrative
                         Registers
           Data                                  Data              Data

                              Operational Data Stores
                            IMDB Role

•   Information management
•   Assist in harmonization / usage
•   Knowledge sharing
•   Corporate memory
•   Reuse of our information assets
            Information management
                  Administered item

• Any item that is managed, tracked,
  organized and registered in a registry.
• Administered items have
  – their own set of characteristics specific to
    the administered item
  – and shared administrative characteristics
    which are common to all administered
    items.
                       Information management
                     IMDB Administrative Layer
• Shared administrative characteristics
  –     Terminological Designation (Names)
  –     Terminological Description
  –     Time Frame
  –     Organization/Contact
  –     Reference Document1
  –     Classification
  –     Version Management
  –     Stewardship/Registration
  1   Reference document is an administered item with all the administrative layer characteristics.
            IMDB Administrative Layer
            Terminological Designation

                  Preferred Name
                Christine Elaine Smith


                        Christie Smith
Chrissy Smith            Chris Smith         Christine Smith
                  Christine Smith-Davidson
      IMDB Administrative Layer
      Terminological Description

• A description associated with the
  terminological designation.

  – Preferred name: Christine Elaine Smith
     • A dermatologist and inventor of an anti-scaring
       cream used in reconstructive surgery.

  – Familiar name: Christie Smith
     • A medical doctor with a passion for snowboarding.

  – Married name: Christine Smith-Davidson
     • Wife of Robert Davidson.
          IMDB Administrative Layer
                      Time Frame

• Dates or periods of time recorded for
  the administered item.
      Christine Elaine Smith



             Birth date         Elementary school
                                 attendance dates


           Medical school
           graduation date     Marriage date
               IMDB Administrative Layer
                   Organization/Contact
• Organizations and their contacts which interact with the
  administered item.
                          Christine Elaine Smith
    – Organization: City View General Hospital
        • Role: Health care provider
             – Dr. Charles Cutaway, (613) 558-8686 Surgeon
             – Dr. Stephen Sleeper (613) 558-3433 Anaesthesiologist
        • Role: Employer
             – Dr. John Bossman (613) 558-9599 Supervisor


    – Organization: Ministry of Transportation of Ontario
        • Role: Licence Issuer
             – Driver and Vehicle Licence Issuer, (613) 234-887 Motorcycle Licence
               Issuer
               IMDB Administrative Layer
                   Reference Document

• Documents associated with the administered
  item.
                     Birth Certificate
                    Marriage Licence
                     Driver’s Licence
                   University Diploma
                         Resume
                      Credit Report        Robert
                                          Davidson
                         Passport
  Christine       Life Insurance Policy
Elaine Smith
          IMDB Administrative Layer
              Version Management

• A snapshot of the information recorded for the
  administered item.
• Rules for creation of a version are established
  for each type of administered item.
             IMDB Administrative Layer
                 Version Management
Maiden name, Married name … Name
                                                      Life periods:
                                                baby, child, adolescence,
                                                  adult, senior citizen

         Education: nursery, primary, secondary, post-secondary, graduate


          Life states: birth, marriage, death


                                                             Employment
          Places of residence


      Any combination or of all of the above
                 IMDB Administrative Layer
                            Classification
•   Organization and classification of the administered item
     – Keyword
     – Themes
     – UNECE Statistical Activity for international reporting
     – Topics
     – Program Activity Architecture for reporting to Treasury Board Secretariat
       and to parliament
     – …

•   Organization of the item’s administrative and item specific information
    for different purposes
     –   HTML
     –   WIKI
     –   SDMX
     –   DDI
     –   …
             IMDB Administrative Layer
               Registration/Stewardship
• Registration and stewardship information is managed
  for each administered item
   – Who is the owner of the item?
   – Who is responsible for the item’s information?
   – Who is responsible for registration?
   – Verification for editorial, accuracy, bilingual conformance?
   – State – new, candidate, recorded, qualified, standard,
     preferred/prescribed standard, retired?
   – Degree of sharing/harmonization – divisional, branch,
     agency, provincial, national, international?
   – Dissemination – Internal, public?
   – Administrative note, versioning note
             IMDB Administrative Layer
          Reference Document Example
•   Terminological Designation: Preferred Designation: Ontario Driver’s Licence
•   Terminological Description: An Ontario driver's licence is the proof of driving privileges. It
    must be carried at all times while driving a vehicle.
•   Time Frame
     –   Date Issued 30 August 2005
     –   Expiry Date 12 October 2010
•   Organization/Contact
     –   Ministry of Transportation of Ontario / Drive Test Center
     –   Ministry of Transportation of Ontario / Driver and Vehicle Issuing Office
•   Reference Documents
     –   Proof of identify (Birth Certificate),
     –   Proof of signature (Christine Elaine Smith’s Hospital Access Card)
     –   Ontario Driver knowledge examination
     –   Ontario Driver road examination
     –   Vision Test
•   Version Management
     –   Licence without photo id, Licence with photo id, Class of Licence
•   Classification – Country / Province where licence is recognized for driving privileges.
•   Registration/Stewardship – Province of Ontario / Ministry of Transportation of Ontario
                Item Specific Information
                                Examples

Christine Elaine Smith        Ontario Motorcycle
•   Sex                        Licence
•   Height                      – Class of Licence: M
                                – Constraints: Corrective
•   Weight
                                  lens
•   Address                     – Licence number: L1234-
•   Relationships – Parent        12345-12345
    of, Spouse of, Child of     – Suspension: No
                                – Demerit points: 0
          Information Management
        IMDB Administrative Layer

• The administrative layer is used to
  manage administrative information for
  all IMDB administered items.
• Administered items are managed in a
  consistent manner.
                            IMDB Role

•   Information management
•   Assist in harmonization / usage
•   Knowledge sharing
•   Corporate memory
•   Reuse of our information assets
                   Assist in Harmonization / Usage
                                Registration status
                  high   Preferred standard
                                               Archived

                             Standard
                                                Retired
 Identifies the
progression of               Qualified
    quality,                                  Superseded
harmonization
    and use                  Recorded


                             Candidate         Historical


                                              Application
                  low       Incomplete
Assist in Harmonization / Usage
              Registration Level
 Agency

                 International
  Branch

                     U.S.
  Field

                  Canadian
 Division

                  Provincial
 Program


  Survey
      Assist in Harmonization / Usage
                            Initiatives

• Harmonized Content Modules Project (HCM)
  – Special Surveys Division / Standards Division
  – Content development of socio-demographic
    Concepts and Data Elements in IMDB for
    submission to Methods and Standards Committee
    for registration as a STC standard.
  – Leading to development of standard question
    blocks and questions for collection.
         Knowledge Sharing/Corporate Memory
                            Survey Life Cycle

Design         Collect       Edit          Estimate   Tabulate      Publish




         Concepts                                            Survey
  (Object Class, Property,
  Data Element Concept)
                                    IMDB                     Universe

    Data Elements                                             Frame

         Questions                                           Instance

  Questions Blocks                                    Collection Instrument

    Classifications                                        Methodology
   (Conceptual Domain                                       Data Files
     Value Domain)
                                                      Enterprise Architecture
                                    Corporate Memory
                                            Data Files
        Operational                             Survey      Administrative
                             Registers
          Data                                   Data          Data

                              Operational Data Stores




Public Use                               IMDB            Archival
Master File                                              information




              Clean Master                                               Archived
                  File                                                     Data
  Reuse of Information Assets
Information Discovery/Dissemination

            HTML



IMDB
            Wiki


                      One meta data source
            SDMX       many uses for the
                         information

             DDI
                      many output formats


             ?
       Reuse of Information Assets
         Applications Development
                         Classification
                            coding
IMDB
                         Collection
                            instrument
                            development


                         Publishing




                         Other
                            applications
Reuse of Information Assets
      Integration with Data

                    Data Warehouses
IMDB




                     CANSIM
   You own and manage your own meta data.
  We all own and share the shared meta data.


      IMDB




                         A home for STC meta data



     One’s meta data is another’s data.
IMDB provides the storage and the framework
       for management of meta data.
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posted:5/16/2012
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