-1- Overview of Personal
At the end of this Chapter, you will:
Understand the Personal Property Registry, Purpose, Content and History
Learn about Registering Financing Statements
Learn about Searching
Know how this Guide is organized
Be able to access Help
Understand the steps to access the Personal Property Registry online
Learn helpful tips
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Personal Property Registry - Purpose and Content
The Personal Property Registry provides public notice of security interests (liens) in collateral
(personal property) of debtors by secured parties. Secured parties are typically financial institutions
such as banks or credit unions, but they can also be individuals. Similarly, debtors may also be
businesses, companies or individuals.
By "personal property", we mean all movable goods and possessions, not land or buildings. The
Registry keeps records of all personal property registered as security for a loan, or collateral in
Manitoba. Both consumers and moneylenders can check for indebtedness or liens against personal
property before buying it or accepting it as collateral. Within the Personal Property Registry, collateral
is divided into two categories: serial numbered goods (such as boats, aircrafts, mobile homes, motor
vehicles, outboard motors, and trailers); and general collateral goods (such as furniture, the assets of
a company, crops, fixtures or the rights to a patent).
Creditors register their financial interest in personal property pledged as collateral. For example, a
bank lending you money to buy a car registers a notice in the Registry that it has a security interest in
the car. This security interest ensures payment of the bank's loan. A person wanting to buy a used
car in a private sale can check the Registry to see if a security interest is recorded against the serial
How you can reach us ...
Winnipeg, MB R3C 3L6
Phone: (204) 945-3123
Fax: (204) 948-2492
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Manitoba’s first Personal Property Security Act was passed by the Legislature in 1973 and came into force in 1978. It
established the Personal Property Registry which is a central, computerized “notice filing system”.
It was brought in to replace a cumbersome “document filing system” where chattel mortgage documents and affidavits
were filed in one or more of the sixteen County Courts in the province. The search procedures could be quite onerous if
it was necessary to conduct a search of the registry books which were maintained manually in each of the County Courts.
The Personal Property Registry records a notice called a “financing statement” instead of filing original documents. The
financing statement contains the minimum information necessary, to identify the existence of an interest in goods, that
secures payment or performance of an obligation; and it identifies the parties to whom enquiries may be made in order to
get information on the current status of the goods used as collateral.
In 1989 the Registry database was made available to the public to search for information electronically by a direct link
using a personal computer. Search access was available 16 hours daily, 7 days a week; but registration transactions
could be submitted to the Registry only when the office was open, during its regular 8 hours of business, 5 days a week.
The Personal Property Security Act was amended to allow all transactions to be done through direct, 24 hour Internet
access. The new Personal Property Registry offers greatly enhanced services, such as instant registrations and expanded
search capabilities, and gives access to the Registry when you need it, where you need it, and how you need it.
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Registration Services includes all activities needed to create new registrations or change existing
registrations. The following services are available under this category:
New Financing Statement - File a financing statement. The online request is registered
once the system confirms the registration has been submitted successfully and a
registration number has been assigned.
Change - Amend an active (non-discharged) registration. To change a registration, the
registration number, the name of one of the debtors (if more than one), and one of the
secured party names (if more than one) relating to the original registration number are
required. The change option includes:
a renewal to extend the period of time for which a registration is effective
a debtor's transfer of an interest in collateral
a secured party’s transfer of an interest in collateral or a portion of it
a subordinated security interest
amend/delete/add to the description of the collateral
Discharge - Release an active (non-discharged) registration. To discharge a registration, the
registration number, the name of one of the debtors (if more than one), and the name of
one of the secured party’s (if more than one), relating to the original registration number,
Global Change - To effect a global change to a secured party name and/or address on
multiple registrations with a single request. A global change will affect only those
registrations that were filed using the party code to complete secured party name and
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Search Services allows searching of information in the Personal Property Registry according to
Each search provides the option to request from the Registry:
1. a printed search result
2. a copy of any printed registered document
The following services are available.
Search by Individual Debtor - obtain all registrations related to a specific individual debtor
Search by Business Debtor - obtain all registrations related to a specific business debtor
Search by Registration Number - obtain the details related to a specific registration number.
Search by Serial Number - obtain all registrations related to a specific serial number.
Document Copies - request a copy of any printed financing statement or other registered
documents (can also be requested during a search).
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About Other Services
Table of Fees - An online listing of the Personal Property Registry Fee Schedule.
Create Party Code - A unique code assigned by the Registry for a specific secured party or
registrant, which outlines; its name, address, and other particulars. This will enable the
automatic and consistent entry of information about secured party’s, registering agents, and
wherever correspondence is required.
View Registration History - To view detailed information about the history of a specific registration.
Miscellaneous Requests - An option to send any other inquiry requests to the Registry office.
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How This Course Material Is Organized
The material in this course is organized to follow the same order as the
list of service options displayed in the Options bar that appears on the
left side of the screen upon entry into the Personal Property Registry.
Transactions that may be performed on the system are detailed in this
manual using graphics in an easy to follow "screen by screen", "step by
Select the HELP button for help with the current screen. (See also
Chapter 2 of this guide for information about the Technical Helpdesk.)
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Steps to access the Personal Property Registry
1. Following a user, gaining access to the appropriate Manitoba Government Intranet or
Internet site, select online services.
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Steps to access the Personal Property Registry - continued
2. Choose from the buttons on the screen that displays.
3. To logon, choose
4. Enter your User ID and Password, then click
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Steps to access the Personal Property Registry - continued
5. Use the Options Bar on the left to Navigate to the desired online service.
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To Log Off the Personal Property Registry:
Select the LOGOFF Button located in the lower left portion of your screen.
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Other Useful Tools and Tips
Toggling Between Active Windows
When more than one application is open at one time or when a Help, Warning, or Error
window displays, you are able to toggle between them.
While two or more windows are active:
Hold down the ALT key with one finger and continue to hold it down
With another finger touch the TAB key
What displays is an ICON for each application or window you have open
Note that one of the icons is framed and the text field below has a description of
the framed icon
Touch the TAB key and notice the frame moves from one icon to the next
To move from one window or application to another, TAB until the desired icon is
framed, then let go of the TAB and ALT keys. You are now in the desired
Use the application bar that appears at the bottom of your screen. Simply click on one of the
buttons on the bar to select that application or window.
BROWSER WARNING - DO NOT use the BACK button in your browser to move through site
screens. Use the Options Bar on the left side of the windows in the web site.
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Other Useful Tools and Tips continued
Due to settings and/or the size of the images displaying
on your screen, it may be necessary to use the scroll
features to see all of the screens content.
Scroll bars, if required will appear on the right side and/or
bottom of the display screen.
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