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					ELECTION COMMISSION OF INDIA


  Training for Booth Level Officers
                 (BLOs)

                2011


                                      1
       The material used for training:-

•   Handbook for BLOs.

•   Training Module.




                                          2
   Training can be conducted for Two days
                                               Booth Level
      EPIC                                       Agents


                    BLOs role in
                    Gram Sabhas


                                    BLOs
    Enrollment of
                                   Duties &
      electors
                                    Roles

                                                   Photo Electoral
                                                        Rolls



   BLOs                             BLO Register
Appointment




                                                                3
Administrative Machinery of Electoral System
      Election Commission of India
                   (ECI)

          Chief Electoral Officer
                  (CEO)

         District Election Officer
                  (DEO)

       Electoral Registration Officer
                   (ERO)

   Assistant Electoral Registration Officer
                   (AERO)

                Supervisor

            Booth Level Officer
                   (BLO)                       4
      Introduction to Booth Level Officer (BLO)
Background:

• Prior to year 2006, temporary enumerators were appointed to assist
  ERO in their work of revision

• To ensure the correctness of electoral roll, new system of appointing
  BLO’s was introduced.



BLO is:

• Appointed under section 13B (2) of RP Act 1950
• He is responsible for maintaining the electoral roll of the assigned part
  area under the control and supervision of ERO/AERO concerned

                                                                          5
                           Appointment

Constitution :

• Under section 13B(2) – RP Act,1950 - From 2006, BLO's are appointed after
  obtaining the prior approval of District Election Officer (DEO) concerned

• Under Section 13CC – RP Act, 1950 - BLO functions under the control &
  supervision of ECI/CEO of state

• Selection of BLOs will be from the employees of State government/local
  bodies for allocation of one part

• EROs/ AEROs are expected to have contact details of their BLOs which are
  updated on the website of CEOs of all States/UTs.
• Each BLO will be issued a special kit and is entitled to remuneration

                                                                             6
                             Format of the Appointment Register

   •      Record of appointed BLOs should be maintained and updated in offices of
          DEO/ERO/AERO in the format given below



  Details of the official to be appointed as         Details of Polling Stations assigned to BLO
                      BLO                                                                                            Name &
                                                                                                       Appointment   designation of               BLO's I Card
               Name &          Name,&                                         Number &     Situation                 the                Startin
                                Designation/    Number &       Name of         name of     &           letter         officer signing   g         number &
               situation                                       CD                                      number
Name &         of               tel no. of      name of                       Polling      name of                    the               Date      Remark if
designatio                                      assembly       Block/                                   and date     appointment                  any
               office when     departmental                                   Station      Polling
n                                               Constituenc    Revenue                                               letter
               BLO is          controlling                                    assigned     Station
                                                y              Circle
               posted          officer of BLO                                 to BLO       Location




                                                                                                                                                        7
                  BLO's transfer and leave


During special campaign related to election work:

•   BLO would not be transferred

•   BLO would not take any leave without prior approval of the ERO.



Exception to condition - In case a BLO is sanctioned leave/transferred:

•   ERO/AERO would arrange to take over record/papers and registers

•   ERO would appoint another BLO immediately on approval of DEO

                                                                          8
        Introduction to
Parliamentary Constituency (PC)
 Assembly Constituency (AC)
Electoral Roll – Parts & Sections




                                    9
Let’s Play




             10
Count the circles




                    11
 Count the circles now




 You can make things easier
by doing them systematically   12
Parliamentary and Assembly Constituencies

                             One Country
        Country



     Parliamentary              Many
     Constituencies


      Assembly                  > PCs
     Constituencies



    Parts of the AC              >ACs



  Sections of the Parts         >Parts

                                           13
  Indian Parliamentary Constituencies
• India has many Parliamentary Constituencies distributed in states/ union
                               territories

              Parliamentary Constituencies of India




                                                                             14
Parliamentary Constituencies of Gujarat

            Gujarat -
                                     Gandhinagar as PC
Parliamentary Constituencies (PCs)




                                                         15
Assembly Constituencies of Gandhinagar

   Gandhinagar PC has   Gandhinagar (North) AC
     number of ACs




                                                 16
   Parts of the Assembly Constituency

Gandhinagar (North) AC has   Parts of Gandhinagar (North) AC
     number of parts                   (Illustrative)




                                                               17
           Sections of Part (Illustrative)

Parts of Gandhinagar (North)   Sections of Parts of Gandhinagar
AC has number of Sections                 (North) AC




                                                                  18
               Parliamentary Constituency (PC)

Definition :
PC is a constituency provided by law for the purpose of elections to the
House of the People. (Section 2(f), RP Act 1950)


Composition:
Not more than 530 members directly elected from territorial constituencies in
the states (Article – 81 of Constitution of India)
          • Not more than 20 members to represent the Union Territories
          • Not more than 2 members to represent the Anglo-Indian Community



                                                                                19
                  Assembly Constituency (AC)
Definition:

  AC is a constituency provided by Law for the purpose of elections to the
  Legislative Assembly of a State (Section 2(b), RP Act 1950)



Composition

• Number of ACs comprise a PC.

• Not more than 500 and not less than 60 members are directly elected from the
  territorial constituencies in the state (Article 170 of Constitution of India)

• Special Provision with respect to the State of Sikkim, State of Mizoram, State
  of Arunachal Pradesh and State of Goa (Article 371 of Constitution of India)

• Both PC and AC are territorial except the Sangh Assembly Constituency
  in Sikkim                                                                   20
                             Electoral Rolls
It is a listing of all those persons registered to vote in a particular area


    • No separate electoral roll is prepared/revised for parliamentary
      Constituency, except in Jammu and Kashmir where electoral rolls are
      prepared separately for PC and AC.


    • Electoral Rolls for Parliamentary constituency is provided under section
      13 D - RP Act, 1950


    • Electoral Rolls for Assembly constituency is prepared as per section 15,
      RP Act, 1950 under the superintendence, direction and control of the
      election commission


                                                                                 21
                      Parts and Sections

•   Electoral Rolls are organized as
    geographically defined parts
                                                     Electoral Rolls

•   Parts are numbered and organized as                  Parts
    geographically identified sections
                                                        Sections
•   Sections denote locality and area details
    and contain household wise individual
    elector details
                                                  Locality         Area
•   Each part has an identified polling station
    where electors cast their votes on the poll
    day                                                                Households


                                                                           22
That is true culture which helps us to work for the
              social betterment of all


                                   Henry Ward Beecher




                                                        23
24
How to develop knowledge of the local culture
          where BLO is appointed




                                           25
Duties and Responsibilities of BLOs




                                 26
Duties and Responsibilities of BLOs
1. CUSTODIAN OF ELECTORAL ROLL OF POLLING STATION

2. ENSURE AVAILABILITY OF DIFFERENT FORMS

3. TO ENSURE STRUCTURAL CORRECTNESS OF THE ELECTORAL ROLL

4. TO GATHER/OBTAIN INFORMATION OF THE GEOGRAPHY OF THE PART AREA

5. TO PREPARE CORRECT MAP BY FREE HAND EYE ESTIMATION (NAZARI MAP) OF PART
   AREA

6. TO ENSURE CORRECT NUMBERING OF HOUSES FALLING WITHIN POLLING STATION
   AREA/PART AREA

7. PHYSICAL VERIFICATION OF THE ELECTORAL ROLL

8. ADDITION, DELETION AND MODIFICATION IN THE ELECTORAL ROLL

9. TO ENSURE ELECTORS PHOTO IDENTITY CARDS (EPIC) COVERAGE OF THE ELECTORS

10. PROPER MAINTENANCE OF REVISION RELATED REGISTERS FORMS AND RECORDS

                                                                       27
1. CUSTODIAN OF ELECTORAL ROLL OF POLLING STATION


•   BLOs would have a kit containing electoral roll, handbook, registers,
    identity card and formats 6, 6A, 7, 8, 9, 10 etc.




•   BLO will show the electoral roll to the public on request




•   BLO would keep the electoral roll updated and see that no structural
    defect takes place
                                                                            28
Activity Time




                29
30
                                      Forms
Form 6 - Any person who claims to register his name in the electoral roll, should fill
up/get filled the form and either sign or give thumb impression on this form. If the
person’s name is already existing in roll of any assembly constituency then its
details should be provided in part – IV of form-6

Form 6A- Any person who is a citizen of India and who has not acquired the
citizenship of any other country and is otherwise eligible to be registered as a voter
and who is absenting from his place of ordinary residence in India owing to his
employment, education or otherwise is eligible to be registered as a voter in the
constituency in which his place of residence in India as mentioned in his passport is
located.

Form 7 - Every objection to the inclusion of a person’s name in the roll should be
given in this form. Objector should provide the justification for filing the objection

Form 8 - Every correction to any entry in roll should be given in this by the person
to whom the entry relates

Form 8A - Every application for transposition of an entry from one part to another
part of the roll within the same assembly constituency should be in this form. 31
                                                                     9
                                                                           6
                                                                8
                                                                               7
                                                                10
2. ENSURE AVAILABILITY OF DIFFERENT FORMS


•   Keep form available in BLO kit and help electors /applicants in filling up
    the forms 6, 7, 8 and 8A


•   prepare consolidated list in form 9, 10, 11 and 11A respectively and submit
    to ERO/AERO


•   give a receipt duly signed (attached with each form) to the applicant for a
    completed application submitted by an applicant




                                                                                   32
3. TO ENSURE STRUCTURAL CORRECTNESS OF THE ELECTORAL ROLL



• Verify the correctness of the entries in the electoral roll of his part.
• Verify the number of sections, section header and house numbers.
• Verify the sections clearly shown in the Nazari Map printed on the back of the
  part header.
• Check the number of electors printed on the part header page which should
  be same as the number of the electors in the list in the draft electoral rolls
• Inform ERO/AERO immediately for the missing pages in the electoral roll
• Verify the deletions, additions and corrections reflected properly in the mother
  roll



                                                                               33
Activity Time




                34
4. TO GATHER/OBTAIN INFORMATION OF THE GEOGRAPHY OF THE PART
   AREA


• Acquire knowledge about the boundary of the polling station area/ part area


• Frequently visit the Revenue village/Colony etc that falls under their part area to
  gather correct information.


• Ensure the enrollment of any eligible persons as electors for the new houses
  build in their part area and the depiction of these houses in the Nazari map for
  next revision


• Develop local contacts in their sections to remain updated about the advent of
  new persons, shifting of residents, death etc.




                                                                                 35
5. TO PREPARE CORRECT MAP BY FREE HAND EYE ESTIMATION
   (NAZARI MAP) OF PART AREA


• Prepare Nazari map by freehand clearly indicating sections within the part.




                                                                            36
Activity Time




                37
Sample of Nazari
   (illustrative)




                    38
39
 6. TO ENSURE CORRECT NUMBERING OF HOUSES FALLING WITHIN
   POLLING STATION AREA/PART AREA

Acquire knowledge about the number of sections and boundaries of their part
area to give correct serial numbers to the houses.


  • Serialization of the houses should be in ascending order beginning from
    North-West to South-East in zigzag manner




                           1                              3
                                      2



                       6                  5           4



                                                          9
                               7          8
                                                                              40
7. PHYSICAL VERIFICATION OF THE ELECTORAL ROLL

• With the help of BLO register, physical verification of the electoral roll by house
  to house visits. This work will be done every year before revision of rolls


• Identify and collect the information during field visits to update and correct the
  electoral roll




                                                                                 41
Activity Time




                42
8. ADDITION, DELETION AND MODIFICATION IN THE ELECTORAL ROLL


• Register all the persons residing in the part area but not enrolled
  yet as electors in form 6.


• Ensure no entries of electors who are not resident in that part area


• Obtain applications in form 7 of the migrated or dead electors of
  that constituency


• Obtain applications in form 8 for the entries that require
  modification


• Collect the photographs of the electors missing in the database


                                                                         43
• “Age proof” like birth                                                     •Age
  certificate, certificate
                                                                             •Parental Linkage in
  from school                                                                Electoral Roll (for
• “Citizenship proof” like                                                   citizenship issue)
  copy of EPIC of parents                                                    /citizenship proof
• “Proof of Ordinary                                                         •Ordinary residence
  Residence” like             Students                      New Voter
  rationcard, passport etc




                                    Inclusion (Form 6)
     Married women                                                      Shifted from other AC



    • “Age proof”                   Voters above 25 yrs                    • Address of previous
    • “Nationality proof”                                                    residence

    • Proof of Ordinary                                                    • Ac No.& if possible
      Residence before            •Declaration as to delayed                 Part/Sl. No. of
      marriage                     registration (age>25 yrs)                 previous enrollment
                                   (Part 4 of form 6)                      • EPIC or other
    • Marriage Registration
      Certificate                 •Special care to verify                    citizenship evidence
                                   citizenship status                      • Ordinary residence
    • “proof of Ordinary
      Residence                   •Ordinary residence                                               44
                           Part & Sl. No. of
                           previous enrollment



                           EPIC
Transposition (Form 8A)



                          Ordinary
                          residence


Correction (Form 8)       Part & Sl. No. of
                          enrollment

                          Evidence in favour of
                          correction sought for



                                                  45
     Important Documents Needed for forms
•   Age Proof (Either of the documents can be given)

    a)   Birth certificate issued by a Municipal Authorities or district office
         of the Registrar of Births & Deaths or Baptism certificate; or
    b)   Birth certificate from the school (Govt. / Recognised) last
         attended by the applicant or any other recognised educational
         institution; or
    c)   If a person is class 10 or more pass, he should give a copy of the
         marksheet of class 10 , if it contains date of birth as a proof of
         date of birth; or
    d)   Marksheet of class 8 if it contains date of birth; or
    e)   Marksheet of class 5 if it contains date of birth; or
    f)   A declaration in prescribed format given in Annexure-1 made by
         either of his parents if the person is not educated till class 10 (In
         those cases where parental declaration is given as proof of age,
         the applicant will have to be present himself for verification before
         BLO/ERO/AERO); or


                                                                             46
Important Documents Needed for forms contd…

     g)      A certificate of his age given by a sarpanch of the concerned
          Gram Panchayat or by a member of the concerned Municipal
          Corporation / Municipal Committee, the person is not educated till
          class 10 and both the parents are not alive.
     Note: Documentary proof of age will be required only in those cases,
      where age of the applicant is between 18 and 21 years. In all other
      cases declaration of his age by the applicant will be taken as proof
      of age.


•   Proof of Citizenship (Either of the documents can be
    given)
     - Copy of EPIC of parents
     - Birth Certificate issued by Municipal authority
     - Passport

                                                                               47
•      Proof of Ordinary Residence
      (Either of the documents can be given)

•     Bank / Kisan / Post Office current Pass Book, or
•     Applicant’s Ration Card / Passport / Driving License / Income Tax Return
      filed or Assessment Order, or
•     Latest Water / Telephone / Electricity / Gas Connection Bill for that
      address, either in the name of the applicant or that of his / her immediate
      relation like parents etc., or
•     Postal department’s posts received / delivered in the applicant’s name at
      the given address.

NOTE: In case of homeless persons, the BLO will visit the address given in
Form 6 at night to ascertain that the homeless person actually sleeps at the
place which is given as his address in Form 6. If the BLO is able to verify that
the homeless person actually sleeps at that place, no documentary proof of
place of residence shall be necessary.BLO must visit for more than one night
for such verification.                                                        48
    Important Documents Needed for forms
             For Married Women
          applying for the first time
•   Along with form no. 6
     - Age   Proof
     - Nationality Proof (Copy of EPIC of parents)
     - Proof of ordinary residence before marriage and after marriage
     - Copy of proof of marriage (Marriage Registration Certificate)
     - Linkage of spouse (if he is an elector of concerned part)




•   Married Woman with no proof of marriage
        is a special case and thus E.R.O. will have to be convinced of the
     - it
        marriage
     - BLOs will have to conduct the local inquiry to ascertain the marriage
                                                                             49
                   Very Important Points
•   What is Linkage
     - linkage is the relationship of the applicant with one or more enrolled
       electors
     - applicants name is integrated with his or her family


•   If linkage is not possible
     - Electors can enroll on the basis of the following proofs
     (i) Citizenship
     (ii) Age
     (iii) Ordinary residence




                                                                                50
9. TO ENSURE ELECTORS PHOTO IDENTITY CARDS (EPIC) COVERAGE
   OF THE ELECTORS




• Ensure correct and clear photographs of the electors in
  the roll


• Distribute the Electors Photo Identity Cards (EPIC)
  signed and issued by ERO to the concerned electors.


• Obtain the receipt for delivery of EPICs from elector or
  family members in prescribed Performa/ register and
  submit the copy to the concerned ERO/AERO.




                                                             51
52
53
10. PROPER MAINTENANCE OF REVISION RELATED REGISTERS

   FORMS AND RECORDS



• Ensure proper maintenance and safe custody of registers forms and
  records



• Ensure proper hand over and obtain receipt of all the above mentioned
  documents




                                                                                                             54
                                              Courtesy http://home-gym-fitness-equipment.co.uk/files/log-book.jpg
        Activity

Anything is possible!!




                         55
Activity Time




                56
        Summing up – Main Duties and Responsibilities of BLOs
All through the year
•Custodian of the electoral roll              Periodical
•Ensure availability of different forms       •Updating of the rolls
•physical verification of rolls               •National Voters Day Activity Dec-Jan
•Maintaining the election related             •Ensure correct serialization of houses
 documents                                    •Prepare najari map




                                               Special Direction
Revision Period                                • Photo coverage in the roll
• Structural revision and updating of rolls    • Obtain geographical information of
• Coordination with BLAs                         Part area
• Displaying draft rolls                       • Coordination with BLAs
• Reading of rolls in gram sabhas              • Impart Systematic Voters Education
                                                for Electoral Participation (SVEEP)
                                               • Distribution of voters slip before polls
                                               • Any other work under the instruction
                                                 of ERO/AERO
                                                                                     57
There is no duty we so much underrate as the duty of
                    being happy.


                                   Robert Louis Stevenson




                                                        58
DAY 2
Re-cap




         60
Relevant Constitutional and
     Legal Provisions




                              61
                        ECI controls and directs the
  Article 324 (1)       preparation of electoral roll for all
Constitution of India   elections



    Article 327         Enacted two Acts for all the matters
                        related to election
Constitution of India
                        • Representation of People Act, 1950
                        • Representation of People Act, 1951


    Section 28          Rules for Electoral Registration,1960
                        framed by Central Government with
   R P Act 1950         help of ECI



    Section 15          Framework for preparation and revision
                        of Electoral roll
   R P Act 1950


                                                                 62
     Section 19           Registration of every person of 18
                          years & not disqualified under
    R P Act 1950          constitution in electoral roll


     Section 17           Registration of every person in only
                          one constituency in electoral roll
    R P Act 1950


     Section 18           Every person can be registered in a
                          constituency only once
    R P Act 1950


   Section 14(b)          Revision of electoral roll on first day of
                          January
   R P Act 1950


Section 21,R P Act 1950   Timely Intensive/ Special revision of
                          electoral roll directed by ECI
Rule 25(2), RER 1960
                                                                       63
         Election Laws, Rules, ECI instructions




• The Representation of People Act, 1950
• The Representation of People Act, 1951
• The Delimitation of Parliamentary and
    Assembly Constituencies Order,2008
• The Registration of Electors Rule, 1960
• Handbook for Electoral Registration Officers
• Handbook for Booth Level Officers

                                                  64
Let’s Play
Administrative Machinery

           of

    Electoral System
A Constitutional Body

•   Constitution, Electoral Laws and system - Hold free and fair elections
    since 1947

•   Direct and control the entire process of election for Parliament and
    Legislative of every state, Election Commission of India was established

•   ECI comprises of:

       • Chief Election Commissioner

       • Two Election Commissioners




                                                                             67
    Secretariat
                                 National Level


    Deputy Election
     Commissioner
S                                     State Level
         Chief Electoral
E            Officer


T             Deputy Election
                 Officers                            District Level

                      Electoral Registration
                              Officer
U
                              Assistant Electoral
P                             Registration Officer
                                                              Polling Booth
                                                              Level (BLO)

                                                                      68
The main functions of Election Commission are as follows:


1. Conduct of Elections; election schedules (for general or bye
   elections)
2. Revision of Rolls
3. Rationalization of polling stations
4. Monitoring of election expenditure incurred by the contesting
   candidates and political parties
5. Registration/Recognition of political parties
6. Advice to Governors/President
7. All other allied matters




                                                                   69
Political parties and the Commission


Commission ensures:


• Organizational elections of parties at regular interval


• Recognition of political parties based on their poll performance at
  State and National levels


• Settlement of disputes between the splinter groups of such parties


• Periodical consultation with political parties regarding elections



                                                                        70
Judicial Review


• Commission's decision can be
  challenged by appropriate
  petitions in the High Court and
  Supreme court


• Election process once started is
  not interfered by the judiciary


• Results once declared can only
  be reviewed through election
  petition before the High Court


                                     71
                            Quiz Time

•   Who is the Chief Election commissioner of India?
•   Who are the two Election Commissioners of India?
•   Who is the Deputy Election Commissioner in-charge of your state?
•   Who is the Chief Electoral Officer of your state?
•   Who is the District Election Officer of your district?
•   Who is the Electoral Registration Officer (ERO) of the Assembly
•   Constituency of the Part in which you are appointed as BLO?
•   Who is the Assistant Electoral Registration Officer (AERO) of the
    Assembly Constituency of the Part in which you are appointed as
    BLO?                                                            72
There is one law in Universe: NOW



                         Alfred Sutro




                                        73
General Principles
       of
Voter Registration




                     74
I.       Disqualification for registration in an electoral roll
                   under Section 16, RP Act 1950:


     •   Not a citizen of India

     •   Of unsound mind declared by a competent court

     •   Indulged in corrupt or fraudulent practices

     •   Registration of a person more than once in a electoral roll

     •   Enrollment of elector before expiry of period of disqualification




                                                                             75
II.       Qualification for Registration under Section 19, RP
                               Act, 1950:

      Every person can be registered as an elector who:

             Is not less than 18 years of age on the qualifying date

             Is ordinarily resident of the concerned Assembly constituency

             Is a Citizen of India



                                                                       18




                                                                             76
    III. Meaning of “Ordinarily Resident” under Rule 20, RER
                                1960:

•    The term “Ordinary Resident” means that the person uses the place at
     least for sleeping

•    A person who is not present in his place temporarily is also considered
     as an ordinary resident

•    Any person holding declared office like President, Speaker of Lok
     Sabha etc shall be considered as ordinarily resident and electors of
     their home Constituencies

•    Any person in prison, hospital, asylum are not ordinary residents of
     these places as these are their temporary residents.


                                                                            77
             IV. Registration of Students

•   Students can be registered as electors either at their
    native place or at the address of hostel/mess managed by
    the educational institution




                                                               78
Opportunity is missed by most because it is dressed in
           overalls and looks like work.


                                    Thomas Alva Adison




                                                         79
80
Photo Electoral Roll




                       81
                                Electoral Roll
•   Section 15 RP Act, 1950 – “Every constituency should have an electoral roll”
•   The Text roll is now photo electoral roll


                    Text Roll                   Photo Electoral Roll




                                                                               82
                       Components
                                    Assembly Constituency of
        Title Page                   the State of Meghalaya


The Title page has :

•   Details of the concerned
    Assembly constituency

•   Clearly demarcated Nazari
    map of that assembly
    constituency on the back
    of the title page
         Details of the parts
         of the AC




                                                           83
      Header Page
                                      Part Areas of
Header page has:                 the state of Meghalaya

•   details of the concerned
    part area
•   clearly demarcated Nazari
    map of that part area on
    the back of it.

          Details of the
          sections of the part




                                                          84
          Section pages
The pages of the section has:
                                              Details of the
•   name of the section on the top of         sections         Details of the
                                                               assembly
    the page
•   details related to the concerned
    assemble constituency
•   list of electors arranged house
    number wise of every section
    starting with one and goes
    horizontally
•   details of electors with photo
                            House numbers



                           Electors details




                                                                                85
                                             Summary of
              Supplement                      Electors

•   Supplement page has:
     • Modified list of electors published
       as draft
     • Addition list starting with last
       serial number of the mother roll
     • Deletion list with no changes in
       the serial number and the part
       header
•   One or more supplements can be
    attached with mother roll due to
    several revisions
                           Addition List


                            Deletion List




                                                          86
                                                         Name of PC
                                            Name of AC

               Mother Roll
•   The first copy of the electoral roll
    created by the BLOs by visiting
    house to house and published by the
    EROs


                               Details of
                               AC


•   Any addition, deletion or changes are
    reflected in the supplement roll of
    that year.


•   There is provision for integration of
    these rolls also



                                                                      87
         Sample 1 – Change due to deletion

Mother Roll                        Supplement




                                                88
Sample 2 – Change due to correction (Incorrect photo)




        Entry in
        Mother Roll




  Entry in Supplement
  – for change




                                                        89
      • Changes in the total number of the entries




                                                     Entry in
                                                     Mother Roll




Entry in
Supplement




                                                                   90
                                Quiz Time

•   The house no. of an elector in the electoral roll and that given by the
    municipality is not the same. What is the reason behind it?


•   What should be done if the name of a person, who is not ordinarily
    resident of that area, is included in the electoral roll?


•   Where can an elector check up whether his/her name is there or not in the
    voter’s list?




                                                                              91
Case Study




             92
                      Case 1
•   In one family their daughter-in-law, Sarita being a
    family member was a part of the electoral roll for
    that household. But she has been driven out of the
    house by the in-laws. Now to establish proof that
    Sarita does not stay in the household any more,
    her in-laws submit Form-7 for her. Sarita has not
    been legally divorced with her husband, nor the
    family produce any such document. Even the
    family is reluctant to give any information of her
    present residence. What can the BLO do in such a
    situation?
                                                     93
                       Case 2
•   A BLO visits an orphanage located in his Part,
    where orphans are brought up and looked after
    from infancy. He finds that ‘Ramesh' is eligible for
    enrolment as an elector. But ‘Ramesh' is not in a
    position to give the names of either his father or
    mother. ‘Chinmaya' too is eligible for enrolment as
    an elector and he reveals the true name of his
    biological mother. What shall BLO enter in the
    column meant for father's/ mother's/husband's
    name for ‘Ramesh’ and ‘Chinmaya ’? And what
    shall BLO enter in the relationship column in such
    cases.

                                                       94
                      Case 3
• In one 'Ashram' or 'Akhada' a 'Sadhu' or 'Saint' is
  eligible to be an elector. He does not reveal his
  worldly name but insists to be enrolled in his
  rechristened name with suffix of his Guru's name
  instead of his father. What does BLO enter in the
  columns related to name of father/mother/husband
  and in column related to relationship?




                                                    95
                       Case 4
•   An elector is enrolled in Part no. 35 of a particular
    AC. His name is in section-4, i.e. Satyam society.
    Now he has shifted to Riddhi-Siddhi colony which
    falls in section-2 of the same Part. What is
    required to be done by the BLO to update his entry
    in the electoral roll?




                                                        96
                      Case 5
•   Mr. Hemal applies under RTI to the BLO to provide
    him all the photo copies of Forms 6, 7, and 8. What
    should the BLO do?




                                                     97
                       Case 6
• The BLO reaches the house of Mr. Kantibhai. The son
  of Mr Kantibhai, Mr. Ketanbhai is wanted in a
  criminal case. Mr. Kantibhai fills Form-7 for the
  deletion of name of Mr Ketanbhai on the pretext
  that his son has shifted to another State. Next time
  when the BLO visits the neighbour of Mr Kantibhai ,
  the neighbour informs the BLO that Mr Ketanbhai
  still stays there and that he is hiding from the Police.
  Should the BLO delete the name of Mr. Ketanbhai on
  the basis of Form-7 filled by his father?


                                                        98
It's so hard when I have to, and so easy when I want
                         to.


                                   Annie Gottlier




                                                    99
100
Revision of Electoral Roll




                             101
     Administrative Machinery of Electoral System
        Election Commission of India
                     (ECI)
            Chief Electoral Officer
                     (CEO)
Roll observer
           District Election Officer
                     (DEO)

        Electoral Registration Officer
                     (ERO)
    Assistant Electoral Registration Officer
                     (AERO)

                  Supervisor

Designated Officer           Booth Level Officer
                                                    102
       (DLO)                       (BLO)
Electoral Roll is revised under:

• Section 21, RP Act 1950: Before every general election

• Section 14(b), RP Act 1950: Every year on basis of qualifying date 1st
  day of January.

• Section 21 of RP Act, 1950: Validity and operation of electoral roll
  continue if not revised.

• Last part of electoral roll explains service electors prepared in English.
  Rest part are published in local official language.

Significance of Revision of Electoral Roll

For free and fair election, an accurate and error-free electoral roll is the
  most important pre-requisite & the soul of democracy.

                                                                         103
                      Types of Revisions
Intensive Revision:
      •   Done de-novo without reference to earlier existing roll in an
          election year.
      •   BLO visits each house to take fresh entries in Form 6


Summary Revision:
      •   Done every year except in the year when intensive revision is
          ordered
      •   No need of House to house survey
      •   Existing roll published as draft roll inviting claims and objections
      •   After disposal of claims, rolls are finally published

Partly Intensive & Partly Summary Revision:
      •   Existing roll is published in draft
      •   BLOs verify/collect data from the households
      •   After disposal of claims, list of addition, deletion and correction are
          prepared & published with main roll as final roll                   104
Special Revision:

   •    Due to the reason of inaccuracies like omission, left out area etc,
        special revision is carried out



   •    May be intensive, summary or partly intensive and partly summary
        revision




                                                                              105
        Continuous updating of electoral roll

• The continuous updating is
   - operative from final publication to the next draft publication
   - not operative during the revision of the electoral roll
   - not operative from the last day of nominations to the end of election
     process


• The list of entries for updating
   - should be put on the notice board every month and this requires BLOs to
      give updated data every month to EROs
   - should be disposed and prepared in the manuscript in duplicate by latest
      25th of next month

• The EROs maintain the assembly-wise registers for forms 6, 6A, 7, 8, and
  8A
                                                                             106
           Draft publication of Electoral Roll

The Draft Electoral Roll is published after the consolidation and integration of
 all supplements as per the following rules:

• Published in Form-5 under Rule -10, RER 1960 in :
    • Office of ERO
    • Place in constituency as specified by ERO
    • Office of AERO
    • Every polling station
    • Website of CEO as directed by ECI

• Not published on holiday

• Published in office of local bodies when ERO holds a meeting


                                                                               107
•   After the publication of Draft Electoral Roll, the program of revision is
    published /circulated to various political parties, elected members of
    panchayati raj, urban bodies etc

•   Issuance of notice to invite claims/objections in Form 5

•   ERO furnishes certificate just after the publication of draft roll which lists
    names of all enrolled MPs/ MLAs/ MLCs residing in the assembly
    constituency




                                                                                 108
    Registration of persons holding declared
                     offices

Any holder of a declared office like the President,
Speaker of Lok Sabha etc cannot enroll in the electoral
roll in his home address


AERO ensures that the names of all MP, MLA, MLC are
enrolled in the electoral roll.


ERO produces a certificate to CEO mentioning the
names of MP, MLA, and MLC who are enrolled in
electoral roll at the time of draft publication.



                                                          109
  Registration of eligible persons as electors

• During intensive revision, head of the family signs on the record of
  enumeration card to certify the person enrolled are eligible

• Under section 31 of RP Act1950 – person should be punished for a
  term of one year/fine or with both if he declares any false
  information related to:
    • Preparation, revision or correction of an electoral roll
    • Inclusion of exclusion of any entry in or from an electoral roll


• Instant action should be taken by the concerned officer in case of
  any violation of information provided to Head of family during survey



                                                                         110
                Enrolment of orphans
Eligible orphan in orphanage can be enrolled by
registering his orphanage name in place of his
parents.

Eligible orphan brought up by a family can be
enrolled by entering name of head of family in place
of his parents.

 Eligible orphan legally adopted by family can be
 enrolled by entering his adopted father/mother’s
 name.


  Any orphan not covered under above mentioned
  categories can be enrolled by entering “ Not Known”
  by BLO and entering “others” in the column of
  relation in the electoral roll.
                                                        111
Procedure of receiving claims and objections

1. Acknowledgment/receipt should be given for each application of
   claim/ objection received by BLO

2. Any claim/ objection can be given/sent to ERO by post or in person
   to BLO.

3. Claims/objections given in bulk by person or post not accepted

4. The claims of all members of one family can be received for the
   registration of names in electoral roll from any one member of the
   family

5. Collective acknowledgment/receipt should be issued for the same

6. Incorrect or incomplete application should not be accepted.      112
Procedure of receiving claims and objections

•   For special campaign days, ERO appoints Designated Officer

•   Written instructions given to the Designated Officer to remain
    present at earmarked venue

•   Designated Officer/ BLO will maintain list in form 9, 10, 11 and 11A
    for applications received in form _____________
                                        Form 6,7,8, 8A.



•   Designated Officer/BLO write their recommendations on the
    application received for claims/objections before sending to ERO

•   BLO writes comments on records submitted by the applicant for
    proof of his age.
                                                                       113
Procedure of receiving claims and objections



•   Hearing on application of claim/objections commence after being
    exhibited in form ___________for 7 days - Rule 16(b), RER 1960
                       Form 9,10,11, 11A.



•   During revision period, any claim/objection not lodged within the
    specified period and in the given format is rejected by ____________
                                                               ERO



•   ERO specifies date, time and place of hearing of claim/objection in
    the list




                                                                     114
             Disposal of Claims/Objections and
                         application
•   Disposal of claims/objection:
     • Is a duty of ERO
     • AERO can be authorized. ERO __________be absolved for any lapse.
                                       cannot

     • Records maintained and stored for the appeals

•   Verification of application can be done by any person/Government employee
    authorized by ERO such as BLO/ Designated Officer/ Naib Mamlatdar/other Government employees
                                   _______________________________________

•   Provisions for disposal of applications are covered under RP Act 1950 & RER
    1960 & instructions of ECI

•   During continuous updation, deletion of name from the electoral roll only after
    hearing the person

•   Application should be checked for all the columns properly filled and signed
    while receiving them.                                                      115
Disposal of Claims/Objections and application

                             Part IV
•   Applicant must fill ____________ of form 6 for full details of
    previous enrollment

•   ________ should be clearly mentioned if the applicant is an EPIC
     EPIC Number
    holder.

•   ERO can suo-moto delete the names of dead electors on the basis
    of death certificates - Rule 21A, RER 1960

•   Due to Quasi-judicial process of verification of applications, the
    related records should be maintained properly by BLO, AERO and
    ERO



                                                                     116
              Determination of Citizenship


Only citizens of India can be enrolled in the electoral roll




Onus of proof of citizenship lies on the applicant



 Genuineness and authenticity of certificates/evidences
 furnished should be duly verified




                                                               117
 Finalization of electoral roll after disposal of claims and
        objections subsequent to draft publication
1.    Electoral roll should be amended for any mistakes/errors in
     sections or details of other table

2. Map of Part area or legislative assembly constituency should be
   amended

3. Preparation of first supplementary:
     •   Handwritten manuscript for additions, deletions and corrections
     •   Section wise manuscript for additions
     •   Section wise supplementary list of deletions and corrections is not
         necessary
     •   Certified handwritten manuscript by ERO from which the data should
         be entered
     •   Verification by BLO, of checklist printed after the entry of data
     •   Verification by BLO, of photo checklist also
     •   Publication of draft roll                                           118
      Final publication of electoral roll after
        disposal of claims and objections

Final publication of electoral roll is completed
with list of amendments in form 16 in the office
of ERO under rule 22 of RER 1960


Final publication of electoral roll also gets
published on website of CEO as directed by ECI



 Not published on holidays.




                                                   119
              Enrollment of overseas electors

Overseas elector

•    An overseas elector is
    - an Indian citizen absent from his place of ordinary residence in
     India due to employment, education or otherwise

    - has neither included his name in electoral roll nor has acquired
     citizenship of any other country

•   He/she can register the name in the electoral roll from the part
    area mentioned in his/her passport



                                                                         120
             Enrollment of overseas electors

Procedure to register as elector

•   Under Section 20A of the R.P.Act,1950, every Indian citizen who has
    not acquired citizenship of another country, can get his/her name
    enrolled in the roll of the constituency of his place of residence in India

•   Any overseas elector who has completed the age of 18 years can
    submit his application in form 6A either in person or by post to the
    concerned AERO/ERO of the residential area mentioned in his
    passport




                                                                           121
            Enrollment of overseas electors

Role of BLOs

•   On instruction from ERO, verify the self attested copies sent by the
    applicant



Distribution of EPIC to overseas electors

•   The electors overseas are not issued EPIC but use their passport
    for their identification to caste a vote




                                                                       122
It's kind of fun to do the impossible



                            Walt Disney




                                          123
124
   How is the electoral roll of
    service voters updated                   ?
By enrolling eligible service voters who

• are 18 years of age or more

• have not applied for registration in previous years

• wish to change their earlier declaration to either become
 service voters or to become ordinary voters

                                                              125
       What is Service Qualification
       and Who is a Service Voter                           ?
Person belonging to any of the following has ‘Service’ qualification and
is referred to as Service voter

•   A member of armed forces of India

•   A member of force under the provisions of the army Act, 1950

•   A member of an Armed Police Force of State who is serving
    outside that State

•   Employed under the Government of India in a post outside India

•   Wife of any members mentioned above who is ordinarily residing
    with him
                                                                           126
                                                ?
 What forms are filled to
 become a Service Voter

Three kinds of forms for three different categories are filled to
become a Service Voter . These are :

    Form 2 to be filled by all members of Armed forces

    Form 2A to be filled by all members of Armed Police Force of
    State serving outside the State

    Form 3 to be filled by any person employed under the
    Government of India posted outside India



                                                                    127
    Where should the applicant
    submit form in order to
    become a service voter
                                                    ?
At his designated Record Office or to his superior authority




                                                               128
    Is it necessary for a person
    with service qualification to
    be registered as service
    voter
                                                      ?
Its not mandatory to be registered as service voter for every person
who has Service Qualification. He can enroll him self as ordinary voter




                                                                    129
  Can a person enroll as
  service as well as ordinary
  voter at the same time
                                ?
No, it is an offence




                                    130
  Who verifies the application
  and its details for enrolment
  as service voter
                                                   ?
There is a service voter’s record office and the Officer-in-charge there
checks the applications. This is forwarded to the concerned DEO and
then to ERO for enrollment




                                                                      131
 How are the names of the
 service voters arranged in
 the last part of the roll
                                                 ?
The names of the Service Voters are grouped together record-office-
wise




                                                                  132
      What are the Roles of BLO
      with regard to service voters                              ?
•   Take action for getting the Form 6 filled wherever necessary

•   Ascertain that person with service qualification have been staying at place of
    residence for sufficient span of time to register him as ordinary voter

•   Fill form 6 for the children of all service voters eligible to be registered as
    ordinary voters

•   Fill form 6 for the husband of a service voter to be registered as ordinary voter

•   Wife of service voter has a choice to either be registered as service voter or
    ordinary voter

•   Should visit the units of service voters to ensure above.
                                                                                      133
  At which polling booth the
  electoral roll of the last part
  regarding service electors is
  published
                                                    ?
The electoral roll of last part regarding service electors is not
published on any polling booth but is available for inspection in the
office of ERO




                                                                    134
   In which language is the list
   of service voters printed
                                   ?
Printed only in English




                                       135
Don't just live the length of your life, live the width of
                        it as well


                                       Diane Ackerman




                                                        136
      Electors Photo Identity Card (EPIC)
                     Front Side of EPIC
                             5 cm




                                          8.4 cm
                                                     FUSN


                                                   Elector’s Photo
     Security
    Hologram

 Elector’s Name
                                                   Elector’s Gender
 Elector’s Father/
Mother/ Husband’s                                    Date of Birth
      Name                                                           137
            Electors Photo Identity Card (EPIC)

                      Back of EPIC




                                       Elector’s
                                       Address


EPIC Issuing Date

 EROs Signature                         Name & Number of
                                              AC



                                                     138
                    Some Key points
In case of change of residence, roll registration needs to
   be changed but EPIC issued earlier remains valid


BLOs collect electors’ photograph from:


     Onsite mode: Designated photography Location (DPL)
     Offsite Mode: Getting from Form 8
     Getting from Form 6
     House of electors with the help of camera teams


Collected photographs are digitized and entered in
  electoral roll database


EPIC is prepared from electoral roll database                139
                           Some Key points
Only BLOs can distribute EPICs to the electors as directed by ECI

Undistributed EPIC should be handed over to EROs by BLOs without
  fail

BLOs should take certain actions to avoid errors in the Photo Electoral
  Roll:
   Thoroughly check the checklist handed over by ERO/AERO
   Verify/ compare the copy with the manuscripts/photographs
   Sign every verified page
   Verify the EPIC number on roll with that on the card
   Oversee preparation of Mother roll and Supplements from the corrected database
   for his/her Part
   Attach verification certificate at end of the electoral roll
                                                                               140
Case Study




             141
                    Case 1

Mr. Ajay is a school teacher in village Fatehpur.
Instead of teaching during school hours, he goes to
distribute the EPIC cards. After 15 days he receives
show cause notice from his Head Office that why he
should not be suspended for being absent during the
teaching hours.




                                                 142
                      Case 2


Nazma has filled Form-6 for addition of her name.
Her name is entered in the rolls and EPIC card
prepared accordingly and handed over to the BLO
for distribution. When BLO tries to hand over the
EPIC to Nazma, she outrightly refuses to take the
EPIC from the BLO on the grounds that the spelling
of her name in the card is incorrect. Instead of
'Nazma' with a 'Z' in between, it has been written as
as NAJMA with a 'J' in between. Nazma wants her
EPIC to be corrected and argues that she will not fill
up any more Forms again.                            143
                      Case 3
Mr. Naresh has rented a portion of his house to Mr.
Bhatt.

Mr. Bhatt fills Form-6 for inclusion of his name in the
voters list. His landlord Mr. Naresh writes an
application to the ERO that Bhatt 's EPIC card should
not be prepared at this address.

Now the ERO forwards the application to the BLO for
enquiry, What should the BLO do?

                                                   144
                                    Case 4
A BLO visits a house in his Part. At the time of his visit, the following members are
present:
   Trivedi        Rameshbhai          Ramesh bhai              M-48
   Trivedi        Kamlaben            Rameshbhai               F-45
   Trivedi        Satish              Rameshbhai               M-23
   Trivedi        Sudha               Rameshbhai               F-19

 As per the BLO's existing Photo Electoral Roll record, against the name of Rameshbhai
and of Kamlaben EPIC No GJ/07/125/583120 and EPIC No. GJ/07/123/583121
respectively is shown. While against the name of Satish EPIC no. HCX/0058398 is shown,
Sudhaben has not been enrolled yet. At the time of verification Rameshbhai produces his
EPIC no. LJM/4853394, his wife produces EPIC No. LJM/485353584 and Satish produces
EPIC No. HCX/0058398. Their EPICs are original and entries are correct in all respects.
Upon inquiry Rameshbhai reveals that initially EPICs were issued to them during the year
2000 and the EPIC available with him and his wife is that one. They were later issued
another EPIC at the new address where they shifted in 2004. They have lost those EPIC
cards. The EPIC numbers entry shown against him and his wife are as per the EPICs
issued in 2004. They shifted to the present address in 2007. Now they want fresh EPICs for
all the four members of the family updated with age and address. Should the BLO
recommend new EPICs for them and do the needful?
                                                                                     145
                              Case 5
During revision of electoral rolls a BLO visits a Mohalla/society.
(a)Few voters don't have their names in roll at the new residence

(b)Few have been enrolled in the roll but without photo image. Further,
   against the names of each of them, EPIC numbers are reflected but
   EPICs are not available for verification.

All are demanding latest EPICs. What should the BLO do?


                                Case 6
A BLO wants to resign from his services as a BLO. Should an ERO accept
   his resignation? What should the ERO do?



                                                                          146
Trust, but verify


                    Ronald Regan




                                   147
148
Cover Page of BLO Register




                             149
150
151
Booth Level Officers’ register helps keep the Electoral Rolls
  updated and error free

BLO register is to be filled up afresh every year for Revision of
  Rolls

BLO register comprises of two parts:

1. Annexure – 1

    1. BLO can make corrections to confirm the existing entries of
       electors which are listed household wise

    2. In addition, birth date and telephone numbers are taken


                                                                     152
Annexure 1




             153
Annexure – 2


  1. Newly developed and under construction
  areas/societies/apartments etc is entered here



  2.Newly arrived/ newly eligible/left out electors of that part are
  entered here



  3. Household wise, population (total of voters and non-voters) and
  gender ratio of that part are entered here




                                                                       154
              Annexure 2
1. Newly developed areas/societies/apartments




                                                155
        Annexure 2
2. Newly arrived eligible electors




                                     156
                                          Annexure 2
                 3. Population and gender ratio of that part
Total number of households in this Part




                                                               157
Questionnaire for house to
   house verification




                             158
Questions to be asked during House to House
                 Verification
1.   Is the section address correct?

2.   Is the Pin Code number correct?

3.   Whether elector's photo image is correct? (If it is wrong or not available
     the correct photo is to be collected).

4.   Whether the EPIC number is correct? (This is to be verified from the
     actual EPIC).

5.   Whether elector's birth date is shown? If not shown what is the correct
     birth date? If birth date is not available, what is the age (verify birth date
     with evidence and if not verifiable the “birth date” column should be left
     blank).

6.   Whether the house number given by Nagarpalika / Maha Nagarpalika is
     correctly noted? If no house number has been given by urban local body
     then it need not be verified.
                                                                                 159
Questions to be asked during House to House
                 Verification
7.    Whether the spelling of the name of the elector in local language/Hindi is
      correct?


8.    Whether the English spelling of the name of the elector is correct?


9.    Whether the relationship mentioned in the roll is correct?


10.   Whether the gender is correct?


11.   Whether the age is correct as on qualifying date?


12.   Whether any names or all of the names of any/all family members have
      been repeated in the part roll?



                                                                             160
  Questions to be asked during House to House
                   Verification
13.   Whether all the above particulars are correct for each and every member of
      the family enrolled in that part?

14.   Whether anybody possesses more than one EPIC for the same elector? (In
      such case the latest issued EPIC may be retained with the elector and the
      EPIC number be verified with PER entry. EPIC/s issued earlier may be taken
      back and deposited with the ERO).

15.   Whether name of any family member is required to be deleted on account of
      death. (Obtain Form No.-7)

16.   Whether any or all members of the family have shifted? If they have shifted,
      whether it is “with family” (WF) or “without family” (WoF). Obtain Form No.7
      from WoF and issue notice on the spot. In case of WF, follow procedure for
      Form 7/ Panchnama. Probable reasons of shifting should be mentioned.

17.   What is the telephone number of each voter enrolled in the family? If the
      family prefers to give only one telephone number for all, take note accordingly
      ( Annexure-II).
                                                                              161
      Questions to be asked during House to House
                       Verification
18.   Is there any member of the family who has turned 18 years on qualifying date and
      is yet to be enrolled? (Give Form-6 and note in Annexure-II).


19. Is there any member of the family who has recently joined this household
    on the grounds of marriage, employment, tenant etc? (Give Form 6 and
    note in Annexure-II).

20. Are there any new societies, public building, public areas that have come
    up since the last revision of rolls in the knowledge of the voter? If yes,
    check whether there are voters living there, if yes then Form No.6 or Form
    No. 8A as required may be given and details noted in Annexure-II.

21. What is the total number of members of the family including voters and
    non-voters residing in the household?

22. Out of the total family members residing in the household (including voters
    and non-voters) how many are male and how many female?

                                                                                 162
Always remember you are unique, just like everyone else



                                    Unknown




                                                    163
                     Booth Level Agents (BLAs)
BLAs are representatives appointed by the political parties under the direction
of Election Commission, to help BLOs in Electoral Roll Management

                      Informs                      Appoints
Election Commission              Political Party              Booth Level Agents


Duties
   - Assists people in filing claim/objection properly

   - Remains present during the campaigns and help BLOs
   - Verifies and conducts survey of the dead and shifted electors
   - Understands and scrutinizes the electoral roll and points out
   corrections, if any, during meeting with BLO

   - Helps BLO in continuous updating of the electoral roll

                                                                                   164
                             National Voters Day




     What is National Voters Day?
Election Commission of India (ECI) was established on 25th January, 1950

National Voters Day is celebrated on the founding day of ECI i.e. 25th January
every year

It was celebrated for the first time in January 2011, called “Rashtriya Matdata
Divas” in Hindi
                                                                             165
Objective of National Voters Day

To ensure maximum enrolment of youth

To spread awareness amongst voters of their rights and duties

To create awareness amongst voters about the process of enrolment

To request the participation of voters in helping the Election Officers to
   maintain clean and error free roles

To empower the youth and instill a sense of pride amongst them

To inspire youth to exercise their franchise




                                                                             166
Role of BLO towards celebrating NVD


Responsible for conducting voters’ education activities

Identify and enroll all newly eligible (18+) electors

Ensure that error free EPIC cards are given to the electors

Distribute EPICs and badge - “Proud to be a Voter-ready to Vote” to the newly eligible
voters on 25th January every year

Administer the pledge to newly enrolled electors on NVD

Maintain a list of Higher Secondary Schools/Colleges/Higher educational
institutions in his Part Area for enrolling youth.

Locate and educate youth who do not go to such educational institutions and
impart education on enrollment and duties as a voter .
                                                                                   167
                           The Pledge
“ We, the citizens of India, having abiding faith in democracy, hereby
   pledge to uphold the democratic traditions of our country and the
    dignity of free, fair and peaceful elections, and to vote in every
 election fearlessly and without being influenced by considerations of
     religion, race, caste, community, language or any inducement.”




                                                                    168
            Checklist for BLOs for preparing
                     Electoral Roll
•   Keep all the details and information of his/her AERO and ERO


•   Ensure his/her presence in the training imparted to him/her on the
    electoral roll


•   Understand each and every aspect of the electoral roll of the part given
    to him

•   Study the checklist of actions to be taken during pre-revision, during
    revision, post-revision and EPIC campaign period

•   Revision of rolls with qualifying date 1st January, 2012
      • pre-revision                 upto 30th September, 2011
      • during revision              1st October, 2011 to 5th January, 2012
      • post-revision                after 5th January, 2012
      • EPIC campaign period during pre-revision & revision period 169
          Evaluation of work done by BLOs
CEO/DEO/ERO/AERO evaluate BLOs by randomly
verifying the work with the checklist prepared by
Election Commission


            The verification visits are informed in
            advance


                         BLO is subject to the disciplinary control of the
                         Commission under section 13 CC of RP Act, 1950


                                              Answerable for their acts, omissions
                                              and commisions and liable for
                                              punishment under section 32 of the
                                              RP Act, 1950 for any misconduct


                                                                             170
Checklist for the BLOs to help them track their
                   own work




                                            171
In a gentle way, you can shake the world



                             Gandhiji




                                           172
Certified copy of any part of electoral roll
       Rolls are published/printed only at the time of revision


                Draft Rolls                   Final Roll

                                             Certified copy of Roll can be
                                             taken after final publication
                                             from AERO/ERO.

                                             Can be viewed online


Intervening period – Rolls are not published/printed but are updated online

                       Certified copy of Roll can be
                       taken after preparation of
                       manuscript from AERO/ERO
                                                                         173
    Duties of Electoral
Registration Officers (EROs)
    Duties          Responsibility




                                     174
Select and appoint different levels   Display details of application in
- BLO, Designated Officers,           formats 9,10, 11 & 11A
Supervisors
                                                                          Prepare manuscript before
                                      Receive claims and objections,      printing supplement.
Conduct proper training of these      issue notices, inquire, hear and
personnel                             decide
                                                                          Make final publication of PER
Advertise revision program via                                            in format – 16
news papers, hand bills,
loudspeakers etc                      Add /delete names added or
                                      omitted in electoral roll
                                      inadvertently- Rule 21 and 21A of   Prepare list of claims &
Prepare work plan to complete
                                      ERR,1960                            objections in English
revision successfully

Arrange sufficient stationary and     Action to delete voter name         Receive copy of clams/
forms                                 in cases of unserved non -          objections with documentary
                                      bailable warrant issued by any      proofs and record details in
                                      competent court                     register ER-1 to 4
Provide free, to national and state
political parties 2 copies of PER –
1 printed copy 2 soft copy (pdf)      Delete electors name from            Monitor work of AERO,
without photographs - Rule 11(c)      electoral roll if he doesn't come    Supervisors, Designated
of ERR, 960                           after notice issued                  Oficers and BLOs

                                      Record acceptance/ rejection and
                                      reasons of the same of
Rectify defects in electoral roll     claim/objection on every
with help of political parties        application.

                                                                                                     175
Duty is what one expects from others



                           Oscar Wilde




                                         176
                      Gram Sabhas and Role of BLOs
•      BLOs read out the list of the following to the sabha
       - Addition of names
       - Deletion of names
       - Modification of names
       - Duplicate names                              Courtesy: http://www.indiatogether.org/2005/sep/wom-attend.htm



       - Details of the households with more than 10 voters

•      The reading is done with an order issued under the signature of the
       concerned ERO

       The following details are covered in the order

        Name of AC: ______________
                Date of                           Name of the class    Designation of       Contact      BLOs
Part   Urban/   Gram          Venue     Time of   II                   class II officer     number       name
No.    Rural    Sabha/ ward   of        meeting   officer deputed by   deputed by ERO       of officer   and contact   Remarks
                meeting       Meeting             ERO to attend         to attend meeting   deputed      number
                                                  meeting

                                                                                                                         177
                                                 Reporting the meeting
    BLOs submit a report on completion of the meeting in the given format
      Report by BLO of Reading of Electoral Roll of Part in Gram Sabha/Ward Meeting
Sr.    Name of      Address     Date of   Serial        Number     Number of    Number of    Number    Number    Number of claims and
No     Officer/     of place    meetin    number of     of         persons      families     of dead   of        objections received up till
       employee     where       g         part or       persons    above 80     with more    voters    shifted   date of this meetings
       deputed by   electoral             parts of      who        years of     than 10      in roll   voters
       ERO to       roll                  electoral     attended   age in the   persons
       attend       reading               roll/s read   the        roll         registered
       meeting      meeting               in the        meeting                 as voters
                    was held              meeting                               in roll




1      2            3           4         5             6          7            8            9         10        11    11b     11     11       11
                                                                                                                 a             c      d        e


                                                                                                                 6     7       8      8A       6A




       Signature of Talati                    Signature of BLO                          Signature of officer deputed
       Name of Talalti                        Name of BLO                               Name of Officer
       Village/Sehra:                         Designation                               Designation of Officer
                                              Part No : AC Name:

      Please note: This report is to be send directly to the Office of the concerned AERO, with a copy
      marked to the concerned ERO

      * List of names given in column 7,8,9,10 to be read out in the gramshbha                                                         178
Facts do not cease to exist because they are ignored



                                   Aldous Huxley




                                                   179
      Knowledge on Electronic Voting Machine (EVM)

Balloting unit is
 in the voting                                                    “Cu is managed
 compartment                                                       by Presiding/
                                                                   Polling officer”




                    The machine has been devised by ECI in
                     collaboration with Bharat Electronics Ltd.
                    (Bangalore) and Electronic Corporation of
                              India Ltd. (Hyderabad)
                                                                              180
  Advantages of Electronic Voting Machine


The voter can press the blue button
against his choice

Very useful in areas where people are not
literate

Four Ballot Units can be attached to it,
covering 64 candidates

Can record 3840 votes

Runs on battery, thus saves electricity




                                            181
• Can be helpful in preventing booth capturing as machine is
 set to record only 5 votes in a minute

• Ensures the principle of 'one man-one vote' as the machine gets
 locked once the button is pressed for a particular candidate

• The pace of poll is increased as the time taken in folding ballot
  paper is saved

• It saves printing of millions of ballot papers further saving the
  cost of printing, transportation, storage and distribution

• The counting can be done in 2 to 3 hrs against 30 – 40 hrs
  taken in physically counting ballot papers




                                                                      182
                                  DOs

• Read the EVM Manual carefully before operating the EVM

• Press the latches gently and only in the manner specified

• Protect the EVM from dust, heat, rain, fire and other such hazardous
  environments

• Use Power pack specially supplied

• Remove Power pack from the Control Unit ONLY AFTER COUNTING
  IS OVER

• Ensure that the covers of the compartments / Sections in the Ballot
  Unit and the Control Unit rest properly on the plain surface when
  opened


                                                                         183
                                        DON'Ts
 Do not
• exert undue pressure on latches, hinges etc.

• keep EVM near heater or other hot objects

• allow molten lac/sealing wax to fall on the EVM while sealing

• force open the covers or doors of various sections

• remove the Strip Seal until the Control Unit is on counting table

• remove power pack from the Control Unit used for poll

• force the connector fixed at the end of the Interconnecting cable into the connector of
Control Unit in the reverse direction

• pull the Interconnecting cable while disconnecting it from the Control unit without
pressing the spring type clips on the hood of the connector                           184
Let’s us be Team Players




                           185
Thank You   186

				
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