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					 Documentation for the
  Academic Job Search:
Curriculum Vitae (CV) and
       Cover Letter
            Marianne Green
            Assistant Director
            MBNA Career Services Center
Sources for Academic

   Where can you look for academic positions?
       Sources
            Newspapers
                     Chronicle of Higher Education
                     Local newspapers
                     Affirmative Action Register
            Journals/Newsletters of professional organizations
            Discipline-specific position announcements
            Networking-faculty referrals; conference contacts
            Professional conferences and associations
Sources for Academic
Positions (continued)

   Where can you look for academic positions?
       Sources (continued)
            On-line
              •   University Job Bank
              •   The Chronicle of Higher Education: Chronicle Careers
              •   Electronic list serves of professional organizations
              •   Web site sweep
                     Identify preferred institutions through Peterson’s Guide
                       for position listings.
Sources for Academic Careers

   Sources (continued)
          •   Targeted mailing
              Consult Peterson’s guide to two and four year
              colleges to develop a list of schools in preferred
              geographic area
                 Write or email a letter of inquiry
What is a Curriculum Vitae
(CV)/ Vita and how is it used?

   CV means “Course of Life”; it is a document
    used primarily in an academic setting.
       The CV may be used for:
            Admissions to graduate school
            Graduate assistantships or post doctoral fellowships
            Scholarships
            Grant proposals
            Application for faculty or administrative positions
            Speaking engagements
            Appointment to committees
Curriculum Vitae/CV or Vita

   Uses of CV (Continued)
          Leadership in professional or community
          Annual review for faculty and professional staff
          Tenure review for faculty
          Consulting positions
          Publishing and editorial review boards
CV- continued

   Style and form of CV (refer to sample CV in
    “Required Readings” for Unit 1)
       No limit on number of pages.
       Each page, following the first page, should be
       Put your name on each page.
       No job objective is necessary.
       May include names, addresses and other identifying
        information for references at the bottom of CV.
CV (continued)

   Style and Form (continued)
       Educational background should have a
        prominent place on the CV.
            Include all degree granting institutions in reverse
             chronological order. Include dissertation topic and
            Use action verbs and key nouns to describe your
             academic work and responsibilities.
CV (continued)

    Categories- should reflect requirements of
         Academic Preparation/Education/Academic
           •   Explain advanced degrees from non-USA institution
               in terms of equivalent U.S. degrees
         Master’s Project or Thesis
         Dissertation
         Professional Experiences/Skills
CV – Categories (continued)
      Teaching Experience
      Research/research interests
      Areas of Knowledge
      Presentations
      Scholarly Works
      Publications
      Related Experience
      Internships
      Conference Presentation
      Community service
      Leadership
      Technology- software and hardware
      Languages
      International experience
      References
CV-Production Considerations
   Create different versions of your CV so you are
    prepared for sending it in different forms, as
    per requests.
     Paper
       Good quality bond- white or off-white- no
         linen threads to impede duplication,
         scanning or faxing.
          • Use bold print and capitalization; avoid
            underlining and italics or fancy fonts
            because they scan poorly.
CV Production (continued)
  Web CV- (Suggested but not required)
   Create a “professional” web site and link to your CV
   and other documentation. (Avoid personal data on
   your “professional” web site.)
   Sample Web CV (posted with permission of author)
  Electronic
  Create a plain text or ASCII version of your CV in case
   you are asked to email it in this form.

   Caveats for CV preparation and dissemination:
       Follow directions!
       If you fax or email your CV, follow up
        with a hard copy of your CV on good
        paper. This shows an extra measure of
       Keep extra copies of your CV with you at
        all times for networking possibilities.
Caveats (continued)

      Supply complete and accurate identifying
       information such as: Name, address, telephone,
       number(s), email, academic/professional URL to
       ensure that you are reachable.
      Avoid personal information: date of birth, marital
       status, health, children, or a photograph. Only
       information directly related to your eligibility for the
       position should be included.
Caveats for CV Preparation

        Please   note that some countries require
          this information on an applicant’s CV.
   Include a cover letter or electronic “cover note”
    with your CV.
   Be accurate; proof read carefully; have at least
    two people check it over, i.e. your advisor;
    someone from Career Services; a professor,
    etc. Don’t rely exclusively on spell check.
Cover Letters for CV’s
   Preparing your cover letter
       Try to direct it to a specific individual.
       Mention something specific and positive about the
        institution to which you are applying.
       Indicate how your experience/academic background
        will contribute to the institution.
       Use the traditional business format: block style,
        justified margins, 3-4 paragraphs, etc. (See sample)
       Minimize the use of “I” to start first paragraphs. (Too
       Accuracy counts.
       Do not exceed one page.
Cover Letters for CV’s
    Send shorter cover letter when asked to
     email it.
    Use the middle paragraphs to show a match
     between job requirements and your
    After your signature list any other
     documentation enclosed in envelope:
     abstract, writing sample, proposal, CV,
     letters of recommendation, etc.

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