Introduction Welcome Welcome to the inaugural University of Bristol Green Impact Awards! Green Impact is an environmental accreditation scheme with an awards element bespoke designed for departments. The scheme is being run by the Energy and Environmental Management Unit, the University of Bristol Union and NUS Services. It is hoped this scheme will become an annual initiative that is supported by the majority of departments at the University of Bristol. Purpose To reduce the environmental impact of the University of Bristol by encouraging, rewarding and celebrating environmental good practice within departments. Guidance for departments Any department can take part in Green Impact regardless of their size. In this first year we are allowing departments to find their own level. Some larger departments may want to split down and take part as a number of smaller divisions. Conversely smaller departments may want to team up with other departments that they share space with. Green Impact is not aimed at any one type of post holder, and anyone can lead on Green Impact on behalf of their department. In many cases it is anticipated that the departmental lead will be a member of staff or student that is keen to help green their department. Green Impact is all about greening departments and embedding good environmental practice. As such it is hoped that individuals leading on Green Impact will engage a cross section of staff from across the department rather than in isolation. It is suggested that departments set up a Green Impact working group to manage the project with one named member of staff as the project lead. The Green Impact model Green Impact is based around a number of predetermined criteria, each relating to a practical action that will help make a department greener. The criteria were determined through a series of environmental audits of departments and interviews with staff over summer 2008. All the criteria are listed in this workbook. There are a total of 138 criteria broken down into four types (see table, below). Departments only need to attempt to meet the twenty Bronze criteria. All of the other criteria are entirely optional. Closed How Points Mandatory Criteria or open- Description of criteria many? available or optional? ended? Bronze 20 105 Closed Mandatory Needed to obtain the entry-level Bronze standard Silver 15 93 Closed Optional Needed to obtain the Silver standard Bonus 100 427 Closed Optional Bonus marks are needed if going for Silver standard or Gold award Special 3 75 Open Optional Bonus marks available through three open-ended questions awards TOTAL 138 700 Although the Silver, Bonus and Special awards criteria are optional, departments are encouraged to complete as many of the criteria as they can. For every criteria you implement your department will be slightly greener and your Green Impact score slightly higher. Your overall score is important as it will form your benchmark from which you can improve in future years, as well as potentially helping you on your way to a Silver standard or Gold award. All departments entering the scheme will be awarded one of four qualifications. Additionally each department has an opportunity to scoop one of five special awards: Standard / award Requirement Working towards accreditation Department not met all 20 applicable Bronze criteria Bronze standard Department has met all 20 applicable Bronze criteria As for Bronze, plus the department has met all 15 applicable Silver criteria, plus gained Silver standard at least 150 Bonus points Gold award The top three scoring departments will win a Gold award Special award - Innovation Submit text to be judged by panel Special award - Best energy saving Submit text to be judged by panel Special award - Environmental hero Submit text to be judged by panel Special award - Site Services No submission required - all participating departments are automatically entered in for recycling award award where Site Services decide which department is best at recycling Special award - Site Services award No submission required - all participating departments are automatically entered in for for energy award where Site Services decide which department is best at turning lights and efficiency equipment off out of hours For a variety of reasons it is likely that a number of departments taking part will not be able to meet all twenty Bronze essential criteria and therefore will not be eligible for the Bronze standard. If this applies to your department then there really is nothing to worry about – all it means is that your department will be classed as Working towards accreditation. Green Impact is all about continual improvement rather than a one-off ranking exercise. The process of application has been designed to help departments develop individual action plans, and aiming for a Bronze standard the following year could be a positive and tangible goal to aim at. With the exception of the top ten scorers, the individual scores of every applicant will be kept confidential. It should be noted that the bar will be raised slightly each year to foster continuous improvement, and that one additional Bronze criteria and one additional Silver criteria will be added annually. Completing the workbook Getting started The first thing to note is that this workbook has been designed to be completed and returned digitally, so there is no need to print it! Because of this you will need to save this file somewhere safe on your computer/server, giving it the file name ‘2009/10 GIA - Department name ’ where the department name is the name of your department. Next please complete the details box below: Name of dept: Lead person completing: Number of staff? Position: No of students? Email: Date submitted: Phone number: You are now ready to start working through the criteria. Layout and scores All of the Bronze criteria are in the worksheet called 'Bronze criteria ', Silver in 'Silver criteria , and all of the others in 'Bonus criteria '. To access these worksheets simply click on the tabs at the bottom of your screen. With the exception of the open-ended questions, each criterion is worth between one and ten points. The number of points available for each criterion can be found in the 'SCORE' column. The score for each criterion has been calculated by adding a given value for the potential environmental benefit of the action to a value to reflect the difficulty of implementing it. So, as an example, a criterion that has a big impact on climate change that is difficult to implement will have a higher score than one that has little impact and is easy. Responding to criteria All you need to do is respond to each predetermined statement in the ‘Criteria’ column so that we know whether or not your department is in compliance with each criterion. Additionally the three open-ended questions are right at the end of the 'Bonus criteria' section (C.101, C.102 and C.103). Please only enter responses into the empty cells with blue borders. All your text should appear in a red font. · For each criterion that you feel your department is in compliance with, put a ‘1’ into the ‘Department compliance’ box for that criterion. · If you feel your department is not in compliance with a criterion, put a ‘0’ into the ‘Department compliance’ box. · Some of the criteria might not be applicable to your department. If they do not contain the phrase 'Either... or...' (see below) then leave the 'Department compliance' box empty and enter ‘NA’ into the ‘Not applicable’ box. As the criterion is not applicable to your department you will not need to meet it to gain the Bronze of Silver standard. However your department will not gain the points for any criteria you mark as not applicable. · If you have decided not to answer a criterion, or do not know the answer, simply leave the ‘Departmental compliance’ box blank for that criterion. · If your department has started doing the action required as part of the Green Impact scheme, please put a '1' in the 'Done as result of GIAs?' box (the box shaded in green). · If you want to make a note about how or why you have answered any individual criterion, you can do so in the ‘Department comment’ box. Departments are specifically encouraged to use this box to make notes on where the evidence can be found, and for criteria containing 'and/or ' (see below), to specify which statement applies to the Department. Information in the ‘Department comment’ column will not affect your points but may help both parties when we carry out our Green Impact audits. · Every word or phrase in italics that is accompanied by an asterisk denotes that there is an accompanying definition in the glossary. The glossary can be found as a separate worksheet in this workbook. The glossary is there to help you understand our definitions in relation to what we require. · You should answer each criterion as a standalone question. In other words, if applicable, there is nothing to stop you from gaining points from two separate criteria for the same commitment, as demonstrated by the same evidence. Either... or... criteria Some of the individual criteria statements contain a choice of options. These criteria start with the word 'Either'... and go on to offer one or more options divided by the word '...or...' For example, the criteria statement for B.007 specifies: 'Either the department does not have any portable or fixed air conditioning or , if it does, within the last 12 months it has proactively taken action to ensure that the doors and windows in all air conditioned rooms are kept closed when the air conditioning is on.' This means that a department without any air conditioning can claim the criteria and should put a '1' in the 'Department compliance' box. ...and/or criteria Further choices are offered by the words 'and/or '. For example, the criteria statement for B.002 specifies: 'The department sends all of its used printer and/or toner cartridges to a charitable reuse scheme and keeps a log of the numbers and dates sent.' This means that a department can put a ‘1’ in the ‘Department compliance’ box if it is: • Sending its used printer cartridges to a charitable reuse scheme and keeping a log of the numbers and dates sent. • Sending its used toner cartridges to a charitable reuse scheme and keeping a log of the numbers and dates sent. • Sending both its used printer and toner cartridges to a charitable reuse scheme and keeping a log of the numbers and dates sent. Note that if you are meeting two or more of the mini-statements in any one criterion, you still only put a '1' in the 'Department compliance' box. Self-calculating scoring system The Workbook worksheet is fitted with a self-calculating scoring system. Entering a '1' into the ‘Department compliance’ box will automatically award the department all the points available for that criterion, and this will be shown by an increase in the 'Marks gained' box at the bottom of the worksheet, and also in the totals table in the worksheet called 'Score'. For your information, the maximum achievable score, including the bonus points available through the open ended questions, is 700. Evidence and audits We do not need you to provide any supporting evidence in your application. After you have submitted your workbook we will contact you to arrange a date for our auditors to visit your department. The auditors will focus on the Bronze, and Silver if applicable, criteria, plus any bonus criteria that have a score of 8 or more or have been selected by 5 or less departments. The Green Impact team reserves the right to adjust final scores, either higher or lower, at our discretion based on the evidence provided at the audits. April 2009 Departments 27 February 2009 March 2009 Confidential Awards complete Deadline to return Departments feedback sent to ceremony workbook workbook audited departments April 2009 Departments 27 February 2009 March 2009 Confidential Awards complete Deadline to return Departments feedback sent to ceremony workbook workbook audited departments What you should get out of it · An independent benchmark of how green your department is · A framework for how you could green your department · Recognition of the positive environmental actions the department is already taking · Motivate staff and students · An opportunity to achieve! · Part of an annual process that will help foster continual improvement Deadline for returning this workbook You need to email the whole of this workbook as an attachment to email@example.com by noon on 27 February 2009. All applications will be acknowledged by a return email. All participating departments will also be emailed a link to an online feedback form so that we can learn from your experiences and improve the scheme for next year. If you have any questions… If you get stuck with any aspect of this form, or are having trouble with any of the criteria, please do contact us and we will do our best to help you. We can be contacted as follows: firstname.lastname@example.org or 0117 331 7235 (internal x17235) www.bristol.ac.uk/environment/green_impact The Green Impact Awards are an environmental initiative run by a consortium of interested parties led by the Energy and Environmental Management Unit, the University of Bristol Union and NUS Services v1 Awards ceremony Awards ceremony v1.02 Bronze criteria You need to complete the 'Department compliance' box for these twenty criteria as a minimum. Score Department compliance Done as result of GIAs? Difficulty to implement POINTS AVAILABLE Environmental benefit Not applicable Why are we asking, and Criteria Evaluation Department comment what help is available? Reducing waste B.001 The waste hierarchy* states that you should There is clear guidance on how staff can double-side print posted View each photocopier and always try to reduce the amount of waste material within readable distance of each photocopier. check guidance is present. 2 1 3 you generate in preference to reusing it or recycling it. Reusing waste B.002 Many charities, such as Action Aid, raise money The department sends all of its used printer and/or toner Speak to staff responsible for by collecting used printer and toner cartridges for cartridges to a charitable reuse scheme and keeps a log of the collecting the cartridges. View reuse schemes. All departments can send their numbers and dates sent. log of numbers dispatched. used cartridges to Action Aid by putting them in 3 1 4 their original boxes and sending them via internal mail to Senate House Porters. www.recyclingappeal.com/actionaid/. B.003 Many charities, such as the RSPB and Guide The department has a scheme in place to collect used postage View collection point. Dogs for the Blind, raise money by collecting stamps from staff, and students if applicable, and donates them used postage stamps for resale to stamp dealers. to a charitable reuse scheme. Used overseas postage stamps are worth around 1 1 2 four times more to charities than UK or mixed UK and overseas stamps. www.rspb.org.uk/supporting/campaigns/albatross /support.asp. Recycling waste B.004 Blue paper recycling bins can be requested by There are enough blue paper recycling bins throughout the Tour department and check emailing email@example.com. The department for all staff to easily recycle their waste paper. that there are enough blue bins will be emptied by Site Services. bins for all staff to easily It is recommended that: recycle their waste paper. Use • There is at least one blue bin per office; ratios in the box to the left as a • In open plan offices there is at least one blue guide. 1 1 2 bin per five desk-based members of staff; • There are blue bins by each photocopier and networked printer. B.005 Battery recycling bins can be requested from Within the last 6 months all departmental staff have been View recycling area. Check it firstname.lastname@example.org. There should reminded how they can recycle batteries, including reference to is well-labelled. Check that the be one bin per building rather than per the location of their building battery bin. reminder includes reference to department. The bins will be emptied by the the location of the battery bin. Energy and Environmental Management Unit. 3 1 4 For a list of sites with battery bins visit www.bris.ac.uk/environment/safe/location-of- battery-collection-facilities.pdf. Electricity - Awareness B.006 Don't be fooled by myths about fluorescent The department has energy-awareness stickers and posters in Tour offices and communal lighting - it is good practice to switch off office place in the majority of offices and communal facilities facilities to view stickers and lights if the room is going to be empty for five encouraging staff to switch off lights and/or equipment when not posters. Communal areas to minutes or more. needed. include staff kitchens, Lights in staff kitchens and single-occupancy common rooms and single- washrooms should be switched off when the occupancy washrooms. Note rooms are empty. For corridors and stairwells that some listed buildings will 3 2 5 consider health and safety before putting up be exempt from this criteria.. switch off stickers and posters. Free stickers and posters can be ordered from the Carbon Trust *. www.carbontrust.co.uk/energy/startsaving/staffaw arenessposters.htm. Electricity - Air conditioning B.007 Air conditioned rooms should be treated as Either the department does not have any portable or fixed air Evidence could include fridges - all doors and windows should be shut to conditioning or , if it does, within the last 12 months it has emails or notices, or speaking prevent the chilled air from flowing out. If the proactively taken action to ensure that the doors and windows in to members of staff 4 2 6 chilled air can flow out the units will work harder all air conditioned rooms are kept closed when the air responsible for individual and use more energy as they attempt to meet conditioning is on. rooms. View rooms to ensure their target temperatures. compliant on the day. Electricity - Lighting B.008 It is good practice to label banks of light switches All banks of three or more light switches within the department View banks of light switches so staff and visitors know which switches to turn have been labelled to identify which lights each switch operates. and ensure each is correctly 3 2 5 on, rather than switching them all on. labelled. B.009 The Energy and Environmental Management Unit Either the department does not have any tungsten filament Walk around department and (EEMU) has a programme to replace tungsten bulbs* in ceiling or wall lights or , if it does, replacements have look for tungsten filament filament bulbs * with compact fluorescent (energy been requested through the EEMU. bulbs* in ceiling or wall lights. efficient) bulbs * - departments can apply for If tungsten filament bulbs* are 5 3 8 lighting replacements by contacting environment- found contact the EEMU to email@example.com. check that the replacement work has been booked in. Electricity - Switching off B.010 Some of the most efficient departments are those The department has an up-to-date written lighting and equipment A dated document outlining that have formally assigned a clear responsibility responsibility plan* covering all the main areas and key who is responsible for to specific individuals to ensure that lighting and equipment within the department and the plan is embedded switching off lighting and equipment is not left on unnecessarily. This is within the roles of operational staff. equipment in specified areas. especially useful for communal areas and Interviews with staff to ensure important for major energy users such as air it is embedded. 5 3 8 conditioning and fume cupboards. A specimen lighting and equipment responsibility plan* can be downloaded from www.bristol.ac.uk/environment/green_impact. B.011 It is good practice to develop a shut-down The department has a comprehensive shut-down checklist for A dated document outlining checklist for vacations to ensure that equipment vacations to ensure all non-essential equipment and services are which equipment is to be that is usually on when the department is open not wasting energy. switched off prior to each (such as photo copiers, vending machines, vacation, and who is ventilation equipment and heating) is not left on responsible for ensuring it is unnecessarily. Out of hours the University still switched off. Interviews with 5 2 7 uses half of the energy it uses on its busiest day. key staff. A specimen shut-down checklist for vacations can be downloaded from www.bristol.ac.uk/environment/green_impact. Heating B.012 Energy is often wasted by unnecessarily heating The department has carried out a basic survey to identify any 1) View survey findings. 2) predominantly unused areas such as stock areas that might be being heated unnecessarily or overheated Tour the department and look rooms, store rooms, corridors. Note that if turning and taken action to save energy as required. for additional areas being down radiators thermostatic radiator valves heated unnecessarily or should be put onto the frost settings rather than overheated. fully switched off to provide some frost protection. Energy is often wasted by heating work spaces above the recommended temperature of 21 degrees Celsius. The Energy and Environmental Management Unit (EEMU) gives out free 4 2 6 awareness-raising wall thermometers to help staff identify whether they are overeating their work spaces. Order yours by emailing environment- firstname.lastname@example.org. Any problems with heating should be reported to Estates via university-building- email@example.com or calling 89898. Travel B.013 Departments are encouraged to promote The department proactively advises the majority of external Examples include emails to sustainable transport to visitors. visitors for meetings, and if applicable students for lectures, how visitors pointing them to the they can get to the department via public transport, walking, or University's travel webpage. cycling. This could be through a 4 2 6 standard note added as part of email signatures. Also Information or links on the department's webpage. Interviews with staff. Procurement B.014 Buying paper products made from recycled paper All plain A4 white copier paper bought by the department meets View paper in stationary store. ensures that there is less need for commercial at least one of the following: Examine invoices or delivery environmentally-damaging forestry and helps • Made from 100% recycled paper; notes. increase the demand for recycling. • Made from NAPM* accredited recycled paper; • Made from pulp from certified sustainable sources* . 3 2 5 NB: 'Premier's 'Earth' brand is often thought to be made from recycled paper but is actually made from fibres from North American forests and therefore does not count towards this criterion. B.015 Many departments provide bottled mineral water Tap water is provided for the majority of departmental meetings Interview a cross-section of for meetings. Bottled mineral water has a instead of bottled water. staff. Look in meeting rooms. 3 2 5 substantially greater carbon footprint * than tap water. B.016 Fairtrade* products guarantee a fixed price for Either the department does not buy any tea or coffee for Look in kitchen areas and some of the lowest paid farmers in the developing consumption at internal meetings or , if it does, it is all Fairtrade *. meeting rooms. world. There is also a fixed community premium NB: This criterion does not refer to tea and coffee ordered 2 1 3 that goes towards community development through The Hawthorns or bought by individuals, or groups of projects. individuals, for personal consumption. Greening teams, action plans and results B.017 As part of the Green Impact Awards the Energy The department has one or more member of staff registered as a Contact EEMU and obtain list. and Environmental Management Unit (EEMU) formal departmental environmental champion for the current has set up a voluntary environmental academic year. For large departments there should be one championing scheme. champion registered per 60 members of staff. The environmental champions are volunteers and Please ensure they have submitted their contact details via the can do as much or as little as they like. They will form on www.bris.ac.uk/environment/forms/gia-echampion.html . have a motivational role, disseminating Upon submission the EEMU will make contact with the champion 5 2 7 information about Green Impact, raising to offer support. awareness and encouraging staff to do their bit. For more information please contact environment- Anyone can be an environmental champion - the firstname.lastname@example.org . only requirements are an enthusiasm for the environment and a willingness to encourage others to get involved. B.018 Every department causes negative The department has identified, ranked and documented what it Examine list and cross- environmental impacts*. The most significant believes are its five most significant negative environmental reference against impacts will depend on what the department does impacts* . observations form tour of but may include energy use in its offices, department. 3 2 5 production of chemical wastes, air travel by staff, car travel by visitors visiting the department, the printing of publications and the associated use of energy, paper and oil for inks, etc. B.019 Every department can take action to reduce its The department has identified and documented its ten main Examine list and cross- negative environmental impacts* . This could greening opportunities. These should address some or all of the reference against the five include any of the actions suggested in this department's five most significant negative environmental most significant negative workbook or could be department-specific issues impacts* (see B.018). These can be opportunities that the environmental impacts * listed 4 4 8 such as asking Estates to fix or upgrade draughty department can do itself and/or opportunities for Estates in for B.018. windows; training staff on the importance of relation to building infrastructure. keeping fume cupboard sashes closed when not Also see C.102. in use; reusing envelopes in administrative departments. Departmental embedding and communications B.020 Encouraging new staff to do their bit right from the All new staff are formally inducted on relevant environmental Evidence could include a staff start will help to ensure that environmental issues within their role. handbook; staff induction initiatives are successful. This could include checklist or equivalent; recycling policy and procedures, individual interviews with new staff. 4 2 6 responsibility for conserving energy, how to duplex* print, environmental-friendly travel schemes and policies, switching off appliances, etc. . Bronze marks: Marks available 105 Marks gained 0 Percentage marks gained 0% Silver criteria All the silver criteria are optional. Score Department compliance Done as result of GIAs? Difficulty to implement POINTS AVAILABLE Environmental benefit Not applicable Why are we asking, and Criteria Evaluation Department comment what help is available? Reducing waste S.001 It is good practice to ask individuals if they need Within the last 6 months the majority of staff responsible for Interview a cross-section of hard copies of papers prior to meetings rather organising meetings within the department have taken proactive administrative staff. Evidence than assuming all present will need them. measures to reduce the number of handouts they take to could include: emails to However we do not recommend that you only meetings. participants asking who needs circulate papers by email as attendees may single- hard copies; printing more 2 1 3 side print and this may lead to more paper and than one page per sheet; energy being used. encouraging attendees to bring the documents digitally on PDAs. S.002 Several departments have invested in glasses The department provides reusable cups and glasses for the Speak to staff and look at 3 2 5 instead of using disposable cups. majority of visitors to use in preference to single-use disposable water coolers and in kitchens. drinking vessels. Recycling waste S.003 The University pays over £100,000 a year on The department has run its own recycling campaign within the last View campaign. Campaign disposal of waste to landfill. It is therefore 6 months. should include more than one important that each department is recycling as initiative. Examples include: A much of its waste as possible. feature in a departmental newsletter; putting up awareness posters or notices; an email to staff; a note on the department's webpage; 3 3 6 running an awareness event; a staff competition. Communications to be dated or posted within 6 months of the date of the submission of this application. Waste legislation S.004 The types of wastes listed in the box to the right Either the department hasn't generated any hazardous waste* / View the waste transfer need to be collected and disposed of by licensed chemical waste* / clinical waste* / waste electrical and electronic notes* and check they date contractors. Every time a licensed contractor equipment* / refrigeration equipment for disposal / waste catering back at least 12 months. collects these wastes they are required to provide or machine oil in the last 12 months or , if it has, all relevant waste 3 2 5 you with a waste transfer note * or consignment collection documentation for the last 12 months is filed within the note *. The University's procedures for the storage department. and disposal of hazardous wastes can be found at www.bristol.ac.uk/environment/waste. Electricity - Awareness S.005 The University spends about £14,000 on The department has run its own energy-saving campaign within As for S.003. electricity every day. According to the Carbon the last 6 months. Trust* , most businesses can save 20% of the Also see C.045. 3 3 6 energy they use through good house keeping. That would equal £2,800 per day. www.carbontrust.co.uk/energy/startsaving/staffaw arenessposters.htm. Electricity - Audit S.006 All departments are responsible for conserving The department has had a basic energy audit within the last 24 1) Documented findings or energy in their facilities. It is recommended that months resulting in a written report or action list that has been recommendations, including each department carries out its own energy audit considered by departmental managers. evidence that the evaluation at least every two years to identify energy-saving Also see B.019. happened within two years of opportunities. the date of the submission of • Departments can download a pro-forma for a this application. 2) Check that basic energy audit from the report has been seen by www.nus.org.uk/About-NUS/Ethical-- departmental managers. 3 4 7 Environmental/The-Carbon-Academy/. • A training course on environmental auditing will be run by the Energy and Environmental Management Unit in December 2008. More information to appear on www.bristol.ac.uk/environment/green_impact in due course. Electricity - Appliances and other equipment S.007 It is good practice to defrost freezers periodically Either the department does not have any freezers or combined Speak to member of staff and to ensure that ice does not build-up. Ice build-up appliances or , if it does, someone is responsible for defrosting, or look in a selection of makes freezers inefficient and wastes energy. If there is a written procedure for periodic defrosting. For appliances appliances. 2 1 3 freezers get iced up quickly it is likely that a door used for food and drink, none have more than 15mm of ice build- seal needs replacing. up at any one point. Electricity - Switching off S.008 Occupancy sensors* can be used to ensure that Either the department does not have any areas suitable for 1) Tour department looking for lights in intermittently-used corridors and installing occupancy sensors* or , if it does, they have been areas suitable for occupancy communal areas are only on when the area is in installed in the majority of suitable communal areas, or the sensors* . 2) View existing use. Departments can apply for occupancy installations have been requested through the EEMU. sensors. 3) Contact EEMU to 4 3 7 sensors* to be installed by contacting the Energy check that sensors have been and Environmental Management Unit (EEMU) via requested for the most email@example.com. suitable areas. S.009 Most University buildings are on the campus Either the department is not the only occupant in its building or , if Speak to member of staff Building Management Systems* (BMS) system. It it does, a member of staff in the department is responsible for responsible and examine is important that the BMS settings reflect building ensuring that the Building Management Systems* (BMS) systems in place. occupancy times and that building services come operating times reflect building usage. on and go off 'just in time'. For example, if the 5 3 8 department occasionally has evening events it needs to ensure that the building services only come on for the nights that the events are held. The campus BMS Manager is Jeff Lock, Jeff.Lock@bristol.ac.uk. Heating S.010 If the department owns any portable electric Either the department does not own any portable electric heaters View booking system. heaters it is important to keep track of them so or , if it does, all that are owned by the department are on 4 1 5 that they can be collected in as soon as heating controlled distribution through a booking system. problems have been fixed or periods of cold weather end. Travel S.011 Simple training in efficient driving techniques can The department has offered advice and/or training to all staff that Examples include emails to save up to 20% in fuel consumption. drive on University business on how they can maximise fuel staff, a note in a staff 4 2 6 www.bristol.ac.uk/transportplan/transport/car/eco- efficiency. handbook or evidence of a driving.html. formal training event. S.012 About 6% of carbon emissions in the UK are from Either the department has imposed restrictions on or banned staff View policy, travel booking aviation. using domestic air travel* , or the department proactively offers system or guidance. Speak to 5 4 9 incentives to encourage staff to use alternatives to domestic air staff administering travel travel* . booking. Speak to a cross- section of staff. Procurement S.013 In February 2008 the Prime Minister banned bottle- The department does not have any bottle-fed water coolers. Tour department looking for fed water coolers in Whitehall. Bottle-fed water water coolers. Check that they coolers are typically 150 times more expensive to are mains-fed. run than mains-fed water coolers (34.0 pence per 3 2 5 litre vs. 0.22 pence per litre respectively) and have significant additional environmental impacts through food miles. Greening teams, action plans and results S.014 One of the most effective ways of reducing the The department has a greening team that is made up of two or Meet members of the group or environmental impacts of a department is to get a more people that has met at least once in the last 6 months. For see agendas or minutes. small group of staff together to form a large departments the team should be made up of a cross-section 5 3 8 departmental greening team. of relevant stakeholders. This could include administrative staff, managers, academics or students. S.015 All departments are encouraged to develop their The department has a SMART action plan* for implementing the Examine the plan and check own plans for greening their operations and ten main greening opportunities referenced in B.019 and can that it covers the ten main 5 5 10 reducing their negative environmental impacts* . demonstrate that they have started to deliver the actions. greening opportunities listed for B.019. Silver marks: Marks available 93 Marks gained 0 Percentage marks gained 0% Bonus criteria All the bonus criteria are optional. Score Department compliance Done as result of GIAs? Difficulty to implement POINTS AVAILABLE Environmental benefit Not applicable Why are we asking, and Criteria Evaluation Department comment what help is available? Reducing waste C.001 Many new photocopiers can be linked to The department has made printing from PCs to one or more Speak to staff. computing networks, allowing staff to print directly networked printer, and/or photocopier, duplex* by default. to a single photocopier. Having a single central 4 2 6 machine, instead of numerous local printers, can reduce overall running costs and allow staff to duplex* print. C.002 The underlying principle of resource efficiency is The department has calculated the total number of photocopies A document recording the that, if you can't monitor it, you can't manage it. made in the last financial year (01 August - 31 July). number of copies made over Although many departments are unable to a given period. 1 1 2 monitor utility usage, all can monitor the number of photocopies they make through the copier's digital counter. C.003 Reducing the number of photocopies made will The total number of photocopies made by individual members of Look at copier records for at save both paper and energy. staff last financial year is less than the total number made in the least the last two full financial 3 3 6 previous financial year (financial year runs from 01 August - 31 years. July). C.004 A number of environmental audits of departments Either the department does not produce any publications for Interview production team, were carried out to determine the criteria for this circulation beyond the department or , if it does, it has effective and examine systems. This scheme. During the audits it was noted that systems in place to ensure that it does not significantly over-order could include analysis of several departments significantly over order the number of copies. actual distribution numbers for publications causing them to recycle large previous print runs. Look for 4 2 6 quantities of unused publications. Producing piles of unused copies in publications uses significant quantities of energy storage areas or recycling and resources and over ordering should be bins. avoided. C.005 Some departments encourage electronic Either the department is a non-academic department or , if it is an Speak to relevant member of submission to reduce the amount of paper used. academic department, within the last 6 months the department staff and find out what has reviewed opportunities for the electronic submission of opportunities have been 3 1 4 assignments in preference to hard copies. considered. Review current submission practice and any plans. C.006 To organise milk deliveries in glass bottles for the The majority of milk used for refreshments internally in the Speak to staff and look in main precinct and surrounding buildings call 0117 department is delivered in reusable glass bottles in preference to fridges. 1 1 2 968 1006; for the Langford site call 01934 415 recyclable plastic bottles or cardboard cartons. 300; for general enquiries call 0800 615 715. C.007 Several departments serve food on crockery in The department requests reusable crockery and cutlery for the Speak to staff and look in 2 1 3 preference to single-use disposable items. majority of buffets in preference to paper, polystyrene and plastic kitchens. disposable items. C.008 Over 600 million disposable household batteries Where the department requires domestic batteries, those Find out what the batteries are are bought in the UK every year with all but 5% of purchased are rechargeable wherever possible. used for. Ask to see battery 2 1 3 them ending up in landfill sites at the end of their recharges. life. C.009 Many products are over packaged by suppliers. In last 12 months the department has engaged with one or more Speak to relevant member of As consumers we have a good opportunity to of its suppliers to reduce the amount of packaging supplied with staff and establish which 2 1 3 encourage suppliers to reduce packaging waste their products. supplier has been approached rather than just accepting it. and why. Reusing waste C.010 Departments can recycle their unwanted Either within the last 12 months the department hasn't disposed Speak to staff responsible for departmental mobile phones by putting them in of any unwanted departmental mobile phones or, if it has, they collecting the phones. View the internal mail in envelopes marked 'Phone have all been sent to the EEMU for reuse or recycling. log of numbers dispatched. recycling' addressed to 'Energy and Check with EEMU. Environmental Management Unit, 1-9 Old Park Hill'. Departments need to enclose a completed 1 1 2 phone recycling form, available from www.bristol.ac.uk/environment/safe/mobile-phone- disposal.pdf. The Energy and Environmental Management Unit (EEMU) will send all phones received to a charity for reuse or recycling. C.011 A4 paper printed on one side only can be of use The department has a scheme in place to collect A4 paper View collection points. Speak to children's charities or play groups. printed on one side only and, rather than sending it for recycling, to relevant member of staff to 1 1 2 www.childrensscrapstore.co.uk/. the department reuses it itself or donates it to an organisation for establish what the paper is reuse. If sent externally the department keeps a log of used for. approximate amounts and dates sent. C.012 The Energy and Environmental Management Unit Either within the last 12 months the department hasn't got rid of Speak to relevant member of (EEMU) can help departments re-house furniture. any unwanted office furniture or , if it has, it successfully re-homed staff to establish what furniture 1 1 2 Please contact them on 0117 331 7070. it rather than send it for recycling or disposal. was re-homed and where it went. Check with EEMU. Recycling waste C.013 In a recent waste survey across campus it was The department has worked with their Site Services View cardboard recycling found that 7% of all waste disposed of was representatives to establish one or more well-labelled designated area. Check it is well-labelled. cardboard despite there being a campus-wide area for cardboard recycling. cardboard recycling scheme. A poster for 2 1 3 cardboard recycling areas can be downloaded from www.bristol.ac.uk/environment/documents/cardbo ard-collection-poster.pdf. C.014 A poster on cardboard recycling can be Within the last 6 months all desk-based departmental staff have 1) View reminder. These could downloaded from been reminded how they can recycle waste cardboard including a include: an email to all staff; a www.bristol.ac.uk/environment/documents/cardbo note that any boxes must be flattened prior to leaving for note in a departmental ard-recycling.pdf. recycling. newsletter; a notice on a staff notice board. Reminder 1 1 2 should be dated within 6 months of the date of the submission of this application. 2) Check a cross-section of staff know how they can recycle. C.015 Posters on paper recycling can be downloaded Within the last 6 months all desk-based departmental staff have As for C.014. This could also from been reminded what can and cannot be recycled thorough the include putting up awareness 2 1 3 www.bris.ac.uk/environment/waste/paper%20rec blue paper recycling bins, including a note that any contamination notices or labelling bins. ycling%20guide. in the bins is likely to lead to the contents being sent to landfill. C.016 Aluminium can recycling bins can be requested The department has one or more centrally-located aluminium can View recycling points. by emailing firstname.lastname@example.org. recycling point per 100 members of staff and/or one in the 2 1 3 The bins will be emptied by Site Services. majority of staff kitchens / communal areas / common rooms. C.017 All departments can send unwanted CDs for Within the last 6 months all departmental staff have been As for C.014. recycling by putting them in the internal mail in reminded how they can recycle CDs via the Energy and 1 1 2 envelopes marked 'CD recycling' addressed to Environmental Management Unit. 'Energy and Environmental Management Unit, 1- 9 Old Park Hill'. C.018 The Energy and Environmental Management Unit Either the department participates in all University recycling Check that department has all (EEMU) has developed a number of recycling schemes that apply to the waste streams they produce or , if it applicable University recycling schemes and is looking to develop more in the doesn't, the department has contacted EEMU within the last 6 schemes. Speak to EEMU. 2 2 4 near future. For details of all available reuse and months to request the implementation of additional applicable recycling schemes visit recycling systems. www.bris.ac.uk/environment/waste/a- zrecyclingguide.pdf. C.019 For large departments the Energy and Within the last 6 months all departmental staff have been As for C.014. Environmental Management Unit can provide reminded how they can recycle glass, including reference to the external glass recycling bins. Smaller location of their nearest glass recycling bin. 1 1 2 departments can use these bins - for a list of locations visit www.bristol.ac.uk/environment/documents/glass- recycling-locations.pdf. Waste legislation C.020 Any hazardous waste* / chemical waste* / Either the department hasn't generated or stored any of the View waste storage areas and clinical waste* / waste electrical and electronic wastes listed in the box to the left in the last 12 months or , if it check that they meet the equipment* / refrigeration equipment for disposal has, all of the wastes have been stored in a secure, safe and well- requirements of the / waste catering or machine oil should be suitably labelled storage area prior to collection by an authorised University's waste procedures. 4 3 7 stored if they cannot be collected immediately. contractor, as per the University's waste procedures. The University's procedures for the storage and disposal of hazardous wastes can be found at www.bristol.ac.uk/environment/waste. C.021 Departments are advised to use the University's Either the department has not ordered any skips or other waste Check all skip documentation approved supplier for waste disposal and skips. disposal services within the last 12 months or , if it has, all have for at least the last 12 months. Should an alternative supplier be used, been through the University's approved suppliers or all have For any that are not approved 2 1 3 departments must check the supplier's waste been checked to ensure they have the relevant licences, and this suppliers check that the management licensing on www2.environment- information has been subsequently stored with the waste transfer relevant licence information agency.gov.uk/epr/search.asp?type=register. notes* . has been obtained. Electricity - Awareness C.022 To continually get messages across it is important All posters with energy efficiency messages on have been Check posters for expiry to refresh and move awareness posters at least refreshed within the last 12 months and all new posters have an dates. once a year. expiry date written on them of 12 months from the date of putting Free posters can be ordered from the Carbon up. 1 2 3 Trust *. www.carbontrust.co.uk/energy/startsaving/staffaw arenessposters.htm. C.023 Staff know their departments better than anyone Within the last 12 months the department has invited all staff to View feedback mechanism. else - the best energy-saving ideas tend to come feedback ideas for saving energy. This could include: discussion from within departments. at a departmental meeting; an 2 1 3 email to all staff; an item in a staff newsletter or on a staff notice board. Electricity - Air conditioning C.024 Air conditioning is very energy-intensive and can Either the department has not installed any new portable or fixed Tour department and look for double the energy use of a building. air conditioning in the last 12 months or , if it has, it has all been air conditioning. Ask staff It is important that air conditioning units are procured through Estates. when it was installed. serviced regularly to maintain energy efficiency - poorly maintained units can use up to 30% more energy than they need to. 1 1 2 As per the University's air conditioning protocol (www.bristol.ac.uk/environment/energy) all new air conditioning should be procured through Estates so that it is added to the campus-wide maintenance contract. C.025 It is possible to save as much as £10,000 per Either the department does not have any portable or fixed air Ask staff about servicing. year by regularly servicing a combined heating, conditioning or , if it does, all units are regularly serviced. Check servicing records if 3 1 4 ventilation and air conditioning system (based on applicable. a 100,000 square foot building). C.026 It is good practice to prevent direct sunlight from Either the department does not have any portable or fixed air Evidence could include entering air conditioned areas. conditioning or , if it does, all windows in air conditioned spaces emails or notices, or speaking receiving direct sunlight are fitted with working blinds, curtains or to members of staff 4 2 6 a reflective or tinted covering. If blinds or curtains are fitted, staff responsible for individual actively ensure they are used to reduce solar heat gains. rooms. View rooms to ensure compliant on the day. C.027 Cooling costs increase by 10-12% for every 1 Either the department does not have any portable or fixed air Evidence could include a degrees Celsius decrease in target temperature. conditioning or, if it does, within the last 12 months it has reference in a policy or The Carbon Trust* recommends that office proactively taken measures to encourage staff to keep the procedure, notices in place thermostats are set to 24 degrees Celsius when temperature settings at 24 degrees Celsius and the temperature near to the control panels, or 4 1 5 cooling. settings are regularly checked to ensure they have not been an email sent to all staff dated adjusted. within 12 months of the date of the submission of this application. Electricity - Lighting C.028 It is good practice to provide desk lamps for office The department has provided at least one desk lamp containing Identify how many desk-based staff so they can be used instead of switching the a compact fluorescent (energy efficient) bulb* per ten desk- members of staff there are in main lights on. Desk lamps can be especially based members of staff. the department. Count up the beneficial in open plan offices and areas where number of desk lamps 2 2 4 the switching arrangements result in lights being checking that each contains a on unnecessarily. compact fluorescent (energy efficient) bulb* . C.029 Tungsten filament bulbs* are highly inefficient, All mains voltage* desk and laboratory lamps are fitted with Walk around department and converting only about 5% of the energy they use compact fluorescent (energy efficient) bulbs* . look for tungsten filament into light. Compact fluorescent (energy efficient) bulbs * in desk lamps and 2 2 4 bulbs* are much more efficient, converting laboratory lamps. around 40% of the energy they use into light. C.030 The wider a fluorescent tube is the less energy Either the department does not have any T12 tubes* or, if it Walk around department. If efficient it will be. T12 tubes* are the widest tubes does, replacements have been requested through the EEMU. any T12 tubes* are found used at the University. They can be upgraded to contact the EEMU to check thinner T8 tubes* or T5 tubes* to save energy. that the replacement work has The Energy and Environmental Management Unit been booked in. 3 2 5 (EEMU) has a programme to replace T12 tubes* with slimmer versions - departments can apply for lighting upgrades by contacting environment- email@example.com. Electricity - Appliances and other equipment C.031 IT Support say that there is no reason to leave Either all desk-based staff in the department are aware that they Interview a cross-section of PCs on overnight as any software updates will be should be switching PCs and monitors off overnight to save staff about awareness, received and installed when switching on each energy, and the vast majority do so, or all PCs in the department practice and IT settings. day. are set up to automatically hibernate then subsequently shut Speak to Site Services to see 2 1 3 Monitors should be switched off when you are not down after no more than 30 minutes of inactivity when no user is if they have noticed any using your PC for 5 minutes or more - don't be logged in. machines that are regularly fooled by screensavers, they do not save energy! left on. Speak to departmental IT manager. C.032 Laser printers typically use double the energy an Either the department has less than one laser printer per ten Count the number of laser inkjet printer uses to print a page and use a lot desk-based members of staff or it has plans to reduce the printers throughout the more energy when left on standby. From an number of laser printers within the next 6 months. department. If there is more energy efficiency perspective it is good practice to than 1 per 10 members of have a few shared networked laser printers staff, view the plans to reduce 3 4 7 instead of many localised personal laser printers. the number - evidence could include agreements by email or orders for new shared network printers or photocopiers. C.033 Some departments have recently bought large Either the department hasn't bought any large flat screen TVs in View the TVs and check the flat screen TVs. LCD flat screen TVs are usually the last 24 months or , if it has, they have all been LCD not type. 1 0 1 more energy efficient than plasma flat screen plasma screens. TVs. C.034 Investing in the cheapest fridges can be a false Either the department doesn't have any domestic refrigerators or Speak to member of staff that economy as they are very often the least efficient, combined appliances or , if it has, they are all graded as A, A+ or ordered the piece of wasting hundreds of pounds of energy over the A++ in the EU energy label* scheme or have all been fitted with equipment. Look at receipt, life of the product. All new refrigerators, freezers Fridge Saver Plugs *. manual or warrantee card, or or combined appliances are ranked for energy take model details to look up efficiency through the EU energy label* scheme. on the internet. View Fridge 1 2 3 For existing domestic fridges, a Fridge Saver Saver Plugs*. Plug * can reduce the energy consumed by a fridge by over 20%, giving a typical return of £140 over 10 years. C.035 A common area of bad practice is the placing of All domestic, commercial and research refrigerators, freezers and Look in kitchens, retail areas refrigerators, freezers or combined appliances combined appliances are positioned at least 1 metre away from and research areas and near to sources of heat such as radiators, ovens equipment that generate significant quantities of heat such as observe the location of the 4 2 6 or driers. Ideally all refrigerators, freezers or radiators, dishwashers, glass driers and ovens. appliances in relation to heat combined appliances will be kept in a relatively sources. cool, well vented location. C.036 According to the UK Tea Council, as a nation we The majority of hot drinks made by staff in the department are Visit staff kitchen areas and drink 165 million cups of tea and 70 million cups made through instant water boilers* or in environmentally- view water boilers and kettles. of coffee each day. Instant water boilers* are friendly kettles*. 3 3 6 over three times more energy efficient than urns and use less energy than kettles. C.037 Staff should be discouraged from having their The department has banned staff from bringing or using personal Tour a selection of offices own personal appliances in their own work areas. kettles, fridges and microwaves and/or has had an appliance looking for personal 3 3 6 It is much more efficient to have a small number amnesty in the last 6 months. equipment. If applicable view of shared energy-efficient appliances. policy or evidence of an amnesty event. Electricity - Switching off C.038 The average vending machine uses over £800 of Either the department does not have any vending machines in Tour building to find energy each year. All hot drink and cold drink non-24 hour access areas or , if it does, all those that can be equipment. Look at timer vendors should be switched off at the plug when switched off are switched off when the department is closed plugs. Check that times reflect departments are closed for 8 hours or more. overnight, at weekends and on holidays. building usage. Food vendors should also be switched off so long as they do not contain perishable foods such as sandwiches and are not in areas that become too 3 1 4 warm through direct sunlight or other heat gains. Some vendors have built-in timers that can be programmed by their service engineers. Alternatively seven-day timer plugs* can be used to switch them off when they are not needed. Check with suppliers to see if this will affect service agreements. C.039 Water coolers, both bottled and mains-fed, All water coolers, networked printers and photocopiers in non-24 As for C.038. contain small fridge units and should therefore be hour access areas of the department are switched off when the switched off at the plug when departments are department is closed overnight, at weekends and on holidays. closed. Similarly printers and photocopiers still 3 2 5 use energy when on sleep / power-save modes and should be switched off at the plug when departments are closed. C.040 Mobile phone chargers, laptop holsters and some The department has taken action to ensure that laptop holsters, Interview staff to identify what desktop printers use energy regardless of personal printers and mobile phone chargers are not left on action has been taken and whether they are charging or not because the unnecessarily. how widely it is implemented. voltage transformers on the plug consume energy. If every member of staff at the University 2 2 4 left a phone charger switched on it would waste around £10,000 of energy each year causing 54 tonnes of carbon to be released into the atmosphere. A range of gadgets are now available to help eliminate small-scale electrical leakage* . Heating C.041 Portable electric heaters and radiators typically Either the department does not have any areas where portable Tour department looking for use around 3,000 Watts of energy making them electric heaters are regularly used or , if it does, staff in those portable electric heaters. If one of the most energy consuming pieces of areas have ensured that any central heating radiators are not any are found, check radiators equipment within an office environment. They are blocked by furniture and have reported that there is a heating are not blocked and check a very inefficient method of heating and can make problem to Estates. with Estates that the heating 3 1 4 things worse by influencing existing thermostats problems have been logged. and heating systems. Portable electric heaters are a sign that there is a heating problem that needs fixing. C.042 As for C.041. Either there are no personally-owned portable electric heaters in Check with staff that any the department or the department has banned, or is in the portable electric heaters are process of banning, staff from bringing in their own portable not owned by staff. If the electric heaters. department has a policy 4 2 6 preventing staff from bringing in their own heaters, view policy. If the policy is being developed, view evidence. C.043 Heating costs increase by 8-10% for every 1 Either the department does not have any room heating Evidence could include: A degree Celsius increase in target temperature. thermostats or, if it does, within the last 12 months it has reference in a policy or The Carbon Trust* recommends that office proactively taken measures to encourage staff to keep the procedure; notices in place thermostats are set to 21 degrees Celsius when temperature settings at 21 degrees Celsius and the temperature near to the control panels; or 4 1 5 heating. settings are regularly checked to ensure they have not been an email sent to all staff dated adjusted. within 12 months of the date of the submission of this application. C.044 For maximum efficiency Thermostatic radiator The department has calculated the optimal settings for at least View notices by thermostatic valves* should be left on a pre-determined half of the rooms that are heated by thermostatic radiator valves* radiator valves*. setting and not altered. The exact setting for each and put up notices by each radiator advising staff and visitors of room will depend on the size of the radiator, the the optimal setting and asking them not to alter it. size of the room and the number of doors and windows. It is good practice to determine the 2 3 5 optimal thermostatic radiator valve* setting for each room by running the radiator(s) on full and then gradually reducing them until an average room temperature of 21 degrees Celsius is reached. C.045 It is good practice to wear warm clothing in the Within the last 6 months the department has encouraged staff to View campaign. Campaign winter rather than wearing summer clothing and wear appropriate clothing for the weather conditions as part of an should include more than one turning the heating up. energy awareness campaign. initiative. Examples include: A feature in a departmental newsletter; putting up awareness posters or notices; an email to staff; a note on the department's webpage; 1 1 2 running an awareness event; a staff competition. Communications to be dated or posted within 6 months of the date of the submission of this application. C.046 Many departments have some staff using their The department has an occupancy plan that ensures that main See plan. Interview staff. offices and facilities out of hours and at heating, ventilation and other infrastructural systems are switched Review times of Building weekends. It is very wasteful to heat a whole off whenever possible out of hours. Management System* . building for just a few members of staff and it is 3 2 5 recommended that, where possible, main heating systems be switched off out of hours and staff asked to book out portable electric heaters from a central store if required (see S.009 and S.010). C.047 Patio heaters are expensive to run and Either the department doesn't have any form of outdoor space View outdoor areas to check exceptionally wasteful of energy to the extent that heaters or , if it does, it has not used them within the last 12 there are none in use. 5 0 5 there are suggestions they will be banned. months. Interview relevant staff. C.048 When heating water, energy costs increase by Either the department doesn't have any taps that appear to Check temperatures of a 15% for every 10 degrees Celsius temperature supply water that is too hot or , if it does, within the last 6 months selection of hot taps using increase. The Health & Safety Executive the department has reported them to Estates. catering thermometer. If any recommend that hot tap water should be found to settle at 60 degrees distributed at no less than 50 degrees Celsius Celsius or more check with and no more than 60 degrees Celsius. Estates that they have been 3 1 4 Departments can report any tap water that reported. appears to be too hot to Estates via university- firstname.lastname@example.org or calling 89898. For further support or advice contact environment- email@example.com. Water C.049 Most of the good practices for reducing water The department has run its own water-saving campaign with the View campaign. Campaign waste have already been implemented centrally last 6 months. should include more than one by estates. However there are still some things initiative. Examples include: A you can do! feature in a departmental It takes energy to purify and distribute water and newsletter; putting up to process waste water. Water supply companies awareness posters or notices; usually take the cost of the water you use and an email to staff; a note on the double it to reflect the costs of the waste water department's webpage; 3 3 6 treatment. Reducing water consumption therefore running an awareness event; produces a double saving for both the a staff competition. environment and the University's water bill. Communications to be dated or posted within 6 months of the date of the submission of this application. C.050 A dripping tap can waste up to 5,000 litres of The department has a process for staff to report dripping taps 1) Look for dripping taps on water a year. Departments can report dripping and the majority of staff are aware of the process. tour of department. 2) Speak taps to Estates via university-building- to relevant member of staff to firstname.lastname@example.org or calling 89898. review procedure (verbal or 2 1 3 For further support or advice contact environment- written). email@example.com. Travel C.051 Lifts are major energy users. Using the stairs Either the department does not have any lifts or , if it does, within Communications examples instead of the lift, if you can, will help to reduce the last 12 months the department has proactively encouraged include: A note in a your own carbon footprint *. people to use the stairs instead of the lift if they can. departmental newsletter; putting up awareness posters or notices; an email to staff; a note on the department's 1 1 2 webpage. Communications to be dated or posted within 12 months of the date of the submission of this application. C.052 The University has a comprehensive flexible The department has encouraged all staff to make use of the See communications to staff. working policy that can help reduce the number of University's home and flexible working policies within the last 12- Communications to be dated miles travelled by staff. months. or posted within 12 months of 3 1 4 www.bristol.ac.uk/personnel/policies/FlexWorkMa the date of the submission of nagers.html. this application. C.053 Encouraging staff that normally travel into work in Within the last 12 months the department has proactively As for C.052. their own cars to share their travel with a promoted any three of the following to the majority of its staff: colleague or to travel in by public transport will • The University's car-sharing scheme - help reduce one of the department's www.bristol.ac.uk/transportplan/transport/car/. environmental impacts* . • The University's jointly operated staff shuttle bus service • The University has its own car-sharing (Hospital and University Bus Shuttle: HUBS) scheme - www.bristol.ac.uk/transportplan/transport/bus/hubs.html. www.bristol.ac.uk/transportplan/transport/car/. • The University’s interest free loan scheme for bus passes - 3 2 5 • The University also has an interest free loan www.bristol.ac.uk/transportplan/transport/bus/loans.html. scheme for bus passes - • The University’s personalised journey planning service and www.bristol.ac.uk/transportplan/transport/bus/loan transport mailing groups. www.bristol.ac.uk/transportplan. s.html. C.054 The University has a number of incentives to Within the last 12 months the department has proactively As for C.052. Additionally encourage staff to cycle to work. Visit promoted any four of the following to the majority of its staff: communications relating to the www.bristol.ac.uk/transportplan/transport/cycling/ • The nearest cycle storage to the department; cycle mileage allowance could for information on all of the schemes in the box to • The nearest shower & changing facilities to the department; be made through the the right. • The free cycle training offered by the Energy and department's expenses policy 3 2 5 Environmental Management Unit; or forms. • The tax benefit scheme for buying a new bike; • The cycle mileage allowance for travelling by cycle on University business. C.055 The Energy and Environmental Management Unit The department has contacted the EEMU with suggestions for Speak to EEMU. (EEMU) has a small budget for providing new additional cycle parking facilities where appropriate. 1 1 2 cycle parking facilities. The EEMU can be contacted via firstname.lastname@example.org. C.056 Departments can arrange their own The majority of members of staff in the department that attend Interview a cross-section of teleconferences* through the University's external meetings are aware of how they may be able to use staff involved with external teleconferencing account - for more information teleconferencing facilities, and/or video conferencing facilities, meetings. look in the glossary or contact telephone- and/or Skype*, as an environmentally-friendly alternative to 4 1 5 email@example.com or visit travelling to face-to-face external meetings. www.bris.ac.uk/Depts/Bursar/Telephones/. There are video conferencing facilities at the University. C.057 About 20% of all carbon emissions in the UK are Either the department does not have any departmental cars or , if Find out makes and models from road transport. it does, at least 25% are either in Vehicle Excise Duty bands* A and look up banding on 5 4 9 or B (emission figures of up to 120 g/km CO2). www.vcacarfueldata.org.uk. C.058 A 2-psi drop in tyre pressure can increase fuel Either the department does not have any departmental vehicles Examine pre-journey consumption by 3%. or , if it does, checking tyre pressures is listed on the pre-journey checklist. 2 1 3 checklist with a note linking it to energy efficiency. C.059 With cheap domestic air travel widely available it The department has an active system in place to monitor and A relevant procedure and is important to monitor the number of miles record the number of business miles travelled on University reporting mechanism for staff travelled by air. business by different modes of transport to include departmental (e.g. expenses form). Cross- vehicles, private vehicles, trains, planes and bicycles. reference with staff to ensure 1 4 5 they are aware of procedures for recording miles travelled. Examine the central record. C.060 If you know the number of miles travelled in each The department has calculated its total carbon footprint* for View document and workings. mode of transport you can calculate your carbon business miles travelled on University business in the last footprint* . There are a number of carbon financial year (financial year runs from 01 August - 31 July). 3 4 7 calculators you can use online, such as Also see C.059. www.nef.org.uk/greencompany/co2calculator.htm . C.061 Reducing the department's carbon footprint* for The total carbon footprint* for business miles travelled on Look at travel date for at least business miles over a given period is a University business in the last financial year is less than for the the last two full financial years. 5 5 10 noteworthy achievement and demonstrates that previous financial year (financial year runs from 01 August - 31 the department has taken effective action on July). resource efficiency. C.062 Providing a pool bicycle may encourage staff that The department has purchased a departmental pool bicycle and Speak to relevant staff. See 2 1 3 cannot bring in their own bicycle to cycle whilst at has an active booking system in place. booking system. work. C.063 Once a department has established effective Either the department does not receive visits from external View system for collecting systems for monitoring and reducing its own visitors for meetings or , if it does, it has an effective system for data. 3 2 5 travel impacts it can start to examine the travel collecting data for how visitors travelled to meetings in the impacts of its visitors. department. C.064 Departments are encouraged to promote Either the department does not arrange seminars or conferences View communications to sustainable transport to delegates attending its or , if it does, it makes sure that all delegates receive information delegates. Interview relevant 3 2 5 events. about sustainable travel to and from the events. staff. Procurement C.065 The University has been awarded Fairtrade Either the department does not have any externally-franchised View products on sale in any University * status by meeting five basic criteria catering outlets or , if it does, all tea, coffee, hot chocolate and catering franchises. set by the Fairtrade Foundation* . One of the sugar served is Fairtrade* . 2 1 3 criteria is only serving Fairtrade* tea and coffee in retail outlets. www.fairtrade.org.uk. C.066 Fairtrade Fortnight is the official Fairtrade event of The department actively supported the last Fairtrade Fortnight View campaign. Campaign the Fairtrade Foundation * and happens in campaign and has plans to support the next one (Feb - Mar should include more than one February or March each year. 2009). initiative. Examples include: A feature in a departmental newsletter; putting up awareness posters or notices; an email to staff; a note on the department's webpage; running an awareness event; 2 2 4 a staff competition. Communications to be dated or posted within 6 months of the date of the submission of this application. Look at plans for the next Fairtrade Fortnight. C.067 Healthy eating* is part of the corporate social Either the department doesn't have any hot drink or food vending View vending machines. responsibility agenda. machines or , if it does, it has at least one machine offering 1 1 2 Fairtrade*, and/or a selection of healthy eating* options. C.068 The International Labour Organisation* has Either the department does not buy any clothing for internal use Find out all the brands produced nine core conventions* that describe or selling on or , if it does, it has asked all clothing suppliers to purchased and ask to see the 3 1 4 humane working standards for production guarantee that all have been manufactured within the evidence sent in by clothing facilities overseas. International Labour Organisation's* nine core conventions* . suppliers. C.069 The majority of uniforms and work wear products All clothing bought in the last 6 months has been certified as Find out all the brands are now available as certified Fairtrade* or Fairtrade* or organic *. purchased and check that 2 3 5 organic*. they are certified as Fairtrade* or organic*. C.070 Environmentally-friendly versions of most The department preferentially buys any four of the following on a Look at products in stationary stationary products are now widely available. regular basis: store. Examine delivery notes • Refillable writing pens and refills in preference to one use or invoices. disposable biodegradable or plastic biros; • Refillable highlighters and refills in preference to one use disposables; 2 1 3 • Pencils made from FSC* certified sustainable wood in preference to wood from unaccredited sources; • Stationary ranges made from a majority recycled content; • Biodegradable cellulose sticky tapes* in preference to acetate or polypropylene sticky tapes; • Water-based correction fluid in preference to solvent-based. C.071 Tens of millions of envelopes are sent to landfill The majority of post sent out by, or on behalf of, the department As for C.070. each year because they contain plastic windows is in envelopes that do not contain plastic windows and/or the and are therefore not recycled. While these can majority of items sent in poly-wrap* are in biodegradable poly- be recycled through our paper recycling scheme wrap *. (see B.004), this may not be possible elsewhere. 3 2 5 For departments that do large mailings biodegradable poly-wrap* is now widely available. C.072 Unlike conventional printing technologies, Either the department has not contracted out any significant Interview staff responsible for waterless offset printing* does not use large quantities of printing in the last 12 months or, if it has, it met any producing the publications. quantities of water in the printing process. two of the following: Identify which publications www.waterless.org. • More than 50% by volume was waterless offset printed* . have been sent to print • More than 50% by volume was printed with vegetable- externally and which printing based inks* . companies they have been 2 2 4 sent to. View publications and • More than 75% by volume was printed on either 100% recycled paper, NAPM* accredited recycled paper, or paper contact printing companies if made from pulp from certified sustainable sources*. necessary. Also see C.004. C.073 It is good practice to have a minimum The department has developed their own minimum specification View specification list. specification list for new office electrical list based on energy efficiency for new office electrical equipment equipment to ensure that all new equipment is as that includes all of the following appliances as applicable: 3 2 5 energy efficient as possible. Printers; photocopiers; kettles, domestic refrigerators, freezers or combined appliances; desk lamps. C.074 Over the lifecycle of a typical appliance total Either the department does not buy research or commercial Look for evidence of taking appliance costs will be 15% procurement cost, equipment or , if it does, it regularly uses the Government's energy efficiency into account 75% energy costs and 10% maintenance costs. technology lists and/or calculates whole lifecycle costings* as through procurement - this Departments that buy research or commercial part of the procurement process. could be communications to equipment should be taking into account energy procurement staff, and water efficiency as part of their procurement departmental procurement 4 3 7 process. This can be done through published policy or guidance, or lists, such as the Government's Energy calculations or reports created Technology List* and Water Technology List* , or through whole lifecycle by manually calculating the running cost of costing* exercises. products over their whole life through whole lifecycle costing* . C.075 It is not just tropical rainforests being logged for The department has processes in place to ensure that any new Evidence could include a timber; the felling of natural forests in Russia, furniture, and/or wood products used in refits, is made from wood procurement policy, standard northern Europe & North America is a real from certified sustainable sources*. text for refit briefs, or a list of problem. Some of this wood ends up in the UK as suppliers that sell products 2 2 4 timber in furniture and in composite materials containing wood from certified such as chipboard. sustainable sources* . Look for logos on recently procured furniture. C.076 Most fridges contain hydrofluorocarbons (HFCs). The department has one or more HFC-free fridge* . Look at HFC-free fridge* . HFCs have a global warming potential* of around 3,200 times that of carbon dioxide* . It has been 2 2 4 estimated that, by 2050, HFCs will contribute as much to global warming as all the private cars on the planet. HFC-free fridges* are now available. C.077 The fluorescent lighting installed as part of Either the department hasn't had any lighting refits in the last 12 View tubes as part of audit. standard departmental refits is relatively efficient months or , if it has, at least half of the new fluorescent tubes T8 tubes* . For a small premium departments can installed were highly-efficient T5 tubes* . 3 2 5 have highly-efficient T5 tubes* installed during scheduled refits as an efficiency upgrade. For more information contact environment- firstname.lastname@example.org. Biodiversity and community C.078 There are many ways departments can support Within the last 12 months the department has taken one or more Look at initiative; speak to biodiversity* , from buying rainforest-grown wildlife- proactive initiative to sustain or encourage biodiversity* . relevant member of staff or friendly coffee, organic or wildlife-friendly milk* ; volunteer. buying Christmas cards produced by a wildlife conservation charity; collecting printer cartridges 2 1 3 for elephant research; creating a wildflower meadow around office spaces; putting up bat or bird boxes on or around buildings; the regular feeding of birds in the winter. C.079 The Energy and Environmental Management Unit Within the last 6 months the department has produced a 1) Contact EEMU to identify (EEMU) is developing a scheme to compost comprehensive list of the locations of tea rooms and kitchens which departments have organic waste produced by departments and within the department and submitted it to the EEMU. submitted a list of the location intends to launch it within the next 12 months. of all kitchens and tea rooms The EEMU is currently researching the location of within their department. 2) 1 1 2 all kitchens and tea rooms within departments to View list as part of audit. identify where organic waste bins could be located and is asking departments to send the list to email@example.com. C.080 The Gardens and Grounds team are keen to The department has one or more member of staff registered as a Contact EEMU and obtain list. work with departments to improve the natural contact with the Gardens and Grounds team. spaces around departmental buildings. Please ensure they have submitted their contact details via the 1 0 1 form on www.bris.ac.uk/environment/forms/gia-grounds.html . Upon submission the Gardens and Grounds team will make contact to introduce themselves. C.081 Pot plants* remove pollutants from the The department has one pot plant* per five office-based Count the number of pot atmosphere and give out oxygen, making a employees. plants * in office spaces. 1 1 2 healthier and more pleasant working Count the number of office- environment. based employees. C.082 The University allows all staff to donate a day of At least three staff in the department used their volunteer day last Contact Centre for Public their work time each year to a charitable or calendar year. Engagement to check data. community initiative. In 2007 only 101 staff used their volunteer day. If the volunteer day was used by all 6,000 University staff, in terms of hours of work, it would deliver the equivalent of 25 full time members of staff to the third sector. The 3 1 4 volunteer day has the potential to deliver great social and environmental benefits and should be used by all staff. For more information contact the Centre for Public Engagement outreach- firstname.lastname@example.org or visit www.bris.ac.uk/cms/cpe. C.083 A small number of departments have developed The department has developed its own community engagement Interview relevant member of their own positive community initiatives to support initiative. staff. and engage the local community in the work of 2 2 4 the department. For more information visit www.bris.ac.uk/cms/cpe. C.084 There are a number of charitable events aimed at Staff in the department have participated in three or more charity See certificates of donations - office staff including Wear it pink day initiatives in the last 12 months. all dated within 12 months of (www.wearitpink.co.uk); Jeans for Genes day the date of the submission of 3 1 4 (www.jeansforgenes.com/) and the World's this application. biggest coffee morning (www.macmillan.org.uk). Greening teams, action plans and results C.085 Students can bring enthusiasm and energy to Either the department is not directly involved with students or , if it Interview relevant member of 2 3 5 greening initiatives. is, the department has actively involved students in the Green staff. Impact Awards. C.086 Some departments have created their own The department has its own environmental statement and/or View the statement and/or environmental statements and policies that are policy that has been published within the last 6 months and/or is policy and check that it has used to embed good practice. An environmental displayed in the department and/or or is available on the been published or displayed statement usually lists the department's most department's webpage. within 6 months from the date significant negative environmental impacts * and of submission of this 5 3 8 says why it wants to reduce them. An application. environmental policy usually states what staff in the department should be doing to reduce its most significant negative environmental impacts *. C.087 Reducing consumption of electricity over a given Either the department is not separately metered for electricity in Contact the EEMU to verify period is a noteworthy achievement, and any of its facilities or , if it is, the department can demonstrate a data. Contact HR or personnel demonstrates that the department has taken decrease in the annual consumption of electricity in the last for staff numbers. effective action on resource efficiency. financial year (financial year runs from 01 August - 31 July). To 5 5 10 Energy data for individual buildings can be take into account growth this can include units used per member obtained by contacting John Brenton in the of staff. Energy and Environmental Management Unit (EEMU) on 0117 331 7070. C.088 Carbon offsetting* can be an effective way of Either the department is not separately metered for electricity in View offsetting certificate. neutralising some of our negative environmental any of its facilities or , if it is, the department offset the carbon Cross reference against utility impacts. However carbon offsetting* should be emissions it generated through the electricity and gas it used last data from the Energy and 1 1 2 used as a bonus action rather than a core financial year (financial year runs from 01 August - 31 July). Environmental Management solution. It should not replace energy efficiency Unit. and other greening solutions. C.089 As for C.088. The department offset the carbon emissions it generated through As for C.088. business miles travelled on University business last financial year 1 1 2 (financial year runs from 01 August - 31 July). Also see C.060. Departmental embedding and communications C.090 Some departments have run their own events to Either the department has run its own environmentally-themed Evidence could include emails raise awareness of environmental issues event for departmental staff within the last 12 months or it has to staff, an agenda or photos amongst staff and students. Examples include one planned to take place within the next 6 months. from the day. group showings of An Inconvenient Truth*, team NB: You may be able to claim the points for this criterion if you 3 3 6 building days based on an environmental theme have selected S.003, S.005, C.045, C.049 or C.066. It should be or events based on a national environmental different to C.084. event. C.091 Departments can use a range of communication Within the last 6 months a member of staff from within the See communications and vehicles to communicate with staff on department has sent out a series of environmentally-themed check that they are dated environmental issues including having an communications aimed at all staff within the department. within 6 months from the date environmental notice board, a section in a staff NB: You may be able to claim the points for this criterion if you of submission of this 3 3 6 newsletter, a presentation at a staff meeting, or have selected S.003, S.005, C.045, C.049 or C.066. It should be application. email bulletins. different to C.084. C.092 The greenest departments tend to be those with There is a demonstrable commitment to environmental good- This could be determined by a senior managers championing environmental practice from senior management within the department. straw poll of staff. Additional good practice. evidence could include minutes of environmental meetings that show that a senior manager regularly attends, the job description of 5 3 8 a relevant senior manager that references environmental issues or responsibilities, or interviews with senior managers or relevant officers. C.093 Departments need to be addressing equality and The department has carried out any three of the following within Look at documentation for diversity if they are to get a cross-section of staff the last 12 months: each of the actions and check onboard with environmental schemes. The • An Equality Risk Assessment on all current policy and that each is dated within 12 University actively supports the principle of equal activity 'owned' by the department; months of the date of the opportunity and champions diversity. For more • The department is working to implement actions arising submission of this application. information visit from the completion of a recent Equality Risk Assessment; www.bristol.ac.uk/equalityanddiversity. • The department has encouraged staff to attend a centrally- 1 2 3 run diversity training course, or has arranged for the delivery of training on a bespoke basis; • The department has taken part in an independent equal opportunity initiative (e.g. Athena SWAN Charter); • The department ensures that equality and diversity is an agenda item at all departmental meetings. C.094 A Positive Working Environment* (PWE) is crucial The department has carried out any either of the following within As for C.093. to getting staff onboard with environmental the last 12 months: schemes. If staff are not happy they are unlikely • Completed a Staff Stress Survey and developed an action 1 2 3 to engage in positive initiatives. For more plan to address issues raised; information about the PWE scheme at the • Participated fully in the Staff Review and Appraisal process. University visit www.bristol.ac.uk/pwe/. C.095 Departments are encouraged to invest in training The department has provided environmental training for one or Interview relevant member of for staff on environmental issues. The Carbon more of its staff within the last 6 months, or it is booked in within staff. Trust* and the Environmental Association for the next 6 months. Universities and Colleges* both run a number of Note this may be for any member of staff, not just the champion 2 1 3 full-day courses on energy management and referenced in B.017 or the greening team referenced in S.014. greening. www.carbontrust.co.uk/events. www.eauc.org.uk/events. Wider communications and impact C.096 Student-facing departments have an important The department has a series of positive proactive View communications. opportunity to raise awareness of good communications aimed at raising awareness of the good environmental practice amongst future decision- environmental practice in place within the department's facilities. makers through positive communications. NB: Communications must be for educational purposes only Examples include interpretation about some rather than requesting individual action such as stickers on light 3 1 4 locally-sourced timber used in the building, an switches or notices on recycling. awareness-raising poster about lighting sensors in corridors, or some information about the benefits of organic paint used throughout the department. C.097 Departments can use their own webpages to Either the department does not have its own webpage or , if it View website. raise awareness of environmental issues in the does, it contains up-to-date information and advice on one or department and celebrate what the department is more environmental issue and specifically references what the 3 2 5 doing to become greener. department is doing to reduce its own environmental impacts* . It includes links to the Energy and Environmental Management Unit's webpages on greening the University. C.098 Some staff in certain departments play a key role Staff in the department play an important role in greening other Identify which staff and find in greening other departments, or people. This departments, other members of staff, students or wider society. out what role they play. could include the cleaners for their role in managing recycling, the porters for saving energy 5 3 8 by switching off any lights accidentally left on, the Vice Chancellor for encouraging departments to get involved with this scheme, academics for teaching environmental programmes, etc. C.099 The School of Geographical Sciences runs an Either the department is a non-academic department or , if it is an See communications to open module Sustainable Development available academic department, it has actively promoted the Sustainable students. 4 1 5 to all students. Development Open Unit to the majority of its students. www.bris.ac.uk/esu/unitprogcat/UnitDetails.jsa?u nitCode=UNIV10001. C.100 Academic departments can play a pivotal role in Either the department is a non-academic department or, if it is an Speak to relevant academics greening future generations through their academic department, it has proactively incorporated and view course or research 5 3 8 teaching. sustainability into its teaching and/or research. literature. Special awards C.101 Special award - Innovation Please use the box below to tell us about any environmental or community initiative in place within the department that you think has been particularly innovative and successful. This could be a recycling scheme you have set up, an energy efficiency project that has saved energy, new environmental content in an existing module, greening your information and communications technology, etc. The initiative you tell us about does not necessarily need to be big - a small but effective 25 initiative is just as likely to win! Maximum total word count is 300 words. All submissions will be judged by an independent panel of environmental experts. The winning department will receive a special award and some high profile publicity. Up to 25 bonus points available. C.102 Special award - Best energy saving idea Please use the box below to tell us about any novel ideas your department has for saving energy on campus. Your ideas can be as specific as you like - they may involve just one area of a corridor in your department or they may be applicable across campus. Your ideas do not necessarily need to be no or low cost - the award will be based on most innovative idea with the greatest potential saving with the shortest payback 25 period. Maximum total word count is 300 words. All submissions will be judged by the Energy and Environmental Management Unit. The department with the winning idea will receive a special award and some high profile publicity. Up to 25 bonus points available. C.103 Special award - Environmental hero Please use the box below to nominate anyone in your department, or another department, that your department thinks is a real environmental hero. The person you nominate may have helped staff in your department realise the importance of taking action on global warming, inspired people to get involved through their enthusiasm, or be very good at their environmental role. 25 Maximum total word count is 300 words. All submissions will be judged by the Green Impact Awards steering group. The winning individual will receive a special award and some high profile publicity. Up to 25 bonus points available. Bonus marks: Marks available 502 Marks gained 0 Percentage marks gained 0% Score summary Bronze criteria 105 Marks available 0 Marks gained 0% Percentage marks gained Silver criteria 93 Marks available 0 Marks gained 0% Percentage marks gained Bonus criteria 502 Marks available 0 Marks gained 0% Percentage marks gained TOTAL 700 Total marks available 0 Total marks gained 0% Overall percentage marks gained Glossary An Inconvenient Truth An Inconvenient Truth is an American documentary film about global warming, presented by former United States Vice President Al Gore. The film was released on DVD on 21 November 2006. www.climatecrisis.net. Biodegradable A biodegradable substance can be readily broken down by natural organisms in the natural environment. Biodegradable materials tend to be made of organic materials, rather than synthetic materials. Biodegradable cellulose sticky tapes A sticky tape that is made from cellulose making it biodegradable *. Sellotape is the best known brand made from cellulose. Many other brands are made from synthetic materials such as polypropylene or polyester. Biodegradable poly-wrap* Biodegradable poly-wrap* is made from cellulose from wood pulp making it biodegradable*. The majority of poly-wrap* used commercially is made from synthetic polythene as is not biodegradable*. Biodiversity The number of different animal and plant species within a given area. Building Management Systems Building Management Systems (BMS) are programmable automated controls that switch on and off key equipment services such as ventilation, air conditioning and heating. Carbon dioxide Carbon dioxide (CO2) is the major gas contributing to global warming* . The gas is generated through the burning of fossil fuels *. Most organisations contribute to global warming directly through transport, and indirectly through buying electricity and gas. Carbon footprint A carbon footprint is a measure of the impact on the environment in terms of the amount of greenhouse gases produced, usually measured in tonnes of carbon dioxide *. For an individual it typically includes the per-person electricity and gas used at home, the fuel used in a car and any air travel. For all of these the values there is an attributable amount of carbon released per unit (e.g. KWh electricity, M3 gas, miles driven in a car, miles travelled in a plane). There are many conversion websites to help you calculate your carbon footprint, such as www.nef.org.uk/greencompany/co2calculator.htm. A typical carbon footprint for an individual in the UK is 12 tonnes of carbon dioxide* a year. Carbon neutral Carbon neutral is regarded as the point at which given carbon dioxide* emissions from a defined activity or series of activities have been offset through investments in renewable energy, energy efficiency or forestry projects. Carbon offsetting Usually involves making a payment to an organisation to become carbon neutral *. Carbon offsetting should be used as a bonus action rather than a core solution, and should not replace energy efficiency and other greening solutions. The Government has backed a Gold Standard scheme for credible carbon offsetting schemes - www.cdmgoldstandard.org/. Carbon Trust The Carbon Trust provides free, practical advice and resources to business and public sector organisations in the UK to help reduce energy use. www.carbontrust.co.uk. To access the free resources you will need to log in and provide the following information about the University: Annual electricity spend: £7,681,000; Number of employees: over 5,000. Certified sustainable sources Where a material is guaranteed to have originated from a sustainable source. There are two main certified sustainable source schemes in place for timber-based products. The first is operated by the Forest Stewardship Council (FSC), which has developed a system of forest certification and product labelling that allows consumers to identify wood and wood-based products from well- managed forests. Over a million hectares of forest and woodland in the UK are now FSC certified. www.fsc.org. The second is the scheme run by the Tropical Forests Trust (TFT). TFT aims to expand the area of natural tropical forest that is Forest Stewardship Council certified, helping to ensure that forest management is environmentally appropriate, socially beneficial and economically viable. www.tropicalforesttrust.com. Chemical waste Chemical waste is a waste that is made from harmful chemicals. Chemical waste may fall under regulations such as Control of Substances Hazardous to Health Regulations 2002 (COSHH) in the UK. Chemical waste may or may not be classed as hazardous waste* . Clinical waste See hazardous waste* . Compact fluorescent (energy efficient) bulbs Compact fluorescent lamps (CFLs), also known as energy saving light bulbs, are fluorescent lamps that screw into a regular light bulb socket. CFLs work in much the same way as a fluorescent strip light: the inside is coated with a phosphor that gives off the light and there is an electronic ballast to start the lamp operating. In comparison to tungsten filament bulbs* , CFLs have a longer rated life and use less electricity. Typically, CFLs save enough money in electricity costs to cover their higher initial price within about 500 hours of use. Consignment note A consignment note is like a waste transfer note* but is specifically for hazardous wastes* . A consignment note must be completed to accompany hazardous waste when it's moved from any premises, including premises that are exempt from registration. www.environment-agency.gov.uk/subjects/waste/1019330/1217981/1219538/. Domestic air travel Defined as any domestic flights from a UK mainland airport to a UK mainland airport, excluding flights to or from Northern Ireland and any flights over 450 miles one way. For mileage calculations use the route planner at www.rac.co.uk. Duplex Printing on both sides of a sheet of paper. Electrical leakage The electric power consumed by electronic appliances while they are switched off or in a standby mode. Often caused by power adapters on computers or mobile phone chargers. Numerous devices can be used to reduce electrical leakage including the Intelliplug or Powerdown (www.oneclickpower.com/store/), Bye Bye Standby (www.byebyestandby.co.uk) and seven-day timer plugs *. Energy Technology List A list of energy-efficient equipment that qualifies for the Government's Enhanced Capital Allowance (ECA) scheme. www.eca.gov.uk/etl. Environmental Association for Universities and Colleges EAUC is the membership organisation that champions the environment and sustainability within further and higher education in the UK. www.eauc.org.uk. Environmental aspects An environmental aspect is defined as any part of an organisation's activities / products / services that has a negative effect on the environment. Example of environmental aspects include a running a central heating boiler; printing a leaflet for a mailing; running an event for external visitors. Environmental impact An environmental impact is the negative effect on the environment from a given environmental aspect *. Using the examples from the environmental aspects* , above: • The main environmental impact of the boiler would be the emission of carbon dioxide contributing to global warming* . • The environmental impacts of the mailing could include the destruction of old growth forests to produce the paper; the release of volatile organic compounds in the production of synthetic inks (see vegetable-based inks* for more information); the environmental problems associated with landfill; • The environmental impacts of the event could include the carbon emissions from any air-freighted food served contributing to global warming* ; the disposal of single-use plastic drinking vessels and the environmental problems associated with landfill; the energy used to provide lighting at the event resulting in powers stations emitting carbon dioxide, contributing to global warming* ; and the carbon dioxide emitted from people driving to the event contributing to global warming* . Environmentally-friendly kettles Kettles that only boil the amount of water required. Examples include the Eco Kettle (www.ecokettle.com/) and Tefal Quick Cup (www.quickcup.co.uk/). EU energy label By law, the EU energy label must be shown on all refrigeration and laundry appliances, dishwashers, electric ovens and light bulb packaging. The label rates the products from A (the most efficient/least energy used), down to G (the least efficient/most energy used). www.est.org.uk/myhome/efficientproducts/energylabel/. Fairtrade The Fairtrade Mark guarantees that a minimum price has been paid to the independent grower that has grown the product, or part of the product, displaying the Mark. A guaranteed price helps address the negative implications for small growers of fluctuating commodity prices on the world market, as well as preventing unscrupulous middle men from exploiting small growers. All Fairtrade products also carry a small social levy that allows growers to invest in their communities and businesses, contributing to sustainable livelihoods. Fairtrade products commonly available include tea, coffee, sugar, cocoa, fruit, wine and chocolate. For more information, visit www.fairtrade.org.uk or www.fairtrade.net. Fairtrade Foundation The Fairtrade Foundation manages the promotion of Fairtrade* products in the UK, and organises the annual Fairtrade Fortnight campaign, and the Fairtrade University* accreditation. www.fairtrade.org.uk. Fairtrade University A Fairtrade Foundation* accreditation. To gain the accreditation, an Institution and its Students' Union need to be able to demonstrate that they meet five basic criteria that support Fairtrade*. In September 2008 a total of seventy Universities and Colleges had gained the accreditation. www.fairtrade.org.uk/get_involved/campaigns/fairtrade_universities/default.aspx. Fossil fuels Naturally occurring combustible resources such as crude oil, natural gas and coal. When burnt, fossil fuels provide energy and carbon dioxide (a contributor to global warming* ). On a global perspective, the majority of the power stations currently run on fossil fuels. However, fossil fuels are finite, meaning that our reserves of them will eventually run out (see renewable energy* ). Fridge saver plug A saver plug works on the basis that when a fridge is running, its compressor is not fully loaded all the time. The plug senses this and cuts out power to the motor in rapid short bursts without changing the operation of the fridge, saving considerable amounts of energy. The plugs are only suitable for fridges up to 350W, and the manufacturer recommends that they are not used in commercial environments. It is especially worth considering for older fridges in staff kitchens or catering areas. For more information, visit www.savawatt.com. FSC The FSC is an independent non-governmental organisation established to promote the responsible management of the world’s forests. It provides standard setting, trademark assurance and accreditation services for companies and organisations interested in responsible forestry. www.fsc.org. Global warming Greenhouse Gases* , such as carbon dioxide* and methane, trap the Sun's heat in the upper atmosphere causing a warming of the Earth's atmosphere. Although this 'greenhouse effect' is a natural phenomenon, it is now widely accepted that this process is being sped up by humans, primarily as a result of the burning of fossil fuels*, leading to an increase in the overall temperature of the atmosphere. As our atmosphere warms, it is predicted that global sea levels will rise (through thermal expansion and through the melting of polar ice) causing flooding, and changes to established weather patterns including more severe weather. Global warming potential Global warming potential (GWP) measures the influence a greenhouse gas* has upon the 'greenhouse effect'. Carbon dioxide has a GWP of 1 and all other greenhouse gases are measured against this. Other greenhouse gases have a much higher GWP than carbon dioxide (e.g. methane has a GWP of around 21), but because their concentration in the atmosphere is much lower, carbon dioxide is still the most important greenhouse gas. Greenhouse gas Natural greenhouse gases include: carbon dioxide, methane, nitrous oxide, water vapour and ozone. There are also a range of man-made greenhouse gases including chlorofluorocarbons (CFCs), hydrochlorofluorocarbons (HCFCs) and hydrofluorocarbons (HFCs), which can be thousands of times more effective at absorbing heat than carbon dioxide (see global warming potential *). Despite CFCs being banned because they were found to destroy the ozone layer * they will remain in the atmosphere for at least another 50 years. Their replacements, HCFCs and HFCs, whilst being relatively harmless to the ozone layer, are equally potent greenhouse gases. The amounts of these gases are increasing in the atmosphere contributing to global warming *. Hazardous waste Some wastes are harmful to human health or to the environment, either immediately or over an extended period of time. These are called hazardous wastes. If your department produces hazardous waste you have a 'duty of care' to make sure it's disposed of properly. www.environment-agency.gov.uk/subjects/waste/1019330/1217981/1384307/?version=1&lang=_e. Healthy eating Healthy eating involves managing your diet to improve or maintain good health. This usually involves consuming nutrients by eating the appropriate amounts from all of the food groups, including an adequate amount of water. For people in the UK the main dietary issues relate to obesity. The NUS runs the five a day campaign to encourage healthy eating. www.5aday.nhs.uk/topTips/default.html. HFC-free fridge HFC-free fridges are also labelled as 'CFC & HFC-Free', or 'hydrocarbon fridges'. They do not contain HFCs (hydrofluorocarbons), greenhouse gasses * with a global warming potential * of around 3,200 times that of Carbon Dioxide* . Instant water boilers A type of water heater that boils on demand rather than boiling a fixed amount of water. Instant water boilers use less energy than conventional hot water urns or kettles. Examples include Zip hydroboils (www.zipheaters.co.uk) and the and Tefal Quick Cup (www.quickcup.co.uk/). International Labour Organisation The International Labour Organisation (ILO) is the UN specialised agency which seeks the promotion of social justice and internationally recognised human and labour rights. The ILO formulates international labour standards in the form of conventions that set minimum standards of basic labour rights (see below for the nine core conventions*). For more information, visit www.ilo.org/public/english/. Lighting and equipment responsibility plan A written plan stating which individual is responsible for ensuring that specified lighting and electrical equipment is not left on unnecessarily. The plans are usually organised by building layout and cover all significant areas lit by artificial lighting (bars, shops, individual offices, washrooms, etc.), as well as electrical equipment that has a high energy consumption (air conditioning, ventilation equipment for bars, heating, CRT or cathode ray tube PC monitors, etc.). Mains voltage Mains voltage is the voltage that the electric power supply is delivered into homes and most businesses. In the UK this is around 240 volts (compared to 220 volts on the continent). Some appliances in homes and businesses run on low voltage, meaning that a small transformer on the plug or cabling reduces the voltage to around 20 volts so that if there is an electrical fault any electrical shock will not be life threatening. This is typically the case for items that are regularly handled, such as laptops, printers, and mobile phone chargers, and also lights in bathrooms where contact with water could create an electrical shock. Voltage transformers use energy all the time that they are plugged in to a switched on socket and are a major cause of electrical leakage*. NAPM The National Association of Paper Merchants (NAPM) has an accreditation scheme for recycled paper. For paper to gain the 'recycled paper mark', it must be manufactured from a minimum of 75% genuine paper and board waste fibre, no part of which should contain mill produced waste. For more information, visit www.napm.org.uk/recycled_mark.htm. Nine core conventions of the International Labour 1) Employment is freely chosen; 2) Freedom of association and the right to collective bargaining are respected; 3) Working Organisation* conditions are safe and hygienic; 4) Child Labour shall not be used; 5) Living wages are paid; 6) Working hours are not excessive; 7) No discrimination is practised; 8) Regular employment is provided; 9) No harsh or inhumane treatment is allowed. Occupancy sensors Sensors that detect movement. Occupancy sensors (also known as motion sensors) are often used to ensure that lighting in communal areas only comes on when it is needed. Organic Organic foods are produced without the use of conventional pesticides or artificial fertilisers and are not genetically modified. Livestock are reared without the routine use of antibiotics and without the use of growth hormones. In the UK organic produce is legally regulated and requires organic certification in order to market food as organic. This certification is managed by the Soil Association. www.soilassociation.org/. Poly-wrap Poly-wrap is the clear material often used as an alternative to envelopes. Positive Working Environment A process run by the University of Bristol that describes the things the University believes are important as an employer and a series of actions to help staff deliver them. www.bris.ac.uk/pwe/what_is_PWE.html. Pot plants Defined as all the plants growing in a single pot or container. Seven-day timer plugs Timer plugs can be programmed to switch the power supply to appliances on and off at set times. Seven-day digital timer plugs, such as the Timeguard ETU17, are particularly useful for switching off office appliances that are not needed overnight and at weekends, such as tea urns and laser printers. They can also be used to switch off bottle chillers in bars that are used only occasionally, but are used on the same evenings on a regular basis. The plugs have battery back-up for power cuts. It is best practice to set the plugs to come on at least an hour before required, and to go off at least an hour later than required so that you do not have to reset them when the clocks go forward or backwards. www.timeguard.com. Skype A webpage that allows you to make free calls from your computer to other people on Skype. www.skype.com/intl/en-gb/. SMART action plan A written action plan that contains targets that are Specific, Measurable, Achievable, Resourced and Timed. T5 tubes The 'T' number refers to the diameter * of the tube. The lower the 'T' number, the more modern and efficient the tube is. T5 is simply a collective term for 16mm diameter* fluorescent light tubes. T5 tubes are the most efficient light tubes currently available for office lighting (there are T2 tubes available, but these are not used for office lighting), and are not very common yet. T5 tubes are noticeably thinner than T8 tubes. T8 tubes T8 tubes are the most common fluorescent tube used in offices. Although they come in various different lengths, they all have a diameter* of 26mm (1"). T8 fluorescent tubes typically provide 40% energy savings with no loss of light over T12 tubes. T12 tubes T12 tubes are the most inefficient type of fluorescent tube and are noticeably thicker than T8 tubes. Although they come in various different lengths, they all have a diameter* of 38mm. Teleconference A teleconference is a phone call comprising three or more participants on separate lines. You do not need a special phone to join a teleconference, you just need dial a pre-arranged number also given to other participants. For further information, or to obtain the teleconference to dial-up numbers, please contact telephone services on: • www.bris.ac.uk/Depts/Bursar/Telephones • email@example.com • Telephone Services Manager 0117 928 9809 • Switchboard Supervisor 0117 928 7923 • Co-ordinator 0117 928 7925 Thermostatic radiator valves A thermostatic radiator valve (TRV) is usually located on the pipe work at the top or bottom of your radiator. It gives you greater control over the heat from each individual radiator. Each TRV can be set to a temperature to suit you, so you can have different temperatures in different rooms. If one room warms up quickly (such as if the sun is shining into the room), the TRV will reduce the flow of hot water to the radiator and prevent the room from being overheated. Tube adaptor A small adaptor fitting that allows you to fit an efficient thin T5 tube into an existing wider T8 or T12 fitting. There are many manufacturers that supply these such as www.brittronic.com or http://senergysolution.com/sEnergySolution/T5Adapter.aspx. Tungsten filament bulbs An electric light in which an electric current is passed through a metal filament to make it heat up and giving out light. Tungsten filament bulbs are much less efficient than compact fluorescent bulbs* . Vegetable-based inks Some of the pigments used in ink contain metallic substances, such as cadmium, lead and mercury, which are harmful to the environment. Conventional printing inks are petroleum-based used with alcohol-based solvents leading to the release of Volatile Organic Compounds (VOCs). VOCs are an atmospheric pollutant reacting with nitrogen oxides to create ozone pollution and smog. Vegetable-based inks are made from plant products and have lower rates of VOC emissions, are biodegradable* and are easier to remove from paper for recycling. Vehicle Excise Duty bands All new cars are classed in one of six bands based on their fuel efficiency (bands A to F, with A being the most fuel efficient). These bands have been used to create a Fuel Economy Label for all new cars similar to the European Energy label. Visit www.direct.gov.uk/en/Environmentandgreenerliving/Greenershopping/DG_064874 and www.vcacarfueldata.org.uk for more information. Waste electrical and electronic equipment The Waste Electrical and Electronic Equipment (WEEE) directive came into force fully in 01 July 2007 and puts the responsibility for disposal of electrical equipment with the manufacturers of electrical and electronic equipment, requiring them to dispose of unwanted items in an environmentally-friendly manner. There are 10 different categories of equipment defined as WEEE: Large household appliances; Small household appliances; IT and telecommunications equipment; Consumer equipment; Lighting equipment; Electrical and electronic tools; Toys, leisure and sports equipment; Medical devices; Monitoring and control equipment; Automatic dispensers. For more information visit www.environment-agency.gov.uk/business/1745440/444663/1106248. Waste hierarchy The waste hierarchy states that it is better to reduce than reuse, to reuse than recycle, to recycle than to dispose. Waste transfer note A waste transfer note is a document which must be completed and accompany any transfer of waste between different holders. Also see Consignment note* . Water Technology List A list of water-efficient equipment that qualifies for the Government's Enhanced Capital Allowance (ECA) scheme. www.eca- water.gov.uk. Waterless offset printing A relatively new printing technology that does not use a fountain solution, thus not using the vast quantities of water used in conventional printing. www.waterless.org. www.seacourt.net. Whole lifecycle costings A method of determining the costs associated with a given product over the expected lifecycle of that product. The method is especially useful in justifying investment in high efficiency or high quality technology. The method can include examining any direct running costs, indirect costs, administration costs, and costs of disposal. For more info, visit www.ogc.gov.uk/implementing_plans_introduction_life_cycle_costing_.asp. Wildlife-friendly milk Milk from farms that actively sustain and encourage biodiversity. Examples include White and Wild (www.whiteandwildscotland.co.uk) and Waitrose Select Farm Milk (www.wildlifebcnp.org/whats-new-story125.htm).
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