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					                                             Geographic Unit Financial Report - Chart of Accounts with Examples
1.00 - CONTRIBUTIONS                   Standard Description                                                            Examples
                                       All cash received as contributions from individuals should be classified as a
                                       receipt. For receipts of property other than cash, please call the IEEE Tax
                                       Compliance Department at 1. 732.562.5334 for instructions. In the U.S.,
                                       IRS regulations require that a written acknowledgement be given to each
                                       contributor that made a single contribution of $250 or more. This
                                       acknowledgement must include the contributor’s name, address, and the
                                                                                                                       Contributions from IEEE members and/or non members which support
1.10      Received from Individuals    total amount received. The acknowledgement must also state that no
                                                                                                                       unit activities.
                                       goods or services were provided in exchange for the contribution. If goods
                                       and services were provided, please contact the IEEE Tax Compliance
                                       Department for instructions. Please attach copies of these
                                       acknowledgements to this report. These acknowledgements must be
                                       received by the contributor before he or she files their Federal Income Tax
                                       Return.
                                       Include all contributions received from corporations. See instructions for
1.20      Received from Corporations                                                                                   Contributions from companies (for profit) which support unit activities.
                                       1.10 above.
                                                                                                                       IEEE Foundation which includes IEEE Life Member Fund. IEEE
                                       Include all contributions received from non-profit organizations and
1.30      Received from Foundations                                                                                    Canadian Foundation, Contributions from Universities/Colleges.
                                       foundations. See instructions for 1.10, above.
                                                                                                                       Regional Student Prize Paper Award
Total 1.00 - Contributions

2.00 - PROGRAM REVENUE
                                       Classify as a receipt any money generated and deposited in a bank account
                                       for regularly scheduled meetings or social events (including dinner             Admission fee for any Geographic Unit sponsored non technical events.
2.10      Meetings & Social Events
                                       meetings). EEE Meeting Report, must be completed for each meeting or            Does not include educational, professional & student activities.
                                       event and submitted as soon as possible
                                       Include receipts, not including advertising revenue, for all forms of
2.20      Publication Revenue          publications including newsletters, abstracts, reprints, and conference         Conference Publication Revenue (i.e. Book Broker Program)
                                       publications and proceedings.
                                       Include as a receipt any money received from IEEE conferences or subunits       Advertising revenue for IEEE Publications from IEEE units (i.e. Power
2.30      Advertising - IEEE
                                       to pay for placing an advertisement in any Unit Publication.                    Engineering Society advertises in local newsletter)
                                       Include as a receipt any money received from non-IEEE sources, to pay for
2.40      Advertising - Non-IEEE                                                                                       Web page
                                       placing an advertisement in any Unit Publication
                                       Include all conference receipts except those related to conference
                                       publications and advertising which should be classified on lines 2.20, 2.30
                                       or 2.40. Include distributions received by the Unit of conference surpluses.
                                       Do not include repayments of conference loans; include these on Schedule
2.50      Conference Revenue                                                                                        Any surplus generated by unit sponsored conference activity.
                                       VI, Page 1 and Line 7.35 (Section C) of Schedule I It is important that
                                       conference receipts and disbursements be fully recorded and not just the
                                       net results. For more than one conference, attach a schedule listing each
                                       conference and the related receipts and disbursements.
                                       Include as a receipt any money received for educational activities
                                       sponsored by the Unit including short courses, self-study courses, lecture
2.60      Educational Activities                                                                                       Admission fee for educational related meetings.
                                       series, seminars, and others. This category does not include regularly
                                       scheduled Region, Section, Subsection or Chapter meetings.




                                                                                    Page 1 of 7                                                                                   5/15/2012
                                              Geographic Unit Financial Report - Chart of Accounts with Examples
1.00 - CONTRIBUTIONS                    Standard Description                                                            Examples
                                        Pursuant to IEEE’s Constitution, members of the Institute are permitted to
                                        engage in activities “directed toward the advancement of the standing of the
                                        members of the profession it serves.” In addition, IEEE members may
                                        engage in activities that "strive to enhance the quality of life for all people
2.70     Professional Activities                                                                                        Admission fee for professional related meetings.
                                        throughout the world through the constructive application of technology in its
                                        fields of competence. It shall endeavor to promote understanding of the
                                        influence of such technology on the public welfare." Any receipts related to
                                        such activities should be classified here.
                                        This classification refers to any money generated in support of student or
2.80     Student Activities
                                        Student Branch activities
                                        Include here any receipts from special projects that cannot be classified
2.90     Project Revenues
                                        elsewhere. Describe each project on a separate attachment.
         Total 2.00 - Program Revenue


3.00 - OTHER RECEIPTS
                                        The total gross rebate received during the year should be shown. This may
                                        exceed the amount of cash you actually received. The difference between
                                        the total gross rebate and the amount actually received should represent
3.10     Rebate from IEEE HQ                                                                                              Section Rebate or Region Allocation
                                        deductions made by IEEE HQ for payment of services performed at your
                                        request or expenses incurred on your behalf. This difference is entered as
                                        a disbursement on the corresponding line.
                                        Enter Regional Assessment payments received from IEEE HQ. (applies
3.15     Regional Assessment
                                        only to Regional Offices)
                                        Include any receipts received from your respective Region. (Note: This
                                                                                                                          Section/Chapter use only - Funding to the Sections/Chapters from
3.20     Region Receipts                field is locked. Enter first on Schedule III and the amounts will automatically
                                                                                                                          Region - example - Section Support via Region (SSVR)
                                        carry forward
                                        If Sections, Subsections, Chapters and Affinity Groups do not file a
                                        consolidated financial report, the Section, Subsection, Chapter or Affinity
                                        Group should include any money received from each other on this line . If
3.30     Sections or Councils           reports are consolidated, do not include receipts from Units whose finances
                                        are consolidated with your Unit on the same financial report. (Note: This
                                        field is locked. Enter first on Schedule III and the amount will carry forward
                                        automatically)
                                        Include any receipts received from RAB and other Major IEEE Boards such
         Receipts from RAB, other                                                                                         For Regions only - Section Support Via Region (SSVR), Director Travel
3.32                                    as USA/PACE, etc. (Note: This field is locked. Enter first on Schedule III
         Major Boards                                                                                                     Funds. For all units - Funding from IEEE-USA for PACE activities
                                        and the amount will carry forward automatically.
3.33     Sections Congress              Any receipts associated Sections Congress                                         Allocation from RAB
                                        Include any receipts received from IEEE HQ (other than the rebate) or from
3.34     IEEE HQ & Societies            IEEE Societies. (Note: this field is locked. Enter first on Schedule III and      Funding from Volunteer Sales Augmentation Program
                                        the amount will automatically carry forward.)
                                        Report as a receipt any money received on interest-bearing deposits or            Interest on savings accounts, certificates of deposit, or interest
3.40     Interest
                                        investments                                                                       payments from funds invested for the Unit by IEEE HQ
                                        Report as a receipt any dividends received on securities owned by the Unit.
3.50     Dividends                      Note: IEEE Policy and Procedure Section 11.4 requires IEEE Executive
                                        Committee approval for these investments.
                                        Record any realized gains or losses on sales of investments during the
         Realized Gain/(Loss) on Sale   year. Losses should be shown as a negative amount. The gain or loss is
3.60
         of Investments                 defined as the difference between the original cost of the investment and
                                        the amount received on the sale. (List on Schedule V, Page 1 of 2)

                                                                                     Page 2 of 7                                                                                      5/15/2012
                                            Geographic Unit Financial Report - Chart of Accounts with Examples
1.00 - CONTRIBUTIONS                  Standard Description                                                       Examples
                                      Amounts reported on this Line represent Unrealized Gains or (Losses) as a
                                      result of increases/ decreases to the Market Value of Investments. The
         Unrealized Gain/(Loss) on    amount is first reported on Schedule V, Page 1 of 2, and the total is
3.62
         Investments (Market Value)   forwarded to this line, under Col. B. The amount also appears on Line B-1,
                                      Schedule II, Column B or C. See the instructions on Schedule V, Page 1 of
                                      2.
                                      Record any realized gains or losses on sales of Furniture & Equipment
                                      during the year. Losses should be shown as a negative amount. The gain
                                      or loss is defined as the difference between the original cost of the assets
                                      and the amount received on the sale. (See Schedule V, Page 2-Col. F).
         Gain/(Loss) on Sale of
3.65
         Furniture & Equipment         In Col. B, enter accumulated depreciation on Furniture & Equip. that was
                                      sold or otherwise disposed of during the current year. This amount
                                      represents unrealized gain as a result of taking depreciation deductions in
                                      the current and previous reporting years (this is referred to as depreciation
                                      recapture).

                                      Report receipts not classified elsewhere on Schedule I. Itemize all receipts
3.70     Other (Describe)
                                      that exceed $100 in the space provided or attach a schedule if necessary.
4.00 - PROGRAM EXPENSES
                                      Include disbursements incurred in organizing and conducting regularly           Expenses associated with monthly Section or regular Region meetings.
4.10     Meetings & Social Events     scheduled meetings or social events (including dinner meetings). A              Meeting rooms, banquets, agenda material duplication etc. Travel
                                      Meeting Report, Form L-31, must be completed for each meeting or event.         expenses should not be included on this line but on line 5.20
                                      Include disbursements for all forms of publications including newsletters,
                                      abstracts, reprints, and conference publications and proceedings.           Expenses associated with printing of newsletter and conference
4.20     Publication Expenses
                                      Disbursements for conference agendas or notices should be reported on       publications
                                      line 4.50 - “Conference Expenses”.
                                      Classify as a disbursement any expense related to advertising by IEEE
                                      entities, publications, or conferences (such as a portion of printing and
4.30     Advertising IEEE             mailing costs allocated on the basis of space devoted to advertising).
                                      Because of possible tax implications, an allocation of publication costs
                                      between advertising and other disbursements must be made.
                                      Classify as a disbursement any expense related to advertising by non-IEEE
                                      sources (such as a portion of printing and mailing costs allocated on the
4.40     Advertising - Non IEEE       basis of space devoted to advertising). Because of possible tax
                                      implications, an allocation of publication costs between advertising and
                                      other disbursements must be made.
                                      Include all conference expenditures except those related to conference
                                      publications and advertising which should be classified on lines 4.20, 4.30
                                      and 4.40. Do not include loan and advances made to others. Include these
                                      on Schedule VI, Page 1 of 2 (Loans/Advance Receivable), and Line 8.30 of
4.50     Conference Expenses
                                      Schedule I. It is important that conference receipts and disbursements be
                                      fully recorded and not just the net results. For more than one conference,
                                      attach a schedule listing each conference and the related receipts and
                                      disbursements.




                                                                                   Page 3 of 7                                                                              5/15/2012
                                               Geographic Unit Financial Report - Chart of Accounts with Examples
1.00 - CONTRIBUTIONS                     Standard Description                                                             Examples
                                         Include disbursements incurred in organizing, promoting, and conducting
                                         educational activities sponsored by the Unit. Examples include the
4.60      Educational Activities
                                         instructor’s or lecturer’s fees, instructional or course materials purchased for
                                         the activity and any other related expenses.
                                         Pursuant to IEEE’s Constitution, members of the Institute are permitted to
                                         engage in activities “directed toward the advancement of the standing of the
                                         members of the profession it serves.” In addition, Institute members may
                                         engage in activities that, “strive to enhance the quality of life for all people Expenses associated with Industry Relations and PACE related
4.70      Professional Activities
                                         throughout the world through the constructive application of technology in its programs - this includes travel expenses
                                         fields of competence. It shall endeavor to promote understanding of the
                                         influence of such technology on the public welfare” . Any disbursements
                                         related to such activities should be classified here.
                                 This classification refers to any money disbursed in support of student or                Student Prize Paper Contest, funding for Student Branch Conferences -
4.80      Student Activities
                                 Student Branch activities.                                                                includes travel expenses to these events
                                 Classify as a disbursement any approved contributions made to individuals
                                                                                                                           Any geographic unit award disbursements to individuals or corporations -
4.85      Grants & Awards        or organizations outside IEEE. Attach a schedule including the recipient’s
                                                                                                                           1099 Information
                                 name, address, and amount, and description of grant or award.
                                 Include here any disbursements for special projects that cannot be
4.90      Other Program Expenses                                                                                           GOLD & Life Members Related Expenses
                                 classified elsewhere. Describe each project on a separate attachment.
5.00 - MANAGEMENT & GENERAL EXPENSES
                                 Include disbursements such as rent and utilities for those Units that
5.10      Occupancy
                                 maintain permanent offices.
                                                                                                                           All sections congrees expenses including travel but not Region or
5.15      Sections Congress Expenses     Sections Congress Expenses
                                                                                                                           Region ExCom meeting expenses
                                                                                                                           All travel expenses - Transportation to/from event, individual lodging
5.20      Travel                         Enter cash and accrued expenses related to the Unit's travel expenditures.        and meal functions. Does not include travel associated with Student
                                                                                                                           and/or PACE activities - does not include travel to RAB/BoD meetings
5.30      Salaries                       Include the gross salary amounts paid to Unit employees.
                                         Include payroll taxes paid by the Unit. Do not include payments to
5.40      Payroll Taxes
                                         government agencies for amounts withheld from employees wages.
                                         Include support payments made to other IEEE Units. Do not include
                                         payments to Units whose finances are consolidated with your Unit on the           For Regions only - Section Support Via Region (SSVR); For Sections -
5.50      Support to Sections/Chapters
                                         same financial report. (Note: This field is locked. Enter first on Schedule III   support to theie Chapters/Affnity Groups (LM, WIE, GOLD)
                                         and the totals will carry forward.)
                                         Include any support payments to your respective Region. (Note: this field
5.52      Support to Regions             is locked. Enter first on Schedule III and the amount will automatically carry
                                         forward.)
                                         Include payments made to RAB, IEEE-USA/PACE, or other Major IEEE                  Travel expenses for individuals to participate/attend RAB, IEEE-USA or
5.54      RAB/major Board Expenses       Boards. (Note: This field is locked. Enter first on Schedule III and the          other major board meetings. Additonally, business cards, pins and/or
                                         amount will automatically carry forward.)                                         banners. Does not include Sections Congress expenses
                                         Include payments made to IEEE HQ and/or IEEE Societies. Do not include
5.56      IEEE HQ & Society Expenses     deductions from the Rebate. (Note: This field is locked. Enter first on
                                         Schedule III and the amount will automatically be carried forward.)




                                                                                      Page 4 of 7                                                                                   5/15/2012
                                              Geographic Unit Financial Report - Chart of Accounts with Examples
1.00 - CONTRIBUTIONS                    Standard Description                                                           Examples
                                        Enter depreciation expenses under Column B-Accrued Amounts since this
          Depreciation on Furniture &   item doesn’t require an expenditure of cash. The amounts are first entered
5.57
          Equipment                     on Schedule V, Page 2 of 2, Column B of the Depreciation Analysis, and
                                        the total is transferred to Line 5.57, Column B, Schedule I.
                                        Include here any disbursements not classified elsewhere on Schedule I.
          Other Management & General
5.60                                    Itemize all disbursements that exceed $100 in the space provided or attach Office expenses & managent activities on this line
          Expenses
                                        a schedule if necessary.
5.61      ECI                           Reimbursement to IEEE
6.00 - FUNDRAISING EXPENSES
6.10      Postage & Supplies            Include expenditures for postage and supplies when soliciting contributions.
6.20      Other                         Include all other expenditures incurred when soliciting contributions.

7.00 - Receipts
                                        Report on Schedule V, Page 2 of 2 the "cost basis" of furnishings and
                                        equipment that have been sold in the current year (Col. C). The amount
                                        from Schedule V is then transferred to Line 7.10, Col. A, Schedule I. (For     Straight line depreciation should be used with this method of calculating
                                        your information, the difference between the amount received from the sale     depreciation of an asset the asset loses an equal amount of value each
          Sales of Furnishings &
7.10                                    of the Furniture & Equipment and the original cost noted above is reported     year. The annual depreciation is calculated by subtracting the salvage
          Equipment
                                        on Schedule I, line 3.65, “Gain/(Loss) on Sale of Furniture & Equipment,”      value of the asset from the purchase price, and then dividing this
                                        which is also shown on Schedule V, Page 2 of 2, Column F). For all             number by the estimated useful life of the asset.
                                        purchases and sales, please refer to IEEE Policy and Procedures Manual,
                                        Policy Statement 11.13 for proper guidance.
                                        For any investments sold during the year, record the original cost paid for
                                        that investment on Schedule V, Page 1 of 2, Column C for both the "Cost
                                        Basis Table" and the "Market Value Basis Table." The total amount in
                                        Schedule C of the Market Value Basis Table is transferred to Line 7.20,
7.20      Sales of Investments                                                                                      IEEE Investment Fund
                                        Column A, Schedule I. (For your information, the difference between the
                                        amount received from the sale of the investmentand the original cost noted
                                        above is reported on Schedule I, line 3.60, “Gain/(Loss) on Sale of
                                        Investments,” which is also shown on Schedule V, Page 1 of 2, Column F.
                                        First complete Schedule VI, Page 1 of 2, Analysis of Cash Loans and
                                        Advances Receivable section, with regard to cash received as repayments
                                        of loan and advance receivables (Column C) from other IEEE-related Units
                                        or unrelated organizations. Once you’ve completed the analysis on
                                        Schedule VI-pg1, transfer the total of Column C - cash received on loan
          Cash Rec'd - Loans and
7.30                                    receivables, to Line 7.30, Column A, Schedule I. Any amounts related to a Conference Loans - Per Schedule VI
          Advances (Receivable)
                                        distribution of conference surplus paid in addition to a loan repayment
                                        should be classified on line 2.50-Conference Revenue, of Schedule I.
                                        (Please note that decreases made to the Loan or Advance Receivables
                                        Account should also be reflected on line C of Schedule II, as instructed on
                                        Schedule VI, page 1 of 2.




                                                                                     Page 5 of 7                                                                                 5/15/2012
                                              Geographic Unit Financial Report - Chart of Accounts with Examples
1.00 - CONTRIBUTIONS                    Standard Description                                                         Examples
                                        First complete Schedule VI, Page 1 of 2, Analysis of Cash Loans and
                                        Advances Payables section, with regard to the repayment of loans and
                                        advance payables that were previously received from other IEEE related
         Cash Rec'd - Loans &           Units or unrelated organizations. Once you’ve completed the analysis on
7.35                                                                                                                 Conference Loans - Per Schedule VI
         Advances (Payables)            Schedule VI-Pg.1, transfer the total of Column C - cash paid on loan
                                        payables, to Line 8.35, Schedule I. (For your information, the total of
                                        Column C is also reported on Schedule II-Statement of Net Worth, Line G,
                                        Column C).
                                        First complete Schedule VI, Page 2 of 2, Analysis of Accrued Accounts
                                        Receivables section, with regard to accounts receivables incurred by the
         Cash Rec'd - Accounts
7.40                                    Unit from other IEEE-related Units or unrelated organizations. Once you’ve   Conference Loans - Per Schedule VI
         Receivable
                                        completed the analysis on Schedule VI-2, transfer the total of Column C -
                                        cash received on accounts receivables, to Line 7.40, Schedule I.


8.00 -   Disbursements
                                       First enter on Schedule V, Page 2 of 2, any purchases that were made in
                                       the current year of Furniture and Equipment in Column B. Purchases that
                                       require to be reported on Schedule V, Pg.1 include furniture and equipment
                                       with a cost equal to or greater than $1000 per item (otherwise they should
         Purchases of Furnishings &
8.10                                   be shown as a current year expense on Line 5.60 of Schedule I). After
         Equipment
                                       completing Schedule V, Pg. 1, transfer the total of Column B-Purchases to
                                       Line 8.10, Column A, Schedule I. (In addition, the total purchases should
                                       be reported on Line D, Column B of Schedule II-Statement of Net Worth, as
                                       instructed on Schedule V).
                                       All disbursements made to purchase Other Assets should be reported on
                                       this line as a reduction of cash (Col. A), and also reported on Line E-Other
8.15     Purchases of Other Assets     Assets, Column B, Schedule II-Statement of Net Worth, in order to show the
                                       asset purchased. You should also provide an attachment that supports the
                                       asset purchased and the amount of cost.
                                       First complete Schedule V, Page 1 of 2-Analysis of Investments, and
                                       transfer the total of Column B-Purchases, under the Market Value Basis of
8.20     Purchases of Investments      Investments section, to Line 8.20-Purchases of Investments, Column A,        IEEE Investment Fund
                                       Schedule I. (For your information, this amount is also transferred to
                                       Schedule II-Statement of Net Worth, Line B, Column B).
                                       First complete Schedule V, Page 1 of 2-Analysis of Investments, and
                                       transfer the total of Column B-Purchases, under the Market Value Basis of
         Cash Paid to Others - Loans &
8.30                                   Investments section, to Line 8.20-Purchases of Investments, Column A,        Conference Loans - Per Schedule VI
         Advances (Receivables)
                                       Schedule I. (For your information, this amount is also transferred to
                                       Schedule II-Statement of Net Worth, Line B, Column B).
                                        First complete Schedule VI, Page 1 of 2, Analysis of Cash Loans and
                                        Advances Payables section, with regard to the repayment of loans and
                                        advance payables from other IEEE related Units or unrelated organizations.
         Cash Paid on Loans &
8.35                                    Once you’ve completed the analysis on Schedule VI-Pg.1, transfer the total Conference Loans - Per Schedule VI
         Advances (Payables)
                                        of Column C - cash paid on loan payables, to Line 8.35, Schedule I. (For
                                        your information, the total of Column C is also reported on Schedule II-
                                        Statement of Net Worth, Line G, Column C).




                                                                                   Page 6 of 7                                                            5/15/2012
                                      Geographic Unit Financial Report - Chart of Accounts with Examples
1.00 - CONTRIBUTIONS             Standard Description                                                        Examples
                                 First complete Schedule VI, Page 2 of 2, Analysis of Accrued Accounts
                                 Payables section, with regard to accounts payables incurred by the Unit
         Cash Paid on Accounts
8.40                             from other IEEE related Units or unrelated organizations. Once you’ve       Conference Loans - Per Schedule VI
         Payables
                                 completed the analysis on Schedule VI-2, transfer the total of Column C -
                                 cash paid on accounts payables, to Line 8.40, Schedule I.




                                                                            Page 7 of 7                                                           5/15/2012

				
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