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					Policies & Procedures
Handbook


7/13/2010
University of West GA
Tamblyn G. Green
                                                                            Table of Contents
     I.       POLICIES
     MIDLAND MIDDLE SCHOOL ............................................................................................................................................................ 4
     PURPOSE .................................................................................................................................................................................... 5
     MCSD/MIDLAND MISSION STATEMENT .......................................................................................................................................... 5
     MIDLAND MEDIA CENTER MISSION STATEMENT ................................................................................................................................ 5
     PHILOSOPHY ................................................................................................................................................................................ 5

DEFINITIONS: ................................................................................................................................................................... 6

II.        PUBLIC RELATIONS AND MARKETING POLICY .......................................................................................................... 6

NEWS AND MEDIA RELATIONS......................................................................................................................................... 6

III.           SELECTION CRITERIA POLICY................................................................................................................................ 7

     RATIONAL OF SELECTION:............................................................................................................................................................... 7

IV.            DONATED MATERIALS POLICY ............................................................................................................................. 7

V.         RECONSIDERATION POLICY...................................................................................................................................... 8

VI.            MEDIA SERVICES POLICIES (SYSTEM-WIDE) ......................................................................................................... 9

1.         CIRCULATION POLICY .............................................................................................................................................. 9

2.         OVERDUE POLICY .................................................................................................................................................... 9

3.         VIDEO POLICY ........................................................................................................................................................ 10

4.         INVENTORY POLICY ............................................................................................................................................... 11

5.         DAMAGE MATERIALS POLICY ................................................................................................................................ 11

6.         LOST MATERIALS POLICY ....................................................................................................................................... 11

7.         WEEDING POLICY................................................................................................................................................... 11

8.         MENDING POLICY: ................................................................................................................................................. 12

VII.           DEFINITION & SCOPE OF TECHNICAL SERVICES POLICY (SYSTEM-WIDE) ............................................................ 12

TECHNICAL POLICIES & PROCEDURES ............................................................................................................................ 15

VIII.          COPYRIGHT POLICY ........................................................................................................................................... 15

IX.            PROFESSIONAL LEARNING POLICY ..................................................................................................................... 16

     DEFINITION ............................................................................................................................................................................... 17
     PURPOSE .................................................................................................................................................................................. 17
     SCOPE ...................................................................................................................................................................................... 17

PROCEDURES ................................................................................................................................................................. 19

I.         COLLECTION MANAGEMENT ................................................................................................................................. 19

1.         SELECTION CONSIDERATIONS ................................................................................................................................ 19

2.         ORDERING PROCEDURES ....................................................................................................................................... 19




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3.     PROCEDURES FOR RECEIVING MATERIALS ............................................................................................................. 19

5.     WEEDING PROCEDURES ........................................................................................................................................ 23

6.     MENDING PROCEDURES ........................................................................................................................................ 23

7.     INVENTORY PROCEDURES ..................................................................................................................................... 23

8.     PROCEDURES FOR INVENTORY: ............................................................................................................................. 23

II.    TECHNICAL SERVICES ............................................................................................................................................. 24

1.     CATALOGING PROCEDURES ................................................................................................................................... 24

2.     DIRECTION SHEET .................................................................................................................................................. 24

STUDENT AND ADULT VOLUNTEERS .............................................................................................................................. 26

3.     DAMAGED BOOKS PROCEDURES ........................................................................................................................... 26

III.       COLLABORATION RESOURCES ........................................................................................................................... 27

1.     PROCEDURES FOR RECONSIDERATION OF MATERIALS .......................................................................................... 27

2.     PROFESSIONAL DEVELOPMENT PROCEDURES ....................................................................................................... 28

3.     ADVOCACY/MARKETING PROCEDURES ................................................................................................................. 28

4.     SCHOOL WEBSITE RESOURCES ............................................................................................................................... 28

5.     SCHOOL BROADCAST PROCEDURES ....................................................................................................................... 29

6.     SCHEDULING PROCEDURE ..................................................................................................................................... 29

APPENDIX A ................................................................................................................................................................... 34

APPENDIX B ................................................................................................................................................................... 36

WHAT IS THE TECHNOEXPO? ......................................................................................................................................... 36

APPENDIX C ................................................................................................................................................................... 37

APPENDIX D ................................................................................................................................................................... 38

APPENDIX E ................................................................................................................................................................... 39

APPENDIX F.................................................................................................................................................................... 40

APPENDIX G ................................................................................................................................................................... 41

APPENDIX H ................................................................................................................................................................... 42

APPENDIX I .................................................................................................................................................................... 46

APPENDIX L .................................................................................................................................................................... 49

APPENDIX M .................................................................................................................................................................. 50

APPENDIX N ................................................................................................................................................................... 51

APPENDIX P ................................................................................................................................................................... 53

APPENDIX R ................................................................................................................................................................... 55




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I. Policies
                                     Midland Middle School
Midland Middle School was founded in 1999. This middle school services students in sixth through
eighth grade. There are approximately 850 students, with 63 teachers and administrators. There is an
assortment of programs to include gifted, Spanish, technology, computer science as well as a great
special education staff.

The following demographics are for the Muscogee County School District (MCSD) and Midland Middle
School (MMS). System and school demographics are very close in percentages. Both the school and the
system reported 2% of the students as being Asian. 45% of the school’s students are black and 59% of
the system’s students are black. Both school and system show 4% of the students as Hispanic. There
were no Native American or Alaskan Natives reported. The school enrollment shows 43% of the
students being white, whereas the system only has 30% white enrollment. Multiracial students are at
6% and 5% for the school and system respectively. Other subgroups are students with disabilities
(SWD), Limited English Proficient and those eligible for free or reduced meals. The school
demographics for SWD are 9% and the system is at 11%. Limited English students are at 0% for the
school and 2% for the system. Students eligible for free or reduced price meals are at 47% for the
school and 60% for the system.


                                        Percentage of Enrollment




                                              4|Page
                                                           (Midland Middle School)



Purpose

The Purpose for the Library Media Program at Muscogee County Schools is to empower users, create
21st Century learners, and design Media Programs that improve student improvement.

MCSD/Midland Mission Statement

The Muscogee County School District is committed to providing education experiences that will enable
a student to become a lifelong learner, and enter into the work force with necessary skills and
information to achieve academic and personal potential. (Midland Middle School)


Midland Media Center Mission Statement

The mission of the library media program is to ensure that students and staff are effective in the use of
these skills, information, and resources. This mission is accomplished:
             By providing intellectual and physical access to materials in all formats.
             By providing instruction to foster competence and stimulate interest in reading, viewing,
                 and using information and ideas.
             By working with other educators to design learning strategies to meet the needs of
                 individual students. (Information Power: Building Partnerships for Learning, 1988, p.6)


Philosophy
The Muscogee County School District encourages extensive use of media resources in classrooms in all
subject areas. These various media resources should be selected to meet existing program objectives




                                               5|Page
and specific subject area needs to accommodate the multiple intelligences and learning styles of
students. (Muscogee County Schools-Board Policy Manual)
The goals of an individual school library media center are the same as those of the school whose
curriculum it supports and enriches.

Specific objectives of the library media centers are: to provide print and nonprint instructional
resources which are basic to the instructional program; to provide an up-to-date print and electronic
general reference collection; to provide a selected collection of books and periodicals for general
reading, not specific to any one curricular field, which will create a desire to continue reading with
discrimination; and to maintain a basic collection of professional resources to assist instructors in their
teaching. (Muscogee County Schools-Board Policy Manual)

Definitions:
   1. Weeding is the removal of materials from the school and library to either storage or to be
        discarded.
   2. Mending is a continual effort to preserve binding and environment of the materials.
   3. Helpdesk is the Technology Services phone center. It is manned by technician Monday-Friday,
        7:00 a.m. until 4:30 p.m.
   4. AV – Audiovisual- materials or resources which are not on print (e.g. DVDs, CDs, Audio
        Cassettes, etc.)
   5. MARC-MAchine Readable Cataloging- according to the Library of Congress, it is system of
        formats that is the mechanism through which computers share bibliographic information.
        (http://www.loc.gov/marc/faq.html)
   6. OPAC-Online Public Access Catalog- Library Patrons utilize a collection database to search for
        available materials. It is an online electronic catalog of the collections in a school library media
        center.
   7. Playaway- are “self-playing” multimedia devices developed in 2005 by Findaway World LLC.
        (http://store.playawaydigital.com/). They are standalone digital audio book that contains a pre-
        loaded audio file. Most vendors offer them as a means of differentiating ones collection.
   8. Serials-any publication printed or issued in intervals (both stated and unstated) that can include
        reports, annuals, manuals, newpapers, etc.

   9. Periodicals-publications issued or printed at stated intervals. (Magazines, journals, newspapers,
      etc.)

II. Public Relations and Marketing Policy
News and Media Relations
The Board of Education, in an effort to enhance the possibilities for excellence in the education of
children in a free society, presents and endorses this statement of policy on school-community
relations because of its conviction that (a) the public schools belong in every sense to the people who
created them by consent, and support them by taxation; (b) the schools are only as strong as the
intelligent and informed support of the people of the community, and never any stronger; and (c) the



                                                6|Page
support of the people must be based on the knowledge of, their understanding about, and their
participation in the aims and efforts of the school district. (Muscogee County Schools-Board Policy
Manual)

The Superintendent is the primary person responsible for press releases and communication to the
community concerning schools and Board of Education matters. Cooperative and effective relations
with the news media are desired. Plans will be developed and people designated to communicate with
the press and other media by the Superintendent. (Troup County Board Policy, 2001)

The principal is responsible for the public relations program at the school level. The teacher is in the
position of public relations agent for the school and system and is expected to represent the school in
a positive manner regarding school matters as well as their roles in the community. (Troup County
Board Policy, 2001)

The responsibilities of the Media Specialist shall be:
    To coordinate and facilitate news media relations with the school district.

      To maintain a mailing list including heads of organizations and those individuals who specifically
       request either verbally or in writing that they be included; to provided persons on the list with
       school board agenda, summaries and other informational material on a regular basis; and to
       survey this list annually to assure continued interest. (Muscogee County Schools-Board Policy
       Manual)

III.   Selection Criteria Policy

Rational of Selection

Selection of resources is not made on the basis of any anticipated approval or disapproval. Georgia
Board of Education’s Rule 160-4-4-.01 for Media Programs (IFBD) requires that each school have a
reconsideration policy. Bibb County School District subscribes in principle to the statements of policy
philosophy as expressed in the American Library Association Library Bill of Rights. (Appendix L)
However, occasional objections to some materials may be expressed despite the quality of the
selection process. If a complaint is made, the following policies and procedures should be observed.

IV.    Donated Materials Policy

This policy addresses guidelines for the use of materials other than those purchased by the district
(such as materials donated by parents, teachers, or students). School library selection and donation
policies, which are approved by the Bibb County School District, are based upon the principles of the
“Library Bill of Rights.” (Appendix A) In as much, materials which are donated will become the property
of the district/school with no stipulations attached. Therefore, donated materials will be held to the
same high standards as purchased materials. Donated materials will be weeded in accordance with
district and school weeding policy. (Bibb County Schools, 1998)



                                               7|Page
V. Reconsideration Policy

The objective of the reconsideration policy is to allow stakeholders of the school district opportunity to
raise objections to instructional materials used in the district. The school official or staff member
receiving a complaint regarding instructional materials shall try to resolve the issue informally.

The school official or staff member initially receiving a complaint shall explain to the person(s) making
the objection the school’s selection procedure, criteria, and qualifications of those persons selecting
the material.

In the event that the person making an objection to material is not satisfied with the initial
explanation, the person raising the question should be referred to the building media specialist. If,
after discussion, the complainant desires to file a formal complaint, the person to whom the
complainant has been referred shall assist in filling out a Citizen Request for Reconsideration Form
(Appendix B). Each building and the School District’s central office shall keep on hand and make
available Citizen Request for Reconsideration Forms. (Appendix B) All formal objections to instructional
materials must be made on this form and filed with the school administrator. Formal objections to
textbooks should be addressed to the Director of Teaching and Learning.
The administrator in charge of the building where the challenged material is being used shall maintain
a written record of the contact.

Request for Reconsideration

The Citizen Request for Reconsideration Form shall be signed by the complainant and filed with the
building administrator. The building administrator must notify the superintendent or appointee by the
next business day. The District Technology Media Committee will convene by special appointment to
review such complaints.

The Coordinator of Library Media Services shall compile evaluations and reviews of the materials from
professional sources (Appendix L) used for selection. Review tools and rubrics will be made available to
committee members during evaluation process. (Appendix L) Responsibilities of the Technology Media
committee shall be to: (1) hear the complainant’s concerns; (2) in private, discuss materials as to value
and faults; (3) in private balloting, reach a majority decision. Within five days rendering a decision, a
letter must be sent to the Deputy Superintendent.

Generally, access to challenged material shall not be restricted during the reconsideration process.
However, in unusual circumstances, the material may be removed temporarily. 5. Special meetings
may be called by the Deputy Superintendent to consider temporary removal of materials in unusual
circumstances. Temporary removal shall require a three-fourths vote of the committee. (Stephens &
Franklin, 2007)

The objective of the District Technology Media Committee is as follows:
   a) Reexamine the challenged material.



                                                8|Page
    b) Survey professional reviews and evaluations of the material.
    c) Evaluate the extent to which the material supports the curriculum.
    d) Weigh merits against alleged faults to form a judgment based on the material as a whole and
       not on passages isolated from context.
       Prepare a written report with recommendations and communicate this to the office of the
       Deputy Superintendent to be distributed to all members of the Board and the complainant.

VI.     Media Services Policies (System-Wide)

    1. Circulation Policy
Teachers may check out thirty (30) items at a time. Fiction, nonfiction, easy readers, professional resources,
periodicals and AV materials are checked out for a period of fourteen days and may be renewed as necessary.

Sets of collections may be checked out for a period of two weeks for use in the classroom. This includes
reference materials. All instructional materials (books, videos, periodicals, kits, etc.) must be returned by noon
on the last day of post-planning. Teachers must pay for lost items or items damaged beyond repair. In
accordance with Georgia School Board Policy, students may be charged for replacement/repair costs due to loss
or abuse of school system property. (Rule 160-5-1-.12)

Large pieces of equipment (i.e. Televisions, mobile labs) must be transported by adults. For safety purposes,
students are not allowed to move large items.

Circulation procedures shall be developed by the District Media/Technology Committee to ensure the needs of
the students and teachers are obtained.

    2. Overdue Policy

Books that are not returned by the due date are considered overdue. At present, fines will not be
collected, however, a student with an overdue book will NOT be allowed to check out another book
until the overdue book has been returned or paid for. Students participating in AR will need to make
arrangements with their teacher to check out books from the teacher. We will not check books out to
students in the teacher’s name due to the fact the student already have an overdue book. Teachers
who allow students to check out books in their names are responsible for these books and they should
not let students take them home (Bulloch County Media Handbook). Students who have overdue
materials may continue to use the resources in the Library Media Center (Fairington Elementary School
Library Media Center Handbook). If books are not returned by the end of the school year, the student
report card will be held until such time as the book is either returned or paid for.

According to BOE policy, students and faculty who lose books will be required to pay the replacement
cost of the book, regardless of its condition. The average cost of a library book is $15.00. Damaged
books must be paid for according to the degree of damage. In severe cases, the assistant principal will
be consulted. In cases where it is financially impossible to pay for a lost or damaged book, other
arrangements may be made (Bulloch County Media Handbook).




                                                   9|Page
3. Video Policy

Non-School Owned Materials

 In compliance with policies and regulations, any video that does not include "public performance
rights" must comply with the "fair use" provision of copyright law (Appendix C).

All non-print media used in a school by teachers, students, or parents is subject to the selection and
evaluation procedures stated in this policy and the policy of the local school. Use of materials must
be in accordance with copyright regulations and guidelines. All media and equipment must be used
in such a manner that Board policy and all laws are upheld. Teachers will complete a USE OF NON-
SCHOOL OWNED VIDEO MATERIAL form when using non-school owned videotapes (Appendix D).

Compliance with copyright law shall be an important consideration in the screening of non-school owned
materials. Willful infringement by an employee is prohibited and may result in disciplinary action. It is a
violation of the Copyright Statute (US Code, Title 17) to use a video as a reward or for entertainment.

Video Recordings, Audio Recordings, Etc.

All school purchased video and audio materials, regardless of the source of funds, must meet
media committee guidelines for materials, must be identified as a priority purchase by the media
committee, and must be ordered and processed through the library media center.

A video approval form must be completed and signed by the school administrator prior to viewing
any video in the classroom (Appendix E).

If a substitute is to show a movie, lesson plans must include a video approval form as well as a
student activity or viewing guide. Videos shall NOT constitute the majority of instruction in any
subject area. The length and the total videos used at one time should be appropriate for the
attention span of the majority of the students. Thirty minutes is considered to be the maximum
length at one time. Videos shall NOT be shown as a substitute for recess on days when students
cannot go outside (Troup County Board Policy).

Movie Ratings

It is the responsibility of the teacher to insure feature length movies have NO offensive language or
behavior. The principal/assistant principal and the media specialist must approve all feature-length
movies.

All video recordings produced primarily for entertainment, whether purchased, rented, borrowed,
or personally owned, must be rated (see Appendix F) G or PG, to be used in the K-8 classroom. For
high schools, video recordings with other ratings must be submitted for review by an academic
team or department for preview and to the principal for final approval before purchase or
instructional use.



                                               10 | P a g e
Only rated G movies may be shown in their entirety. Portions of a rated PG or PG-13 may be viewed
provided they are approved by the administrator and relate to a specific unit of study.

The teacher is asked to keep in mind the age level of viewers and how the movie contributes to
instruction when selecting a movie with a rating of PG or PG-13. These movies must be approved
by the media committee, retained in the media center and have documentation on file of their
evaluation process (Troup County Board Policy).

Before any non-school-owned video recording may be used in the classroom, it must be approved
by the school principal or his/her designee. A petition for Use of Non-School-Owned Videotapes
Form is completed and submitted to the principal (Appendix D).

It shall be the policy of Muscogee County School District that videos shown at school have
instructional value related to a curriculum unit being taught, be appropriate in instructional level,
and be in compliance with the copyright law. All copyright guidelines must be applied upon
approval and videos must be listed in lesson plans (Appendix C).

Student Video and Photographs
Muscogee County School District will use its best efforts to have the Photo and Video Release Form
executed upon the registration of each child into the School District each year. This Photo and Video Release
Form shall be on file in the appropriate school and be referenced upon request to confirm if such student
has permission for photographs or other promotional or instructional activities.

4. Inventory Policy
School based inventory should be scheduled in a manner which is least disruptive to the operating
hours of the media center. Schools may choose to modify their hours or acquire substitutes to
assist schools during inventory. Such modifications should be recommended by the media
committee, approved by the principal, and announced in advance to all students and staff. The
schools should aim to keep the availability of materials for circulation favorable during this time.

5. Damage Materials Policy


6. Lost Materials Policy



7. Weeding Policy
Weeding should be conducted continuously for print and non-print items. However, prior to April
15, of each school term there should be a large-scale weeding done to update and evaluate the
status of your inventory and collection. Careful account of all books weeded should be kept and
reported to the coordinator of Media Services. While, the school library media specialist has
authority to decide what to discard, consideration should be given to items which support the
standards, the condition of the items, and the age. Suggested aged chart is provided below.



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                             Dewey Classifications             Years
                                   000, 200                     2-10
                                   100, 400                      10
                                 300, 500, 600                  5-10
                                 700, 800, 900             5-15 (flexible)
                                  Biographies                 Flexible
                                     Fiction                     10
                                 Encyclopedias                  5-7
                             Almanacs/Yearbooks                 3-5
                             Periodicals/Reference      Evaluate individually
(Bibb County Schools)
    The criteria for weeding print and non-print items are as follows:
       1. Physical condition of item.
       2. Curriculum needs.
       3. New/Multiple versions of title available in collection
       4. Multiple copies available (low circulation)
       5. Circulation

If any books are worn or damaged books are discovered during weeding they should be evaluated
using the Mending Policy in this handbook. Stakeholders my suggest replacement items and materials
for those being weeded using the Suggestion for Purchase form in Appendix P. Suggested materials will
be added following the Selection policy. Procedures for weeding can be found in Appendix G.

   8. Mending Policy:

Missing Pages – Missing pages will most often coincide with the need to weed a book. However, the
school library media specialist must determine if the page can be obtained with minimal cost to the
program.

Page Mending – Books, maps, or other items with ripped pages will be mended. Products used for
repair will depend on the materials of the item. The repairer may use the best know method of repair
to achieve optimal life of the product.

Pockets – Fragile items should be preserves in pockets. Materials and accompanying material should
be bound in pamphlet binders as needed.

VII. Definition & Scope of Technical Services Policy (System-wide)

A policy will ensure that consistency in cataloging and processing for all schools. In BCSD, all items will
be cataloged into Spectrum, the library catalog, using Dewey Decimal classification and SEARS Subject
Headings. The cataloger may add other subject headings for new topics not currently listed by SEARS.
All items, including AV materials, purchased or donated and meeting standards for inclusion into the


                                                12 | P a g e
collection must be cataloged with the following exceptions. Items purchased for departments or to be
shelved permanently in offices will not be cataloged. No consumable items will be cataloged. (Bulloch
County Schools)

MARC records should always be purchased for books and non-print materials when available to insure
accurate and enhanced records. When original cataloguing must be done the school’s edition of
Dewey Decimal Classification and Relative Index or Abridged Dewey Decimal Classification should be
used. Resources and tutorials for classification or cataloging are listed in Appendix R. (OCLC United
States, 2004) The following call letter/number prefixes should be used with the first 3 letters of the
author’s last name unless otherwise noted:

Print Category Call Letter Prefixes
Category                 Symbol                    Category                   Symbol
Easy                    E                          Collective Biography   920
Fiction                 F                          Individual Biography   B, 921 – 3 letters of subject’s
                                                                          last name
Story Collection       SC                       Reference                 REF – Dewey classification
Non-fiction            Dewey classification Professional                  PROF – Dewey classification
(Paperbacks are processed at the discretion of the school library media specialist. Adding a protective
covering may prolong the life of a paperback.)

MARC audience codes

Vendors or agencies that contribute cataloging using the MARC21 should adhere to the following
format for target audience. These audience codes will indicate the intended level of the material. The
audience codes are defined as follows:

a- Preschool (but not including, kindergarten)             d- Adolescent (grades 9 through 12)
b- Primary (Kindergarten through grade 3)                  g- General (any audience level)
c- Preadolescent (grades 4 through 8)                      j- Juveniles (all through age 15 or grade 9)
(Furrie, 2000)


Classifying non-print and AV materials
All materials regardless of media shall be classified according to Dewey Decimal Classification when
applicable using a standard prefix. This will keep like materials together in your Call Number Report.
You must set up these prefixes in your OPAC before using them or the system will not recognize them.
The following prefixes are will be standard:


Non-Print Category Call Letter Prefixes



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Audiocassettes                ACAS                    Model                         MOD
AV Carts                      CART                    Music CD’s                    CD
Camera                        CAM                     Opaque Projector              OP
Cassette Player Recorder      CPR                     Overhead Projector            OHP
CD Player                     CDP                     Picture                       PIC
CDRom                         CDR                     Playaway                      PLAY
Filmstrip                     FS                      Software                      CSW
Globes                        GLOBE                   Television/VCR                TV/VCR
Kits                          KIT                     Televisions                   TV
Slides                        SL                      Toys                          TOY
Laser Disc Player             LDP                     Transparency                  TR
Laser Disc                    LD                      Video camera                  VCAM
Games                         GAME                    Video cassette recorder       VCR
LCD Projector                 LCD                     Videocassettes                VCAS
Maps                          MAP
(Franklin County Middle School, 2010)

Principals for Technical Processing
All circulating materials and equipment will be bar-coded. In addition to cataloging, the Media
Specialist will oversee the processing and mending of items and technologies. Modern technologies
supporting Internet access, automated circulation and cataloging will be used to access resources
and provided instruction in technology. All media specialist will follow the principles for technical
processing:
      Organize catalogs using Sear’s Subject Headings and the Dewey Decimal Classification
         System.
      Patrons can easily locate information and the resources in the collection.
      Arranging and labeling shelves/collections visibly for all stakeholders.
      Cataloging and processing will be consistent throughout the district.
      Purchasing materials with detailed cataloging when possible.
      OPAC material is current and easily accessible for all patrons.
      Equal access to the information resources is provided to all media centers
      Media Centers are organized, neat, and conducive for studying or research.




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Technical Policies & Procedures
Both students and faculty of Bibb County School District shall be able to use the following facilities
available in the school library media centers.

Photocopying / Printing Facilities:
    Printing-Students may print two pages of a document. Patrons are urged to use online
      storage when doing research to store files and media.
    Student Volunteers with the permission of the SLML at the Media Center can use the
      photocopy and printing machines.
    Facsimiles may only be sent by faculty, staff, and volunteers. Long distance documents may
      only be sent by the school library media specialist.

Computers / Internet service:
    Computers are available for instructional use during school hours. However, one would be
     allowed to use computer for thirty minutes at one time if others are waiting for their turn.
     Classes may reserve computers for instructional use for entire periods.
    Patrons should not try to fix computers or equipment if they encounter technical problem.
     Issues should be reported to the circulation desk. The circulation desk will submit a trouble
     ticket to the helpdesk.
    Please do not save your files on the computer; most have deepfreeze and files will be
     deleted when computers are rebooted.
    Computers can be only be used for instructional purposes during the school hours. If any
     clubs or organizations would like to use them, they may do so after school hours.

Closed Circuit System:
    Teachers may schedule times to view videos through closed circuit by reserving time on the
       Closed Circuit Calendar at the Circulation desk. Request must meet the copyright guidelines
       and requester should have completed the Video Approval form. (Appendix E)
    Monthly programming of broadcasts through GPB can be streamed upon request. A
       schedule of programs is available online at http://www.gpb.org/public/education.

VIII. Copyright Policy

Copyright is the protection of both published and unpublished works. It prohibits reproduction and
distribution of copies of printed or audio/visual materials and software, as well as public
performances, displays, or inspired works. Only the holder of the copyright can grant permission
for the reproduction of their work (Baldwin County Library Media Specialist Information Handbook,
2008). Fair use allows educators under certain circumstances to copy a portion of a copyrighted
work for use in the classroom. To provide assurance copyright is not being violated, the application
of the tests of brevity, spontaneity, and cumulative effect are applied. Brevity is the amount of the
work being performed or copied. Spontaneity concerns the amount of time needed to acquire the
portion of the work needed for instruction. Cumulative effect is the overall financial impact to the


                                              15 | P a g e
copyright holder from unauthorized use of a copyrighted work specifically concerning repeated use
(Baldwin County Library Media Specialist Information Handbook, 2008).

An unauthorized copy of copyrighted materials is not permitted in accordance with Federal
Copyright laws. However, under certain conditions, fair use makes copying a portion of copyright
protected materials permissible. Liability for willful infringement is placed upon the person making
or requesting a copy or using the materials and designates the school library media specialist and
the system media contact person as propagators of copyright information for each school and the
system respectively. Responsibility for staff development and compliance of copyright laws lies
with the administrator and media specialist. Each media center has a set of copyright guidelines in
the media center. Also, copyright guidelines are available in greater detail on the internet (See
below) (Bibb County, 1998).

Copyright clearance may be granted by sending a request for permission from the holder of the
copyright. See Appendix B for the form letter.

Copyright and Fair Use Guidelines for Teachers. A chart designed to inform teachers of what they
may do under the law. Located under handy chart.
http://www.techlearning.com/db_area/archives/TL/2002/10/copyright.html

Copyright Law of the United States. www.copyright.gov

Copyright Resources. Downloads with .pdf require Acrobat Reader to print or read. On this
page are resources for Copyright, Information Literacy, Schoolhouse Video, Media & Multimedia,
and more. http://www.mediafestival.org/downloads.html


IX.    Professional Learning Policy
In order to enhance learning and improve the quality of teaching, board policy states that funding
will be allocated and a plan implemented for professional development for media specialists. The
board also requires that a coordinator be appointed and a professional learning committee formed
to ensure the implementation of this process (Professional Learning, 2003).

Professional development for media specialists needs to be aligned with curricular goals and
ongoing. A strategic three-year professional learning plan will be formed by each school system.
Formative assessments will be given throughout the three-year period and the plan may be re-
evaluated and amended as approved by the coordinator and the committee. Opportunities for
professional development may include:

      County library media staff meetings
      Faculty meetings
      Local faculty in-service sessions sponsored by the library media specialist
      Academic and/or curriculum committee meetings

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       Other in-school committee meetings
       Professional organization meetings
           o Local
           o Regional
           o State
           o National
       Reviewing proposals
       Graduate courses
       National Board Certification

(Baldwin County Library Media Specialist Information Handbook, 2008)

For a list of Professional Organizations regarding media and media specialists, please refer to Appendix H.


X. Interlibrary Loan Policy

XX County School District provides a variety of resources to enhance and support the curriculum.
This policy stands as an agreement between the libraries of the XX County School District,
collegiate and public libraries to fulfill the academic and informational needs of patrons.
Interlibrary loan is deemed necessary to provide a larger range of materials to meet informational
needs otherwise not presently available on an individual campus. Interlibrary loan should not be
taken as a substitute for necessary collection developments at individual campuses. This policy is
written for the benefit of students of the XX County School District to broaden their access to
resources and enhance the educational needs of the administration, faculty and students.

Definition
An Interlibrary loan is the procedure by which one library may request and/or borrow materials
from another library for the use of an individual.

Purpose
The purpose of utilizing interlibrary loans is to obtain materials from another campus that are not
presently available in a library on a specific campus.

Scope
The intent of this policy is to regulate the exchange of resources between all libraries within the
district. This is inclusive of both public and school libraries.

        All types of materials regardless of format may be requested from an MCSD library. The
         lending library will determine in each case whether the materials can be supplied.
        Interlibrary loan transactions with libraries outside of the United States are governed by
         the Georgia Public Library Service (GPLS) and the Interlibrary Loan Code for the United
         States.
        Only faculty and staff may request DVD and multimedia equipment. These requests should
         be made at least a week in advance.

                                                17 | P a g e
       Popular items are often in demand and not always available through Interlibrary loan. The
        needs of the lending library must be considered as first priority. (Georgia Public Library
        Service)

Responsibilities of the Borrowing Library
    Local resources must be exhausted before placing a request to an outside agency.
    All materials should be packaged to prevent damage and shipped as economically and
       expeditiously as possible.
    All materials should be returned on time and in good condition. The borrowing library is
       responsible for the materials from the time they leave the lending library until they are
       returned to the lending library.
    All requests will be placed by the borrowing library on behalf of specific individuals, not by
       the individual requesting the resources.
    It is the responsibility of the borrowing library to ensure the confidentiality of the recipient.
    Materials requested from another library should generally not include items for which
       there is a recurring demand by the patrons of the borrowing library. Each library should
       provide resources to meet the primary needs of their stakeholder.
    Postage for returning materials is the responsibility of the borrowing library.
    Requests will be transmitted by electronically whenever possible. (See Appendix A)
    The borrowing library must adhere to and inform its patrons of the existing copyright laws.
    The borrowing library must make certain that the materials are returned by the specified
       due date established by the lending library and respond immediately if the materials are
       recalled by the lending library.
    The borrowing library should request that materials be renewed prior to the due date.
    The cost of replacement or repair of an item is the responsibility of the borrowing library in
       agreement with the preference of the lending library.

Responsibilities of the Lending Library
    A due date should be placing on the requested materials by the lending library.
    Materials may be recalled at any time from the borrowing library.
    Overdue fines will be charged in compliance with the policy of the lending library.
    The borrowing library must be informed promptly when the lending library is unable to
       satisfy a request.
    The lending library must follow all copyright regulations.
    The lending library should include a copy of the request with the materials sent to a
       borrowing library.
    The lending library should process all requests in a timely manner.
    The postage for sending materials is the responsibility of the lending library.

Miscellaneous
    When possible, the district interoffice service van will be used for delivery and return of ILL
       items.
    Should the cost of photocopies become onerous, a per-page fee may be instituted.

                                             18 | P a g e
     No overdue fines will be charged. Libraries that fail to return material within one month of
      its due date will be billed at full replacement cost, and will be denied service until the
      record is clear.
     Libraries who routinely keep materials beyond the loan period may be denied further loans.




                                         Procedures
I. Collection Management
  1. Selection Considerations
      Stakeholders are urged to give suggestions for materials to be added to the collection.
      Suggestions may be given using the Suggestions for Purchase Form (Appendix P). The form
      should be completed entirely and submitted to the media specialist. Patrons may also
      make suggestions online at (http://tamblynslibrary.com). Teachers are encouraged to use
      the Rubric for Reconsideration (Appendix L) as a guide for determining whether the
      resource is appropriate.

  2. Ordering Procedures
         To ensure all stakeholders’ needs are fulfilled, the media specialist will get the approval
          of orders from the school administration.
         The SLMS should purchase processing when funding allows.
         Barcode specifications should be included to insure quick shelving.

  3. Procedures for Receiving Materials
      Catalogers are expected to follow national standards as found in the CONSER Editing Guide,
      the CONSER Cataloging Manual, and the June 2007 CONSER standard record, found at
      http://www.loc.gov/catdir/cpso/conserdoc.pdf. Depending upon how an order is placed,
      books and other materials may arrive pre-processed, partially processed, or unprocessed.
      Most orders will require some degree of processing.

      Processing Material s Placement Guide (See Appendix S)

      Processing Materials and Equipment

         If materials are new, check new materials against the purchase order and the company’s
          invoice or packing slip for discrepancies. Notify company of any discrepancies or
          defective items. Donated materials should be checked for needed repairs. Books can be
          mended using the mending procedures outlined in the handbook.
         Attach a copy of the invoice or packing slip to your copy of the purchase order and send
          one to the Coordinator of Media Services.


                                              19 | P a g e
   Stamp the material with your school’s media center stamp, engraver, or permanent
    marker in appropriate locations, and indicate any source of special funds if necessary,
    such as Title I. (See Appendix S)

    a. Books-title page
    b. Printers, cameras, AV equipment- rear right side
    c. Periodicals- should be stamped on the front and back covers as well as selected
         pages and security strips placed against the centerfold
   Add barcodes using the placement schema. (See Appendix S)
    a. Printed Materials-Place the barcode centered on the cover of the book, ¼ inch from
         the top. On the display binder for periodicals
    b. Non-print-Place one barcode on the container for the non-print item. Never place
         barcodes on the actual CD-ROMS, computer diskettes, music CDs, audiocassettes,
         microfilm reels, microfiche, and DVDs. Place barcodes ¼ inch from the top of the
         casing centered.
    c. Mixed format-These items get their own individual barcodes. Do not separate mixed
         format materials. They always get processed together.
   Adding material to OPAC
    a. Import or create MARC records for print materials. MARC records can be searched
         through several sources available on the Internet. You may choose to use the Library
         of Congress at http://www.loc.gov.
    b. Add type of equipment, brand name, model number, date received, serial number,
         price and funding source, barcode number and warranty information
    c. When MARC records are not available, create MARC record manually.
   If spine labels or barcode labels are not attached, attach them to the books and any
    other locally used items such as pocket, due date slip, etc.
    a. Barcodes are added to the Spectrum, or the library catalog.
    b. If you are adding several copies, you manually enter one barcode and then a comma
         and the next barcode
   Inside each book at page 15 the cataloger should pencil or stamp the words "Bibb
    County School District, school name." If the book has less than 15 pages it should be
    written on the page following the title page.
   Shelve materials or make ready for circulation.

Partially-Processed
Media Specialist will:
   1. Download MARC records from disk/CD, or online.
   2. Make any adjustments needed to barcode numbers (Placement of Barcode,
      Appendix S).
   3. Edit material records to include:
          a. Local call number
          b. Shelving location
          c. Price of item

                                     20 | P a g e
            d. Funding source
            e. Anything else that is necessary
    4. Place genre spine labels, if used, on books.
    5. Fill out a “Book Processing Checklist” (see example), highlighting the items that the
        particular batch of books will require.
    6. Give books to assistant with “Book Processing Checklist” attached to top of stack.
        The checklist will serve as assistant’s instructions as to what to do.
    7. After all tasks on the check-sheet (Appendix Q) are performed, check books to make
        sure all items are completed satisfactorily.
    8. Return any books that require corrections to assistant.
    9. Give the okay for assistant to shelve books.
    10. Shelve books, after any errors have been corrected and media specialist gives okay.

Unprocessed
     MEDIA SPECIALIST will:

       1. Enter cataloging information in accordance with latest edition of Abridged
          Dewey Decimal Classification and Sears List of Subject Headings.
       2. Enter local information in the MARC record including the following:
               a. Local call number
               b. Shelving location
               c. Price of item
               d. Funding source
               e. (Placement of Barcode, Stamping Materials, Appendix S)
               f. Anything else that is necessary
       3. Place genre spine labels on books, if used.
       4. Fill out a “Book Processing Checklist” (see example), highlighting the items that
          the particular batch of books will require.
       5. Give books to assistant with “Book Processing Checklist” attached to top of
          stack. The checklist will serve as assistant’s instructions as to what to do.
       6. After assistant has performed all tasks on the checklist, check books to make
          sure all items are completed satisfactorily.
       7. Return any books to assistant/volunteers for corrections.
       8. Give the okay for assistant to shelve books.

Record of Sets

   If a set has been cataloged in one format, appropriate guidelines should be followed
    when using the existing records as a basis for creating records.
   If the records are for reproductions, the catalog records should comply with current
    cataloging standards, and be in MARC21 format.
   Catalog records for electronic sets should have URLs that link to the specific aspect of
    the resource being cataloged (Bulloch County Schools).


                                      21 | P a g e
   4. Periodicals/Serials
           SLMS will observe Cutter’s Rule for Dictionaries for printed materials
            Dictionaries are cataloged as anonymous works and entered under the first word of the
            title.
           Periodicals may be published in print, online, or CD-ROM.
           Individual issues may be bound together.
           Subject headings should be assigned based on SEARS.
           Serials and Periodicals are shelved by title; therefore, shelving titles should be included
            in the record as a second indicator, for material which is not shelved with the proper
            title. (e.g. ALA is shelved under "ALA.", "A.L.A." or "American Library Association)
           In the MARC record a second indicator of "9" should be entered as a field for this
            shelving title in the holdings record.
           Edit and update these holdings as new issues arrive, issues are discarded, or issues
            change location (from Current Journals to Bound Periodicals, for example). Refer to the
            Common MARC fields assistance manually entering records.
           Holdings for current subscriptions are given “- current” at the end of the holding that is
            listed for the location in which the most recent issues are shelved. (Bibb County
            Schools)

                                         Table 1.1 Common MARC Fields


Field    Purpose of Common MARC fiels
050      To add the serial or periodical call number
856      To add an electronic version of a print serial that has been subscribed. If a Web site is
         cited in issues of a paper serial, check that it is a valid URL leading to an online version of
         the serial, supplementary or updating information, tables of contents or abstracts, etc.
008      Leader for serials, frequency and type of publication should be entered here.
530      field to record for the version
852      Is the field for local holding tag for Bibb County.
082      Dewey Decimal Classification
245      The title proper and statement of responsibility is entered here.
020      Field for the ISBN.
300      Physical descriptions
440      Serial/series statements
8XX      serial/series added entries
006, 856 Mixed Media is cataloged with one MARC record using these fields




                                              22 | P a g e
   A sample MARC record and directions for manually creating MARC Records can be found at
   Appendix M.

5. Weeding Procedures
   In order to keep the media center collections organized and updated, materials that are out-of-date,
   severely worn or damaged or no longer useful in the school curriculum program should be continuously
   pulled from the shelves and consequently withdrawn from the resource collection. (Muscogee County
   Online Board Policy)

    Criteria of selection for weeding can be found in Appendix G. While weeding materials and equipment
   is essential; it is just as essential to keep a record of materials discarded. A form listing discarded items
   should be sent to the Coordinator of Media Services once weeding is complete. A sample form may be
   found at Appendix O.

6. Mending Procedures

      Items should be checked for damage upon as they are checked in or returned to the
       circulation desk.
      Items found to be in a stay of disrepair should be flagged and the damage should be
       noted in the OPAC. Determine whether items are in need of binding or repair.
      Items should be checked for damaged before being circulated. (See Damage
       Procedures)Patrons will be charged for damage of materials upon return of items.
       Patrons will be charged for replacement cost for items beyond repair.
      Patrons are charged replacement cost for Audio books which are not returned in good
       condition.
      Maps/Globes are considered classroom inventory. Should any of the maps/globes
       require attention please notify the media specialist immediately. You may submit a
       request via email.

7. Inventory Procedures

Preparation for Inventory:

Weed first! No need to inventory something to be discarded. (Appendix G)

While shelf-reading is recommended for the general convenience of library users, it is not
crucial for an automated inventory.
8. Procedures for Inventory:
      Preferably, with several assistants, critically scan the shelves. Return all miss shelved
       books to their proper places. This makes a seamless inventory process.
      While scanning item barcodes into the system, items do not need to be removed
       completely from the shelves, but extracted only as far as necessary to scan the barcode.


                                              23 | P a g e
          Scan the books in order, starting with the 000s and ending with the 999s. Scan fiction
           and other holdings in alphabetical order. Scanning books in their progressive order
           simplifies reporting at inventory's end.
          Once the barcodes are entered into the automated system, a variety of statistical
           reports may be printed.

       Follow Up:
       1. Upload the scanned information into your electronic circulation system. Your system
          has various reports that you can generate such as lost books and books that are miss-
          shelved. Since you did a shelf read and reorganization before taking inventory, it is a
          cinch to correctly shelve those books that were in the wrong spot. Note lost books, and
          use proper discard procedures.
       2. Generate a list of missing items. Circulate a copy among staff and ask for cooperation in
          locating missing items.
       3. Evaluate Collection. Assess strengths and identify weaknesses in collection.
       4. Withdraw Lost Items. If any item has not reappeared within a year of the inventory, the
          title may be withdrawn. (Inventory LSS)

II. Technical Services
   1. Cataloging Procedures
Appendix Q – Book Processing Checklist



   2. Direction Sheet
Media Assistant Roles & Procedures

The media assistant (clerk) performs informational and clerical duties in library media centers to
provide curriculum and instructional support. (Media Services Department)

CLERICAL/INSTRUCTIONAL

   1. Assist MS in working with small groups or individuals to reinforce material initially
      introduced by the MS
   2. Assist students and staff with location of materials
   3. Assist with preparation of bibliographies and pathfinders
   4. Laminating
   5. Circulate print and non-print materials
      a. Physical processing of books and periodicals
      b. Shelving books
      c. Book repair
   6. Maintain inventory (includes end of year inventory and weeding)
   7. Maintains confidentiality in matters pertaining to the student and the school


                                             24 | P a g e
   8. Model citizenship, social skills and respect for others
   9. Place and process orders for print and non-print materials
   10. Production and circulation of print and non-print materials which pertain to the library
   11. Reorganizes materials at end of day/period
   12. Schedule use and delivery of materials and equipment (check schedule and requests daily)
   13. Supervise students in the media center
   14. Other clerical duties as needed

TECHNICAL

   1. Maintain online catalog
       Check in/out materials
       Process past due notices and fines
       Enter new books and periodicals
       Enter new student information and delete exiting students from list
   2. Maintenance and minor repairs on equipment (ex. replace bulbs and batteries)
   3. Maintain media center collection
   4. Assist in resolution of computer issues by assistance or referral
   5. Enters student record data

(Mason, 1998)




                                          25 | P a g e
Student and Adult Volunteers

The media specialist encourages and appreciates the effort of both students and adults willing to
volunteer their time in the media center. Working in the media center nurtures a positive work
ethic and sense of pride and accomplishment, as well as helps to reinforce many instructional
standards in the curriculum.

Student volunteer duties are as follows:               Adult Volunteers for Special Events

   1. Assisting other students in locating             Adult volunteers in the media center may
      items from online card catalogue                 perform the same duties above in addition to
   2. Checking materials in/out                        working at special events such as book fairs,
   3. Clipping articles                                AR celebration and family reading nights.
   4. Pick up and deliver materials and                Duties may vary according to needs and
      equipment                                        abilities such as:
   5. Repairing books
                                                            1. Reading to groups of children
   6. Shelving materials
                                                            2. Managing the cash register and
   7. Stamping new books/magazines
                                                               operation of the book fair
   8. Straightening shelves
                                                            3. Operating camera equipment
   9. Working on displays
                                                            4. Other duties as indicated by needs
(Hunt, 1997)                                                5. or abilities

   3. Damaged Books Procedures

       In the event that a book is damaged, the media specialist and media clerk should be trained
       in book repair techniques that can restore the book to near new condition. The media staff
       uses special glues, tapes, and other materials to repair library books. These special glues,
       tapes, and other material contain chemicals that will not cause further damage to the
       book. Using household materials to repair books contain acids that will cause further
       damage. Immediate action is important if you wish to salvage wet books. The primary goal
       is to eliminate as much moisture as possible in order to prevent paper fibers and
       cardboards from shrinking, warping, or sticking together as well as preventing the
       development and growth of molds and mildew. (Fleisher, 2008)

       Place unfolded paper towels between groups of pages. Stand each book up on its edge and
       open into a fan shape. If the covers are also soaked, put several paper towels under the
       book and replace periodically with dry ones. Periodically turn the books over onto their
       opposite edge.

       If the book is thoroughly wet or if it has coated paper (slick or shiny), place paper towels
       between each page. When they become damp, periodically replace paper towels with dry

                                             26 | P a g e
       ones. As the pages dry, stack them under weights in order to flatten out wrinkled and
       warped pages. Do not do this if the covers were soaked and then warped while drying; such
       books usually need to be rebound. After this process, give each book a few more days in
       which to air out before returning them to shelves. Be sure to check for any signs of mold
       growth. If there are more than several dozen wet books and the air is humid, take the books
       and other wet items to an air conditioned space where humidity can be controlled or
       reduced.

III.  Collaboration Resources
   1. Procedures for reconsideration of materials

   Initial Review
         1. The person questioning the materials will discuss concern(s) with the school librarian
             from where the material was borrowed.
         2. The librarian will explain how the materials are selected and if possible, provide a
             professional review of the questioned material. A copy of the “Selection Policy” will be
             provided if requested.
         3. If the problem is not resolved, the person questioning the materials will be given a
             “Citizen’s Request for Reconsideration of Materials, Media or Equipment” form.
             (Appendix B)

   School Review
        1. The person questioning the material will return a completed “Citizen’s Request for
           Reconsideration of Materials, Media or Equipment” (Appendix B) form to the school
           librarian who will forward a copy to the principal. All questioned materials will remain
           in circulation until a final decision is reached.
        2. A meeting will be held with the school librarian, person questioning the material, and
           principal within 10 school days to review the questioned material. If the challenge is
           unresolved to the satisfaction of all parties, the questioned material will be referred to
           the District Technology Media Committee for a final review.

   District Review
         1. The person questioning the materials, librarian, and administrator will present their
              views, within 20 school days to the District Review Committee. This committee will be
              selected by the Departments of Information Services, and Teaching and Learning or a
              designee appointed by the departments and will comprise of:
               i. Two parents
              ii. One school board member
             iii. One certified professional in the school district
             iv. One certified librarian in the school district
              v. One student
                 (Bibb County Schools, 1998)
         2. Meeting procedures:


                                            27 | P a g e
           The concerned person(s), school librarian, and principal should be given a five-
          i.
           minute opportunity to present their views as expressed on the “Citizen’s Request
           for Reconsideration of Materials, Media or Equipment” form. (Appendix B)
       ii. The committee members are responsible for reading or previewing the
           questioned material in its entirety and for making one of the following
           recommendations:
           a) Leave material on library shelf
           b) Reclassify the material or make some modification
           c) Remove the material from the collection
    3. The District Review Committee’s decision is final.

2. Professional Development Procedures

3. Advocacy/Marketing Procedures

   The marketing program for the media center is specifically addressed at school level.
   However, several general guidelines are listed:

              New books, upon receipt, will be advertised to teachers and students through school
               publications, announcements, and displays set up in the media center.
              Books for general school themes and holidays will be displayed prominently to aid
               students and faculty in selection of materials that may fit their instructional needs.
               Posters and decorations might be added to enhance these displays. These should
               change monthly.
              An Accelerated Reading party will be planned by the media specialist to celebrate
               the accomplishments of students who meet predefined criteria at the end of each 9
               week period. This may include special guests or events. (Appendix A)
              Host or facilitate family reading initiatives to encourage parents and students to read
               together. (Library 101, p. 80)
              A book fair should be held 1-2 times per school year to encourage leisure reading.
               (Appendix A)
              All schools will have a booth displaying student projects created during the school
               year at the Technology Expo. (Appendix B)

   These events may be promoted through brochures, newsletters, displays, bulletin boards,
   posters and audio/video announcements. (S. Strong, personal communication, February 8,
   2010)
4. School Website Resources




                                             28 | P a g e
5. School Broadcast Procedures




6. Scheduling Procedure
   Georgia Board of Education Rule 160-4-4-.01 requires that XX school library media center be
   accessible for both individual students and groups simultaneously throughout the
   instructional day during each day of the school year. An accessible media center is one
   which is available for students and teachers to use according to instructional need rather
   than according to a predetermined schedule. XX Middle School media program will operate
   under a flexible schedule with teachers signing up to bring in their classes for orientation,
   various cooperatively planned research projects, and instruction in the use of the databases
   and other research tools, both print and electronic. (Media Services Department)

   In order to insure maximum use of the school media resources, scheduling for conference
   rooms and computer labs should be scheduled at least two days in advance. Scheduling
   priority is given to library lessons. During library lessons, the media clerk will be available
   for circulation processing and assistance.

   The library media center is a multi-purpose facility with a full computer lab with 24
   computers available to students. Teachers may choose to access the computer lab only for
   research purposes or reserve the entire media center for a standards based research
   lessons. The center should not be closed to facilitate meetings or testing programs and it is
   recommended that arrangements be made for the school library media center to
   accommodate students before and/or after the school day. (Media Services Department)

   Individual students may access the XX Middle School daily from study hall or class with a
   pass from a teacher or without a pass during homeroom and after school one day a week.
   Only official media center passes will be accepted. The pass must have the purpose or
   assignment and the time left the class.
   NO MORE THAN TWO STUDENTS from a classroom may come without previous
   arrangements being made.

      •   Upon entering the media center, students should leave book bags on the bookcase
          at the door.
      •   If using a computer, students must have the computer assignment stated on the
          pass.
      •   Students are encouraged to use quiet voices in the media center and to bring the
          materials needed to complete assigned tasks.
      •   Computers are for academic purposes only.




                                          29 | P a g e
If the media center is filled to capacity, students may be sent back to class and ask to come
back at a later time (Bulloch County Media Handbook, 2006).

Opportunity cards will serve as passes for the media center, which include why the student
is coming to the media center and what they are studying. A barcode will be provided to
students and added to student IDs for material checkout in the media center. Upon arrival
in the media center, the student should place his/her opportunity card in the rack on the
circulation desk. This indicates they have permission to be out of the classroom. A time limit
of ten minutes is suggested for your students when they come to the media center to check
out or renew a book. Students who abuse their privilege or misbehave in the media center
will be returned to the classroom with some explanation (Bulloch County Media Handbook,
2006).




                                     30 | P a g e
                                            References


Administrative regulations of the media programs IFBD-R (1), Greene County Schools. (Adopted
      2009). Retrieved from https://eboard.eboardsolutions.com/ePolicy/Policy.aspx?
      Sch=4078&S=4038&PC=IFBC-R%281%29&revNo=1.58

America Library Association, Library bill of rights (1996). Retrieved June 29, 2010, from:
      http://www.ala.org/ala/issuesadvocacy/intfreedom/librarybill/index.cfm
American Library Association (1998) Information power: building partnerships for learning, Chicago,
      IL: American Library Association
Baldwin County Public Schools, Library media specialist information handbook. Retrieved from
       http://www.bcbe.org/Default.asp?PN=Document Uploads&L=2
       &DivisionID=824&DepartmentID=926&LMID=32310&ToggleSideNav
Bibb County Schools. The Policy and procedures for selection and utilization of instructional
       materials, media and equipment (1998). Retrieved June 14, 2009, from
       http://www.bibb.k12.ga.us/images/media_policies.pdf
Bulloch County Schools, Media handbook. Retrieved from
       http://www.bulloch.k12.ga.us/lces/Old%20Page/media_handbook.htm
Copyright act of 1976: Fair use, 17 U.S.C. §107 (2010)
       http://public.doe.k12.ga.us/sia_as_library.aspx?PageReq=SIAASCopyCitations

Damaged library books. (2006). Retrieved from http://www.heardelementary.org/Library.html

Davidson, H. (2006). Copyright and fair use guidelines for teachers (Brochure), Retrieved from
       http://www.techlearning.com/techlearning/pdf/events/techforum/tx05/TeacherCopyright_
       chart.pdf

Fairington Elementary School. Student-parent handbook. Retrieved from
        http://schools.dekalb.k12.ga.us/fairington/files/A99AB39F50F54331BF503EFFFB121B12.pdf

Fleisher, A. (2008, August 30). Proper care and handling of books and paper materials. Retrieved
       from http://www.library.illinois.edu/prescons/preserve/materials.html

Formanack, G.(2005). Designing a Facility: Making it a Place Where Every Student Succeeds.
      Conference Presentation. Retrieved March 24, 2010, from
      http://www.ala.org/ala/mgrps/divs/aasl/conferencesandevents/confarchive/pittsburgh/De
      sigingaFacility.pdf



                                             31 | P a g e
Free textbook system; care and protection of textbooks, library books, and media materials;
       reimbursement by pupils or parents. O.C.G.A. § 20-2-1013 (2008). Retrieved from
       http://www.lexis-nexis.com/hottopics/gacode/default.asp

Georgia Public Library Service. (2002). Interlibrary loan procedures manual. Georgia Online
       Database, Retrieved from http://www.georgialibraries.org/lib/gold/illman02.pdf

Harris County School District, District Calendar. Retrieved from http://harriscounty.ga.
        schoolwebpages.com/education/components/calendar/calendar.php?sectiondetailid=3&lin
        kid=nav-menu-container-1-9280

Hunt, M. (1997). Hit: What students assistants do – Part II. Retrieved April 3, 2010 from
       Educator’s Desk Reference LM_NET: http://www.eduref.org/plweb-
       cgi/fastweb?getdoc+listservs+LM_NET-1997+3101+2+wAAA+media%26assistants

Instructional materials IFA, Paulding County Schools. (Adopted 2001; Revised 2005). Retrieved
        from https://eboard.eboardsolutions.com/ePolicy/Policy.aspx?Sch=4125&S=
        4038&PC=IFA&revNo=1.34

Inventory, LSS. Retrieved from http://www.wsd1.org/PC_LMS/Handbook/4Admin/Collection%20
       Maintenance/inventory.htm#Automated

Library policies and procedures. (2009, April 27). Retrieved from
        http://www.dillon2.k12.sc.us/staff/policies.asp

Librarians and Association for Educational Communications and Technology. (2009). Empowering
        learners; Guidelines for School Library Media Programs. Chicago: American Library
        Association

Mason, M. (1998, November 18). Hit: Media Assistant Responsibilities 2. Retrieved from Educator’s
      Desk Reference LM_NET: http://www.eduref.org/plweb-
      cgi/fastweb?getdoc+listservs+LM_NET-1998+17877+0+wAAA+media%26assistants

Martin, A. M. (2005). Seven steps to an award-winning school library program. Westport, CT:
       Libraries Unlimited

Media programs (IFBD) Rule 160-4-4-.O1. Georgia State Board of Education. (1998). Retrieved from
      https://eboard.eboardsolutions.com/rules/policy.aspx?RC=0836101951&
      Sch=1262&S=4013&RevNo=1.16&T=E&C=I

Media Services Department, Bibb County Schools. (1998). Retrieved from
      http://www.bibb.k12.ga.us/images/media_policies.pdf

                                            32 | P a g e
Midland Middle School, About Us. Retrieved from http://midlandmiddle.mcsdga.net/

Muscogee County Schools-Board Policy Manual. Retrieved from
      https://eboard.eboardsolutions.com/ePolicy/policy.aspx?PC=IFBC&Sch=4121&S=4121&Rev
      No=1.12&C=I&Z=P

Muscogee County Schools-Board Policy Manual. Retrieved from https://eboard.eboard
      solutions.com/ePolicy/policy.aspx?PC=KA&Sch=4121&S=4121&RevNo=1.01&C=K&Z=P

PBS. (n.d.). Copyright & fair use. Retrieved from http://www.pbs.org/teachers/copyright/

Professional Learning Code (GAD) Rule 160-3-3-.04, Georgia State Board of Education (2003).
       Retrieved from http://public.doe.k12.ga.us/DMGetDocument.aspx/160-3-3-
       .04.pdf?p=4BE1EECF99CD364EA5554055463F1FBB77B0B70FECF5942E12E123FE4810FFF5F
       253235D64DC6CBADC74667850DBBF6B&Type=D

Reference and User Services Association (RUSA), 1994, revised 2001. Revised 2008, by the Sharing
       and Transforming Access to Resources Section (STARS). Interlibrary loan code for the united
       states. Retrieved from
       http://www.ala.org/ala/mgrps/divs/rusa/resources/guidelines/interlibrary.cfm

School Libraries in Canada (1982). Calgary Board of Education, Educational Media Team, Canadian
       School Library Association, and Canadian Library Association. Retrieved from
       http://www.wsd1.org/PC_LMS/Handbook/forms/weeding.pdf

Schuck, V. (1999, October 26) HIT: Interlibrary loan policy. Message posted to Educator’s Desk
       Reference LM_NET electronic mailing list, archived at http://www.eduref.org/plweb-
       cgi/fastweb?getdoc+listservs+LM_NET-1999+14771+0+wAAA+interlibrary%26loans

Stephens, C. G. & Franklin, P. (2007) Library 101. Westport, CT: Libraries Unlimited.
Student fees, fines, and charges (JS), Bibb County School District. (Adopted 1998). Retrieved from
      https://eboard.eboardsolutions.com/rules/policy.aspx?RC=0836104859&Sch=1262
      &S=4013&RevNo=1.06&T=E&C=Jhttp://www.bibb.k12.ga.us/images/media_ policies.pdf

Troup County Board of Education. (2001, July 1). Retrieved from http://www.troup.org

Troup County Schools Board Policy, News Media Relations (7/1/01) Retrieved from
       https://eboard.eboardsolutions.com/ePolicy/policy.aspx?PC=KBC&Sch=4162&
       S=4162&RevNo=1.01&C=K&Z=P




                                             33 | P a g e
                                                                                    Appendix A
                                    District Calendar 2009-2010



Teacher Preplanning                                         August 3-5

First Day of School                                         August 6

Progress Reports Released                                   September 4

Labor Day                                                   September 7

Early Release Day                                           September 14

Open House 7pm                                              September 15

Book Fair                                                   September 14-18

Family Reading Night                                        September 29

End of First Nine Weeks                                     October 8

AR Celebration                                              October 9

GA COMO Conference                                          October 13-16

Report Cards                                                October 16

Georgia Children’s Literature Festival                      October 16-17

Furlough (no school teachers, students, staff)              October 21

Fall Break                                                  October 22-23

Report Cards                                                November 6

Early Release                                               November 9

Furlough (no school teachers, students, staff)              November 24

Thanksgiving Holidays                                       November 25-27

AR Celebration                                              December 17

End of First Semester                                       December 18

Christmas Holidays                                          December 21-January 4

Report Cards                                                January 8


                                             34 | P a g e
Martin Luther King Holiday                                  January 18

Black History Month                                         February 1-28

Progress Reports                                            February 5

Furlough (no school teachers, students, staff)              February 12

Winter Break                                                February 15-16

Georgia Library Legislative Day                             February 25

AR Celebration                                              March 10

End of Third Nine Weeks                                     March 11

Early Release                                               March 12

Budgets due                                                 March 1

Report Cards                                                March 17

Book Fair                                                   March 22-26

Furlough (no school teachers, students, staff)              April 2

Spring Break                                                April 5-9

Family Reading Night                                        April 13

National Library Week                                       April 11-17

Progress Reports                                            April 21

Techno Expo                                                 April 29

Children’s Book Week                                        May 10-16

AR Celebration                                              May 19

Last Day of School                                          May 21

Graduation                                                  May 22

Post-planning                                               May 24-26

Report Cards Mailed                                         June 4




                                             35 | P a g e
                                                                                          Appendix B


                                 What is the TechnoExpo?
The TechnoExpo is the Muscogee County School District's Technology Exposition. This event
provides schools in the Muscogee County School District with an opportunity to showcase the
technology-enriched instruction and learning that is possible in part due to the 2003 SPLOST
initiative.

The TechnoExpo is hosted by The Division of Technology Services, Muscogee County School
District. Students, parents, teachers, and the community are invited to attend this event to see the
student-created technology projects that are made possible by this initiative.

All schools will have a booth displaying student projects created during the 2009-2010 school year.
Student-provided entertainment, vendor booths, and door prizes will also be a part of this exciting
event. Don’t miss out on the fun!
Event date: April 29, 2010

New for 2010 - Professional Learning Conference at the TechnoExpo! Read More

                                                                          114691035
TechnoExpo Public Site - Click Here
    visual



Help · About · Blog · Terms · Privacy · Support · Upgrade
Contributions to http://technoexpo2010.wikispaces.com are licensed under a Creative Commons
Attribution Share-Alike 3.0 License.
Portions not contributed by visitors are Copyright 2010 Tangent LLC.


.




                                            36 | P a g e
Appendix C
                                                                                              Appendix D

                      REQUEST FOR USE OF NON-SCHOOL OWNED MATERIALS



Person Requesting ____________________________________ Date ________________

Program Title__________________________________________________________________

For Off-Air Taping:

Broadcast time: ________________________ Channel ___________________Date__________

Copyright restrictions: __________________________________Erasure date_______________

For Rented Tapes:

Place of Rental_________________________________________________________________

Signature of rental agent authorizing use of video in school setting:

Agent’s signature______________________________________Position___________________

Intended use of tape:____________________________________________________________

With what class (es) will the material be used? _______________________________________

Date to be used: ___________________________Time(s) of the day: ___________________

Tape to be previewed by: ________________________________________________________

PERMISSION: __________________granted ________________denied

Principal’s signature: _______________________________________Date_________________




NOTE: Please refer to Copyright: A Guide to Information and Resources for copyright policies adhered to by
the Muscogee County Board of Education. A copy can be located in each school media center.
                                                                                                 Appendix E
VIDEO PRESENTATION APPROVAL FORM
Complete in full for each video presentation (see definition, #5 below) used in the classroom.

Instructor: ____________________________________________ Date: ________________

Subject: ______________________________________________ Grade: _______________

Title of video to be shown: _____________________________________________________

____________________________________________________________________________

Instructional Objective: _______________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

Date or dates of use for classroom instruction: ____________________________________

Check one: _____ classroom use or _____ distribution system

Date last video shown in class ______________________

Source of video

_____ school media collection ____ Discovery Education (United Streaming)

_____ school departmental collection ____ recorded from television

_____ video from another Troup County School

_____ other:

_____________________________________________________________________________

Rating, if theatrical film/movie _____

(No R or higher rated films may be shown)

I have previewed this video in its entirety: _____ Yes _____ No

I intend to show: _____ entire film or _____ excerpts

___________________________________________ ___________________

Signature of teacher Date

____________________________________________ ______/_____/________

Signature of administrator Date

Completed forms should be kept on file for review.


                                                           39 | P a g e
                                                                                           Appendix F
                                        Film Ratings Guide
For further explanation on the rating system & what applies to the policy, please go to:

          The TV Parental Guidelines webpage http://www.tvguidelines.org/ratings.htm ,
              -    or http://www.parentstv.org/ptc/parentsguide/tvratings2.html
          MPAA-film ratings webpage http://www.mpaa.org/FilmRatings.asp




                                      (Microsoft Clipart)




                                               40 | P a g e
                                                                                                      Appendix G
Weeding and Reassignment of Instructional Materials

In order to keep the media center collections organized and updated, materials that are out-of-date, severely
worn or damaged or no longer useful in the school curriculum program should be continuously and responsibly
pulled from the shelves and consequently withdrawn from the resource collection. In the event specific kinds of
materials are no longer needed as support for an individual school curriculum or there is a surplus of certain
materials in a school library media center due to decreased enrollment, or if a school is closed, the instructional
materials made available for whatever reason and from whatever source will be reassigned to schools where
they can be used by the same selection process used for new materials. (Muscogee County Online Board Policy)

What to Weed

     Worn and damaged titles – these will include those that are eligible for discard by appearance.
     Examples:
          o books with yellow or brittle pages, mutilated or missing pages, binding that cannot be repaired,
              or dirty covers.
          o scratched or damaged audio/visual items
          o torn or otherwise damaged prints or posters
          o Duplicates
     Where there are duplicates that are not being circulated, all unnecessary duplicates should be
      discarded.
     Materials containing information that is outdated or inaccurate in content, values and/or attitudes.
     Material which is inappropriate in reading level or content for students.
     Material which is no longer in demand or does not support the curriculum.
     Material that has not been circulated in 3-5 years. (School Libraries in Canada)




                                                  41 | P a g e
                                                                                  APPENDIX H


                         Leadership and Professional Growth, Organizations


American Association of School Librarians – http://www.ala.org/assl
       Address          AASL
                       50 East Huron Street
                       Chicago, IL 60611-2795
       Telephone        312-280-4382
       Toll-free        1-800-545-2433 ext. 4382
       FAX              312-280-5276
       E-Mail          aasl@ala.org
       Executive Director: Julie Walker – ext. 4388
                        jwalker@ala.org

Association for the Advancement of Computing in Education – http://www.aace.org
        Address         AACE
                        Chesapeake, VA 23327-1545
        Telephone       757-366-5606
        FAX             703-997-8760
        E-Mail          info@aace.org

Association for Educational Communications and Technology – http://www.aect.org
        Address         AECT
                        1800 N. Stonelake Dr., Suite 2
                        Bloomington, IN 47404
        Telephone       812-335-7675
        FAX             812-335-7678
        E-Mail          aect@aect.org
        Executive Director: Dr. Phillip Haris
                        pharris@aect.org

American Library Association – http://www.ala.org
       Address         ALA
                       50 East Huron Street
                       Chicago, IL 60611-2795
       Telephone       1-800-545-2433
       FAX             312-440-9374
       E-Mail          ala@ala.org
       Executive Director: Keith Michael Fiels, ext. 1392
                        kfiels@ala.org




                                                42 | P a g e
Chattahoochee Valley Library Board of Trustees
       Address         3000 Macon Rd.
                       Columbus, GA 31906
       Telephone       706-243-2669
       Chair           Abbie Dillard

Children’s Book Council – http://www.cbcbooks.org
        Address         The Children's Book Council
                        12 West 37th Street, 2nd Floor
                        New York, NY 10018-7480
        Telephone       (212) 966-1990
        FAX              (212) 966-2073
        Toll Free Fax    (888) 807-9355

Friends of Libraries USA (FOLUSA) - www.folusa.org
        Address          FOLUSA
                         1420 Walnut Street, Suite #450
                         Philadelphia, PA 19102
        Telephone        312-280-2161
        Eecutive Director - Sally G. Reed
        E-Mail           altaff@ala.org

Georgia Association for Instructional Technology, Inc. – http://gait-inc.org
       Address           GAIT
                         2221 Emerald Drive
                         Jonesboro, GA 30236
       Membership Director- Ginny Harrell

Georgia Council of Media Organizations – http://www.georgiacomo.org
       Telephone       678-621-0355
       E-Mail          regis@georgiacomo.org

Georgia Library Association – http://gla.georgialibraries.org
       Address          GLA
                        PO Box 793
                        Rex, Georgia 30273
       Telephone        678-466-4339
       FAX               678/446-4349
                        Contact bob.fox@library.gatech.edu .

Georgia Library Media Association, Inc. – http://www.glma-inc.org
        Address:         GLMA, Inc.
                        487 Winn Way, Suite 100
                        Decatur, GA 3003
        Telephone        404-299-7700
        E-Mail           glma@jlh-consulting.com
International Association of School Librarianship – http://iasl-slo.org

                                                  43 | P a g e
        Address          IASL
                        PO Box 83
                         Zillmere, Queensland 4034, Australia
        Fax             617 3633 0570
        E-Mail          IASL Secretariat
IASL President          PMB 292, 1903
                        W. 8th Street
                         Erie, PA 16505, USA

International Reading Associations – http://www.reading.org
        Address         International Reading Association
                        Headquarters Office
                        800 Barksdale Rd.
                        PO Box 8139
                        Newark, DE 19714-8139
        Telephone       1-800-336-READ (1-800-336-7323)
        FAX             302-731-1057

International Society for Technology in Education (ISTE)- http://www.iste.org
        Address          ISTE
                         180 West 8th Ave.
                         Eugene, OR 97401-2916
        Telephone        1-800-336-5191
        Fax              1-541-302-3778
        E-Mail           iste@iste.org

Library and Information Technology Association (LITA) - http://www.lita.org/ala
        Address         LITA
                        American Library Association
                        50 East Huron Street
                        Chicago, IL 60611-2795
        Telephone       800- 545-2433 x4270
        FAX             312- 280-3257
        E-Mail          lita@ala.org
        Executive Director - Mary C. Taylor
                        mtaylor@ala.org
                        312-280-4267

National Educational Association – http://www.nea.org
       Address          NEA
                       1201 16th Street, NW
                       Washington, DC 20036-3290
       Telephone       202-833-4000
       FAX             202-822-7974
       Executive Director – John Wilson

National Storytelling Network – http://www.storynet.org
       Address          National Storytelling Network

                                                44 | P a g e
                       132 Boone Street, Suite #5
                       Jonesborough, TN. 37659
        Telephone      1-800-525-4514

Special Libraries Association (SLA) Home Page – http://www.sla.org
        Address          331 S. Patrick Street
                         Alexandria, VA 22314-3501
        Telephone        1-703-647-4900
        FAX              1-703-647-4901




                                               45 | P a g e
                                                                                                 APPENDIX I
                                                                                                  Your Name
                                                                                                 Department
                                                                                                School Name
                                                                                              School Address
                                                                                            Macon, GA XXXXX

Permissions Department
Company Name
Address
City, ST ZIP

Dear Sir or Madam,

I am writing to request permission to copy the following work for use in a course I am teaching. If you do not
have the ability to grant these rights, I would appreciate any information on who could.

Item Information

    •   author's, editor's, translator's full name(s)
    •   title, edition and volume number of book or journal
    •   copyright date
    •   ISBN for books, ISSN for magazines and journals
    •   numbers of the exact pages, figures and illustrations

Reproduction Information

    •   whether material will be used alone or combined with other photocopied
    •   material
    •   number of copies to be produced
    •   method of reproduction (photocopying, scanning, etc.)
    •   method of distribution (eReserves system, Blackboard, etc.)

Course Information

    •   instructor's full name and contact information including email and phone
    •   name of college or university
    •   course name and number
    •   semester and year in which material will be used (indicate if you would like permission for more
        than a single semester)

Thank you for your attention to this matter, I have enclosed a self-address stamped envelope for your
convenience.

Sincerely,



                                                46 | P a g e
Interlibrary Loan Request Form (ALA, 2002)                                                               Appendix J
Request date ______________________
Need before _______________________
Request number_____________________
Client information_______________________________

Borrowing library name and address
                                                                                                          Date due
                                                                                    ______________________________
                                                                           Use restrictions
                                                                           [   ] Library Use Only
Citation Information                                                       [   ] Copying not permitted
Book author ____________________________________________________           [   ] No Renewals
Book title ______________________________________________________          [   ] __________________________________
Publisher ___________________ Place ______________ Date __________         Not sent because
Series _________________________________________________________           [   ] At bindery
This edition only ___________________ ISBN _ ______________________        [   ] Charge exceeds limit
Serial title ______________________________________________________        [   ] Hold placed
Volume / issue _______________ Date _________ Pages _______________        [   ] In process
Author of article _________________________________________________        [   ] In use
Title of article __________________________________________________        [   ] Lacking
ISSN ___________________________                                           [   ] Lacks copyright compliance
Audiovisual title ________________________________________________         [   ] Locations not found
Date of publication ______________________________________________         [   ] Lost
Verified in and / or cited in ________________________________________     [   ] Non-circulating
Other bibliographic number _____________________________                   [   ] Not found as cited
Lending library name and address________________________________           [   ] Not on shelf
Lending library phone ____________________________________________         [   ] Not owned
Lending library fax      ____________________________________________      [   ] On order
Lending library email     ___________________________________________      [   ] On reserve
Lending library electronic delivery address ____________________________   [   ] Poor condition
Notes _________________________________________________________            [   ] Prepayment required
  ______________________________________________________________           [   ] Request on ________________________
Request complies with                                                      [   ] Volume / issue not yet available
[ ] 108(g) (2) Guidelines (CCG)                                            [   ] __________________________________
[ ] other provision of copyright law (CCL)                                 Estimate for
Authorization ______________________________________                       Loan ________________________________
Phone ____________________________________________                         Copy ________________________________
Fax ______________________________________________                         Microfilm ____________________________
Email _____________________________________________                        Microfiche ____________________________
Electronic delivery address ____________________________                   Borrowing library report
Type of request:                                                           Date Received _________________________
[   ] Loan                                                                 Date Returned _________________________
[   ] Photocopy                                                            Returned via __________________________
[   ] Estimate                                                             Insured for ____________________________
[   ] Locations                                                            Payment Enclosed [ ]
Charge information                                                         Renewals
Account number________________________                                     Date Requested ________________________
Maximum willing to pay _________________                                   New Due Date ________________________
Have reciprocal agreement _______________                                  Renewal Denied [ ]
Payment provided ______________________
Lending library report
Date of response________________________
Date shipped __________________________
Shipped via ___________________________
Insured for ____________________________
Return Insured [ ]                               47 | P a g e
Packing Requirements ___________________
Charge _______________________________
Appendix K




Sample Floor Plan Layout




                           48 | P a g e
                                                                                                                Appendix L
                                              Resources for Reconsideration

      Title ______________________________________________

      Author(s) __________________________________________

      Publisher ____________________________________ Original Copyright Date __________________


                                                Rubric for evaluating books
       Rate the item on each criterion with 1 being poor and 5 being excellent. Total the points when you are finished.
         Theme, topic or concept is age appropriate for children
         Material is designed to make user gain more awareness, or clarify historical aspects
         Plot is interesting and fits the child’s level of understanding
         Characters are realistic and believable
         Child can understand and relate to the setting of the book
         Style is appropriate for children to appreciate
         Presentation is appropriate for a child audience
         Book is a self-contained entity, not dependent on other media (i.e., sound or film
         equipment) for its enjoyment
         Book is diverse and helps to maintain various views of controversial issues
         Material is integral to instructional content
                                                               TOTAL SCORE

      Comments: Add a brief review of any addition evaluation tool(s) utilized.

      _________________________________________________________________________________________________

      _________________________________________________________________________________________________

      _________________________________________________________________________________________________

      _________________________________________________________________________________________________

      _________________________________________________________________________________________________

      _________________________________________________________________________

      Evaluation/Reviewing tools:
           AASA Science Books and Films                                     Kirkus Reviews
              (www.sbfonline.com)                                             (http://www.kirkusreviews.com/)
           Booklist (http://www.booklistonline.com/)                        Motion Picture & Film Ratings
           Bulletin of the Center for Children’s Books                       (http://www.mpaa.org/ratings)
              (http://bccb.lis.illinois.edu/)                                School Library Journal
           Horn Book (http://www.hbook.com/)                                 (http://www.schoollibraryjournal.com/)

All Committee Members will be asked to have a copy of the American Library Association’s Library Bill of Rights.



                                                          49 | P a g e
                                                                                                            Appendix M
                                MARC Sample/Deleting/Manually Adding MARC

                                                                     Electronic Resources (podcasts, websites, digital
                                                                      collections, CDROMs, are cataloged with leader
                                                                      codes, source of information, notes, and URL.

                                                                    Deleting/Correcting MARC records

                                                                     Items which have been weeded from a collection
                                                                      should be deleted from the library catalog.
                                                                     Review of catalog records should be continual
                                                                      and ongoing throughout the year.

                                                                         a. The SLMS or appointee should pull record
                                                                           reports to ensure consistency and accuracy of
                                                                           details. (Refer to the weeding policy)

                                                                    Creating MARC records manually (to be used when
                                                                    record is not found online)

                                                                     The cataloger will use "Understanding MARC
                                                                      Bibliographic Machine-Readable Cataloging”
                                                                      (http://www.loc.gov/marc/umb/) as a general
                                                                      guide. Samples are provided in Appendix M.
                                                                     A collection-level MARC record should be
                                                                      informative to the reader, but not exhaustive.
                                                                      Catalogers may refer to Common Field Names
                                                                      listed in the procedures.
                                                                     When there is more than one form of media for
                                                                      materials the cataloger must determine
                                                                      dominance.

                                                                            a. There are 7 general forms: books,
                                                                               computer files, maps, music, serials,
                                                                               visual materials, and mixed materials.
                                                                            b. If a collection is evenly divided between
                                                                               forms, no one form dominates, (e.g. 1/3
                                                                               visual, 1/3 textual, 1/3 manuscript maps)
Special consideration                                                          then the cataloger may use the form for
                                                                               mixed materials.
   Title Changes- Issue Entry-if a title changes, the
    current issue may be cataloged in whole as a                       Records should be consistent with others of that
    new record with a note to reference the past                        type, following precedence as protocol.
    title.                                                              (American Library Association, 2010)
   Music CD& DVDs- are cataloged with sound
    recording format, accompanying information,
    and notes.

                                                         50 | P a g e
                                                                                                      Appendix N

                 Citizen’s Request for Reconsideration of Materials, Media or Equipment

Please return this completed form to the school librarian within 10 school days. Please print.

Questioned Material:
Title: _________________________________                Author(s): _____________________________
Type of Material:      Book _____ Periodical _____ Pamphlet _____ Video Tape _____
                        Record _____ Filmstrip _____ Film _____ Other _____________
Person Questioning the Material:
Name of Requester: ________________________________________________________________
Mailing Address: ___________________________________________________________________
Telephone: __________________________ School Site: ________________________________ ___
RECONSIDERATION DATA:
1. Have you read or viewed this material in its entirety? ____________________________________
2. To what specific passages or aspects of the material do you object? Please indicate page numbers, quotes,
  and/or excerpts, if possible. __________________________________________________
__________________________________________________________________________________
3. What do you believe is the main idea, concept, or purpose of this material?
__________________________________________________________________________________
__________________________________________________________________________________
4. What do you feel might be the result of reading/viewing this material in a learning situation?
__________________________________________________________________________________
__________________________________________________________________________________
5. Are you aware of professional evaluations and reviews of this material? If so, please attach.
__________________________________________________________________________________
6. What would you like your school to do with this material? (leave on library shelf, restrict the use of,
  remove from the collection) ________________________________________________________
7. Complaint represents:
Self: ___________________________ Organization (Name):_____________________________
Other (Name): _______________________________________


Signature of Requester/Representative _________________________________ Date: _______



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                                                                             Appendix O

                            Discarded Items Worksheet

                      Number of Discards for FY 20 ____
       Type of Material     Reason(s) for Discard/Weeding        Num of Items

Books
Cassettes, audio
Cassettes, video
CD, audio
CD-ROM
Discs, video
Disks, computer
Kits
Microfiche
Recordings, sound
VHS
Other:
                                                       Total:                      0

** Technology Equipment Must be itemized.
Equipment              Reason(s) for Discard/Weeding            Barcode/Serial #
1.)
2.)
3.)
4.)
5.)
6.)
7.)
8.)
9.)
10.)




                                       52 | P a g e
                                                                                         Appendix P

                                       Suggestions for Purchase



Author’s Last name:                                  Author’s First name:

Title:                                               Publisher:

Publication Date:                                    Edition:

                                                     Format: book    DVD      VHS   CD

                                                     Score
ISBN:

                                                  If other, please specify:
Please share any additional comments(Funding Source):




Requesting Patron information

Last name:                                           First name:


Phone:                                               Email:




Adopted from Bibb County School District




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                                                       APPENDIX Q

                           BOOK PROCESSING CHECKLIST


Done   PROCESS

       Property stamp

       Title VI stamp

       Title I stamp

       Call # & barcode on title page

       Call # & barcode on specified page

       Call # & barcode on last page

       Security sticker

       Barcode on front cover

       Barcode on pocket

       Barcode label protector (front cover)

       Barcode label protector (pocket)

       Pocket

       Spine label

       Jacket cover

       Special Label (AR, Reading Counts, E, etc.)

       Genre label(s)

       Other:


                                        54 | P a g e
                                                                                       Appendix R
                                     Cataloging Resources


Dewey Decimal Classification

http://www.oclc.org/dewey/resources/tutorial/default.htm

http://www.oclc.org/dewey/resources/scholar.htm

SEARS subject headings

http://www.oclc.org/support/documentation/firstsearch/databases/dbdetails/details/WorldCat.htm

http://www.authoritycontrol.com/ACMCS.html

MARC Standards

http://www.loc.gov/marc/

http://www.loc.gov/marc/marcdocz.html

Sample MARC Records for websites, Book, Video, Audio recording

http://www.loc.gov/marc/umb/um11to12.html

Understanding MARC Bibliographic Machine-Readable Cataloging http://www.loc.gov/marc/umb/




                                           55 | P a g e
                                                                                       Appendix S




 Placement of barcode(s).
  a. Printed Materials-Place the barcode centered on the cover of the book, ¼ inch from the
      top. On the display binder for periodicals
  b. Non-print-Place one barcode on the container for the non-print item. Never place
      barcodes on the actual CD-ROMS, computer diskettes, music CDs, audiocassettes,
      microfilm reels, microfiche, and DVDs. Place barcodes ¼ inch from the top of the casing
      centered.
  c. Mixed format-These items get their own individual barcodes. Do not separate mixed
      format materials. They always get processed together.
      (i) For books with jackets that are to be covered with a protector, the cataloger will place
          the barcode centered inside the front cover.
 Spine Label Placement
  a. The Cataloger will write the call number assigned to the book in the upper right quadrant
      of the page opposite the title page verso. The processor should check this number against
      the call number on the label to ensure that the correct label is in hand.
  b. The spine label should be attached to the book so that the bottom edge of the label is
      approximately 1/2 inch from the bottom edge of the spine. There may be an exception if
      the label will cover a volume number, or other important information.
  c. Do not fold labels of the edge a spine. Trim the label so that it fits.
  d. CD, DVD, PlayAways, and Cassette labels will be placed centered on the front at the
      bottom of the hard jewel case.
 Stamping Materials
  a. Property stamps are placed at the bottom of the title page and on 15 for books with more
      than 15 pages.
  b. The Cataloger may choose to place a stamp on all three sides of the book as well.
  c. Reference books are to be stamped: “Reference, NOT TO BE TAKEN FROM MEDIA
      CENTER”
 Security Tags are to be applied using the manufactures directions.
  a. Each periodical should be outfitted with security tags.




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