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Chart2PDF ROI Tool

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					                          CHART2PDF ROI ANALYSIS
USE CASE
The client receives a batch request (audit/ insurance/ study sponsor/ attorney) of patient charts to be delivered in pdf format on a CD.

WORKSHEET INSTRUCTIONS
     1 First, enter your current Labor and Material Cost Assumptions by tabbing to the YELLOW boxes (cells c25-c29)
     2 This automatically calculates your current Cost per Chart (c31) as well as the comparable Cost per Chart using Chart2PDF (c50)
     3 Then, enter your Batch production volume assumptions in the YELLOW boxes (c61-c62)
     4 This automatically compares the Batch Production Cost of your current process (c72) with the cost using Chart2PDF (d72)
     5 Lastly, the annual savings (d74) and the ROI (d78) is automatically calculated, based on your initial Chart2PDF investment (c77)

YOUR CURRENT PROCESS (without Chart2PDF)

Workflow:
              -   User references a list of MRNs
              -   Within Enterprise, User searches for patient MRN and brings into context
              -   User presses the PRINT CHART button
              -   Print job is queued up on printer
              -   Chart is printed on paper
              -   Chart is fed into scanner and scanned to pdf and indexed
              -   Process is repeated for next patient on list
              -   Once all charts are printed/scanned, files are burned to CD


Labor and Material Cost Assumptions (per Chart)                                            CURRENT PROCESS
          Average Number of Pages per Chart: (# pages/chart)                                       60

          Average Cost per Piece of Printed Paper (paper, ink): ($/printed page)                  $0.15
          Average Cost per CD&Label: ($/CD)                                                       $0.10
          Average Time to Print, Scan and Burn a 30 page Chart to CD:
          (min/chart)                                                                              15
          Average Hourly Labor Expense: ($/hr)                                                   $14.00

          Average Cost per Chart:                                                                $16.10

ASSUMPTION NOTES:
       Assume no wait time on printer queue
       Assumptions do not include equipment and software costs for printer/scanner/CD burner
       Assumptions do not include any equipment failure or maintenance during
       production, such as re-loading paper, paper jams, replacing ink
       cartridges, etc.



NEW PROCESS USING CHART2PDF

Workflow:
              -   MRN list uploaded to Batch scheduling feature
              -   User selects Batch criteria and schedules job
              -   Batch job runs automatically
              -   Once job is complete, files are burned to CD


Labor and Material Cost Assumptions (per Chart)                                            USING CHART2PDF
          Average Time to Convert 30 page Chart to pdf (conversion speed) and
          Burn to CD: (min/chart)                                                                  7.5

          Average Cost per Chart:                                                                 $3.60

ASSUMPTION NOTES:
       Assume batch list of MRNs is presented as an Excel spreadsheet
       Assumptions do not include equipment and software costs for CD burner
       Assumptions do not include any CD burner equipment failure or maintenance
       Assume that pdf conversion speed is on average 2 times faster than printing to printer and scanning



Production Volume Assumptions

          Average Number of Charts Requests per Batch                                             1000
          Average Number of Batch Requests per Year                                                 4




COST COMPARISON and SAVINGS                                                                CURRENT PROCESS      USING CHART2PDF


          Average Cost per Chart:                                                                $16.10                $3.60

                                                       Total Cost Savings per Chart:                                  $12.50


          Total Cost of Batch Production per Year:                                              $64,400.00          $14,400.00

                                            Total Cost Savings per year using Chart2PDF:                             $50,000.00

          Return on Investment(in months)
                                                      Enter your initial Chart2PDF cost:    $       15,000.00
                                                                                                                        3.60

				
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