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archives-copying-services-leaflet-2

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									                COPYING SERVICES AT HACKNEY ARCHIVES

There is a variety of methods by which you can obtain copies of items in our collections. Copies are
provided for private study or research only, whether the original items are in copyright or not. If anything
from our collection is to be published or reproduced in any way, further permission must be sought from
us in writing and reproduction fees may be payable. Please speak to staff who will be able to advise
you.

SELF-SERVICE COPYING IN OUR SEARCHROOM

You can make prints from microfilm and microfiche on the reader-printers in the searchroom. This
includes many of the maps available in the searchroom, which have been copied onto microfiche (the
‘aperture cards’). Where this is the case, copies should only be made from the aperture card, not from
the original map. You can also print out scanned photographs which are available for viewing on our
photograph database, HA2000, on the public PC terminals in the searchroom.

Please complete a self-service copying form (available in the searchroom) when printing from
microfilm or microfiche, or from the public PC terminals, and take it to a member of staff on duty for
payment.

COPYING ORIGINAL ARCHIVE AND LOCAL STUDIES MATERIAL

Original archive or local studies material, maps, illustrations and books from the local studies library can
often be photocopied or scanned. There are restrictions on these methods of copying such material,
however, for preservation reasons, and if you would like to obtain a copy of any item in our collections,
which is not available on microfilm, microfiche or on the public PC terminals, you should first check with
staff, who will be able to advise you on the options available for copying.

The possible options are:

   1.   Self-service photocopying
   2.   Photocopying by staff
   3.   Scanning by staff
   4.   Self-service photography
   5.   Photography by staff

Self-service photocopying is permitted only from local history library books on the open access shelves
in the searchroom. You should bear in mind that under copyright law, only extracts from published
works still in copyright can be copied for private study only. It is generally considered that this amounts
to a single copy of one article in an issue of a periodical, or a chapter or extracts amounting to no more
than 5% from a book, pamphlet or report. It should be noted that Ordnance Survey maps less than 50
years old are still in copyright, and no more than a single copy of an extract up to A4 size can be copied
from them.

Items which have been produced by staff from the strongrooms can only be photocopied or scanned by
staff, subject to preservation considerations.

In general, items will not be photocopied or scanned if they are:

       available on microfilm or microfiche
       larger than A3
       bound volumes where the binding is weak or fragile, parchment documents or documents with
       seals attached
      electoral registers. If you would like to obtain a transcript from an electoral register on headed
       paper, please ask the staff on duty.

Staff will try to complete photocopying orders at the time of your visit, but this may not be possible if the
searchroom is busy at the time. If it is not possible to complete the order at the time, or if you are placing
the order by telephone, post or email, you will have to make arrangements to collect the copies at a later
date, or pay for them to be posted to you. There is a minimum charge of £1 for postage and packaging.

Photocopying orders which are likely to take staff longer than about 15 minutes to complete will be
completed as part of our research service, and will therefore cost £11 per half hour of time spent. This
fee includes up to 10 photocopies or microfilm printouts per half hour: please see our separate Research
Service leaflet for further information.

Scanned images of items from the collections can be provided either printed out on the laser printer, or
provided in electronic format either by email or on a CD. Unless otherwise stated, electronic scanned
images will be provided as jpeg files and at our standard resolution of 150dpi. If you require a higher
resolution and/or tif file you must request this. There is a higher charge for higher resolution images.

Items which cannot be photocopied or scanned can usually be photographed instead. You are welcome
to use your own camera in the searchroom, for a daily charge of £5. Both digital and traditional cameras
can be used, but the following devices may not be used: hand-held scanners, camcorders or digital
camcorders. In addition flash photography and tripods may not be used in the searchroom, and
customers should take care, when positioning documents for photography, that they observe appropriate
document handling techniques. You may not photograph any published work available on the open
access shelves in the searchroom: these should be photocopied instead.

If you do not have a camera, we can do the photography for you. This may produce a lower-quality
image in some cases, due to the equipment we have available, and should only be used where normal
photocopying and scanning is not possible.


COPYING SERVICE PRICES

Self-service photocopying                         10p per sheet
Self-service printing from microfilm/microfiche   30p per sheet
Photocopying by staff                             30p per sheet
Printing from microfilm/microfiche by staff       90p per sheet
Low resolution copies (150ppi)                    £5 per image
High resolution copies (300ppi or above)          £15 per image
Basic printed copy of low resolution digital      50p (black and white) or £1.00 (colour)
image
Basic printed copy of high resolution digital     £15.00
image or image manipulation/enlarging
Photography by Hackney Archives staff             £11 per half hour
Use of own camera                                 £5 per day

								
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